Baytree Community Development District

Agenda April 4, 2018

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Baytree
Community Development District

135 W. Central Blvd., Suite 320, Orlando, FL 32801
Phone: 407-841-5524- Fax: 407-839-1526

March 28, 2018
Board of Supervisors Baytree Community Development District
Dear Board Members:

The Board of Supervisors of the Baytree Community Development District will meet Wednesday, April 4, 2018 at 1:30 p.m. at the Baytree National Golf Links Meeting Room, 8207 National Drive, Melbourne, Florida. Following is the advance agenda for the meeting:
Roll Call
Community Updates

BCA

Security

C.	Update on BCA Pavilion Project
Approval of Minutes of the February 7, 2018 Meeting
Organizational Matters
Acceptance of Resignation of Edward Rizzotti and Presentation of Letter of Appreciation
Review of Letter of Interest/Resume
Appointment of Individual to Fulfill the Board Vacancy with a Term Ending November 2018
Administration of Oath of Office to Newly Appointed Board Member
Election of Officers
Consideration of Resolution 2018-03 Electing Officers
Discussion of Board Member Responsibilities
New Business
Approval of RFP Scope for Security Services
Discussion of Current Holiday Lighting Contract
Fiscal Year 2019 Budget Workshop
CDD Action Items/Staff Reports
CDD Action Items/Potential CIP Projects
Additional Staff Reports
Attorney
Engineer
Lake Bank Evaluation
District Manager's Report
Field Manager's Report

Treasurer's Report
Consideration of Check Register
B.	Balance Sheet and Income Statement
Supervisor's Requests
Public Comment Period
Adjournment

The second order of business of is community updates. Section A is an update from Security, Section B is the BCA update and Section C is an update on the BCA pavilion project.  There is  no back-up material available.
The third order of business is the approval of the minutes of the February 7, 2018 meeting. The minutes are enclosed for your review.
The fourth order of business is Organizational Matters. Section A is the acceptance of resignation from Edward Rizzotti and presentation of the Letter of Appreciation. A copy of the resignation letter is enclosed for your review and the letter of appreciation will be presented at the meeting. Section B is  the review of a letter of interest/ resume received from a resident that  is enclosed for your review. Section C is the appointment of an individual to fulfill the Board vacancy with a term ending November 2018 and Section D is the administration of the Oath of Office to the newly  appointed Board Member.  Section E is the election of officers  and Section F is the consideration of Resolution 2018-03 electing officers. A copy of the Resolution is enclosed for your review. Section G is the discussion of the Board member responsibilities. There is no back-up material.
The fifth order of business is the discussion of new business items. Section A is the approval of the RFP scope for security services. The scope is enclosed for your review. Section B is the discussion of the current holiday lighting contract. The agreement is enclosed for  your reference. Section C is the Fiscal Year 2019 budget workshop.  A copy of  the draft budget will  be provided under separate cover.
The sixth order of business is COD Action Items and Staff Reports. Section A is the presentation of the COD action items and potential CIP projects enclosed for your review. Section 2 of Staff Reports is the Engineer's Report. Sub-Section 1 includes the memorandum regarding the evaluation of the lake bank for your review. Staff Reports Section 3 of Staff Reports is the District Manager's Report. Sub-section 1 is the presentation of the Field Manager's Report that will be provided under separate cover.
The seventh order of business is the Treasurer's Report. Section A includes the check register being submitted for approval and Section B is the balance sheet and income statement, which is enclosed for your review.
The eighth order of business is Supervisor's Requests.
The ninth order of business is the Public Comment Period where the public has an opportunity to be heard on propositions coming before the Board as reflected on the agenda, and any other items.

The balance of the agenda will be discussed at the meeting. In the meantime, if you have any questions, please contact me.
Sincerely,
D�istrict�Manageyr
Cc:		Dennis Lyles/ Michael Pawelczyk, District Counsel Melissa Defrancesco, District Engineer
Darrin Mossing; GMS

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MINUTES OF MEETING BAYTREE
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Baytree Community Development District was held on Wednesday, February 7, 2018 at 1:30 p.m. at Baytree National Golf Links, 8207 National Drive, Melbourne, Florida.

Present and constituting a quorum were:
Carolyn Witcher Melvin Mills Richard Bosseler Jerry Darby
Also present were:
Jason Showe Michael Pawelczyk Christian Ossa Alan Scheerer Wayne Wilkerson Residents

FIRST ORDER OF BUSINESS

Chairman Supervisor Supervisor Supervisor

District Manager District Counsel District Engineer
Field Operations Manager Baytree Community Association

Roll Call

Mr. Showe called the meeting to order at 1:30 a.m., called the roll and the Pledge of Allegiance was recited.

SECOND ORDER OF BUSINESS
Security

Community Updates

Mr. Showe: Security staffis not present. We can take any questions or comments. Mr. Mills: Are we going to approach the security services at a later date?
Mr. Showe: Yes. We have two items from Security. One is an RPF for new services and extending the current contract. When we originally approved it, it was through the end of this month. Because we didn't meet in December, we want to give them a few extra months. It may be good to evaluate their performance. They made a lot of changes, both to staff and management. Things seem to be, at least from what I'm hearing, running a little smoother. We

February 7, 2018	Baytree CDD

can definitely talk about how long you want to keep the current contract and how we want to approach new services.
Mr. Mills: Okay, we will wait until then.
BCA
Mr. Darby: Janice Hill could not be here. What you have is what we are going to submit to contractors in the form of a Request for Quotation (RFQ). We are asking all bidders to submit final bids within the next 10 days. Starting this week, Jan and I will initiate the due diligence process. The due diligence process includes:
Consultation with the contractor at their office
Visit the site
Contact references
Develop an agreed upon timeline
Negotiate the terms ofthe contract
Establish the timing ofpayments
Review the construction/payment bond policy
Obtain warranties, certificates ofinsurance, licenses
Search for complaints
Modify the contract or quote
Mr. Darby: We want to extend the bidding process by 30 days, but since there is no formally scheduled CDD or BCA meeting between now and April, I am suggesting once we go through the due diligence process, to call a special meeting of both the BCA and the CDD to discuss this project. We estimate that the development of engineering, plans and drawings will take about two weeks. Permitting will take about eight weeks, but if we have to go to the St. Johns Water Management District, that will take longer. Construction will take about eight weeks. If we were to go forward on or about March 15th, this project wouldn't be completed until July 20th• The BCA and the CDD should consider the removal of two oak trees that are very close to the suggested location of the pavilion. The oaks present a potential risk of undermining the integrity of the pad and the infrastructure. So, in the scope of the project, we are including the removal of those trees and the replacement of like trees in that area. Access to the pavilion would be an ADA compliant. The BCA will fund this project, but the contract for construction management and ongoing maintenance would be the responsibility of the CDD.

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February 7, 2018	Baytree CDD

The cost of pa ing the parking lot is not within the scope of this project. It' part of a different di cussion and has not been included. I would be happy to take any question .
Mr. Mills: Jen-y. could you cover the quotes?
Mr. Darb :	The two quote that we are most likel	to con ider i in the $90,000 to
$95,000 range.	We	ould probably put a 10 to 15% contingency on it, just becau e tilings happen. Another quote came in at $192.000. which we decided to throw out.	ther contractor asked to bid for new construction but they d clined to do it. They either declined the bid or bid an outrageous amount. Thi is a relatively small project. These two other contractor seem ve1y motivated and hopefulI  a third contractor will be contacted.
M.r. Mills: One contract r is the on of AI1e Hudson who lives in the commL111jty_ I think it' great that he want to do the project. Having a residenfs family be a part of this i a good idea. Jerry, we talked yesterday about the District not paying sales tax. Have we gotten back to these contractors about the sales tax?
Mr. Darby: We have not, but according to the last page of the RFQ the CDD is exempt from taxes.
Mr. Showe: Once you select your contractor, we will make sure that the contract is in the
name ofthe Baytree CDD and we will provide a tax certificate. There is no big issue there.
Ms. Witcher: Once a year, we are allowed to take down trees. Would this count against
us?
Mr. Darby: There is a cost benefit to doing them all together.
Mr. Showe: We would have to do the permit process like we did before. Ms. Witcher: We have to get a permit to remove the trees.
Mr. Mills: There are only two ofthem.
Ms. Witcher: If we want to include anything else in the development, we would want to
do it at the same time, because we are only allowed one removal per year.
Mr. Showe: We will put that on our list to take a look at that.
Ms. Witcher: There are three trees at one house that must be removed. Mr. Darby: Are they large trees?
Mr. Showe: No. They are less than a foot.
Ms. Witcher: They are right by the pool and bocce court. There is a threshold on it. Mr. Ossa: Its 8 to 10 inches. Anything below that, you don't need a permit.

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February 7, 2018	Baytree CDD

Mr. Mills: There is some land in Chatsworth that is very wet where we can put the Oak trees. There is plenty of room.
Mr. Bosseler: Jerry, I have a couple of questions. You mentioned that you don't foresee anyone contributing to help us pay for a parking lot there.
Mr. Darby: I will let Wayne speak about that.
Mr. Wilkerson: We are going to ask the CDD Board and our Board to consider splitting the cost for the parking lot. I think that's going to add a tremendous amount of parking to the entire area. I think the quote that you received was reasonable, which was $30,000. I think each entity paying $15,000 would be fantastic. We already considered paying to relocate the trees. The other thing that Jerry and I discussed was purchasing tables and fixtures.
Mr. Mills: I think the parking lot would be a great addition, because we have to be ADA compliant with this pavilion. We can't have wheelchairs going over stones.
Ms.  Witcher:   You have to consider  the  water  runoff,  because it's going to be a hard surface now. There is not going to be gravel where it drains.
Mr. Bossler: We are also looking at making the back pool gate accessible, so that people coming from the pavilion going to the bathrooms won't have to walk all the way around; however, this might be expensive.
Mr. Darby: The only thing that I would add is that any improvement to the parking lot should be after the improvement is constructed.
Mr. Bosseler: How much is that gate going to cost? Mr. Showe: Our current estimate is $10,000.
Mr. Bosseler: For a gate?
Mr. Showe: There is no electric there, so to tie it into the current access system it has to be tied into the one at the pool.
Mr. Bosseler: That's absolutely insane. Mr. Showe: No one approved that yet.
Mr. Mills: Every resident should have a key card to get into the pool area. That would eliminate outsiders from coming in and using the pavilion. If they want to use the restroom, they don't need a key card to get in, so why do we have to spend $ 10,000?

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February 7, 2018	Baytree CDD

Mr. Showe: $10,000 is to put in a locking system, similar to what is on the rear gate at the pool. We don't want to give residents two separate cards, plus there is no electric out there to tie into the system.
Mr. Mills: Why do we need a gate at the rear ofthe pool?
Mr. Showe: It was suggested by Mr. Bosseler that it would it easier for people using the pavilion, to come in that rear door, instead ofwalking all the way around.
Mr. Bosseler: The water aerobics people currently park on the grass, because they don't want to walk all the way around. Many people don't like to walk on the gravel, because it gets their car all dirty.
Mr. Mills: Could we defer this until after the pavilion is in? Mr. Showe: Yes.
Mr. Mills: We are talking about 1,000 feet. That's good exercise.
Ms. Witcher: Is there so many feet that we are required to have, according to the ADA requirements?
Mr. Mills: The ADA entrance would be right in the front.
Mr. Ossa: It needs to be next to the closest accessible entrance, as possible. By paving that parking lot, you are responsible to abide by codes, handicap issues and other issues.
Mr. Mills: Are we required to stripe that parking lot? Ms. Witcher: Yes, once its hardened.
Mr. Darby: Then you must have designated handicapped parking. Mr. Bosseler: What's the other issue?
Mr. Ossa: You must get an engineer and survey.
Mr. Mills: How do they designate handicapped parking?
Mr. Ossa:	They consider the pool facility and the pavilion. There must be a certain amount ofuse.
Mr. Showe:	The paving load and size of the pavilion will determine the number of parking spaces.
Mr. Ossa: For anything over 25 parking spaces, we need 2.5 spaces. It's not only the handicapped spaces, you have the stripe for buses.
Ms. Witcher: You mean the van accessible vehicles.

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February 7, 2018	Baytree CDD

Mr. Darby: You might want to consider finding out how many parking spaces you will need for the size ofthe pavilion, because there is no space for those parking spots.
Mr. Showe: You are 100% right.
Mr. Darby: It's a 20x40 foot space or 800 square feet.
Mr. Mills: I suggest that you get that information and provide it to us at the next meeting.
Mr. Darby: If you don't have enough parking for an 800-square foot pavilion, you have the option ofreducing the size of the pavilion to be compatible with other space that is available. Before we go too far out into this process, we should know that answer. Because we have some sense ofurgency, I ask that this information should be communicated to me through Jason.
Mr. Showe: Absolutely.
Mr. Mills: I would like to thank Jan and Jerry for the great job. They sent out a lot of RFQ s, and like he said earlier, that takes a lot oftime and energy. They did an outstanding job and I want to commend them.
Mr. Darby: You might want to include the RFQ as an addendum to the agreement as a description of the project.
Mr. Pawelczyk: You have an executed Joint Participation Agreement with the BCA, but it hasn't been finalized, because they wanted to describe the project like Jerry just said, and to set the contribution amount that the BCA will contribute towards the project. Before they do that, they want to get prices. If its $110,000, we can fill in those blanks once we have that information. We are not going to have this as an exhibit, because it's unnecessary. We are just going to describe what the project is. Do you want to meet again or approve entering into an agreement with a contractor to do this work, in an amount not-to-exceed, provided that the Joint Participation Agreement is signed by the parties and the contribution amount is provided to the District?
Mr. Mills: The contribution amount can always be amended as we go forward, so I don't see a reason why we should hold this up.
Mr. Pawelczyk:	I was just trying to give you that option.	Jerry mentioned a special
meeting, but I don't know ifyou have to do that. It is my understanding that you know what it's going to look like, so it's really just a matter of price. It is in the best interest of the BCA to keep the price as low as possible. This would give you the option ofmoving forward without having a meeting.

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February 7, 2018	Baytree CDD

Mr. Darby: Mike, can the CDD execute a contract without a meeting?
Mr. Pawelczyk: Yes, if you authorize entering into an agreement with a contractor in an amount not-to-exceed.
Mr. Showe: It would be in accordance with the Joint Participation Agreement, which was already approved by the Board.
Mr. Pawelczyk: Provided that the Joint Participation Agreement is executed, adhered to and we receive the contribution amount. We are not allowed to enter into a contract unless we have the funding.
Ms. Witcher: What if we have to change the size of it because of the ADA requirements? Mr. Mills: You can change it.
Mr. Showe: At the last meeting, the District approved the Joint Participation Agreement in substantially final form with the exhibits, which will describe what the project would look like. The District already has the ability to approve that agreement.
Mr. Pawelczyk: If you recall, at the last meeting, it wasn't in final form. We can easily make the initial approval to authorize the entering of a contract if you wanted to appoint someone. I know that Mel worked with the BCA on behalf of the CDD and can make it subject to Mel's approval and have him sign it. It's however you want to do it. I'm just trying to give you that option, without having to advertise for a special meeting.
Mr. Showe: There would be the additional cost of staff and everything else.
Mr. Pawelczyk: Why go through that exercise, if it's not necessary. If there's a substantial change in the project, for whatever reason, we will have to bring it back.
Ms. Witcher: What are the financial ratifications if something comes up and we say that we don't want to do this? We already signed the contract.
Mr. Pawelczyk : I understand when you enter into the contract it's going to say, " This
project shall be built and we will pay $110, 000 when it 's completed. " We are only going to agree to pay $1 10,000, if we get $1 1 0,000 from the BCA, pursuant to this. I think that's the best way to move forward, unless you feel more comfortable bringing it back and discussing it again, once they select the contractor. This way, you are giving staff the discretion to work with the
BCA, enter into contract with the selected contractor and move forward. I agree with Jerry that this is a process. The permitting is what takes so long.
Mr. Mills: Will the St. Johns Water Management District also be an issue here?

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February 7, 2018	Baytree CDD

Ms. Ossa: For the pavilion? No.
Mr. Mills: Are we going to have to get permission from them? Mr. Showe: Yes, for the parking lot.
Mr. Mills: The parking lot, but not the pavilion.
Mr. Pawelczyk: Once we build the pavilion, it's not like you have to take the pavilion down, if you can't do the parking. You don't really need the parking for the pavilion.
Mr. Showe: It's an extra amenity.
Mr. Pawelczyk: Once you put the parking in, then you have to comply with all of these requirements.
Mr. Bosseler: We can say that the parking is for the pool. Mr. Pawelczyk: You can say whatever you want.
Ms. Witcher: The parking is for the tennis courts.
Mr. Mills: I personally have no problem with us moving forward, but if we appoint Jerry as a CDD Board Member, I would like to relinquish my responsibilities for the pavilion and give that to Jerry, provided that we appoint him. He has been familiar with the issue and I think it would only be right that Jerry continue represent the Board.
Mr. Showe: Do you want to take that section of the meeting and then come back to this? Mr. Mills: We can do that.
Mr. Pawelczyk: I think the meeting would be cleaner if you tackle this issue. In terms of the Board liaison, we can handle that another time. Right now, the Board liaison is Mel. You can change that after Jerry is appointed. Is everyone comfortable with what I mentioned?
There was Board consensus.
Mr. Pawelczyk: You are looking for a motion to authorize entering into a Small Project Agreement with a contractor to be determined, in an amount not-to-exceed. What do you think Jerry?
Mr. Darby: I would use $1 15,000.
Mr. Pawelczyk: It would be in an amount not-to-exceed $ 115,000, provided that the Joint Participation Agreement for the Baytree pavilion project is completed and executed by all parties, adhered to and that the contribution amount is provided to the District.

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February 7, 2018	Baytree CDD

Mr. Mills MOVED to enter into a Small Project Agreement, with a contractor to be determined, for the pavilion project in an amount not-to-exceed $1 15,000, subject to execution of the Joint Participation Agreement, between the Baytree CDD and the Baytree Community Association, and providing the contribution amount to the District, and Ms. Witcher seconded the motion.

Mr. Showe: Is there any further discussion?
Mr. Mills: Yes, Jerry. Does the $1 15,000 that you just mentioned, include tables and ancillary equipment inside?
Mr. Darby: No.
Mr. Mills: So it's just strictly for the contractor? I wanted to make that point clear.
Ms. Witcher:	I have one question about these accessories.	Does the bid include the electric and these accessories?
Mr. Darby: Yes. I know that a concern was raised at the last meeting about water, which
did not attend, about flooding. Water is not necessary. Mike raised issues with getting permits.
Mr. Pawelczyk: My recollection is that we talked about getting this project completed and we can always add water as an ancillary item.
Ms. Witcher: Would it be easier to put a faucet near the bathrooms and they could go over there and get water?
Mr. Ossa: There is a faucet on the outside of the pool, but we also have a meter there. All we have to do is hire a plumber to run the water off of that existing meter, because we are already paying for water at the pool. We can use the same meter and run water to the pavilion or somewhere near the pavilion.
Mr. Pawelczyk: I have three kids and spent a lot of time in parks and pavilions. Most of them don't have water. It's a covered area. People can bring their coolers. If you do that and pave the parking lot, I would bet people would wash their cars there. Look at it that way.
Mr. Showe: Is there any further discussion? Not hearing any,

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February 7, 2018	Baytree CDD

On VOICE VOTE with all in favor of entering into a Small Project Agreement, with a contractor to be determined, for the pavilion project, in an amount not-to-exceed $ 115,000, subject to execution of the Joint Participation Agreement, between the Baytree CDD and the Baytree Community Association, and providing the contribution amount to the District, was approved.

Mr. Pawelczyk: One thing that I would like to add is that Jerry spoke about picnic tables. I think the Joint Participation Agreement is written in a way, where if the BCA goes to the CDD and asks the CDD to purchase tables for the pavilion and provides the cost, it would be better for them to let the CDD purchase it, since we don't pay any taxes. That's what the purpose is. I think we can do that under the Joint Participation Agreement.
Mr. Mills: We discussed that at the meeting yesterday. Mr. Pawelczyk: Who will choose the tables?
Mr. Mills: I guess the committee will.
Mr. Darby: Who picked out the benches that we have out there now? Mr. Mills: I did. People are sitting on the benches.
Mr. Showe: Is there anything else under the BCA? Not hearing any,

THIRD ORDER OF BUSNESS	Organizational Matters
Discussion of Board Vacancy and Appointment of Individual to Fulfill the Board Vacancy with a Term Ending November 2018
Mr. Showe : We received a letter of interest from Mr. Darby. I have not received any others, but we can open it up to the Board's consideration on filling that position should you choose to do so at this time.
Mr. Mills:  I appoint Jerry Darby to replace Maria Hernandez.
Ms. Witcher: I think we need to open this up to the floor and ask if anyone else is interested, since we only have one letter.
Mr. Bosseler. Good idea.
Mr. Pawelczyk: You have a motion on the floor. First, we need a second and discuss that motion. If there's no second, the motion dies. That is the procedure.
Mr. Mills: I withdraw my motion.

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February 7, 2018	Baytree CDD

Ms. Witcher: Would anyone like to be a CDD member? It is just until the election in November. If you want to serve beyond that, you must requalify with the State.
Mr. Showe:	You would qualify with the Supervisor of Elections in Brevard County.
Mr. Mills: I nominate Jerry. The reason is that Jerry has a litany of experience in a lot of things that would be an asset to the Baytree community. He and I had a conversation regarding his tenure in Puerto Rico and what he went through with re-establishing a plant that was demolished and what he did for the employees there. I think he would be a great asset to this Board.
Mr. Mills MOVED to appoint Jerry Darby to Seat 4, term ending November 20 18, and Ms. Witcher seconded the motion.

Mr. Showe: Is there any further discussion? Not hearing any,

On VOICE VOTE with all in favor, appointing Jerry Darby to Seat 4, term ending November 2018, was approved.

Administration of Oath of Office to Newly Appointed Board Member
Mr. Showe, a Notary Public ofthe State ofFlorida and duly authorized, administered the Oath ofOffice to Mr. Darby.
Mr. Showe: I will go through the procedural paperwork with Jerry after the meeting. The most important thing to remember is that you are now a public official as a member of the Baytree CDD. There is a pamphlet on the Florida Sunshine Law. It's important to note that you are not permitted to have any discussions with other Board Members about things that might reasonably come up for a vote in front of the Board. That includes any emails, texts, phone calls, anything. When you receive emails from our office, it will say, "Please do not reply to all" at
the bottom. Just as a reminder, you can inadvertently start conversations if you hit "Reply To
All, " even if you say "I think that's a great idea," and technically be in violation of the Sunshine Law. We will walk you through that process, but that applies to any records or papers. You are not required to keep any records from meetings. That's our job as District Manager. We keep
the formal records for the District; however, if you decide to retain your materials, we recommend that you keep them in a separate file, so you have all of your District records in one place, if you receive a public records request, so your personal files are not being intermingled.

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February 7, 2018	Baytree CDD

Mr. Pawelczyk: For your emails, create a folder for the Baytree CDD and slide them in there. I do it for all of my Districts.
Mr. Showe: We will discuss the remaining items later. Welcome to the Board!
Election of Officers
Consideration of Resolution 2017-02 Electing Officers
Mr. Showe: We typically do this at our December meeting and rotate the Chair and Vice Chair every year. The remainder of the Board serves as Assistant Secretaries. We can handle the offices individually and open the floor to nominations, or if a Board member has a slate of officers they can do that in one motion. In the past, you selected a Chair and Vice Chair and we filled in the rest.
Mr. Mills: Ed is Vice Chair. The history of this Board has always been that the Board
Member serving as Vice Chair, usually serves as Chair. Does anyone know the status of Ed? He is not allowed to drive anymore and I don't know if there's a health issue. This is the first Board Meeting that Ed's missed in a long time. We should discuss whether we want to consider Ed as Chair. Can we legally hold off on this and wait until Ed's approached and asked if he wants to assume that role? How do we want to handle that?
Mr. Showe:	If you don't rotate, we can have a motion to appoint Mr. Darby as an Assistant Secretary. We can do that and then you will continue with the current officers.
Mr. Pawelczyk: That's probably the best way to do it. You can keep your slate of officers the same, knowing that in November, even if everyone runs and is re-elected, you are still going to have to go through the Election of Officers. If that's the case, you should make a motion to appoint Jerry as an Assistant Secretary and keep the rest of the officers the same.

On MOTION by Ms. Witcher seconded by Mr. Mills with all in favor, Resolution 2018-0 1, keeping the current slate of officers and desi natin Jerrv Darb , as an Assistant Secreta , was ad ted.

Discussion of Board Member Responsibilities
Mr. Showe: We typically discuss Board Member responsibilities. We ask if anyone wants to shift any of those around. We can also discuss Mr. Darby's responsibilities. Maria was handling security. We can open that up for discussion.
Ms. Witcher: I'm happy with what I have. Do you want to handle security, Jerry?

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February 7, 2018	Baytree COD

Mr. Darby: Sure. I know that you have a bid process coming up. Ms. Witcher: Yes.
Mr. Bosseler: I'm good. Mr. Mills: I'm good.
Mr. Showe: We have consensus to have Mr. Darby handle security. We will make sure that we update our websites.
Mr. Darby: Jason, should we raise the issue of the pavilion at this point in time? Mr. Pawelczyk: We haven't touched on that, but Mel wanted to make a motion.
Mr. Mills: I think it would be natural for Jerry to be the representative of the pavilion project.
On MOTION by Mr. Mills seconded by Ms. Witcher with all in favor, appointing Jerry Darby as liaison for the pavilion project, was approved.

Ms. Witcher: I would like to thank Mel for all of his hard work.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the October 4,
2017 Meeting
Mr. Showe:	The minutes from the October 4, 2017 meeting were included in your agenda package. We made changes that we received prior to the meeting.
Mr. Mills: I have several.
Mr. Pawelczyk: Jerry, even though you weren't at that meeting, you still have to vote. Mr. Mills:  On Page 9, under Ms. Hill's comments, ''fountain" should be ''finished."  On
Page 1 1, under Ms. Mariani's comments, "Without her help, Icould've done it and many others"
should be "Without her help, I couldn 't have done it".
Mr. Pawelczyk: I think she said, " Without her help and many others. "
Mr. Mills: On Page 12, remove "Hearing none." On Page 21, "move the tree" should be "remove the tree. " On Page 28, it says that the tennis courts are not on CDD property, but they are on CDD property.
Mr. Showe: They are. I think what he said is the golf course is not CDD property. We will edit that sentence.
Mr. Mills: I have no further corrections.

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February 7, 2018	Baytree COD

Mr. Showe: If there are no other changes, you can make a motion to accept the minutes, as amended.

On MOTION by Mr. Mills seconded by Ms. Witcher with all in favor, the minutes of the October 4, 2017 meeting were approved, as amended.

FIFTH ORDER OF BUSINESS	New Business
Discussion of Suntree Lake Bank Project
Mr. Showe: We included the proposal that we received in December from Tropic-Care, which is a scaled down version of the first proposal. I provided several comments that we received in an email. If you recall, at the last Board Meeting, you wanted us to reach out to residents to show them the plan, which we did. It seems like, overall, they want to make sure that we are not doing something that's low maintenance. Obviously, there were some questions on the plan.
Mr. Mills: That's not low maintenance or it is low maintenance.
Mr. Showe: It is low maintenance. They also commented on the specifics of where the dots show on the plan, but those are not exact locations. They do their best to line those up by hand. We can adjust those should you decide to do that. It is important to note that with this proposal, there is no warranty on the plant material, because they are not proposing any irrigation, so there's no way to warranty any of the plants.
Mr. Darby: What's the likelihood that they will survive?
Mr. Showe: They are fairly hearty plants, but when you establish a plant, even if it is a hearty plant that doesn't require irrigation, you typically irrigate them for the first six months.
Mr. Scheerer: You want at least a 30-day water period, minimum. The only way for this to work was ifyou did it during the rainy season.
Mr. Showe:	We can turn it over for the Board's discussion and your pleasure on the
subject.
Mr. Darby: I noticed that there's no strapping for the trees. There was a $3 per tree
upcharge if you wanted to do that. Do these trees need strapping? Is that something that should be considered?
Mr. Showe: I don't think they necessarily need it.

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February 7, 2018	Baytree CDD

Mr. Scheerer: It depends on the caliber of the tree. These are good size trees. They may do well on their own. If you start planting trees during rainy season, you are also in hurricane season.
Mr. Showe: Water levels are flexible.
Mr. Darby: It seems like strapping is a good idea.
Mr. Scheerer: I think strapping would be a good idea, but there's some consideration to take in, due to the time of year. You are looking at doing this �ithout irrigation. With irrigation, you can put the straps in in any time you want.
Mr. Darby: My concernis that you just don't let them all die. You either pay $3,000 for strapping or $2,000 for new trees.
Mr. Bosseler: There were a lot of questions on this from the BCA. Are you saying that you reached out to residents?
Mr. Showe: The residents that Mel and I met with all live on the Suntree bank and were
involved in the proj ect.
Mr. Bosseler: I heard a lot of negative comments. There were a lot of questions about the use of funds.
Ms. Schoonmaker: Could you briefly tell us what you are planning?
Mr. Showe: There's no plan. There is a proposal that the Board looked at. Mr. Mills: It is $32,750.
Mr. Showe: It is for 90 plants and trees; 54 red cedars and 39 bald cypress along the Suntree bank. That is per the request of some residents that live along there.
Mr. Bosseler: Jason, did you talk to some of the homeowners?
Mr. Showe: Mel and I met with them on more than one occasion to try to get a plan. We are trying to give the Board something. If you recall, the original proposal was a lot more decorative. It was $60,000 just for the plants. It did not include removal of the myrtles, so you have to add that, so you are looking at around $70,000, which was the first proposal. We tried to bring something for your consideration, but it is up to you guys on your feelings on the project.
Mr. Bosseler: I'm talking about the Suntree homeowners. Ms. Witcher: We have not contacted them.
Mr. Showe: Not the homeowners on that side. There is a lot of bad blood there based on history. There will also be challenges with that part of the project.

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Ms. Schoonmaker: At one time a survey was discussed. If we go ahead with this, you are going to have to get a survey. Is that correct?
Mr. Showe: The Board has proposals for surveys. I think we determined that you can use the Property Appraiser website to get a good feel. If you wanted to proceed with this and make sure that you are on your property, we recommend a survey.
Ms. Witcher: What is the cost of the survey?
Mr. Showe: I think they are $2,000 to $3,000. We have not done that yet, because the Board hasn't determined whether to move forward.
Ms. Witcher: I understand. They still don't have water. Mr. Showe: That is correct
Ms. Witcher: Because we have no well. Mr. Showe: The plants are not warrantied.
Mr. Darby: Wayne, just for a matter of clarification, residents don't feel that this is a good use of CDD funds. Is that correct?
Ms. Witcher: Yes.
Ms. Schoonmaker: My husband and I googled the spot that was there. It was purchased at the same time that houses were being built, in 1998. There were no trees on the other side. We were told that was a preserve. Google does not show any trees between the lake and the houses.
Mr. Mills: Sandy, I agree with you, but by the same token, when the community was built, there were wax myrtles planted along the entire bank in 2002.
Mr. Pawelczyk: In 2006 we sent letters because we were removing them. Mr. Mills: The bank was planted twice.
Ms. Schoonmaker: The houses on our property were built in 2006. Am I correct? Mr. Mills: I can't answer that question.
Ms. Witcher: I think so.
Mr. Pawelczyk: I think so. Baytree was fully developed when we took over as District Counsel. Looking in our files, when Dennis Lyles was District Counsel, he was reading the minutes and said, "You can 't tell me that they are talking about the Suntree project. " I said yes. We looked back in our files and in 2006 we sent letters, at the Board's direction, because a lot of wax myrtles were being removed, mysteriously.

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February 7, 2018	Baytree CDD

Mr. Mills: I heard some pros and some cons. The cons were from neighbors not being impacted by this move. I have two concerns. One is, it is not just the initial planting of the trees or landscaping of that bank, the concern is the ongoing legal issues from Suntree residents. That's one side. The other side is, I heard from a resident that was impacted by this that there is discussion by Suntree residents about hiring an attorney to sue the CDD if we do not do something with that bank. I'm asking for a legal opinion from legal counsel on whether that is practical and whether they can sue us? I guess you can sue anybody. I'm going to need some legal guidance.
Mr. Pawelczyk: I would have to know what they would sue us for. You have to make a planning level decision. You are making a decision as to what is in the best interest of the public for use of the funds. You are not obligated to do that. Can you sue Melbourne for not putting a bush in at the corner of Wickham and Baytree?
Ms. Witcher: No.
Mr. Pawelczyk: If they want to do that, that's fine. They are going to end up paying for it, just like you are, so they are basically suing themselves. If that's what they want to do, it wouldn't be the first time. There are lawyers out there that will take cases like this. There are good doctors, bad doctors, good lawyers and bad lawyers. The trees could be donated to the District. I'm sure that's not an option for the residents affected by this. That's an option as well. You still have to make a decision as to what you are doing with your funds, which are not unlimited. It doesn't mean they can't sue you, but I wouldn't think they would be successful. We are not doing any research on this, but it's based on my knowledge as Special District Counsel.
Ms. Witcher: I don't think it's a good use of our money.
Mr. Darby: I have two concerns. One is that since there is no warranty or irrigation, there's a more than average probability that these trees won't make it. Secondly, there's no guarantee that residents on the other side will cut them down anyway. You can spend $13,000 and then have them float in the lake.
Ms. Witcher: Everyone that bought their house in 1987 knew that there were other houses across the water from them.
Mr. Mills: Mike, let me ask you this question. Is there any way that the CDD could convey the bank to the Suntree homeowners?

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Mr. Pawelczyk: No, because we own the lake bank, which is an integral part of the storm.water system.
Ms. Witcher: You can't give it away.
Mr. Mills: I thought that it would eliminate the hassle of us continuing to gain access over there to mow that bank. If we don't do anything with it and let it grow wild, can we convey the portion 5 feet back from the bank back to them?
Mr. Pawelczyk: No. You can't convey government property to a private entity, but you can designate it as surplus. You could enter into a Maintenance Agreement with the HOA and they could maintain the lake bank and the landscaping. You still wouldn't want them to put any trees in there without your approval, but if they are uplands, according to your plan, and they wanted to put trees in there, they can, but I don't think that they do.
Mr. Mills: That might be an option that they could explore. Mr. Pawelczyk: It might be.
Mr. Mills: A resident over there got very hostile with Tropic-Care's employees and I do not want some resident over there flinging a gun and shooting one of our contractors; therefore, we have to treat this very delicately.
Mr. Pawelczyk: What would happen if the lake bank was mowed every two months instead of every month?
Mr. Darby: You would still see the houses. Mr. Showe:  I have pictures.
Mr. Darby: I'mjust trying to come up with a solution.
Mr. Showe: I think right now, Tropic-Care is doing a great job of keeping it clean and maintained. It's definitely not an eyesore the way it is now. I think we dealt with Tropic-Care in terms of them getting access. The challenge is when the water comes up, they sometimes can't get their equipment in so they have to wait a couple of weeks to maintain some places. I think they have the access issues under control, at least as far as its been related to me. This doesn't mean that the issue is gone, just because you don't approve or disapprove the project today. We have the information and should you choose at some point in the future, you at least have some basis for making a decision.
Mr. Mills: I look at the budget and we have projects that need our attention. When I look at this and the number of people being impacted by this amount of money, versus the

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February 7, 2018	Baytree CDD

number of people impacted by other issues we are facing, I suggest tabling this matter for now until we start prioritizing projects. For those that are in the audience, I asked Jason to compile a list of our wants over the past year, so we prioritize where we spend that money and how we spend it, because it' s almost inevitable that we are going to have to raise assessments, not this year, but possibly next year. I think we have to prove to the residents that we are spending money to the best of our ability to satisfy the entire community. I still don't want to take it off the table. That being said, I have nothing more to say.
Mr. Bosseler: I feel the same way. It's a tough issue and I feel bad for the existing homeowners, but I don't feel justified in spending $32,000. I'm not interested in pursuing it.
Mr. Showe: I don't think a motion is required. There's no direction from the Board to move forward. We will keep all of the information that we have, and at some point, if you choose to resurrect it or bring it back, we can do that at that time.
Mr. Pawelczyk: This might not work here, because of the semantics with the Suntree owners, but maybe you can do a test area to see if the plants will survive.
Mr. Mills: At the last meeting, I mentioned doing this in phases. We can do a phase.
Mr. Pawelczyk: You don't know if the plants are going to survive or not. That's just a thought. You are not spending as much on an immediate basis.
Ms. Witcher: One Suntree owner has already removed golf course property. We saw him over there chopping it out.
Mr. Mills: I know that there's a lot of resentment because of one individual over there, but we have to make a decision based upon what the facts really and truly are and what's in the best interest of the entire community.
Ms. Witcher: I think we should table this matter. Mr. Mills: I agree.
Presentation of RFP Scope for Security Services
Mr. Showe: This is a follow-up from a prior meeting. We included a draft scope that we will send out to specific vendors in order to get bids on a security project. We would like the Board to take some time and go through it, especially the scope, from Page 23 to the end of the document. Obviously, we will have District Counsel review it and we will review it to ensure that, contractually, there are no issues. The scope of services is the heart of the entire document,

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laying out exactly what we expect from anyone bidding on this project and what we expect them to perform under that contract.
Mr. Darby: In the first couple of pages there are some date problems. In the third paragraph, you have "Require bids no later than 201 7." 
Mr. Showe: This is a draft document. We will update all of that before it gets sent out. That will all be corrected. At this stage, you have a couple of meetings coming up and we have a current member that's only under contract through the end of February. We have two things that we will need to look at with security. Again, we would like for you to take a look at it and let me know if you see anything in the scope that needs to be revised and changed befor_e we go out for bids. Because of the current pricing, we do not believe this requires a formal bid. We can send it out to select vendors that we want to receive bids from, as opposed to putting it on paper and waiting the full 30 days. We have more flexibility on that. Once you are comfortable with the scope, we will provide it to a couple of vendors that we work with and get some pricing, but that doesn't restrict you from throwing all of the bids out. We recently had a Board that went out for bids, but realized that they received a good price on their current contract, so they kept the contractor. The scope is the heart of the entire document. Once we go out for bids, we want to keep the scope the same so we know that we are getting an apples to apples bid. I will take any questions from the Board at this time.
Mr. Darby: Can we get this in a word document? Mr. Showe: Absolutely.
Mr. Darby: When do you want responses by?
Mr. Showe: We want to have the entire Board look at it and provide changes, so at the April meeting, we can have a final RFP that's ready to go. If you have a change that contradicts something that Mel might have, we can hash that out in a Board meeting in public. That's for decision purposes.
Mr. Mills: One of the things that I'm concerned about is there is a lot of turnover. I remember a conversation that you and I had with the Management Company about using us as a training ground. I don't think that we need to put something in this that says they cannot or will not do that. If you look at some of the guards at the front gate, especially on weekends, I'm embarrassed as a resident of this community to see a guard standing out there the way that they look.

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February 7, 2018	Baytree CDD

Mr. Showe: There is a personnel dress code. For the time being with the current vendor, if you see anything, send me an email. We can get directly with the manager and do it on weekends. Any time that we have an issue, we give it directly to them to address.
Mr. Mills: Barbara represented this community well and was always very well dressed.
She may have some of her faults, but she exemplified what the guards are all about.
Mr. Showe: If you want to take some time, I will send it to you in Word and you can send me your comments. We will bring you back a full RFP document at the April meeting that you can approve and we will run the advertisement so by May or June, I can show you some quotes and hopefully get some direction later
Consideration of Resolution 2018-02 Amending the Swale Tree Policy
Mr. Showe: We discussed a framework for this Resolution at our last meeting. Under this Resolution, the CDD will accept ownership of any tree planted in that area, prior to June 1, 201 1. We request that the BCA enforce the maintenance and regulations on those trees, so that residents can maintain the trees. We are not performing any regular maintenance on the trees in that area. Every year we will review the trees and if the tree is dangerous or poses a threat to CDD infrastructure, we can remove that upon notice of the resident. It also lays out that we are not responsible for any damage from the roots of those trees going onto private property. It takes the framework of what the Board approved at the last meeting and makes it a Resolution. This came about because we always seem to run into some ambiguity on this issue, and lays out for the Board a clear policy on how we handle the trees.
Ms. Witcher: The bottom part of this Resolution references hardwood trees on private property and 8 feet of District sidewalk.
Mr. Showe: As a District, we are recommending it, not enforcing, because it's on private property and that the BCA will not allow any residents to plant a hardwood tree within 8 feet of a sidewalk.
Ms. Witcher: The ones in the cul-de-sac are difficult to enforce. Mr. Showe: We are recommending that they do it.
Mr. Darby:	You refer to ''problem trees" throughout the Resolution.	That is not a
defined term. I don't know what a problem tree is. Can we somehow define that term?
Mr. Miller: It is defined.

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February 7, 2018	Baytree CDD

Mr. Showe: Section 2, C2 says, "A problem tree is any tree that causes an adverse impact and potentially dangerous condition for vehicular traffic, blocking any Districtfacilities, sidewalks, curbing, roadway, drainage and any tree roots that might cause problems with our facilities. "
Ms. Witcher: When garbage trucks are trying to go down the street, your tree has to be able to clear that; otherwise, they have to go in the middle of the street and can't pick up your garbage.
Mr. Darby: Sandy, let me ask you a question. Let's say that you have two trees in the swale and they were removed by the CDD, do the trees in the swale count towards the number of trees that need to be on the property?
Ms. Schoonmaker: No. The County does not say what we do. Unfortunately, homeowners were told that it was part of their budget. The County planted them on the swale and people were misled. It is not their tree, so it does not count.
Mr. Darby: I might point out, Jason, that Section G provides for an appeal process, so if the owner does not agree with the CDD, as long as they take responsibility for the pavement, they can have their trees.
Mr. Showe: Correct
Mr. Pawelczyk: If you look at the Resolution, for Jerry's purposes, the new sections are 2B, "The District accepts ownership ofany trees planted and existing in the District swale prior to June 1, 2011. Any other trees shall be subject to removal as provided below. " The other provision was the last sentence of C2, which says, "A tree that is not regularly maintained in accordance with the Maintenance Covenant as later defined,  may be designated as a Problem Tree pursuant to this section." Thanks to the input from the BCA, we added that to tie the two entities together when it comes to enforcement. Paragraph F is completely new, pursuant to 6.3
ofthe Second Amended and Restated Declarations of Covenants, as well as Paragraph H, which says that the CDD was not responsible for any damages caused by private property to District owned trees planted in the swale. That's pursuant to Florida Law. We are not responsible for roots under the sidewalk and driveways.
Mr. Mills: Since we are partnering with the BCA, I think we should provide them with a copy ofthis document.

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On MOTION by Mr. Mills, seconded by Mr. Darby, with all in favor, Resolution 20 18-02, Amending the Swale Tree Policy, was adopted.

D,	Consideration of Agreements
Amendment to Facility Use Agreement (Swimming Pool)
Mr. Showe: I have a couple of contract items. The first is an amendment to the Facility Use Agreement. In the middle of December, we were contacted by the water aerobics vendor to add on a new instructor that she has been using from time-to-time and to change the hours to better reflect temperatures and lighting. Pursuant to the agreement, I approved that change, but we have to bring that contract back to the Board at the next available meeting.
Ms. Witcher: Does she need to do this during the day?
Mr. Showe: We gave them our window of use. She is comfortable with the windows used for now.
Ms. Witcher: Is it just adding a time?
Mr. Showe: It's adding a person. They changed the original time of 10:00 a.m. to 11:00 a.m., to 9:00 a.m. to 10:00 a.m.
Mr. Bosseler: They are actually running two programs; one in the morning and one in the afternoon.
Mr. Showe: I think they had the ability before, but the instructor can only do one class. I
know it's a popular program out here. Every time I am out here, that pool is full. I definitely did not want to slow them down, so I already approved it. This is just an amendment. If the Board is amenable to approving that, they can move forward.

On MOTION by Mr. Bosseler, seconded by Ms. Witcher, with all in favor, the Amendment to the Facility Use Agreement for the swimming pool, was approved.

Amendment and Extension to Security Services Agreement
Mr. Showe: The next item is the second part of the security discussion, which is an amendment to extend the security contract. We left the date blank. Based on the timing of your meetings, I recommend making it the end of June. That way, you can look at the RFP at the April meeting, and by the May meeting, hopefully we can have some bids. That still gives you

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some flexibility in terms of the 30-day notice for termination and getting a new contractor lined up, and gives them time to get staff queued up. If you are comfortable with that, we can have June 30, 2018 as the end contract date, or if there's some other date that you want to discuss, we are comfortable with that as well.
Mr. Bosseler: That's fine.
Mr. Darby: I think that works.

On MOTION by Mr. Darby, seconded by Mr. Bosseler, with all in favor, the Amendment and Extension to the Security Services Agreement, was approved.

Janitorial/Cleaning Services Agreement
Mr. Showe: The final agreement is the Service Agreement for janitorial cleaning services. Over Christmas break, we were unfortunately notified that our janitor passed away. They performed services at the pool since we have been here, which is over 10 years. We reached out to Coverall. They perform services for us in a district not far from here and do a decent job. We asked them to start filling that need now, which they have. This original price that we were paying before was $350 a month. Currently, Coverall is charging $289 for three days a week service. They will clean the restrooms at the pool, take out the trash and clean the tennis court. It is mainly a procedural function.
Mr. Darby: We should probably have waste receptacles at the pavilion and include the pavilion in this contract.
Mr. Showe: We can add it on as an amendment to the contract.
Mr. Darby: Secondly, the contractor has 4444 International, Inc. as their name, but the agreement is with Coverall.
Mr. Showe: That is their corporate name.
Mr. Pawelczyk: The legal name is 4444 International. So that you understand, Jerry, when Jason sends me a proposal and I have to prepare the agreement, the first thing that I do is to go to Sunbiz and search for Coverall, but there is no Coverall. Then we have to look through a factious search or I call Jason and tell him to call the contractor to find out who this is and we make sure that the addresses match. That's the correct name.
Mr. Darby: Thank you.

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Mr. Showe: It's not unusual. We have it in every one of our districts. They operate under a certain name, but their actual corporate name is something else. Even our Security Company is that way.
Mr. Pawelczyk: I think Coverall might have existed at one time and then they were bought out. Now they are part of a larger corporation.
Mr. Showe: So far, they seem to be doing a good job with the contract, as it is, and obviously there is a termination, so if they stop performing, we have 30 days to switch out contractors.
Mr. Bosseler: I think we need to develop a scope of work, because if we go into the pavilion, we can add on to the scope.
Mr. Showe: As your responsibilities are laid out, we can definitely work with you on developing an expanded scope. We used them in another District and said "What if we want to do five days a week instead of three?" and they will give you a price. We have a lot of options with that. As soon as those facilities come online, we can look at all of that, especially if they are cheaper.
Mr. Bosseler: Did you talk to them about straightening up the chairs?
Mr. Showe: We will see if they will do that. That is not something that they are doing now. We try to handle that when we are out here onsite. We will try to re-arrange our time. Before, we were doing it around 9:00 a.m.
Mr. Bosseler: You shouldn't have to do it. If we have a company that is cleaning three days a week, they should be able to clean all week. The old gentleman used to do it all the time.
Mr. Showe: We will check with them.

On MOTION by Mr. Mills, seconded by Ms. Witcher, with all in favor, the Janitorial/Cleaning Services Agreement with 4444 International, Inc. (Coverall ), was approved.

E.	Discussion of Rear Gate Sign
Mr. Showe: We included in your agenda, the email from Mr. Tucker, who is here, as well. We will open it up for Board discussion on how you want to do it.
Mr. Darby: Can we hear from Mr. Tucker? Mr. Showe: That' s up to the Board.

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February 7, 2018	Baytree CDD

Mr. Tucker: I would like to say good afternoon to the CDD Board Members, agents, representatives of the CDD and distinguished guests. I am Wayne Tucker and lived in Baytree for 15 years. This item is of some importance, because I have been able, over the years, to feel the pulse of our community. I love Baytree. I wouldn't have done this if I didn't care. My experience and your experience have helped me understand where we have been and where we are going. Secondly, after 35 years as a Human Resource Director for a large School District, I took a position full-time working in zoning, planning and building as a Land Division Administrator for the State of Michigan. I am very familiar with signs, whether residential, commercial, a Planning Unit Development (PUD), temporary or reader board signs. No matter what kind of sign it was, I issued the permit. I worked with vendors in the State of Michigan and Ohio and other vendors throughout the United States. I worked on the planning process when a PUD was developed for signage or any type of commercial signage placed on pavement or private property. I am deeply concerned over the sign that the CDD Board authorized to be painted on a public road. As far as I know, Baytree Drive is a public road, but I am not here to dwell on that. I would like to thank Jason for expediently placing me on the agenda, after I emailed my petition and appeal to re-install a sign that was knocked down, to the Board on January 19, 2018. It has been a pleasure working with him. We haven't agreed on some things, but we agreed on many. Secondly, I would like to thank Jason for providing supplemental material for the Board tonight; the one page communication regarding my petition and appeal and three pictures with narrations regarding my appeal. Today, I would like to cover some things with you. I'm not here to point fingers or say negative things. First of all, I would like to highlight some of the information related to the sign at the back gate that was knocked down that says, "Baytree Residents Only - Visitors & Vendors Use Wickham Road Entrance. " Secondly, I
would like to discuss the position of the Board and the District Manager on why we don't need
this sign. I'm anxious to hear more on that. Third, I would like to offer the Board a reasonable, practical, inexpensive and effective remedy for this continuing problem. What's constantly running through my mind, as I prepared my petition, was the 1970 message from an astronaut aboard Apollo 13 to Houston, "Houston We Have a Problem." Ladies and gentlemen, we have tremendous problem here in Baytree with the back gate. This has been an ongoing problem for many years. I've gone through every available agenda and official minutes of the CDD and the money spent on the back gate. Ms. Hernandez was involved with the transponders. Several

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times she cited that there would be people back there. This is not a new problem. What I hope to share with you tonight is that we can tackle this problem together. We have 461 residents here in Baytree, and, in my opinion, no resident or family of the resident should have to wait one second for delays at the rear gate, not one second. This situation at the back gate was addressed
on April 3, 2016. In their official minutes of August 3, 2016, Mr. Showe said, "The signage at the rear gate was approved by the Board and Brian has worked  over  there for  the  last  two months. There is now a sign at the back gate that says 'Residents Only '. We have an additional sign and we will use that as the first step to see  if it helps.   Ifwe need more,  we will put more down, but it was only $200 to do the striping, so hopefully it will be a nice  addition  and help. " Ms. Witcher said "I like that it comes back to the intersection ofSuntree where the resident area is so that they know  to turn around before  they get all the way up there. "  This is not a new problem and its festered. In talking to man I of our resident , vendor and vi itors at the gate ,
pa t and pre ent. I found out a lot of interesting things. First of all. this sign wa knocked down during  H unicane 1mm on	eptember 10 or 11, whether from debri tl ing or an aut mobil rmrning it down. For five months, the sign has been down. I had sev ral communication with the District Manager. I sent an email out on September 26. 20 17. another one on December 26.
20 17 and the final one on January 16  201 8.  This is how we got here toda  with my petition and app al.  An email on Dec mber 26, from the District Manager said. ··Ba  ed on initial re, ie'1 .  we
would likely recommend not replacing that particular sign,  because  we hm e  a sign on /he gate.
and  earlier  up  the  road,  the  street  is  marked  re. ·ident.· on/) .    Based  on  our  experience.  !he signage  has  a  limited e.ffeclil eness;  however,  ba.   d on  the  request.  I ·will get  with  the  Board
Member in charge ofroads and see what their recommendation might be..,  A  I said, J ason has
always been very responsive and quick in getting back to me. On January 16, I received an email saying, "Duane, I got with the Board Member, Carolyn Witcher, immediately after your email. It was her recommendation that we not replace the sign that was knocked down at this time." I understand that Jason and the Board have to work together. That gives you some of the background information. The problem we have been facing is not a new problem. It is with the Global Positioning Systems (GPS), which in the past and present directed everyone to the back
gate. If you are a visitor, guest or vendor, it takes you to the back gate. We tried to get the GPS changed to where it doesn't take people to the back gate, as it creates confusion and frustration for our visitors and residents by all of these driving and safety issues. Now I would like to talk

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about the painted sign on Baytree Drive, which is a public road, two-tenths of a mile from the manned guard gate. You mentioned earlier that it's at the intersection of Cypress Trace Drive. It was approved around July or August of 2016. This pavement sign is easily missed and it's only a warnmg. The sign's message, "Residents Only" is ambiguous, not a directive, unclear and
confusing.	To most individuals, "Residents Only" conveys no clear warning and not a re­
direction. In talking to many residents, they didn' t even say that they knew the sign was there. My friend in Turnberry, who walks their dog every day for years, couldn't believe that I said there's a sign there. Many people have overlooked the sign. Some people may see it, but in my opinion, many people overlook it. The rear gate sign is not in good taste. It has three inch letters. If the rear sign had eight or ten inch letters, the aesthetic beauty of that gate coming in would be reduced. It makes sense to have the sign, "Resident 's Only Gate - No Tailgating. " It
is a good sign, but if you have two or three cars coming to the gate, you cannot see the sign, once
the gate is open. Also, once the bar comes down after everybody leaves, there is a relay before it resets, approximately 13 to 16 seconds, before that arm comes down. I took a picture, 1 35 feet from the sign, with a camera, just in front of the monument sign. As you can see in that picture, you cannot even read the sign. You need to be so close and almost on top of it. Once you are that close, you are landlocked.   If there are cars  behind you, it causes confusion and a  safety problem. I ask that the CDD Board provide a clear, definitive, re-direction, a message and common courtesy for our vendors and our golfers, other than the reader board sign that was just recently installed. Far too often, people get too close trying to get in the rear gate. They try to sneak in, because they are frustrated, and damage the bar or gate. We have to look at this in a different way. The next issue that I want to talk about is the reader board sign. This is a wonderful sign, when it's used properly for spontaneous periodic messages of meetings and
events. This sign was not meant to be a permanent sign. I am surprised, because they are trying to re-direct people to the front gate, but the "Resident Gate - Only Use Wickham Road' sign is not clear. It's confusing.
Mr. Showe: When we put that sign up, we were limited on room, because the BCA was advertising another event, so we have to try to be frugal with the space.
Mr. Tucker: I concur 100%. That sign cost $4,000 and half was paid by the BCA and the CDD. It's great to have messages there, but the "Resident Gate - Only Use Wickham Road" sign is unclear. That's just my opinion. An interesting thing happened today. At 9:30 a.m., I

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was coming back from Publix and noticed a double ax.el pickup truck attached to a double axel trailer with a vehicle on it that was used to lay stone within the neighborhood. I went up to the
driver after I saw that they were completely blocked. It was a young man who was courteous, but very nervous. He asked how to get in. I asked him if he noticed the "Residents Only" sign. He said no. I asked if he noticed what it said on the gate. He didn't know what it meant. A couple of neighbors came up and took pictures and I took pictures. I had to get in back of the gentleman to pull him out. Luckily, in back of me there was a large van. The driver asked how to get into Baytree. I would like to discuss a solution. I have several no non-sense practical
things that I can share with the Board and our audience on how to approach this. First of all, you all heard the proverb "It takes an entire village to raise a child. " Ladies and gentlemen, it takes the entire Baytree community, all 461 homes and new residents, agents of the CDD and BCA to work together on communication. Without communication, we are sunk. I don't think we've had good communication. I'm not meaning that in a negative way, but I think we can really improve on communication and adjust some things. All of us, not only the CDD Board, BCA,
but everyone needs to do their share. We have a wonderful instrument, which is the Baytree newsletter. I have never seen an article about people disregarding their GPS system and going to the front gate. I tell people to disregard their GPS to go to the Baytree entrance, which is right next to the Space Coast Credit Union. I would like to see periodic articles addressing this to get the message out. Everyone in Baytree, all 461 homes, has to constantly get the message out. I went to the CDD and BCAs website and didn't see anything about this issue. This is a problem that we have to address through communication. There should be articles about it. If I go to visit someone in Tampa, the first thing that I do is to go to the website. If there's a situation, it should be on there, so our guests, vendors and visits can see it. I suggest that you start with some kind of communication on the CDD and BCA webpages. We also have another instrument that we are not using properly. Mrs. Mariani provided tremendous information and people read this. There should be an article in there, getting the message out. Disregard the GPS system. You can only get in as a visitor, golfer or guest offof Wickham Road, right next to the Space Coast Credit Union. Golfers get directions from the Baytree golf course website and there is a note that says, "GPS may direct you to the Baytree gate entrance, which is a resident 's only gate. " They try. I
give them a lot of credit. My neighbor walks every morning and every time he goes by the back
gate, there are golfers sitting there on their phones with a lot of anxiety, because they have tee

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times. We have to work with the golf course to share the problem that we are having, because it's affecting their business. We want a positive experience for all of our golfers and guests, even though it has been suffering. The next thing that I found is a pass into Baytree. When my son comes down from North Carolina, he is going to be here for two weeks. The first thing that I do, as a resident of Baytree, is to call and ask the guards to let my son in. I put them on notice that he's going to be here for a couple of weeks. The old procedure was that you get a pass. These poor folks that are working the gate, are very cordial. You have to give them the tools.
Mr. Showe: That is all under their contract.
Mr. Tucker: I'mjust wondering if this is a good representation of Baytree? Mr. Showe: We will correct that.
Mr. Tucker: I just sat down on the computer for 15 minutes, pulling some images of Baytree. What we need to do is to create something like this to give to people when they come in, because this is going to give a message. Let me tell you about the message I put on there. It says "Welcome to Baytree.   Entrance to Baytree is only permitted through the front Baytree
guardhouse  on the  corner  of Baytree  Drive  and Wickham  Road,  next to  Space  Coast Credit
Union. Please disregard your GPS. The speed limit is 25 mph in Baytree.  Please  display your pass on your vehicle window and stop at the guard gate for admittance. Have a fantastic and pleasant stay. " We need to refine that, because this represents every one of us in here. We are missing the boat. If we have guests from out of town and they click on the GPS system, it's
going to take them to the back gate. It's something that we need to look at. I don't know the status of the "Baytree Residents Only - Visitors & Vendors Use Wickham Road Entrance" sign, but I want to propose a couple of signs for your consideration. This is something that I put together. First, I want a 36x24 sign that has reflective material, so at night or any time of day, if someone comes in here, that sign stands out. I'm not a sign expert. It would go in the same spot
as the old sign on Baytree property saying, "Please Use the Baytree Drive/Wickham Road Entrance." As you come out onto Interlachen Road, the first sign that you are going to see is this one, in the same location as the other one. The second sign that I recommend is a directional
sign that would go 270 feet from the gate, in the same location. If you don't like the sign, use something else. It would have an international symbol for visitors, vendors and golfers and sit on a single pole, about 15 feet in front of the monument sign. You can come up with another sign. These arejust suggestions, but we need a directional sign there. Do we have the old sign?

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Mr. Showe: The old sign was not in any condition to be a good representative of the community. That is why we didn't put that particular sign back up. It wasn't in good shape. We don't like to put things up that are in bad shape.
Mr. Tucker: That makes a lot of sense. Thank you. We have a guardhouse that somebody recently, could not get in. They pounded on the door of the guardhouse and finally someone came and said, "You have to go over to thefront entrance. " When the person arrived
there, he said to the guard "You have the laziest guard Ipounded on the door and he wouldn 't
open the gate. " You might have to put up a sign saying that it is an unmanned guardhouse. In conclusion, the Baytree CDD and its Management Company should do everything possible to prevent the confusion and obstruction at our back entrance. This is simply a common sense and
no brainer issue of maintaining smoother traffic, access and flow for all residents, golfers and vendors. Again, this is my opinion. We pay a lot of money to the CDD and the BCA. No resident of Baytree should have to wait one second to get to their home, due to people that are not supposed to be at that gate. Thank you for your time and consideration.
Mr. Showe: Thank you Mr. Tucker. That passion is great. I can tell you from our perspective that I'm typically not a fan ofputting signs up, especially at the back gate. There are a lot of signs already, even without that one. That is why we coordinate it with the Board, but that type of passion and energy is exactly what the community needs. We appreciate all of the input that we get from residents. With that, we will turn it back over to the Board for discussion.
Mr. Mills: Mr. Tucker, I want to thank you for the energies that you put into this presentation. It didn't take you an hour, but it probably took you a couple of days to put together. Since receiving your emails, I did some exploring on my own. I went over to communities in Viera that were gated. The difference between those communities and us is that they are totally private. We are not private. The number of signs was probably three; one saying that it was a deed restricted community and two saying that it was a golf course community. I was on the Board eight years ago, when there was conversation on how to direct people in the rear and not get them in a situation just like you just stated. This Board discussed that many, many times as you have discussed, going back to 2008. It's nothing new that this Board hasn't argued about or discussed. My concern is that I don't want our community to look like a trailer park. The more signs we have are going to distract from the beauty of our community. I agree with you that we apparently have not done a good job recognizing the fact of telling our visitors

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where to go. I personally like the directional sign because it gives direction and focus. If the Board considers that sign, I would like to ask you a question.
Mr. Showe: Sure.
Mr. Mills: How far back do we own that we can put a sign where we currently have
"Residents Only" stamped on the highway?
Mr. Showe: Where it says "Residents Only" on the highway, is the start of our roadway. Mr. Mills: So in essence, we could put a sign like that?
Mr. Showe: We could. It's up to you. I'm in favor of one sign. Mr. Scheerer: Do you want it bigger than 24x36?
Mr. Mills: No.
Ms. Witcher: Is that important? Mr. Mills: No.
Ms. Witcher: I like the reflecting material, but I don't like the size. Mr. Mills: Would you object if we cut that down to 20x30?
Mr. Scheerer: Ifyou give me the size, we will get a panel.
Mr. Darby: I think you can put as many signs as you want all the way down that road. It's the presence of the guardhouse that people see. If that guardhouse wasn't there and you see a "Residents Only" sign, I think people would be more inclined to turn around.
Mr. Scheerer: I don't want to prolong this discussion, but we have a situation in Osceola
County where the sign at the entrance to that community is probably triple that size, for the very same reason, which is that there is no guardhouse. It is a resident only gate but GPS takes people to that same location.
Mr. Darby: I understand that, but even when people see the sign and comprehend what they are seeing, the fact that there's a guardhouse there, implies that I can't just go breezing through. I have to stop at the guardhouse.
Mr. Mills: But ifwe put that far enough back that they don't see the guardhouse, it might prevent it.
Mr. Darby: How far back can we go? Can we go back all the way to Interlachen?
Mr. Showe: Ifyou look at the road, you'll see where it is paved and where it transitions. Anything from the Baytree side, where it says "Residents Only" in the ground, towards Baytree, is our road.

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there.

Mr. Darby: You could ask either Suntree or the County for permission to put a sign back

Mr. Showe: We could. If you come in off of lnterlachen, there's already a sign that says,

"No Parking in Accordance with Suntree. " There are several signs right at that corner.
Ms. Witcher: Moms pick up their kids there and turn in the grass. Mr. Showe: I think it might get muddy there.
A Resident: How many languages are you going to put on the sign?
Mr. Showe: At this stage, we will do whatever the Board would like us to do. Alan has a price for a similar kind of decorative style sign.
Mr. Scheerer: It was for a 24x36 sign. Mr. Showe: I think it was $250.
Mr. Scheerer: For a non-reflective sign.
Mr. Darby: So it's probably $500 for a sign. Mr. Showe: For a 24x36.
Mr. Scheerer: I'm sure that we can do the installation and the post. GMS will cover the
cost.
Mr. Mills: I want to applaud you for the respect that you have for the CDD. Some of the
emails that I received are very nasty and your email was very well done and I appreciate it.
Mr. Tucker: The intent was to bring in a sensible approach for you to consider. Mr. Mills: I appreciate that.
Ms. Witcher: The tailgating coming through is a different problem. We put the pole up there to stop them. When I go through the gate, I sit there until the pole comes down and if someone is tailgating me, I wait until the pole comes down and then I proceed.
Mr. Showe: We also have double speed humps. Alan will concur that we have done everything humanly possible for the Districts that we manage. There's no way that we can prevent a towing. That's just the reality of the situation.
Mr. Mills: We even spent $ 10,000 for cameras to get license tags to catch perpetrators breaking the bar, so they can be sent a bill. We have been reimbursed for every broken pole.
Mr. Pawelczyk: As a person who doesn't live in the area, I'm thinking about what everybody is saying. If you are going to use that large sign, shouldn't there be something that tells someone who approaches a gate that it's a resident only gate? This happens numerous

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times. Shouldn't the sign say, "Take Interlachen north, turn left on Wickham Road and left on Baytree Drive to get into the front entrance?" I don't even know if that's necessary, because people are not going to drive around the community to get in. Instead they are going to sit there
in their truck and not do anything.
Ms. Witcher: They are lazy. They don't want to call somebody or do something.
Mr. Mills: We talked about all of these signs so someone could understand them. What don't you understand about "Residents Only?"
Mr. Pawelczyk: I understand it.
Mr. Showe: Reunion has a 4x6 sign. Mr. Mills: I like that.
Mr. Miller: I was in charge of security back there. I don't know about everybody else, but ifl make a U-turn, it will re-direct me and tell me how to get in.
Ms. Witcher: Sometimes that works, but it doesn't say re-direct anymore.
Mr. Darby:   If your GPS said "In  1000 feet,  turn left on Old Tramway, " I wouldn't go, because I think that both guard gates are beyond that.
Ms. Witcher: That's how people end up in the desert and in lakes.
Mr. Pawelczyk: Someone in my family relies too much on GPS because they can't read a map. If the GPS tells me to turn left, I can go up to the next street and turn left and make another left.
Ms. Witcher: Everyone is different.
Mr. Mills: Let's bring this matter to closure.
Mr. Showe: Does the Board want to appoint someone and we can work on language that might fit the middle ground?
Mr. Pawelczyk: That's a good idea.
Mr. Mills: Mr. Darby is in charge of security.
Mr. Showe: If I'm hearing correctly, the Board's direction would be to replace the sign and work with Mr. Darby on the language and placement of the sign.
Mr. Mills:	I hate to see red. It should be a color that attracts attention and say, "No
Entrance, " whether its black bold letters on white or cream color. I like that.
Mr. Showe: We can work with Mr. Darby and once we get a full quote, I can send it out to the Board. If you have any questions or comments, at that point, we can adjust it and identify

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a location. If anyone is opposed, we can stop the process and bring it back. I think we can come up with something that is reasonable.

SIXTH ORDER OF BUSINESS	CDD Action Items/Staff Reports
CDD Action Items/Potential CIP Projects
Mr. Showe: We handed out a revised form. I added some additional notes to hopefully guide the process. As far as the Action Items List, the benches at Balmoral Park were installed today.
Mr. Darby: Residents are very happy.
Mr. Showe: Regarding the Capital Improvement Program (CIP) project list, you will see a column with a source of the funding. The first item that Mr. Bosseler proposed was the sunshade from the pool. We put an approximate price of $20,000, without having a specific quote. I will move the Suntree project to the bottom of the list and we will mark it on hold for now or wait until there's further direction. Tennis court resurfacing is a project that we have slated for your 2019 budget. This is where we take the surface off and do a light surface treatment. You may not have to do it next year, but at some point, that's going to be a big apple that we are going to have to take a bite out of. In talking to Alan, we may want to add new fencing for that tennis area, because the fencing and benches are showing a lot of wear. I think if you are going to spend the money on the surface, we would like to highlight that facility.
Mr. Mills: Was the light installed yet?
Mr. Showe: They were ordered, but there was no way for them to get in there with the equipment needed to replace the lights, now that the water receded to a level that they are able to get their equipment in there. We approved that several weeks ago, so it's a matter of them installing the lights and getting that ordered. It's been approved and it's in progress. The tennis court may come in at $100,000 for everything, and between now and your next meeting, we will work on refining those quotes tighter. For the pool back gate, we talked about budgeting
$10,000, so we can leave that on the list.
Mr. Darby: Jason, what's the monthly charge?
Mr. Showe: That service is going require them to connect to an Internet to make those two systems function together.
Mr. Darby: So it includes the monthly fee?

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Mr. Showe: No. The $10,000 is the install fee to make that gate work. Obviously, you would get a lot more requests for keys, so we have been giving out pool keys at no charge to residents. That doesn't mean you have to do that forever, but for now we are. You need some Internet there as well.
Ms. Witcher: After you get your first one for free, you have to pay for another one after you lose it.
Mr. Showe: We don't get a lot of requests for pool keys. I think most residents already have them. Now that we completed landscape projects, Alan is looking at the front and rear entrances, right outside the guardhouses and medians. We are waiting on a scope for that, but I targeted those items. Sidewalks and tree trimming were already included annually in your budget, so we will just keep doing that. I think that is probably the best practice. We put aside
$40,000 for the recreation area parking. We will work with the engineer and try to refine that price, as we move forward. You had a question about the Florida, Power and Light (FP&L) streetlights. Was there a specific improvement that you wanted to see?
Mr. Mills: I would like for us to take an inventory of the lights that we are leasing from FP&L. Lights fell down at the back gate that were not put back up. If we are paying for those, I think you should stop the lease payment.
Mr. Showe: The one that you are referring to is not on our lease. The one outside of the rear gate is the one that Mel was talking about.
Mr. Mills: There are actually two.
Mr. Showe: Those are not on our lease. We reported them when they went down. I spoke to Mel about issues at the rear gate with those poles. Every time that there is caution tape or tape around that, that is from Alan and I identifying that. Once we do that, it is reported to FP&L. In some cases, there are three or four wrapped tape on those poles. I sent an email to every name that I could find on the FP&L officer website, and within a couple of hours, I received a reply. Apparently, they resolved all of the issues at the rear gate with those lights. Everything in Baytree should be up and running, but if you see any lights out, definitely give those to me and we will work to resolve it as quickly as we can.
Mr. Mills: Mike, with lights that we are leasing from FP&L, if they don't fix them, can we withhold payment?

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Mr. Pawelczyk: Probably not because it's a lease. We would have to see what the Street Light Agreement says.
Mr. Mills: This community is dark and when we have one or two lights go out, it is really dark. FP&L has not been doing their job.
Mr. Pawelczyk: I wish I could say that I never heard this before. Mr. Mills: Do we have a copy of the lease?
Mr. Showe: Yes.
Mr. Mills: Can you look at it and give us some guidance?
Mr. Pawelczyk: I can look at it and Jason can look at it. It's probably three pages long. Mr. Showe: We reported it, but for some reason, those did not get repaired.
Ms. Witcher: They didn't know they were ours.
Mr. Showe: They knew they were ours and someone came out. There were apparently underground issues. The guy that came out can't fix underground issues, so it was handed off to someone else.
Mr. Mills: The one on Linford Court was broken by the hurricane. They put it back up, but it never worked.
Mr. Showe: We reported it at least once after the hurricane and once after we did a night review, which we perform once a month, where we drive through the community and report broken lights. In the meantime, if you notice one, send me an email and we will report them. For lake bank restoration, we budgeted $ 15,000 annually and $10,000 annually for drainage improvements. I think we will keep those.
Mr. Mills: Some time ago, I asked about looking at the arms in the front with LEDs showing red, when they are down and green when they go up. I heard constant complaints about the pool noodles on the front gate. Is there any way that we can get rid of them?
Mr. Showe: Absolutely.
Mr. Scheerer: We can have a standard gate arm. That's a different device, so I have to check with our company. It's a rapid arm device that goes up and down quickly. We can look at that and see what we need to do to change them.
Mr. Mills: Can you get a price on the LED arms?
Mr. Scheerer: Sure. Where did you see the changing color ones? I talked to ACT who maintains our gates.

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Mr. Mills: Cloisters and Heritage Isles have them.
Mr. Showe: A resident told us that he sells this product and I can get more information from him. It would likely require a new operator. The ones that they have are two piece arms that come up like an "L."
Mr. Mills: No. It's a solid bar.
Mr. Scheerer: I've seen them in red only and when they go up, you don't see them anymore.
Mr. Mills: The one at the Cloisters is red when the gate arm is down and green when the gate arm goes up. It is bright. That would work really nice at the rear gate.
Mr. Showe: We will get some prices. For next year's budget, we are going to be coming back with a proposed budget in April. We will also have a budget workshop in April. My thought was that we would just include a lot of these projects as part of your CIP. We will adjust the budget to whatever is required in terms of assessments, and then the Board can adjust it from there. I figure if I show you the worst case, you can make a decision on what assessment you are comfortable with.
Mr. Mills: I want to add one more item. The Christmas decorations were hokey. They put a $5 wreath on a $5,000 monument and did not have any bows. Trailer parks looked better than we did at Christmas. Let's get real and make it look nice. I received many comments on that. Does it cost us $12,000 a year?
Mr. Showe: I think it was $3,800 this year for the entire project. You entered into a three-year lease. Maybe when we get closer to Christmas, or even as we go into the budget season, we can have them come out there and you can tell him what you want. If we need to make an amendment to that contract, we can do so.
Mr. Pawelczyk: I prepared that contract. You can change it, as long as we change it by August. I can't remember the exact date.
Mr. Showe: I will look at it.
Mr. Pawelczyk: You would want to make that decision over the summer. Mr. Mills: We should have wreaths at the Clubhouse like we used to have. Mr. Wilkerson: Would the CDD like to hand this offto the BCA?
Mr. Mills: Wayne, I would love for the BCA to do that. A group of us used to get together, the Saturday after Thanksgiving, to drive around the entire community.

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Mr. Wilkerson: You may want to hand that over the BCA. I don't know if residents would do it, but they might, ifeveryone complains.
Mr. Mills: I think it's a great idea. Why don't you ask them and bring it back to us? Mr. Wilkerson: We talked about having someone else do the decorations.
Mr. Mills: You have to buy the lights first and then you pay for them to store them and put them up.
Mr. Pawelczyk:  It depends.  I had one community who spent $90,000. Ms. Witcher: They probably look better.
Mr. Pawelczyk: It's absolutely beautiful. Another community reduced their budget to
$ 65,000. That one is beautiful too. I had other communities that cut their budget down to tty to hit key areas. I will tell you that $3,800 is peanuts comparatively.
Mr. Wilkerson: It looks like it too. Mr. Mills: It does.
Mr. Pawelczyk:  The problem is you hire these companies to come in and make sure that the lights stay on.  That's the key.  You could do it yourself, but what if a strand goes out?  Can Mel go out and fix it? Maybe, but maybe not. That's why they are expensive. I think you should set a budget and try to get as much as you can for that budget.
Mr. Wilkerson: Everybody complains about it, so let's take it back to the BCA and ask them ifthey can do a better job.
Mr. Showe: We have time. That's a good conversation to have now before the end of the budget process.
Mr. Mills: I remember that we strung lights across the rear gate and put nice wreaths all over the gate.
Ms. Witcher:	You are talking about two different things.	You are talking about
volunteers and hiring a company to do it.
Mr. Wilkerson : I am talking about hiring a company to install them.
Mr.Darby Just to be clear, your contract also includes tree decorations, as well as the wreaths and lighting.
Mr. Showe:	The challenge we always had is that volunteers cannot wrap 20-foot-tall palm trees. That's why it's so expensive, because they have to come in and do that.

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Mr. Darby: I was asking if the $3,800 includes everything; the wreaths, decorating the monuments, the palm trees, etc.
Ms. Witcher: It is our decorations that they are putting up. Mr. Showe: Correct. I think we lease them.
Mr. Deary: We need to authorize you to go back to the BCA and ask the Board Members.
Mr. Pawelczyk: I think you can authorize it.
Mr. Mills: I would say speak to the BCA and come back to us and let us know what they say. Let's keep it on our project list.
Ms. Witcher: I would like to go back to number 11, lake bank restoration. We talked about having a schedule like we had with the roadway paving, so it's not just temporary fixes. Have you looked into that?
Mr. Scheerer: We haven't.
Mr. Showe: I targeted the $ 15,000, because that's what the Board set aside annually to complete that project. Some years you spent a little more and some years you didn't spend any money. We just keep that in there as part of your budget.
Mr. Darby: How many lakes do we get for $15,000? Mr. Ossa: It will take care ofabout 290 linear feet.
Mr. Showe: Some years we have done four or five different lake spots and some years it was only one. It depends on how bad the situation is.
Mr. Darby: Is there a long-range plan?
Ms. Witcher: That is what we are setting up. It wasn't set up before it. Mr. Darby: Great.
Mr. Showe: Procedure-wise we would look at starting the budget process at the next meeting. I will include all of these for how and we will have to fund it at whatever level was needed to fund it. Then the Board can look at all of that and say, " That assessment is too high" and try to lower it or not. That would be up to the Board. We will also have the budget workshop in April. You won't have to adopt your proposed budget until May. We will still have time to work through all ofthese.
Mr. Mills: Can you give us numbers on all of this?

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Mr. Showe: I think we will need a scope from you on the front and rear entrance, as far as how much you want and we can work with Dave on that. The remaining items are good.
Mr. Mills: You don't have the pool noodles and LED gates. Mr. Showe: We will get those.
Mr. Scheerer: I already sent emails out to vendors and found the gate arms online. Mr. Mills: What if we help contribute towards the Christmas decorations?
Mr. Showe: You have a budget already in there. Would we pay part of the contract and they would pay the other part?
Mr. Pawelczyk: You can assign the current contract or cancel it, if they want to hire someone else. This is something that you are going to have to act on, or at least think about acting on in April, at the latest. We will pull the contract and make sure. We will include a contract in the next agenda package.
Mr. Mills: How's that Wayne?
Mr. Wilkerson: I didn't hear what you just said.
Mr. Pawelczyk: We will give you the contract that we currently have in the next agenda package, because if the BCA is going to take it over, we are going to have to terminate it. Right now, the Board is saying " We budgeted $3, 800 and there is a possibility that we would contribute that towards the BCA decorating the Districtfacilities. "
Mr. Mills: It would be a partnership.
Ms. Witcher: That way you can manage the program, but we don't have to manage it. Mr. Mills: I really enjoy these partnerships, since Wayne has been Chair of the BCA,
because they have really reached out. As a CDD Board Member, it's refreshing.
Mr. Wilkerson: We have a great union.
Mr. Showe: If there are any other projects that you want to add in advance of that budget hearing, just let me know. Regarding the RFP, I think the best practice is just to add everything as possible and you can lean it down from there. That way you can see what the total impact is.
Ms. Witcher: I would like to look at the wells too, because we had one collapse.
Mr. Showe:	In terms of practicality, we wouldn't want to budget, just enough to do these. You want to put in some extra money for unexpected costs.
Ms. Witcher: We need to start looking at them.

41

February 7, 2018	Baytree CDD

Mr. Showe: We can have our landscaper price the new wells, even if it's not something that you budget for next year, because it's going to happen at some point. We can add that. As you look at that list over the next couple of weeks, send me an email if there's something else that you want to include and we will include it and get some pricing for you. Is there any other discussion? Hearing none,
Additional Staff Reports
Attorney
Mr. Pawelczyk: I don't have anything to report that we haven't already discussed, unless there are any questions.
Engineer
Consideration of Lake Bank Restoration Proposals
Mr. Ossa: We briefly spoke about developing a maintenance program for all of the District lakes. I will be providing that at the next meeting. I should've had it now and I apologize for that. I touched base with the restoration company that completed the work for the last couple of years in the community. I have been trying to get in touch with them, but they are in Palm Beach. I have been trying to get a site visit of the lakes that we identified for this year, to see if they agree with what we saw. Last year, the community paid about $38 per linear foot for the restoration. The budget for this year is $ 15,000, which equates to $39 linear feet. Our assessment would've required a little more than that, so we will go back and see if there are any areas that we can push to next year, in order to make it fit with that budget. American Restoration does good work and they are familiar with the community.
Mr. Showe: We may want to see if there are any cost savings if we wait until October or November when the District has additional to and do two year's worth of the project, at one time. Their price is cheaper the more they do.
Mr. Ossa: They are scheduled to be in the Viera area in September. Mr. Mills: Will you prioritize the lakes?
Mr. Ossa: Yes. I will have a formal proposal for the next meeting.
Ms. Witcher: Maybe we can complete it before the end of the year, if he has time, while he is here.
Ms. Schoonmaker: I think our lake is Lake #1 . A couple of years they came in and filled a sandbag with black material. That black material is now floating loosely along the bank shore.

42

February 7, 2018	Baytree CDD

Mr. Ossa: That's a geo sock.
Mr. Showe: We can look at the contract and the warranties that were included.
Mr. Ossa: It shouldn't do that. It's filled with the same material as the embankment. Ms. Witcher: We had a lot of rain and a hurricane.
Ms. Schoonmaker: I just want someone to check it.
Ms. Witcher: When we do that contract, we need to check for hurricane deductibles. Mr. Mills: They won't cover acts of God.
Mr. Pawelczyk: If a hurricane causes damage to your stormwater management system, you could submit a FEMA claim for that damage.
Mr. Bosseler: Good to know.
Mr. Pawelczyk: I'm not saying that you would get reimbursement. Ms. Witcher: We can ask and all they can do is tell us no.
Mr. Scheerer:	It's not enough to exceed the deductible for insurance, which is the requirement.
Mr. Showe: In order to apply for FEMA, you have to go through your insurance. At minimum, you have to have enough damage to at least meet your minimum deductible.
Mr. Pawelczyk: Your Management Company has branches all over the State. Miami was particularly hit hard and GMS had a system set up, ifsomething were to happen, in terms of processing a claim and working with FEMA.
Ms. Witcher: That is good to know.
Mr. Pawelczyk: You are in good hands with that group. They have hands on experience.
Mr. Ossa: I will look into the parking requirements for the pavilion with the County, and see if the County looks at the parking pavement project as a pavilion or the pool, pavilion and tennis courts as a whole, as that will increase the required parking spaces.
Mr. Mills: The more we open that, the more into the can of worms it's going to get. Mr. Ossa: I will very gently ask.
Mr. Showe: Don't tell them where it is.
Mr. Mills: Exactly. Right now, there is not a pavilion and maybe there won't be. It would be just a pool and the tennis courts and the parking spaces we will need.
Mr. Ossa: I will have that information.
Ms. Witcher: Then we will know the impact ofhaving a pavilion.

43

February 7, 2018	Baytree CDD

Mr. Darby: We need to find out ifthe two trees we are going to remove, need a permit.
Mr. Ossa: I will look at the rules, if someone will go with me after this meeting to show me where those trees are.
Mr. Darby: I have a picture. Mr. Ossa: That's all I have.
District Manager's Report
Field Manager's Report
Mr. Scheerer: Nothing else has changed at the swimming pool and Jason covered the janitorial concerns. The pool contractor has a requirement to get there by a certain time in the montjng. We had a couple of lights out that we replaced. There's an LED light fixture in the bathroom that was damaged, but we reset that. We are still installing gate access stickers for resident vehicles. We received a call that the gate arm was knocked off of the rear gate. When we got back there, we reviewed the camera and located the vehicle and are in the process of recovering the money for damages. I was onsite, temporarily installing a gate arm, so it would still continue to function properly. ACT came out and replaced that gate arm and double­ checked the mechanism for any additional damages. The shingles on the guardhouse was repaired. ECOR continues to do their job on the outfall structures. The turf is being mowed and trash is being picked up during mowing times. As you know, we are in a cycle of every other week for mowing. Starting on April 1, we will get back into the weekly cycle for landscape maintenance. We have been meeting with the landscaper every two weeks. We are still trying to address some of the concerns on Kingswood. We have some plants that are continuing to fail and a leaning tree, which we straightened out. There were several new palms on Baytree Drive. A flagpole at the rear entrance was replaced. The last couple of visits, we have been having some issues with the fountain time. It doesn't seem to keep the correct time. We turn it on manually, so it may be just a matter of replacing that timer. The fountain works and everything seems to be in good shape. Jason came out the other day and replaced the awning that was on the tennis courts that was damaged. We should have a backup one. We received a report that street lights were out from the guardhouse to Wickham Road. We reported it to Eau Gallie Electric, but I haven't heard anything further. Ours all work off of our timer and FP&L is not reporting any problems. The Christmas lights were installed and removed since the last Board meeting. We had to repair a light on the exit side of the guardhouse at the rear gate. We have

44

February 7, 2018	Baytree CDD

some issues with the speed tables at the main gate. A couple came loose. We re-secured them. They were there for a number ofyears and we may look at coming back to the Board with some new tables, as it may be time to remove them.
Mr. Mills: While we are on that issue, it was brought to my attention by Rick that some residents of The Hamlet wanted speed bumps instead of speed humps. I think you need to tell The Hamlet residents that the Fire Department and Police do not want speed humps because it delays their time getting into the community.
Mr. Scheerer: I apologize for the delay, but we installed three benches at the park today. Pressure washing of the pool deck was completed. Staff ordered and received additional vehicle stickers. Sidewalk repairs were completed. We are in the process ofre-evaluating the sidewalks again. We will continue to photo document and mark all of the sidewalks. That's all I have.
Ms. Witcher: When you give new transponders to residents, could you tell residents to notify us when they have a vendor coming to come through the :front gate?
Mr. Scheerer: Sure.
Ms. Witcher: Let the guard gate know which vendors the residents are using, so there's no confusion.
Mr. Showe: We can do that, especially for new residents. Mostly we get residents buying new cars. We can put an info sheet together for new residents.
Ms. Witcher: I think that would help.

SEVENTH ORDER OF BUSINESS	Treasurer's Report
Consideration of Check Register
Mr. Showe:	In your General Fund, we have checks 53021 through 53104 for
$180,877.57, checks 70 through 72 in the Capital Projects Fund for $29,746.75, check 21 in the Community Beautification Fund for $ 17,066 and $737.97 for the October 2017 payroll, for a grand total of $228,428.29. Alan and I can answer any questions about those invoices, if you have any.

On MOTION by Mr. Mills, seconded by Ms. Witcher, with all in favor, the Check Register was approved.

Balance Sheet and Income Statement

45

February 7, 2018	Baytree CDD

Mr. Showe: No action is required by the Board. It is unaudited. Most account lines are falling in line; however, there was "Additional Landscaping" for storm cleanup costs. Assessments were 95% collected through the beginning of January. Remaining assessments are expected shortly.

EIGHTH ORDER OF BUSINESS	Supervisor's Requests
Mr. Mills: HGTV will be filming House Hunters in Baytree on Chatsworth Drive. They will be filming two doors down on the left-hand side between Compton Way and Chatsworth Drive. There will not be any large trucks, only small vehicles coming in. This is good for Baytree, because they will probably show the sign on TV, along with the lakes and some of the amenities.
Mr. Darby: When it is going to happen?
Mr. Mills: Next month. I want to thank Jason and Alan for getting the benches installed. I met with Dave Halle, the owner of Tropic-Care with Jason. I don't know if you noticed, but a lot of the preserve area has been cleaned up at the edge and weeds were chopped. I told Mr. Halle that I was very upset with his performance in Baytree and I needed him to bring our community up to standards. He has done that. There are three more palm trees going in on the left-hand side, where two oak trees fell down. I want Dave to submit fertilizing and insect schedules to me, because I noticed a lot of shrubs dying, due to a lack of fertilizer. I think we need to hold him to his contract.
Ms. Witcher: I think when water washes through it, if it's a liquid fertilizer, it doesn't do any good.
Mr. Mills:   They do granular fertilizing once a year and liquid fertilizing twice a year, which isn't enough.
Ms. Witcher: It has to be granular all the time, because we are sitting on sand.
Mr. Scheerer: I think there are some environmental protocols that everyone has to follow within the State of Florida. Brevard County is strict on what you can and cannot do. You don't want to overdo it, because that's harmful as well. We can talk to Dave and also invite the Extension Office at the University of Florida to give us some recommendations.
Ms. Witcher: That is a very good idea.

46

February 7, 2018	Baytree COD

Mr. Mills: We have a lot of shrubs that are dying. I don't know if it is due to a lack of fertilizer.
Mr. Scheerer: They can do some soil samples and see if we are too acidic or need some other chemicals to reduce the acidity in the ground. We will work with Dave to make that happen.
Ms. Witcher: Does the Extension Office take samples?
Mr. Showe: Normally Tropic-Care will take the samples and send them over there. Mr. Scheerer: Do you want us to get a third-party estimate?
Mr. Mills: No, I don't think it's necessary. You can only see the granular fertilizer after its laid and you don't see it around any bushes. I was asked about pool passes. You might want to talk to the publisher of your magazine. Pool passes are available through Jason.
Mr. Showe: I can either provide them when I issue transponders or mail them out. Mr. Darby: It might be a good idea to issue them with the transponders.
Mr. Showe: Most folks have them. Just have them contact our office and we will get them out as quickly as we can.
Mr. Mills: If you have not attended one of the dinners on Thursday night, I would strongly suggest that you come. It's great. My wife and I came to the last one and they are good cooks. There is a Valentine' s Day party next Wednesday. If you want to bring your wife and have a nice inexpensive night out, here's the place to come.
Mr. Bosseler: I have a couple of items. The playground sign is gone. Mr. Showe: We have a brand new one.
Mr. Scheerer: We will have it installed before September. Mr. Bosseler: The pool sign is outdated.
Mr. Scheerer: I will have someone look at it.
Mr. Bosseler: We need to look at getting some tables with umbrellas for the pool.
NINTH ORDER OF BUSINESS	Public Comment Period
Mr. Showe: At this time, we will take audience comments. Please state your name and address and try to keep your comments to three minutes.
Mr. Seaton: Marcus Seaton from Deerhurst Drive. I wanted to congratulate the Board and everyone who has taken part in making the community as good as possible. I would like to thank Tony Moretti for his efforts at the back gate.  I thanked him myself because he has done

47

February 7, 2018	Baytree CDD

such a good job. He has worked hard. Thank you for the wonderful job that all ofyou are doing, especially Jason. You are always on the ball. Continue doing good work.
Mr. Mills: Thank you for your kind remarks.
Mr. Showe:	Are there any other audience comments?	Not hearing any, we need a motion to adjourn.

TENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Mills, seconded by Mr. Darby, with all in favor, the meeting was adjourned.

Secretary I Assistant Secretary	Chairman / Vice Chairman

48

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Jason Showe :-:/:	"	·.. Re: Baytree Resignation
Feb 8, 2018 at 3:57:43 PM
Ed Rizzotti r<.i  : ::::  J_	--�-  .,_ · ": 2
Stacie Vanderbilt
Thanks Ed, we have received it and will place it on the next agenda.

Jason Showe District Manager
Governmental Management Services, Central Florida 135 W. Central Blvd.
Suite 320
Orlando, FL 32801
407-841 -5524 X 105 - Office
407-839-1526 - Fax
407-470-8825 - Cell
jshowe@gmscfl.com

Under Florida law, e-mail addresses are public records. If you do not want your e-mail address·•released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
History.-s. 1, ch. 2006-232. 

On Feb 8, 201 8, at 3:56 PM, Ed Rizzotti
<edrizzotti@gmail.com> wrote:

Effective today February 8, 2018, I am resigning my Baytree
C�OD positeion�on the Boa'rd. Edward Rizzotti

r

tD

From: Stacie Vanderbilt svanderbilt@gmscfl.com cf
Subject: Fwd: CDD Board
Date: March 28, 2018 at 11 :02 AM To:

From: rickbrown21 3@aol.com
Subject: CDD Board
Date: February 9, 2018 at 10:1 5:02 AM EST To: jshowe@gmscfl.com
Jason
I would like to be considered for the next open COD Board position that becomes available, whenever that may be.
Attached please find an abridged version of my resume. Please let me know if I need to be more specific with any information contained within it.
Should you have any questions, you can call me at 850-371-1 673(cell) Thanks
Rick Brown

Resume­ Abridg	1 7.doc

Richard L. Brown
8023 Old Tramway Drive Melbourne, FL 32940

Abridged Curriculum Vitae
I have worked in a hospital since I was 16 years old(throughout high school and college).
I have over 45 years of senior leadership experience in managing hospitals from 41 beds to 571 beds in rural, suburban community and inner city locations with annual operating budgets ranging from 24 million to over 400 million and with an employee base ranging from 350 to over 1500. I have extensive experience in negotiating and managing contracts with outside vendors.
I am familiar with the Florida Sunshine Law having managed a public, tax district hospital in Palm Beach County.
I have also been involved with local United Way campaigns, served on the Boards of a Retirement Community and Skilled Nursing Facility; Brevard Alzheimer's Association; Brevard County Chapter of the American Red Cross and a Rural Health Network. I have also served on a number of Task Forces sponsored by the Florida Hospital Association.
I am presently a member ofthe Finance Council ofmy local church(St. John the Evangelist).
I have a Bachelors Degree from the University of Vermont and a Graduate Degree in Healthcare Management from the George Washington University. I am a Life Fellow in the American College of Healthcare Executives(professional society for healthcare executives).
I am a veteran having served as a Lt. in the U.S. Army during the Vietnam War; 1968-69.
My wife and I have lived in B aytree since 200 1 and I am presently active in the Baytree Community Association.

,.,

RESOLUTION 2018-03
A RESOLUTION ELECTING OFFICERS OF THE BAYTREE COMMUNITY DEVELOPMENT DISTRICT

WHEREAS, the Board of Supervisors of the Baytree Community Development District at a regular business meeting held on February 7, 2018 desires to elect the below recited persons to the offices specified.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE BAYTREE COMMUNITY DEVELOPMENT DISTRICT:

1. The following persons were elected to the offices shown, to wit:

Chairman
Vice Chairman Treasurer
Assistant Treasurer Secretary
Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary

PASSED AND ADOPTED TillS 4th DAY OF APRIL, 2018.

Chairman / Vice Chairman

Secretary / Assistant Secretary

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BAYTREE COMMUNITY DEVELOPMENT DISTRICT
BAYTREE SECURITY SERVICES
Request for Proposal No. 2018- 	

PROJECT MANUAL
Issue Date: April _, 2018

District Manager:	Governmental Management Services
135 W. Central Blvd, Suite 320
Orlando, FL 32801

1

BAYTREE COMMUNITY DEVELOPMENT DISTRICT
REQUEST FOR PROPOSAL NUMBER 2018-100 SECURITY SERVICES

TABLE OF CONTENTS

COPY OF NOTICE
INSTRUCTIONS TO PROPOSERS
EVALUATION CRITERIA
BASIC ORGANIZATION INFORMATION FORM
PRICING FORM
NON-COLLUSION AFFIDAVIT
ACKNOWLEDGMENT OF RECEIPT AND PROPOSAL SIGNATURE FORM CONTRACT FORM
9.	EXHIBIT A - SCOPE OF SERVICES

2

BAYTREE COMMUNITY DEVELOPMENT DISTRICT NOTICE OF SOLICITATION FOR REQUEST FOR PROPOSALS
SECURITY SERVICES
Brevard County, Florida

Notice is hereby given the Baytree Community Development District (the "District") requests proposals to provide Security Services (Request for Proposals No. 2018- ) including but not limited to, patrolling and securing district property and supervising residents and guests entering and leaving the community, as more specifically set forth in the project manual.
The project manual comprised of proposal and contract documents will be available for the public inspection  and  may  be  obtained  beginning   	 _,  2018,  at  10:00  a.m.,  from  the  District Manager's office, 135 W. Central Blvd., Suite 320, Orlando, Florida 32801, or by contacting Stacie Vanderbilt at 407-841-5524.
Firms desiring to provide services for this project must submit seven (7) copies of the required proposal no  later than  	 _,  2018  at 2:00 p.m.  at the office of the District Manager,  135  W.  Central Blvd., Suite 320, Orlando, Florida 32801, ATTN: George Flint, at which time the proposals will be publicly opened. Proposals must be submitted in a sealed envelope pursuant to the Instructions to Proposers. Proposals received after the time and date stipulated above will be returned unopened to the Proposer.
Ranking of Proposers will be made in accordance with the criteria set forth in the ranking worksheet contained within the Request for Proposal. The District reserves the right to reject any and all proposals, with or without cause, to waive minor technical errors and informalities, or to accept the proposal which, in its judgment, is in the best interest of the District.

Baytree Community Development District George Flint, District Manager

3

BAYTREE COMMUNITY DEVELOPMENT DISTRICT
REQUEST FOR PROPOSALS NUMBER 2018-100 SECURITY SERVICES
INSTRUCTIONS TO PROPOSERS

I.          Due Date: Sealed Proposals must be received no later than  	_, 2018 at 2:00 p.m. At the office of the District Manager, 135 W. Central Blvd., Suite 320, Orlando, Florida 32801, ATTN: Jason Showe. Proposals will be opened publicly at that time.
Signature on Proposal: In addition to executing all forms, affidavits, and acknowledgments for which signature and notary blocks are provided, the person or company giving the Proposal must correctly sign the Acknowledgment of Receipt and Proposal Signature Form. If the proposal is made by an individual, that person's name and business address shall be shown. If made by a partnership, the name and business address of an authorized member of the firm or partnership shall be shown. If made by a corporation, the person signing the proposal shall show the name of the state under the laws of which the corporation was chartered. In addition, the proposal shall bear the seal of the corporation. Anyone signing the proposal as agent shall file with the proposal legal evidence ofhis authority to do so.
Familiarity with Laws: The person or company giving the proposal is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the person or company giving the proposal will in no way relieve it from responsibility.
Qualifications of the Proposers: The contract, if awarded, will only be awarded to a responsible person or company who is qualified by experience to do the work specified herein. The person or company giving the proposal shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared with the necessary organization, capital, and equipment to complete the work to the satisfaction of the Owner.
No Person or Company providing a proposal shall submit more than one proposal. The Proposers shall be disqualified and their proposals rejected if Owner has reason to believe that collusion may exist among Proposers, the person or company has defaulted on any previous contract or is in arrears on any existing contract, or for failure to demonstrate proper licensure and business organization.

Interpretations and Addenda: All questions about the meaning or intent of the proposal documents are to be directed in writing to the District Manager. Interpretations or clarifications considered necessary by the District Manager in response to such questions will be issued by Addenda mailed or delivered to all parties recorded as having received the proposal documents. Only questions answered by formal written Addenda will be binding. No interpretations will be given verbally. All questions and answers will be distributed to all persons or companies presenting a quote.

Submission ofProposal: Submit seven (7) copies of the proposal forms, the proposal security and other requested attachments at the time and place indicated herein, which shall be enclosed in an
4

opaque sealed envelope, marked with the project title and name and address of the person or company and accompanied by the required documents. If the proposal is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with a notation RESPONSE TO BAYTREE PROPOSAL NO. 2018- (ENCLOSED) on the face of it.
Modification and Withdrawal: Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of sixty (60) days.
Proposal Documents : The Request for Proposal will be available on	 		from the District
Office, 135 W. Central Blvd., Suite 320, Orlando, Florida 32801. Contact Stacie Vanderbilt at 407-841-5524.
Proposal Form: All blanks on proposal forms must be completed in ink or typewritten. The proposal shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be filled in on the Acknowledgment Form). In making its proposal, each person or company presenting a proposal represents that it has read and understands the proposal documents and that the proposal is made in accordance therewith, including verification of contents of proposal package against the Table of Contents.
Basis of Award/Right to Reject or Award: The Owner reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed appropriate.
Contract Award: Within fourteen (14) days of receipt of the Notice of Award, the person or company presenting the proposal shall enter into and execute the Contract in substantially the form included in the proposal documents.
. Pre-Proposal Conference: No pre-proposal conference will be held. However, the person or company presenting proposals are encouraged to make on-site visits to the area for which services are required in order to gain an understanding ofthe scope of the area to be served. The Proposers is assumed to be familiar with the area and any natural features which will in any manner affect the work. Ignorance on the part of a Proposer will in no way relieve it from responsibility.
Insurance: The person or company presenting proposals shall include as part of their proposal a current Certificate of Insurance detailing the company's insurance coverage. A sample certificate is included as an attachment to the Basic Organization Information Form. In the event a Proposer is notified of award, it shall provide proof of Insurance Coverage, as stated in the Contract form provided herein, within fourteen (14) calendar days after notification, or within such approved extended period as the Owner may grant. Failure to provide proper proof of insurance coverage shall constitute a default.
Indemnification: The successful person or company presenting a quotation shall fully indemnify and hold harmless Owner, the District Manager and the District Engineer, from and against all claims, damages, costs and losses arising, in whole or in part, from Contractor's negligence or breach of contract, as more fully set forth in the Contract form, provided herein.

5

Limitation of Liability: Nothing herein shall be construed as or constitute a waiver of Owner's limitations on liability contained in section 768.28, Florida Statutes, or other statute or law.

All proposals shall include the following information in addition to any other requirements of the proposal documents:
A narrative description of the Proposer's approach to providing the services as described in the scope of services, provided herein. (Limited to 5 pages).
Completed price sheet.
The Proposer's organizational chart. List position or title and corporate responsibilities of key management or supervisory personnel-Include resumes for each person listed; list years of experience in present position for each party listed and years of related experience.
Describe proposed staffing levels.
List all other contracts related to the provision of services by the Proposer in which the company is presently engaged.
Thee References, including the name address and phone number of a contact person, from projects of similar size and scope.
Current certificates of insurance.
Completed copies ofall other forms included within the proposal documents
The most recently audited financials
Copes of appropriate Licenses from the State of Florida
Any protest regarding the proposal documents, including specifications or other requirements contained in the Request for Proposal, must be filed in writing within seventy-two (72) hours after the receipt of the proposals project plans and specifications or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid plans, specifications or contract documents.
The proposals shall be ranked in accordance with the Evaluation Criteria sheet contained within the proposal documents.

6

BAYTREE COMMUNITY DEVELOPMENT DISTRICT
REQUEST FOR PROPOSAL NUMBER 2018-100 PROPERTY AND GATE ATTENDANTS
EVALUATION CRITERIA
Personnel	(25 points)
(E.g., geographic locations of the firm's headquarters or office in relation to the project; adequacy and capabilities ofkey personnel, including the project manager and field supervisor; present ability to manage this project; Evaluation of uncompleted work load; proposed staffing levels, etc.)

Ex erience	(25 points)
(E.g., past record and experience of the respondent in similar projects; volume of work previously awarded to the firm; past performance for the District in other contracts; character, integrity, reputation, of respondent, etc.)

(25 points)
Does the proposal demonstrate an understanding of the Districts' needs for the services requested?

Financial Ca abilitv	(10 points)
Demonstration of financial resources and stability as a business entity, necessary to complete the services required.

Price	(15 points)
Points available for price will be allocated as follows:

10 oints will be awarded to the Proposer submitting the lowest total bid for completing the work for the initial two year term of the contract. All other proposals will receive a percentage of this amount based upon the difference between that Proposer' s bid and the low bid.

5 points are allocated for the reasonableness of unit prices.

7

BAYTREE COMMUNITY DEVELOPMENT DISTRICTS
BASIC ORGANIZATION INFORMATION

D1 .ATE SPUroBpMosIeTrT_[ECDom_pany N_ame]

City --	-------	State----	Zip Code --_---	-

T1 setleCpohnotnaect_Name --	----Fax-N-o. T_it_le ---_-----_----_-

PStrroepeotsAerddCroemssp-any-A-ddress:

_ 	__, 20 18	 	

___

 	 APPCaarortnrtpneoerrrsahhtiipiopn

AAnCLIoniimmdipiivttaeindyLLaiilability
A Subsidiary Corporation

--------	-----	-----

P.O. Box (if any) __	__	__	__	_______

2PnardeCntoCntoamctpNanaymNe ame (if appl_icable)

------------

_ Title

-----	----	---	-

PSatrreeenttACdodmrepsasn-y A-dd-ress (if diff-ere-nt)-:

_	_

-----------------

CTietlyephone	___	__	Fax_N_o. _ _   Z	____________

1st Contact Name ----------- Title -----	----	--

P.O. Box (if any) _   	__		State	__	ip _Co_de	_

2nd Contact Name	Title

8

----	---	-

.	LStirsetettheAldodcraetsison_ofthe Proposer's office which would perform Baytr_ee CDD work.		_

PC.iOty. _Box (if any) 

 	__   _ S_tat_e ____________Z_ip _Cod_e

 	__

1   Contact Name	Title------------		------------

Tsetlephone _	_	Fax No.	_	_

6.1	Ifyes, provide the followin :

oIsftChoerpCoormatpioans?inYegsoo(d) nstoan(d)ing with the_Florida Secre_tary ofState Division

IYfetshe( )Pr(Poprocseerdistoa Qcourpesotriaotnio6n.,1i)sniot i(n)co(PrprocraeteeddtionQthueesSttiaotne 6o.f2F) lorida?

Ifno, please explain_ 	_		 _	 	_	 	_

6.2 Ifno, providDeattheeinfoclolropwoirnagte: d _

_	Charter No.

 	_ 	_

ITshteheStCatoemipn

awnhyicinhgthoeodPrsotapnodseinrgiswiintchotrhpaotrSatadte??_Ye_s (_) no ( ) 	_	_

Ifno, please explain _	 	 	__	__	___

Is the applicant registered with the State ofFlorida? Yes ( ) no () 

Date incorporated _	_	_	_Charter No. _	__	_
IpYfaertshtne(e)Prsr(hoPiprpo)csoeerdliismtoaitpQeaduretlnsiateibrosinlhiti7py. 1(ci)onNmclopuad(ni)nyg(,PiarsoliictmeoeirdtgeatdonpiQzaerudtensietnriosthhniep7S.o2tr)atliemoifteFdlolriaidbail?ity
9

7C.o1rpIofrayItefiosn,nosi,s?pYlteheaesse(Pe)roxnpola(sien)r  registered _with  the_F_lorida  Depart_me_nt_of_Stat_e, _Di_vision  of

7.2 Ifno, provide the following:

TIshteheStPartoepinoswerhinchgtohoedPsrtoapnodsinegr iws iothrgtahnaitzSedta:t-e?-Ye-s (-) n-o (-) ---

Ifnthoe, pPlreoapsoesexr pinlaginoo-d -sta-nd-ing-w-ith-the-St-ate-of-Fl-ori-da?-Y-es -( )-no-( )-- Date Proposer was organized: __ 	_____

DISstaatthteePoPrfroFopploosrseiedrrawr?eaYgsieosstreg(rae)ndnizoaes(da): foreign partnership _or l_imited c_omp_an_y with the

If no, please explain	 	_	 __	_	_

Ifno, please explain _	___	_

tYheesc(on)trancot?(   )

Does the Proposer hold any registrations or licenses with the State ofFlorida applicable to
8.1	Ilifsyteeds,lipcTreoynvpsiede(oaftthtraecgfohisltalrdoadwtiioitninognianlfsohrmeeatstiiofnnaencdesastatrayc)h: one (1) photocopy ofeach LQiucaelnifyseiNngoi.n-di-vid-ual    --_--__ExpTiriattlieo_n D_ate_-_--_-_-_-_-

10

8.2	Does the Proposer hold any registrations or licenses with Brevard County

List company(s) currently qualified under this license __	___
applicabrIlfeegtiysoetrtsha, teipoclnoe:natsreactli?sYt  easn(d) pnroo(v)ide  a  photocopy  of  each  listed  license   or

1 0.	WCExehrhtaiibtfiiactraAetet.hoefPlnrosuproasnecr'es)cAurnreenxtaimnspuleraonfcaenliimnsitusr?an(Pcreocveirdteifiaccaotepyis oafttaapcphleidcahnetr'seto as

Ly(2ei0satr1st5h)setaPrrtionpgo_wseirt�'hs tohte(a2lla0at1ne6nst)uy-aeladr-oallnad-r vena�dluinego' fw(2wi0tho1r7tk)he_commopsltecteudrr_feonrt_eyaecahr ofthe last three (3)

11 .	HvIfiaoysleatsth,ioepnPlesraoisnpetohdsesrpcbareisbteentwecaoitceyhdevabriyos?lOaYtSioeHnsA,(fi)fonnero,aa(nn)ydjroebsosliutetionc_om_pa_ny o_ffic_e/shop s_afe_ty_

WEGAxueopntroiekrmraeatrolisobLCniilaeoDbmLailtpiiaetyebnisliattyion

$$___

_________	 	

11 11 ..21 

HWmaohsraetthtihesaPtnhreotepPnorso(e1pr0o)esxewrpo'esrrckiueinrrgceenddtaaywnsoyarskweaorrrckeosemurlitpnoejunfrstiahetesioirnejsruuarltytiinnigng?tih_nea_pwaso_trtkw_ero_lyoes_ainrsg_?

YIfeyse(s,)pnloea(se) describe each incident _____	_________

11 

tDTfurnhhiissetraiusipcnhptd,aleioncrryasitgpihoneenriertdionarhueeanthrttteoaibnrcyihfozmaerudmetnahatgotsieroihnznetesrr(,eesdtq)oeua,eenomsdrteerdegqnbaueyrecdtseihtsn(essga)BrtayhanyetyotrapbeveeielrirCstiyofyon,ms,ttmhfaienrmudsntiianottygremDcaonerpdnvtegoslreomanpteaimordaneelntiton

reputation ofthe applicant.

This	_ day of  	_____, 2018 

Name of Proposer
[Type Name and Title ofPerson Signing]

SCtoautentoyfoFflorida	__ 	

By:
By:

(cSAoerapplp,oliryfatCfiioloinnrp)goarastae

'w2h0o1i8s, pbTeyhrseofonarlelgyokinogwinn_stoumenotrwwahso,aohcfkasnthopewro-,--ldeud-cgee-d b-efo-re-m-e th-is -_-_-da-y -of----

-----

as identification and who did (did not) take an oath.

---	--------

Signature ofNotary taking acknowledgment

12 

BAYTREE COMMUNITY DEVELOPMENT DISTRICT
REQUEST FOR PROPOSAL NUMBER 2018- 	 SECURITY SERVICES

Pricin  Form

The designated times for service at the front Baytree guard house is 24 hours a day, seven days a week. Please provide the following information:
$ _	 	per hour	$ ------ Annual Cost

$	per hour on holidays

$----- per hour for any Additional Officers Needed
The District reserves the right to adjust the staffing and hours of operation as needed. Please be aware that contract stipulates Contractor to provide all hardware (including PC, monitor, and drivers license scanner) and software at no additional cost beyond that specified in Section 4("Fees") of this agreement. Upon completion of (3) three years of service with Contractor under this agreement, ownership of all hardware and software will transition to the Baytree CDD, at which time Contractor shall furnish CDD with a bill of sale for such hardware & software.

13 

BAYTREEACFFOIMDAMVUINTIOTYF NDOEVN-ECLOOLPLMUESNIOTNDISTRICT
STATE OF ----	-
COUNTY OF --	--

I __

_, do hereby certify that I have not, either

directly or indirectly, participated in collusion or proposal rigging. Affiant is a

in the firm of _ 	_	 	_

, and authorized to make this

affidavit on behalf of the same. I understand that I am swearing or affirming under oath to the truthfulness of the claims made in this affidavit and that the punishment for knowingly making a false statement includes lines and/or imprisonment.

Dated this ___day of

__ 2018. 

Signature by authorized representative ofProposer

State of-----	-
County of

The	foregoing	instrument	was	acknowledged before	me	this	day	of

201 8, by
personally

of the

-----------who   is

known to me or who has produced _ 		 	as identification and who did (did not) take an oath.

Signature of Notary taking acknowledgment

14 

BAYTREE COMMUNITY DEVELOPMENT DISTRICTS
ACKNOWLEDGMENT OF RECEIPT OF DOCUMENTS AND PROPOSAL SIGNATURE FORM

This Proposal for security services has been submitted on this __ day of_

___

20 1 8, by 	_

__ [company] whose business address is _

__ 	_ 	_ 	_, telephone number is  	    	_	 	__
and fax number is ---------
The undersigned acknowledges, by the below execution of this proposal, that all information provided herein has been provided in full and that such information is truthful and accurate. Proposer agrees through submission of this Proposal to honor all pricing information sixty (60) days from the date of the Proposal opening, and if awarded the contract on the basis of this Proposal to enter into and execute the services contract in substantially the form included in the proposal documents.

Proposer understands that inclusion of false. deceptive or fraudulent statements on this proposal constitute fraud; and, that the District considers such action on the part of the Proposer to constitute good cause for denial, suspension or revocation of a proposal for work for the Baytree Community Development District.

Furthermore, the undersigned acknowledges receipt of the following addenda, the provisions of which have been included in this Request for Proposal.

Addendum No.

-----	-- dated ------	-----

Addendum No. ------	-- dated ------------
Addendum No. ------	-- dated ------------
Addendum No. ---	----- dated ---	-----	--
Addendum No. ------	-- dated ------	-----

15

Baytree Community Development District
Acknowledgment of Receipt of Documents and Proposal Signature Form Page 2

The undersigned hereby authorize(s) and request(s) any person, firm or corporation to furnish any pertinent information requested by the Baytree CDD, or their authorized agents, deemed necessary to verify the statements made in this proposal or attachments hereto, or regarding the ability, standing and general reputation ofthe proposer.

Name of Organization

This __day of 	, 2018 

State of-----	--
County of_ 	

By:	­
Name	and	Title	of	Person
Signing

The foregoing instrument was acknowledged before me this

day of

____,

201 8, by _ 	__ 	, ofthe _ known to me or who has produced
and who did (did not) take an oath.

___

___

_ who is personally
_ as identification

Signature of Notary taking acknowledgment

16 

AGREEMENT FOR SECURITY SERVICES THIS AGREEMENT FOR SECURITY SERVICES (the
"Agreement"), is entered in to this 	day of 	, 201_ (the "Effective Date"), by and between a Florida-corporation, ("Contractor") whose address for purposes of this
Agreement   is   		_,   and  the  BAYTREE   COMMUNITY  DEVELOPMENT
DISTRICT, a local unit of special purpose government organized and existing in accordance with Chapter 190,whose address for purposes of this Agreement is c/o Governmental Management Services -Central Florida, LLC, 135 W. Central Blvd., Suite 320, Orlando, Florida 32801 ("CDD").
FOR VALID CONSIDERATION, the receipt and sufficiency ofwhich are hereby acknowledged, Contractor and CDD agree as follows:
Term. This Agreement shall commence as of the Effective Date and remain in effect for a term of 12 (twelve) months, unless sooner terminated in accordance with this Agreement.
This Agreement may be extended for two additional twelve (12) month periods upon mutual agreement of the parties hereto in writing and subject to appropriation of funds by the District's Board of Supervisors.
Contractor shall provide the following services to CDD:
Scope of Services: Contractor general duties include but are not limited to the following: provide a visible presence at the guard house, supervise the entrance and exiting of residents and guests, provide on going patrols of the CDD common areas, including, but not limited to, the pool, playground, and courts, and to provide a visible presence to deter any wrongdoing in these areas as much as possible. In the event a guard is witness to a wrongdoing in these common areas, he/she will attempt to acquire names, addresses, and phone numbers from the offenders without causing harm to the officer or the offender or creating a situation in which harm could be caused to the officer or offender. In addition, random patrols of the Baytree CDD common areas and roadways will be conducted by Contractor. Contractor will be required to attend and report at all CDD meetings. The detailed Scope of Services is attached to this Agreement as Exhibit A ("Scope of Services").
Officer Reports: Contractor shall provide to CDD an officer report for each day/night worked detailing the activity of the officer and of the property. These reports shall list dates and times the officer is actually on site. Reports shall be turned in at a determined place and time.
Computer Access System: Contractor to provide all hardware (including PC, monitor, and drivers license scanner) and software at no additional cost beyond 'that specified in Section 4("Fees") of this agreement. Upon completion of (3) three years of service with Contractor under this agreement, ownership of all hardware and software will transition to the Baytree CDD, at which time Contractor shall furnish CDD with a bill of sale for such hardware & software.
Invoicing: Contractor shall provide to CDD a weekly invoice listing the dates and times worked. Invoices will be paid according to Agreement terms.
Additional services: Contractor will provide additional services and recommendations at the request of The CDD or of an individual or individuals designated by the CDD. Additional pricing of such services

17 

will be set prior to start, submitted in writing, and approved by the CDD. Contractor will be required to attend CDD Board Meetings.
Any changes in duties or requirements shall be put in writing and approved prior to any such changes being implemented. The Scope of Services are not limited to the posted requirements and are subject to reasonable changes at any time.
lode  endent  Contractor.  Neither the  Contractor  nor any  of the  employees,  agents,  officers, directors, contractors or representatives of the Contractor shall be deemed employees of CDD or receive employee or other benefits from CDD.

Fees. CDD shall pay to the Contractor $ 		per hour (the "Standard Rate") for services
provided pursuant to this Agreement, for each security officer provided by the Contractor. The CDD reserves the right to adjust the services and number of hours requested under this contract. CDD may request additional security officers at the Standard Rate by giving no less than 48 hours prior notice to the Contractor. CDD agrees to pay 20% above the Standard Rate for each security officer requested by CDD with less than 48 hours prior notice and who performs services hereunder within the 48 hour period; provided, however, such increased rate shall be payable only for the period of time services are provided within the 48 hour period, after which, the Standard Rate shall apply. CDD agrees to pay 50% above the Standard Rate for each security officer requested by CDD to work on the following holidays or events: New Year's Eve Day, New Year's Day, Memorial Day, Easter Day, Independence Day, Labor Day, Thanksgiving,
Christmas Eve Day, Christmas Day, and during times of a government declared state of natural and national emergencies.
Sales Tax. CDD is exempt from sales tax on this transaction.
Reports: Invoices. Contractor shall provide to CDD on a monthly basis a summary of hours of services provided, both regular and special, in a format acceptable to CDD. Contractor will invoice CDD on no more than a weekly basis. Invoices are due and payable within thirty (30) days of receipt. A late fee equal to 1.5% per month will apply for any invoices which are not timely paid. Payment shall be made by business or certified check.
Termination. This Agreement may be terminated by either party for any reason with thirty (30) days prior written notice ("Termination Without Cause"). Notwithstanding the foregoing, either party may terminate this Agreement effective immediately for breach, misconduct or other non­ performance under the Agreement by the non-terminating party ("Termination With Cause").
Termination Without Cause. If this Agreement is Terminated Without Cause, Contractor shall, in CDD's sole discretion, continue providing services pursuant to this Agreement during the 30-day termination period, provided CDD continues paying for such services in accordance with the Agreement. However, if CDD elects not to have the Contractor continue providing services, CDD shall still be obligated to pay for the standard services which the Contractor would otherwise have provided during the 30-day termination period.
Termination With Cause. If this Agreement is Terminated With Cause by CDD, CDD shall not be required to pay any additional fees after the date and time oftermination, and shall also not be required to pay for any services provided by Contractor prior to such termination during the period of acts or omission giving rise to Termination With Cause.

18 

Standard of Performance. All personnel provided by Contractor pursuant to this Agreement shall perform the services hereunder in a professional manner, consistent with the standard rules and code of conduct of such professionals, in accordance with any special instructions given by CDD and in compliance with all state, federal and local laws, rules and ordinances.

Insurance and Bond Requirements. Prior to the commencement of this Agreement and at any time upon request, Contractor shall provide evidence to CDD of an adequate general liability insurance policy and indemnity bond with terms acceptable to CDD. "Adequate" for purposes of this section shall mean Commercial General Liability Insurance ($ 1 ,000,000 each occurrence), and Workers Compensation Insurance as required by Florida Law, and Employers Liability Insurance ($1,000,000 each occurrence). Evidence of compliance shall be in the form of a Certificate of Insurance. Contractor shall maintain such insurance and bonds throughout the term and any extended terms of this Agreement, at Contractor's sole cost and expense. The CDD shall be named as the additional named insured on all policies of liability insurance. Contractor shall pay for and maintain Workers C ompensation Insurance per Florida Law Requirements.
Indemnification. Contractor shall indemnify, hold harmless and defend CDD, its officers, employees and agents from and against all liability, claims, demands and causes ofaction arising out of or related to any loss, damage, injury, or loss or damage to property caused, directly or inclirectly, by the actions, omissions, or negligence of the Contractor, its employees, agents, or officers.
Non-com etition. CDD agrees not to offer employment nor employ any Contractor employee during the employee's tenure with the Contractor and for a period of one (1) year following the date of the employee's termination with the Contractor.
Severabilit . If any provision of this Agreement, the deletion of which would not adversely affect a party's enjoyment of any material benefit intended by this Agreement nor substantially increase the burden of either party under this Agreement, is found to be invalid or unenforceable, that provision will be severed from this Agreement and the remainder of this Agreement will continue to be binding and enforceable.

Waiver. No waiver of any provision hereof shall be effective unless executed in writing by the party claimed to have made the waiver. No waiver of a provision hereof shall constitute a continuing waiver. A party's forbearance to enforce any available rights or to exercise any available remedy, or to insist upon strict compliance herewith, shall not be deemed a waiver or forfeiture of such rights, remedies or strict compliance. A party's acceptance of any late or inadequate performance shall not constitute a waiver or forfeiture of that party's right to treat such performance as an event of default or to require timely and adequate performance in the future.

Notice. Any notices required by this Agreement shall be sent to the addresses noted in the preamble to this Agreement, or at such other address designated in writing by the party to receive notice. Notices shall be either (1) personally delivered (including delivery by Federal Express or other courier service) to the addresses set forth above, in which case they shall be deemed delivered on the date of delivery; (2) sent by certified mail, return receipt requested, in which case they shall be deemed delivered on the date shown on the receipt unless delivery is refused or delayed by the addressee, in which event they shall be deemed delivered on the date of deposit in the U. S. Mail. Notices or communications to or from a party's attorney will be deemed to be to or from that party.

19 

Persons Bound. If either party consists of more than one person or entity, all such persons and entities will be jointly and severally liable under this Agreement. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors. This Agreement is for the benefit only of the parties or their successors. No other person shall be entitled to rely hereon, receive any benefit here from or, enforce any provision of this Agreement against any party.
Entire A reement. This Agreement embodies the entire understanding of the parties, and all negotiations, representations, warranties, and agreements made between the parties are merged herein. The making, execution and delivery of this Agreement by both parties has been induced by no representations, statements, warranties or agreements that are not expressed herein. There are no further or other agreements or understandings, written or oral, in effect between the parties relating to the subject matter hereof.
Attorne • Fees. If either party initiates or is made a party to legal or other dispute resolution proceedings (whether judicial, administrative, declaratory, in arbitration or otherwise) in connection with this Agreement, then, to the extent provided by Florida law, the non-prevailing party in those proceedings will pay the costs and attorney fees, including the costs and attorney fees of appellate proceedings incurred by the prevailing party.
Survival. All indemnities, covenants, warranties, rights and obligations set forth m this Agreement shall survive the termination of the Agreement.
No Third Part Beneficiar . Except for the rights of the parties hereto and their respective successors, legal representatives, and assigns, no person or entity has any rights or benefits under this Agreement, and no person or entity is a third party beneficiary of this Agreement.
Venue. Should any litigation or administrative proceedings arise out of this Agreement between the parties, venue shall be Brevard County, Florida.

A.

Public Records.
Contractor shall, pursuant to and in accordance with Section 1 19.0701, Florida Statutes, comply with the public records laws of the State of Florida, and specifically shall:

Keep and maintain public records required by the District to perform the services or work set forth in this Agreement; and

Upon the request of the District' s custodian of public records, provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 1 19, Florida Statutes, or as otherwise provided by law; and

Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if the Contractor does not transfer the records to the District; and
20

Upon completion of the Agreement, transfer, at no cost to the District, all public records in possession of the Contractor or keep and maintain public records required by the District to perform the service or work provided for in this Agreement. Ifthe Contractor transfers all public records to the District upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the District, upon request from the District's custodian of public records, in a format that is compatible with the information technology systems ofthe District.

B. Contractor acknowledges that any requests to inspect or copy public records relating tQ this Agreement must be made directly to the District pursuant to Section 119.0701 (3), Florida Statutes. If notified by the District of a public records request for records not in the possession of the District but in possession of the Contractor, the Contractor shall provide such records to the District or allow the records to be inspected or copied within a reasonable time. Contractor acknowledges that should Contractor fail to provide the public records to the District within a reasonable time, Contractor may be subject to penalties pursuant to Section 1 19. 1 0, Florida Statutes.
c. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRATOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT/CONTRACT, THE CONTRACTOR MAY CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE DISTRICT AT:
Governmental Management Services-Central Florida, LLC 135 W. Central Bouelvard, Suite 320
Orlando, Florida 32801
TELEPHONE: (407) 841-5524
EMAIL: jshowe@gmscfl.com

Sovereign Immunity: Nothing herein shall be interpreted or confirmed as a wavier of the limitations of liability or immunities afforded the CDD pursuant to the doctrine of sovereign immunity, or Section 768.28 Florida Statues, or other statutes or laws.

21 

[signatures are on thefollowingpage]

SIGNATURE PAGE TO AGREEMENT FOR SECURITY SERVICES
IN WITNESS WHEREOF, this Agreement has been executed as of the day and year first above written.

WITNESSES
Signedin thepresentl of
Signature:	 	       	

PrintName:  	

Signature:	 		 	

By: --	---------

Print Name:  	

___

[CORPORATE SEAL]

STATE OF FLORIDA COUNTY OF

The foregoing instrument was acknowledged before me this 	day of_	 	
. He/She is personally known to me or has produced

___J 2018, by
_ as

identification.

Printed name:

WITNESSES

Signature: 	_

Print Name:	 	 	_

Signature:	 	_

BAYTREE COMMUNITY DEVELOPMENT DISTRICT

By: --------------
Chairman of the Board of Supervisors

Print Name:  	       	

STATE OF FLORIDA COUNTY OF _

The foregoing instrument was acknowledged before me this

day of

, 2018,

by	, as Chairman ofthe Board of Supervisors of Baytree
Community Development District. He is personally known to me. Printed name:

22

EXHIBIT A - SCOPE OF SERVICES
Baytree Community Development District Security Services

Scope of Services
Project Scope
General Overview
1 .2	CDD Development
General Contractor Requirements and Procedures
Operation Procedures
Key Personnel
Personnel Dress Code
Personnel Conduct
Safety Program
Facility Location
Document Control and Data Maintenance
Verification of Data
Ownership of Data
Coordination
General Coordination
Contractor's Project Manager
Scheduled O erations
Patrol Area
Unscheduled Maintenance and Re airs
General
Damaged Facilities
Emergency  Repairs
5 .4	Unscheduled Maintenance

Scope of S ervices
. 2018 

Administration/Maintenance/Operations Program
1	General
Administration

7.

Operations
Response Time
7.1	General
END OF TABLE OF CONTENTS
23

Baytree Community Development District Securi1y Services
PROJECT SCOPE

Scope of Services
2018

The Contractor shall provide security services for the Baytree Community Development District.
General Overview
Baytree Community Development District ("The District or Owner"), located in Brevard County, is a master planned unit development with amenities such as a community clubhouse, swimming pool, and tennis court. The development is located approximately one (1 /2) mile east of Interstate 95 offof Wickham Rd.
Communitv Develo ment Districts CDD Develo ment
The District is an independent unit of local government created and established in accordance with Chapter 1 90, Florida Statutes (the "Act"). The Act was enacted in 1980 and provides a uniform method for the establishment of independent districts to manage and finance basic community development services.
GENERAL CONTRACTOR REQUIREMENTS AND PROCEDURES
The Contractor shall meet the requirements and follow the procedures associated with all items in this Agreement. These general requirements and procedures are as follows:
0 eration Procedures
The Contractor shall perform the basic services outlined within the Scope of Services at the hours and days requested by the Owner. The Owner will designate where the contractor will take breaks, lunches, and use restroom facilities. Employee personnel vehicles will be marked and parked only in areas designated by the Owner.
Ke Personnel
2.2. 1 All Work shall be managed and/or directed by key personnel identified in the proposal. Any changes in the assigned key personnel shall be subject to approval by the Owner. Where applicable, the Contractor shall require certifications, training, etc. be secured and updated for all employees.
2.2.2 Contractor shall provide one (1) Project Manager who is knowledgeable of the Contractor's daily activities when performed at the site. This Manager shall serve as the point of contact between the Owner and Contractor. The Manager shall be responsible for coordinating all scheduled services with the Owner.

24

Baytree Community Development District SecuriLy Services
Personnel Dress Code

Scope of Services
2018

The Contractor shall provide and ensure that employees working under this Agreement shall wear uniforms or professional attire at all times. Clothing that expresses or implies obscene language or graphics, degrading or demeaning connotations, or in the opinion of the Owner is unsightly for any reason, shall be strictly prohibited. Contractor personnel shall wear shirts at all times and shall wear footwear that conforms to safe work practices.
Personnel Conduct
The Contractor shall enforce strict discipline and good order among its employees present within the B aytree community. The Contractor shall ensure that its employees that communicate and interact with the Baytree community and any other customer/party associated with the District are knowledgeable of the District, the B aytree Community, and the Services the Contractor is performing.
Safe I Pro ram
The Contractor shall develop, implement, and maintain a safety program for its operations under this Agreement. That safety program shall include, at a minimum, a safety policy, safety rules and procedures, safety training, procedures for reinforcing and monitoring safety programs, procedures for accident investigations, providing and maintaining equipment safety features, and safety record keeping.
The Contractor shall comply with all State of Florida and federal and local regulations, rules and orders, as they pertain to occupational safety and health, the safe operation and security ofthe facilities.
The Contractor shall provide, at the Contractor's expense, all safety equipment and materials necessary for and related to the work performed by its employees. Such equipment will include, but is not limited to items necessary to protect its employees and the general public, ifapplicable.
Facilit Location
The Owner shall only provide guardhouses (existing) for the C ontractor as part of this Scope of Services.
Document Control and Data Maintenance
2.7. 1    Officer's Daily Log
The Contractor shall keep accurate records of all incidences that occur while on duty, documents received, and, if applicable, issued by this Contractor. A 'document log' shall be maintained during the work of this contract and throughout the term of the Agreement and shall be available to Owner upon request. The 'log' shall outline

25

Baytree CommudnTiohtcyiusDm'leoevgne'tlsohtpiatmllesbnetaDnudpisdtdraiatcetteds,dathiley aonridgisnuabtmori,ttreedcteoivtehde Odawtense,r aonndatdoSa/fricloyopmbeaoisfnisfoS. errmviacteison.

Security2S.7er.2viceDs ata Maintenance

2018 

2.7.3	DdSihasottrauiblDduitstiphoeenrsoCafol dnatrta btoyrcdoimstprilbeutitnegdaatlaettteor ofhterrasn,smthiettaClo. nAtlrladctiostrrisbhuatlilondoocfudmateantshtahlel

twTphlhiaetenhinCeasxoftenierstrtiioanvncgetroiinrfiffocsrhaertvamiloilsan,etiadofofntsere.rtcsroeamvnipdeawtibweiliiithntytethganeradOticowonnneosrifs, tehnatctaybdlaiostfahtihanetsoyinstthfoeemrmoavtaietcrioapnlrlorSceeeccseusivrfoietdyr

Pidaerntytifytoiwngh:om the data is being transferred

be accompanied by a letter of transmittal with a copy provided to the Owner

PFurrpthoesreaocftitornannsefecre,ssoarruyse   f information

••

NOTDyraiptmgeeie(nosaof)tftoirodafnandtsoafetfbatrehbieneigrnegtqruatrneasnfesfofrerrerrdtreand sfer
The Contractor shall propose a format for, and keep a log of, all data transfers for

2.8	Verification of Data

Aworllirtkdinageta,ffuopprrotosnv. iddAiesndcyotvooebrtyhvei.ouCsonintrcaocntosristsehnaclyl bsehaelxlabmeinreedpofortredcotnositshte  Ocywwneitrhvietsrbraelclyordans danidn

updates to the Owner.

2.9

Ownershi of Data

ItconistrtaoctbbeyutnhdeerCsotonodtracthattor allr pdatarovidtraned tsmitted,o the Coandntramaterial/equipmentc or, eith	by the Owpurchasedner or thiunderpartthisies,

tdshhaeatalOlwbwhenilteehrepiemsrofmloeremdpiriaontpgeelycrotyanttrotfahctetheetdeOrsmewrivnniaectrei.osTnuhnoedreCeroxtnphtiirrsaaActitogonreseohmfaetlhlnhits.aAveglrtdeametmapeosnrhata,rlylabftceehrarerwgtuehrniocehfdtnhtoe

tchoepOiews onferth.

e data may be kept by the Contractor without the express written permission of
26

BSeacyutrreiteyaCSnoeymrvrmiecauesnsoitny. DTehveesloapmmeepnrtoDciesdtruircets shall apply should it become necessary foScroptheeoCf Sonervtr2ai0cce1tos8r

mThaeterOiawl,noerr esqhuailplmrenatintotthhee rOigwhntetroimremqeudiriaetethlyatupthoen Cfoounrttreaecnto(r14t)radnasyfesrwarliltteSnecnuortiitcye,dfoatra,

COORDINATION

3.

to voluntarily return all Security data to the Owner.

r3e.q1 uiremGeenntseroaflthCiosoArgdrineeamtieonnt.

The Contractor shall coordinate with the Owner for all items associated with the

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The Contractor shall meet with the Owner on a mo thly basis. Those m e	s shall

3.2	CCsuoopnnettrrrvaaicsctiotoornr'soshfPatlrhloejdeCecostingMtnraatcnetaogra'esrrweporksefonrtacetivuendwerhothiws Aillgrbeeemrenspt oandibslhealfloarctoavsertahlel

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meaallecethauttiatmnelglneysdetaeaiegnsrdgew.esuTaitbhhmeeiniCttifiomitvnetetoraa(tthc5Bt)eoarbOyustwrhseiannelele.rsTrsaehtcdeolaerCyadsos,ant natrwsdaocwdti(oes2rltl)rsiawbhsuaoltorlektphmirneergipnpaduaratreytsstiheopsefrwiaeogairtechtnhodamtah"efoeneedrtieantdthge-ototsoe­ araencptdirvesihsteiaenlsltabwteiivtahebinslehtahtolel rBbeesapykotrnneodewtcoloemdangmyeauqbnulieetysotpifountrhssiutshaAnetgBtroeaetrmhdisemnAtagyarnehdeamvtheeenatsS. tcooptheeodfayS-etrov-idcaeys

(Tinchdeilislvuilidanurdaiplvhisdohnuaeal)ll asmnhdalsnlhtabailenl rreaestsppaoolnnldstitibmoleseusfocahr cmalalasinwtsaitionhfinbgtewitnhegnetycCo(on2nt0ta)rcamtcetdionrub'styesctohhfeecdoOunlwetancoetrf.

single point of co tact, on	d i y ba s, between	e O ner and th Contractor. This
aCtrhecopetnirvOteristaweicenntstoeaart'insvodsfe.ntrhoveticifynesei.wnCglyotnhdtereasOcigtwonrnatmeerdaoyrrecpthhraienssgedenatiiatlsytivrseecpharensdeunclteoa,ntifotvaerctbqyiunafoplrirtoymviacdtoinongtronfolortoifcsuthctohe
27

Baytree Community Development District	Scope of Services
Securit Services	 	2018 

4.1	Guard House Policies

SCHEDTUhLe EoDffiOcePrsEoRnAdTuItOy NshSall  staff the  front guard house twenty four (24) hours a day, seven (7) days/nights a week and assist residents and guests that enter and leave the community and enforce the policies set forth by the Owner. The officers on duty shall be responsible for recording all visitors names, type and color of guest vehicles that enter the community along with vehicle license plate numbers. Any incidents shall be reported in the daily officer's report. Contractor shall provide at its expense all dashboard tags to distribute to the visitors in the following colors:
White for Visitors
Blue for Vendors
Green for Golfers
These tags shall bear the Baytree logo and the name of the type of visitor. The Contractor is responsible for instructing all visitors to return these to the guard house in boxes provided by the Owner. Additionally, the Contractor is responsible for the replenishment ofthose tags as needed to complete the duties under this
1.1	Criminal Activities
If the contractor becomes aware of any criminal activities within the CDD property the contractor shall notify the Brevard County Sheriff's Department immediately and record the incident in the officer's daily log along with any reports from the sheriff's deputy.

4.1	Patrol Area

4. 1 .2 Should the Contractor become aware of damage to the facilities within the area being serviced by the Contractor, the Contractor shall notify the Owner by adding the damages to the officer's daily log. Contractor should notify the owner by phone and if necessary contact the Brevard County Sheriff' s office to file a report for damages.

If requested by the Owner, Contractor shall provide a visible presence to deter any wrong doing. The principal areas include, but are not limited to the immediate area in and around the recreation center including the pool area, playground, and tennis courts, two guard houses and regular patrols throughout the community during the hours requested by the Owner. Contractor shall also provide an officer to supervise entry into the community at the two guard houses during the hours requested by the Owner.

28

ADMINSTRATION/OPERATIONS PROGRAM
The Contractor shall develop policies and procedures and implement an Administration, and Operation Program. That program shall include, but not be limited to, the following:

Baytree Community Development District	Scope of Services
Securit  Services	2018 
5.1	General
5. 1.1 This program shall be a comprehensive narrative and where applicable, graphic/diagrammatic explanation of policies and procedures, which shall govern the contractor's Services provided under this Agreement as generally outlined in this Scope of Services. This program shall implement security industry standard

practices. The program document shall contain key information relative to the major components described below.
The program document shall be presented in a three-ring binder using standard "8- ½ x 11 " pages, single-spaced for text, graphics, and/or diagrams, and with, if necessary, 1 1 " x 17" pages for diagrams and/or graphics that fold out if necessary. The document shall include as a minimum, a table of contents, section dividers, numbered pages, issuance date on each page, and appendices as required. Each copy shall be numbered and a log shall be kept by the Contractor ofdocument holders (refer to Section 2.9.3, Data dispersal).
.2 The program document shall be kept up-to-date at all times by the Contractor. Revisions to the document shall be indicated by footnote on the revised pages. Revisions shall be distributed by the Contractor to all document holders.
The Contractor shall prepare draft copies of the document for review and comment by the Owner within thirty (30) calendar days of the notice to proceed with the Services. The Contractor shall anticipate at least two (2) more additional reviews by the Owner prior to issuance of the final document. All Owner comments shall be incorporated into the document The Contractor shall be responsible for preparing and submitting the following number of copies of the program document to the Owner.

First draft
Second draft
Third draft
Final document
•

Six (6) bound copies, one (1) unbound copy Six (6) bound copies, one (1) unbound copy Six (6) bound copies, one (1) unbound copy Ten (6) bound copies, two (2) digital copies

5.2

Administration

5.2. 1		The administrative section of the program document shall, at a m1mmum, address those functions which are the responsibility of the Contractor related to

Baytree Community Development District	Scope of Services

29

Security Services

5.2.4

5.3.1	TthoSpehoreesvreaoictpfuieoesrnasctn/ticodiuonansstssosomewucehttlriiiocnnhseedoarvrfbeitechlteoehwepmr.roaegtstrpearomsnsdgiboeniclueitrmyaleolnyft tsdhheeaslcClr, oiabntetadramcitnionritmhreumaSt,ecdaodptdeoreaoslsfl

5.2..23

 	

5.3	0 erations

aolultalidnmedinbisetlroawtiv. e matters generally described in the Scope of Services a2n0d1 8as pPOeorrlgsiaconineinzsealtinaoanmdcehsap, jrrotosbcefotditurleresa,sdamnirdneiplsahttroeadntievnetuombtneharesg.emCeontrafuctnocrt'isonspriongcrluamde  kfoeyr

performing services on the Baytree site.

cumstommuenricsaetrivoincse.  with   the   Baytree   community   relative   operation	and

Personnel policies and procedures related to the Contractor's personnel

5.3.2	IOnrcgluandiezakteiyonpecrhsoarntnsefol nramopeesr,ajtoibontistleans,dancduspthomoneernsuemrvbiecres.related  functions.

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6.	RESPONSE TIME

6. 1

TaCbnehodenatvCrianoicsnltapotbreralcecstihtoanrllscs,hpaalralolnlv2,d4iodnheoobasusutreipsrmevpreaevltyrisdoanransyy,d,ae7nffitcd.caoiyespstneiptpraebutrlaianswtigesed,perkeeirsntspooontrnhnedesepltoPanrsadonrjtyeoqcatuaninrdMdedaaclnolwurhreaeqolc.utseThasanhtslyel, Scope of Services within the required allotted time, the Owner shall, at the

Contractor's sole expense, provide the requested services.

prhobulledmtshewiCthonatnryacotfotrhfae ielletomerenstps ocnodvetroeda bryeqtuheistafgorreeamnyenste. rvices addressed in this

30

of-way within the BaytreeEcNoDmmOuFnSitCy.OPE OF SERVICES

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31 

r

·1
I
i
l
I

SERVICES AGREEMENT

/6

(HolldRy Landscape Lighting)

TlliS SERVICES AGREEMENT is made aod entered into this day of
�-   =-:,-,...__,_�• 2017 ("Effective Date'?, by and between:
BA'YTME COMMUNITY DEYELO:PMENT DISTRICT, a local unit of
special-purpose govenunent established p.ut·suant to Chapter 190, Florida Statutes, being 13ituated in unincorporated Brevard County, Flortda, and whose address is 135 West Central Boul�ard, Suite 3201 Ol'lnndo, Florlda 32801 (the "District"), and
HOLIDAY LIGH'l'SCAP.ES INC., a Florida oorporulkm, whose principal addre.ss is 3855 1\Jcks Road, Boynton Beach, Florida 33436 (hereinafter
11Conttaotor'').

Hedtals
WHEREAS, the District is responsible for certain landscaping Improvements and facilities locatl;'d on District properties; und
WHEREAS, the District intends lo contract with Contractor to improve the landscaping and streetscaping dudng the holiday season with holiday lighting and displays; and
·WHEREAS, Contractor has submitted to the Dlstrlot its Proposal, dated Augu1  st 31, 20111 7

to insta:ll1  maintain, remove, lUld store certain holiday llghtlng and decorations (the whlch Proposa1 is attached hereto and made a.par hereof as �bibitA; and

'Proposal ),

WHEREAS, the services to be provided by the Contractor, as detailed herein and in the Proposal, constltute the "Scope Qf Work," and ar� defined as suob l1erein; ttnd
WHEREAS, Contractor represents that it fo qualified to serve as a. oontmotor under this Agreement, represents that it has the requisite experti110 and exporlenoe to provido the servlces · set forth in the S◊ope of Wotk, and has agreed to provide suoh services to the District upon the terms and conditions set forth herein,

·

NOW, THER�FORE, ln consideration ofthe 1-ecitiils, agreements and mutual covenants contained herei11, wd othor good and valuable comiideralion, the receipt t\nd sufficiency of which are hereby acknowledged by tl1e parties, the parties agree as follows:
Section l.	Re�itals.	The recitals stated herein are true and corteot and by this

!

!

reference ate incorporated into and fonn·a mutetial pa.rt ofthis Agreement,	I   .
Section 2.	Duties,	The Scope of Work constituting the duties, obllglltlons anct .. responsibilities of Contractor are tnore particularly described herein and in the Proposal, Contractor shall be solely responsible for the means, manner and methods by whlch its du.ties, obligations and responsibilities are met to the 1mtisfactlon ofthe.Distrlct. Included as part of the seL-vice.'! to be provided by Contl-a.ctor, but not limited to, are the following:

Baylff�- HoHday Llgh1h1g ll.�v. IO.OS ·17

a.
0b,.
d,

e.

f.
g.

Provide all labor and matetlals necessary to complete tlie Scope of Work except as specifically stated in- the Scope of Work.
Provide Di&trict wtth the materliils set forth in the Scope ofWork. Clean, store1 and secure mriterirus when not in 1.1se,
AU lights and materials shall be lnstruJed by November · of each year of this Agreement and shall be lit and operating on or before the Saturday 111ghtprior to 'fhanksgiving each yeat, whloh date Con!ructor shall coordinate with the District Manager of the Distrlct
Contractor shall remove the materials for cleaning and storag6 beginning on
January l1..:, of euch yeiar of tl.tfg Agreement. Removal shall be completed by the end of January of each ye.ar of the Agroenient. I£ Contractor is unable to remove or retake possession of the materials, District agrees, immediately upon demand, to &!l.Semble and deliver all the tnateria1s to Contractox· in good working order !Ind good condition> excepUng only ordinary wear and tear, at the cost ofContrnctor. Provide daily service t.o lights and materials, as nooded, while displayed,
J)rovide the services us described in Exhibit A and such other necessary services as are standard in the indiist.ry in order to perform under this Agreement.

All person11el provided by Contractor pursL1an� to this Agreemen.t shall perform the Scope of Servicea herein in a professional manner, consistent with all state, local, artd federal laws, rules, and ordiria11ces, District may adjust the Scope of Servfoes to be provided under this Agreement. In .the event such adjustment in the Scope of Services results in additional labor or 1naterial11� Contractor shall first furnish District with a ptoposal for suoh additionru work> whloh, ifaccepted by the District Board of S't.lpe.rvlsors1 shall become an amendment to this Agreement,
Section 3, Compexigatlon. District shall pay to the Conttactor the annual amounts set forth beiow, ntinus deductions for work/services removed from. the Soape of Work for a pat1icular year, due on the stnted da.ys and upon completion of the Scope of Work on an annual basis:

•unl11ss program otl1ol'wlse modified or reduced pursuant to Scotton 14,

20 7..	 	

' ••·--contmct  .  e-a-r----���------.,...,....- 201 8-T9

Contractor shall provide the District with an Invoice upon completion ofthe Scope ofWork for a

20 9-20

particular year, All invoices :m, due and pay�ble upon 1·eoeipt, Charge:f remaining unpaid forty.. five (45) days af\er receipt of the invoice shall beat' interest at the rate of one percent (1%) per month. District, as a local �overnment entity1 is exempt from sales tax on this transaction, The nbov�-nmounis h1 no induswe (.')f any additional cqHts for bam1or p1tt•chM01 as s,:1clr 1'111'!�' ·.he set
fth.lh tlte ProrK,mil.

{

folly si1tisfied a.�·to site c<.m'ditions.

.

.        SeµUo� 4.     Contra<ltor'11 Aeceptnncf.) of Conditions.  The Ccmlraefo:r ha.s -0nrefully exatninodA'he �reas ti1id properties wltbin the Di.sh'.ict i1port ,which Jtmtl'nctor wm p�tform Soope ofWotk t,'\:lrliunnt to this Ag1:eement i:md hn:s made �mfficicnt testi and other iuvosli·g··atli:ma:to be

I

.	-

.

.$<1etlo'n $,     WtliVer.  rti� tl!lders.too<l and agreed that· the approval or aocepfance .by L11ct .District of any- part of tl:'le work p�1•.fbrmed by ·Contractor �md�l' this AgreQ:ml.'ln� �s be:lng hi
comp.llnnce with terms. of this A;greement und relMed Scope. of Work> .slmU 11ot P'.!)erate :ns· a	:; 

BQ)'lr�- Holi4�y L!ghllng	2
R�v, 10-0$- 11

its

waiver by Distrlct ofthe strict compliance with any other terms and conditi ons ofthe Agreement and related work.

Section 7,	Insurance. Prlor to the·oominencement of this Agreement a11d atany tlmo
lnS\lrauce req1uirements:

Section 6, lndemnHlcation, Contr'4cfor agrees to so con9uot activities upon the preruises as not to endaugcr any person lnwfuJly tliereon and agrees to Indemnify and hold harmless the District, its of.ficersi a.gents and employees from und against all claims, sults, actions� damages, liabilities, expenditures or causes of aotion of any kind arising out or In any wa.y connected lo aotivlty or il1activity of Contractor and resulting or occurring from any negligent act, omission or eiTol• of ContrkJctor, Its agents, members or guests, resulting in or relating to injuries to body, life, limb or properly _siwtuined in, about, o:r upon 1he permitted premises or improvements thereto, or arising from the use of sa�d premises,
upon request Contractor iihaH provide evidence to Distrtot of cotnpllance with the following

A,	OcimtnerolaI General Liab1Hty Inst11-ance and Errors and Otn:ission Insurance
$1 ,000,000 each occimenoe, $1,000,000 general aggregate

B.

Workers Compensation and Employers' Liability lnsurnnce

c.

$1 i000,000 each occurrence
Automobile Liability Insurance
$1 ,000>000 each occurrence
Contractor shall pay for and maintain, at Contrnctor'8 expense, such insurance throughout tbe term and·any extended terms oftllia Agreement,
Dlstriot $hall bt, named ai. an additfonal named insured on all required policies of.liability insiu-ance.

or

Section 7.     Independent  Contractor.   Neither  the  Contraotot  nor  any  of it11 employees� agents, offloers, directors, contractors, or representatives shall be deemed employees of the Distrlcti nor shall any such persons reoeive be entitled to receive employee or other penefits from the District,

Agreement. The term of this Agreement sh&ll be to cover

Sectioll 8.     Distract Manager,  The foreman :for Contruotor shall cor11munioa1e with the District Manage.r on a rogulnr basis for matters rofoting to the Scope of Work under this
Agreement.

years (three co

nsecutive hollil11y

mutual agreemenl of the pE1rt!es, This Agreement ls subject to U.1c nnnual n propriatlon ofp

by	with	Chapl�r 190,	Statutes,

cthromeeme(3Sn)ccectulopnon9t, he exTeecrumtio, n ·ofTthhies

Florida law.

perfomsemoswones)ofthrsoeurgvhicetsheutnhdfredr hthoilsidaAy gsreeeamsoenn, tunshlealssl

funds	the District ln accorda11.cc	the require-mehts of	Florid11	and

lo the subject matter of f111s Agreement.

tho finRSl c1cmtdlocnom10p.leteAexgrrreeesmsleonnt.ofTthhiiss lnAgstrreuemmeenntt, btoetgwetheeenr thweithDl!tssttBicxthalnbdit(Cos),nsfhrao.1c1tocrornesl�alttuiptge

Ba�tr¢e - r-toll4�y Ll$hU11s	3
llw. I0-0S-17

Section 11, Electric, Dtstdot shall providCl all necessary and suitable electrical connections and outlets required by Contractor for the lnstallntion of decorations as prov!ded in the Scope ofWork, at District's expense.
Se(ltton 12• . Amendments, Amendments to and waivers ofthe provisions contained in this Agreement may be made only by an i11stroment in writing that Js executed by both the Dlstdct and Co.ntractor. Additional work may be added to the Agreement i1pon the mutual agreement of the partiea which additional work shafl be in tbe form of nn Amendment to the Agreement,
Section l3.   A1mignment,   TI1is Agreement, or any portion thereof; a.hall not be t111slgned ill any way by eitl1er party without the express written consent ofthe otherparty.
Section 14. Termination, District muy terminate this Agreement for oon-venien_ce a11d withm.it any liabilit)'. therefor by providing wdtten notice to Contraotor prlor to September 30th of U10 contract year in which termination is to be effoot!ve, District muy reduce the total p1•ogram provided under this A�recrnent by up to fifty (50%) perce114 provided that Distdot provide written notice of .snoh mtention to Contractor prior to September 30U1 of any contract ·year in which the reduced program will be effective,

l

11	11

Scctioll 15, Notlces. AH notices, requests, oonse1)ts and other oomnrnnlcatfons -under this Agreement ( Notices ) shuJI l'>e in writing and shall be delivered, maHed by U.S. Certified MaH Return Recelpt Requested, postage prepaid, or by overt1ight delivery service, to the parties,
as fo lows:

Ii' to the Distrfof:

With a copy to:

Baytree Community Development District 135 W. Centrlll Boulevard, Suite 320
Orlando, Florida 32801 Attn: D!s!rio.t Manager
Billing, Coclu·an1 Lyles, Mnuro & Ramsey, P.A. SunTrust Center, Sixth Floor
515 East La� Olaa Boulevard Fort La.uderdalo) Florida 33301 Attn: Dennis B, Lyles, Esq,

B,	lf to Contractor:	Holiday Lightscapes Ille,
3855 Tucks Road
Boynton Beach, Florida 33436 Attn: Sean P, Wolfe, President
E,ccept as otherwise provided in thls Agreement, any Notice shall be doomed received only upon actual delivery at the addteai. set forth above, 'Notices delivered after 5:00 p.m. (at the place of delivory) or on a non•businesa day shall be deemed received on the next business day, If any tiltle fol' giving Notice contained in this Agreement would otherwise expire on a non­ business day> the Notice period . shall be extended to the next succeedh1g business day, Saturdays. Sundays and legal holidays recognized by the United States govermnen.t shall not be regarded as businel:ls days.  Any party or other perso11 to whom Notlces are to be sent or copied may notify the other parties and addressees of any change in name or address to which Notices shall be $ent b-y providing the same on five (5) days written notice to the patties and addressees set forth in thi11 Agre�ment.

4

Bay!rQ�- Holl\!ay Llg11tlns Rev, 10-05•17

Section 16, Au thorization. The exeoution of this Agre�ment has been duly authorized by the appl'Qprlatc body or offl.cial oftho District nnd Contractor, both the Distriot and Contractor have complied with all the requirements of law1 and both tbe District and Cont.raotor havo full power and 1rnthorlty to comply with the terms and ptovislons ofthis instrument.
Section 17.	Enforcement or Agreem�ut.	In the event that either the District or
Contractor is required to enforce this Ag1·come11t by court proceedlhgs or otherwise, then the
prevailing1  party shall be en.tltled to recov�l' all ieeH and coats incU1Ted, including. reasonable
attomeys fees and costs for trial, ulternuitve dlsputo resoh1tion or appellate proceedings,
Section 18, Controlling Law and Venue. ThiH Agreement and the p1·ovisiona contained in this Agreement shall be constru�c!, interpreted and oonttoUed aocordJng to th� laws of the State of Florida. All actions and disputes shall be brought in the proper om.Jrt and venue, which shall be Brevard County, Florid�, .
Sectlon 19. Sovereign Immu11lty. The parties agree thiit nothing in this Agreement shall constitute or be construed as a waiver of the District's limltntio.ns on Ha.bilitv confuine<l ln Section 768.281 Florida Statutes, o:r other statutes or law.
Section 20,	Publfo Records,
Contractol' shall, pmsuant to and in accordance with Section l 19.0701, Florida Statutes, comply with the public r�oords laws of the State of Florida, and speolftcally shall:
1. Kc�p and maintain public records required by the Dlstrlot to perform· the services 01· work set forth in this Agreement; and
2, Upot1 the request ofthe D1strlct1s cuiifodiun Qf public records, provide the District with a copy of the reqi1ested reoo.rds or ullow the records to be inspected ol' copied withh1 u. reasonable time at a cost that doeH not oxoecd the cost provided  in Chapter  119�  Florida Stntutes, or  a11  otherwJse provided by law; !.\nd
Ensure that pubHc records that are exempt or confidential and exempt from. public t'eoords dlsclos,1r� requirements a1·� not disclosed exoept as authorized by law for the d�1ratlon of the contract term and following completion of the Agreement If the Contractor does not tral'l.sfer the recor<ll¾ to the District; and
Upon completion ofthe Agreement, transfer1 at no cost to the Distrlct, all pllblic records in possession of the Con1raotor or keep and maintain public records required by the Distr1oi to perform the service or work ptovided for in this Agreement. If the Contractor transfers �11 public records to tho District upon completion of the Agreement, the Contractor shall destroy 1my dup1ic1tte public records that are e:icempt or confidential and . exempt from llUbBc disclosure requirements, Ifthe Contractor keeps and maintains p\lblic teoords upon completio11 of the Agreement. the Contractor shall meet all applicable requirements for retaining publlc reool'ds. All records

8�y1r�- Holld1y t,lghling	s
R.llv, I0-0s-17

stored eleotronically must be provided to U1e District, upon request from the District's custodian of public reoords, in a format that is compatible with the information tecbnelogy systems ofthe District,
B. Co1ltl'actor acknowledges that any requests to inspect or copy public records relating to this Agreement must be mt'\do directly to the District pursuant to Section 119.0701 (3), Florida Statutes. If notified by the District of a public rec<)tcls request for records not in the possession of the District but in posse.'lslon of the Contractor, the Cont1·autor shall provide such records to the District or allow the rticords to be inspected or copled within a reasonable titne, Contractor acknowledges thnt should Contractor fail to provido the public record8 to the District within a reasonable time, Contractor may be subject' to penalUes pursuant to Seotlo.n 1 19.101 Florida Stlltutes,
c. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRATOR> S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS . AGREEMENT/CONTRACT* TlIE CONTRACTOR MAY CONTACT THE CUS'l'ODIAN OF PUBLIC RECORDS FOR THE DISTRICT AT:
GOVERNMENTAL MANAGEMENT SERVICES­ CENTRAL FLORIDA, LLC
135 CENTRAL BOULEVARD, SUITE 320
ORLANDO, FLORIDA 32801
TELEPHONE: (407) 841.-5524 EMAIL: JSHOWE@GMSCFL.COM
Section 21,    Severability,   The invalidity or mlcJ.'lforoeabllity of any ono 01·  more provisions of this Agreement shall not &ffeot the valld!ty or enfotceablllty of the remaining portions of this Agreeme11t, or nt1y part of this Agteet11ent not hold to be invalid or unenforoeable.
Section 22,    Arm':1 Length 'l'ransaction.  This Agreement has been negotiated fully between the District and the Contl'aotor as an ar.tn's length transaction.  All partits participated fully in thQ preparatlon of thi8 Agree1nent and received tho advice of coun.seL In the case of a di11pute concerning the illterpTetation ofany provision of this Agreement, all parties are dee.med to have draftedi chosen and selected the lfmguage> a�d the doubtful language will not be lnte:rp1•eted �r construed against any pnrty hereto,
Section 23,    Hepdings for Conv�11ience Only.   The descriptive headings 1n -this Agreement are for convenience only and shall neither oontrol nor affect the menriing or construction of !\O;Y ofthe provisio11s of this Agt�ement.
Se�tlon Z4. Conruct. To the, extent that the1·e is a oonflfct with respect to any provlslons of thls Agreement or Contractol''s Proposal, the provlsion in the main body of the Agreement shaU govern over the Ccmtractor's Proposal,

611y1Ie"� Ht>l!Jiy Lighting Rqv, 10..0S-U

Sectlou 25. Counterparts, This Agreement may be �xecuted :in any number of counterparts, each of wh:ioh when executed and delivered shnH be an original; however, all such counterparts together shall oom1titute1 but one and the same instrument.

p

Section 26. Emergency Response, Contractor shall immediately respond r111d tuke necessary roasomi.b[c, 11otlon in the event ofan impending hurricane or other weather-related event or a declared state. of emergency, Immediate response shall mean that Contractor ijhall provide suffi cient staff. equi ment. vehicles, and impplies necessru·y to provide protectio11 to DisCrict· property arid the public from any damages or injury, It is not the ihtent ofthis section to 1•equ.lre Contraotor to remove all lights in tho event of an impending hnrrloane or wea.theMelated event.
Section 27,  Acts of God,  In the event of any :-itrlke or similar action, union picketing, labor disputes, disturbance, Acts of God, or other cltcllmstances over which Co11tractor fo,s uo control and which causes the. prevention of or the interference with tho ptc:rvision of Secudty Services under this Agreement, Contractor In its sole di$cre1ion 1·oservea the right to suspend this Agreement until the cessution of such mutters. Dur!ng suchpedod of oessatio111 District shall be 1·eI!eved of any pnytnent obHgn.tlom1 to Contractor, This also includes b\it is · not limited to hun'iccme warnings, mandatoty evacuations, advisory evavm1tlons or acts of terrorism, Nothing herein shall prohibit District from exerci:ling its right to tem1inate the Agreement for convenience,
	Section 28.   Respon11ib1Uty fol' Los�es,  Contractor shall not be responsible for any losses to D!strkit as a result of hurglary, theft., fire or any other oa1Jses1 oxoe:pt in the case of negligence Ol' the part of Contractor or its employees, District shall orally notify Contru.ctor of any loss or intended claim against Contractor's insurance carriers within (bree (3) busltiesil days ofsuch loss ooc\lrl'ing or having been disoovered by DlstJ.fot, whichever b later, and shall notify Contractor in writing within ten (1 0) days of such Joss occiming or havlng been discovered by District,
Section 29, Prior Agreements. Upon full exeoqtion by the parties, this Agreetrtent shall replace any and all p1for _agreem�nts, contracts, proposals. nnd purchase Qrders between the parties, lncluding, but not limited to1 the Initial Agreement, and all such prio1· agreemonts, contracts) propo1mls1 nnd p,irchase ot•del's shall be canceled and, with the exooption of tho indemnitlcntlon and insuw11co provisions, of no ful'ther effect upon the Effecttve Dute of this Agreement,

[THE REMA1NDER OF THIS PAGE INTENTIONALLY LE:FT BLANK]

8aytrtt� Holiday Lighting	7
RIIV, 10·0$-J 7

1 2/01/ 20 17 11: 58AM FAX	14056 1 07833	HOME2SUI TES MIDWESTCITY	llJ0002/0002 

From: Gov■r�rn,ntal MunotiFax: (40'1') lr.li•162CJ

fllll (406) �1 Q.783U	P11g1 2 of 2 12/0112017 11:SS AM

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EXHIBIT    A SCOPE OF WORK - PROPOSAL

Soytroo•.. li�llc!sy L.lshtl:111 R.11v, IO--OH7

. .. .	-HOLIDAY

_	.L IGHTS CAPE S111

Holiday Llghtscapes 3855' Tucks Ro.ad Boynton Beil<:h, Fl. 33436
www.holiday!lghtscapes.9om Jnfo@hpllda.yllghtscapes,QQIJl

To; Jason Showe .· jJho?Jfi@�m5Qfl.coto

Project ,Tftle1 Baytrea c0mm1,1nltv Ho1Jd�y l..lghtlng 2011 .- 2018 Se-a9on Submitted on: · §/3117012

: lob l)escrlptlc,nt
Hollday Llghts0ap1t$ wm Install, maltnaln, and romovo thu rollowlrig ligf1ta 1tnd decorations.
{Maintenance IMJuded through Jttnut9ry 2"�) Holiday Llgh�o�pas WIii light �II areas speclfled belo�- ·
with commercial grade l..EO products. The overall project objective Js to provi de 'Jl,e Baytree
,	Community with ti be;iutlful display that WIii be enjoyed through the Holldays, The project ls broken
. : down by section and detalls ere provided below,
Al'IY addltlonelaervtcer. to be added· rlllouire.turthar�•� and ore-nonI

AREA ;L - AkL PRJ;VIOUS UgHTING ANP OECQR AS-O;F_201,6
,	outlining 3 monuments In l.eD garland with t rad bow$ on·each monllrnent
Four big Palme wrapped In warm whita L.l:P mlnls
Drooplng pre�llt lEP �arland on two wing walls at mafn entrance
Ll11Jn9 Trrm of 2 gue.r(I hOU$SS with LEO C·9
Covering two �pruce trees In I.ED mlnls	(LABOR. ONLY) TOl'AL ;: $1,�85,00
AREA 2 ..,MONUMENT SIGNS It:I ROUGHQUT gQMMUNtIY

w

15 monument signs throughout community decorated With 1 pre..Jlt wreath per sign
15 monument signs	top edge 01.1tllned ln I..EiO C9 stringer lighting
TOTAL i;r f2,276,00

;I. SEASON LEASE! AGREEMENT (PER SEASON TOTAL)1.__,,.__1 	�*�4:.ut2;�4�9:,.i,,O�O

3 SEASON LEASE AGREEMENT (PEI\ SEASON TOTAL);.

___,.$�3:,..i, 8�1�6�:o=o
+Plus tax

**	**	**

PRICE A60VI:: INCLUDES PRODUCT, MATERIAL, EQUIPMENT and LABOR
INSTALl.ATION, MAINTENCE, and REMOVAL **
50% deposit to se0ure Jnstallatton, 500/o ctue upon completJon of ln.staJJatlon

Terms of Agreement	,.
Thank you for tho opportunity to partner with Tho saytr&e CommunltY, rhls agreement outlines the terms under which Holiday Llghtscepes agrees to serve as your holiday d�corator tor 201Nm1e decorating season,
FEES
ihe B11ytree community agrees to pay Hollday Ughtscspe$ the tot:al cost outlined In the proposal that lncludes the r:ost of materials and labor, Payment can be m�de with a SO% depo.slt prlor to beginning work ·and final balance at completion or 100% up front, The 1completlon date' Is defined as the date wh�n the d�cor has been Installed and working properly,
Invoices shall be payable with fifteen (15) days of the lnvotce date, A penalty of 3% per month wlll be applied to all balance$ over 30 days pa$t due,
INSURANCE
During the torm cf this agreemerit, Holiday Llghtscapes agrees to malntarn Commerclal General Uablllty Insurance,
UA6tLl1Y

CONOtitONS	/<9ct4.. t\'\i"'-\-tb)

The 5aytree Communlly agrees to defend, hold harmless and Indemnify Hollday Llghtscapes, Its offlc:ers and employees from and agalnat a.JI claims, llabllltles to any third partle8 for lnJury, deeth or damage to person1 property, trespass, and all other d�mtige or loss arrlVlng out of the lnstalfatlon/takedown or location of m&terlals, unless auch damage or loss 1, .ei reiult of the grogs ne9Jlgel'\Ce of Holldsy Ughtscapes,

Installatlon of llghts �nd decor will take place bafore�n,bef i:,4  ze�. every effort WIii be made to have the llghts plugged ln on the date provided to us at' the bottom of this agreement, Note: Installation wltf not a1way11 oceur on the same day 11a th� plug•ll'\ date.
lt )s assumed that sufficient eleettlelil power will be avQlliblc for use In deCQr&tlve lllumlnatlon, The aaytr.ee cornmuntty wOI be responsfble for supplylng tha adeqvate power lncludlng receptacles f9r completing the project, •**Grl outlets are ootorlously sen$ltlve to tripping, Customers ·are responsible for resetting e.11 GFI'ii, There Is no way to prevent GFI protected outlets from tripping when the fights get wet, They simply must be reset <Jnce they ara dried out,
Hollday Llghtsca�es will LISe the beet c:ommerclal grade materials In lnstalllng the dec:orntive llghtlog but makes no clalm to Installation code compliance, All of the lights and decoratfons are supplied with a monufactur�r'i warranty ,
1:mployee($) of Ho!lday Llght.scapes wrn perlodlc:aUy visit the slte and make iie1Ylce calls to the customer as ne·cessary to repalr any lnstallatlon problem's �nd.replace expired 1)1.1lb5, Maintenance does not cover vendallsm, damage from lawl'l/landscape compenle�, or �nlmals,
Any perme1Mnt f�stenlng or drllllng wlU be approved In advance, Best errorts w111 be made to avoid permanent fasteners,
rn any csi.� The tlaytrea Community deeldea to terminate eo!'ltrect early and not retain our s�NIC$S, Holiday Ug htscapes retal ne ttie right to ·charge 30% buyout of contract tor remaining years,
AGRE.EM!:NT
Thls Agreement. contains a complete statement of all term& of the Agreement between the parties, superstided all previous agraements, and cannot be i::henged or modlflad, except by written agreement signed t,y both p11rt!es, ln the event or an sxprees conflict bet.ween the terms Of this Agreement and an Agreement Addendum, the terms of thls Agreement shall 9ovem, This agreement shall be 9ovemed by ano tn accordance with the laws of the State of Florid!!,

The Holiday Ughtscapes team looks forward t-o working with you! Upon acceptance, sign and email to JM>@bo]l..da�Ugbtscapas.com

Holiday Ughtsea�es 1555 Ursa court
Merritt Island, !=I. )2953
407,808.8328

Ja:>on Showe - Jshp'-'{e@r,o"i01gtsyg.com 8;107 Netlonal Drive
Melbt;1Ul'rte, f'L :32940
407,470.8825

.	.

CT ANO SUBMIT SOO/Q DePOSIT FOR AU't.HORIZATION **
Sl�mature:
Name:  	
Title!  	........;..;;,_______
Date : ....·  	

U 1;1¢Jll ACCEPTANce, PLEASE PROVlt>E us WITH YHS FOLLOWING lNFORMATI0N

I would llke the Hghts plu9ged In on 	(weather permitting) I would l!ke the lights unplugged on	(weather petmlttlng

l would lfke the llghts to tum on at (clrcre one)
4PM	4:30PM	5PM	S: 30PM	6PM	6:30PM	7PM	7: 30PM
l woold like the tights to turn offtit (circle one}

8PM

8:30PM

10PM	10130PM	1'1.PM	11 :30PM	12AM	12130AM	1AM	1l30AM
Leave them on all night

Please provide us with any special Instructions, n&tghborhood codes, etc, (1t any}
THANK YOU FOR YOUR SUSlNESSI

2AM

(')

This item will be provided under separate cover

en m 0 .
-I

z

0

•

'I.	<-

Baytree COD Action Items 4/4/2018

Item #

1	Action Item

Fountain LED Liqht Replacement	Assigned To:

Scheerer	Status

In ProQress	Comments
Getting Pricing for Future
Replacement When Needed	
2	Liqhtinq Front Monument Sides	Scheerer	In Progress	Awaitinq Pricinq Fron Vendor	
3	Painting Rear Gate Entrance	Scheerer	In ProQress	Awaiting Pricina Fron Vendor	
4	Rear Entrance Siqn	Scheerer	Installed		
5	Pool Electrical Box Improvements	Scheerer	In Progress	Awaiting Pricing Fron Vendor	
Potential CIP Projects

1	Sunshade for Pool			Approx. $20K NTE	
2	Tennis Court Resurface			Approx. $1 6k for resurface, new
fence, new benches, new nets	
3
4	Pool Back Gate			Approx. $1 Ok, plus new keys and
monthly internet	
	Front Enrance Landscaping		Proposed CB Fund	Awaiting Scope	
5
6	Rear Entrance Landscapinq		Proposed CB Fund	Awaiting Scope	
	Sidewalks		Annually In Budget	Approx $1 3k per year	
7
8
9	Tree Trimminq Recreation Area Parking		Annually in Budget	Approx $6,500 per year
Approx $40k	
	Lake Bank Restoration		Annually In Budget	Approx $15k annually	
10 
11 	D rainage Improvements New LED Gate Arms		Annually in Budget	Approx. $10K annually
Approx. $6,200	

Updated 3/28/18 

r

To: Jason Showe - Governmental Management Services From: Chris Ossa, P.E.
Date: Tuesday, March 27, 201 8
Ref: Baytree Community Development District (COD) Subject: Lake Bank Erosion Evaluation

ISSUE BACKGROUND:

CC:

Per the direction of the Baytree Community Development District ("the District") Board, Atkins N.A. acting as the engineers for the District, were tasked with the evaluation and assessment of erosion within the wet detention stormwater facilities (lakes) embankments adjacent to residential lots within the
boundaries of the District. The field inspection and evaluations assessed and approximated the extents and condition of the lake embankment erosion based on various water management district wet pond maintenance criteria (where applicable), field measurements, B revard County Property Appraisers GIS parcel data, and best engineering practices.

The results of the evaluation were compiled into a spreadsheet format, where District lakes abutting residential properties were cataloged in order of maintenance priority based on the results of this findings.

EVALUATION CRITERIA:

Atkins evaluation focused on the lake embankments adjacent to residential lots. The site investigations included the following Lakes and Control Structures: Lakes, 1-14, 16, 1 9-23, and 26. The evaluation criteria were as follows:

Calculated the slope from the top of bank to edge of water drop off:

Field inspectors approximated the start of the top of bank and measured to the edge of water drop off for slope calculation. Information was verified using a CE digital angle level.

Per design criteria from St John's River Water Management District (SJRWMD) for design of wet detention pond facilities the maximum slope should not exceed 4:1 without a fence. Slopes greater than 4:1 (i.e. 3:1, 2: 1, etc.) should be fenced above the normal water level at the control structure elevation.

Page 1  of 3

Drop off vertical measurement from top of edge of embankment water elevation and/or bottom of lake at water edge:

Drop off is the result of fluctuating lake water levels. Over time these areas degrade and create d rop off.

	No drop off depth criteria was identified from the Water Management District's maintenance literature referenced for this effort. For the purposes of the evaluation, drop-offs which exceeded 9 - 12 inches were flagged.

A drop off height higher than 18 inches has the potential to negatively affect the structural integrity of the embankments.

Offset measurement from approximated property line to edge of embankment:

GIS data provided by the Brevard County Property Appraisers office was utilized to approximate locations of property line. Approximate property line location distances where measured to edge of water drop off.

To verify property line location, field inspectors identified permanent structures at residential properties as point of reference then measured to edge of water drop off, as well. The measurement was in turn utilized for more accurately approximate location of property line and offset distance from property line to edge of embankment.

No survey boundary information available for definite property line locations.

Visual inspections also documented for the following:

Outfall structures; inspection for any evidence of damage, clogging from vegetation and/or sediments.
Control structures not inspected were noted.

Excess vegetation at embankments and in lake embankments.

Note: only outfall structures accessible were evaluated .

Field inspections were documented via field photographs.

Page 2 of 3

Ill.	FIELD INSPECTION:

During the field inspection, the methods outlined above were followed. The methods to gather and log the relevant data were consistent throughout the evaluation. Photographs were taken along the embankments and of any discerning locations of all the lakes being evaluated.

EVALUATION RESULTS:

Upon review of the collected field data from the lake bank evaluation, locations on three (3) lakes have been determined to be in need for critical maintenance. The lakes are listed below with the approximate length of lake embankment that will need to be restored.
Lake 1a - 375 LF
Lake 4 - 230 LF
Lake 5 - 90 LF

►		Note: on 2/1 2/2018 Site Inspection was completed with American Shoreline Restoration Company (Contractor). Contractor agreed the lake embankments identified are of critical and require attention.

SUMMARY:

The compiled results have been formatted and presented in spreadsheet format. The information was arranged to serve the CDD as a lake embankment maintenance log, where embankments which have been restored are cataloged and a future yearly maintenance schedule is presented. The maintenance schedule accou nted for the cu rrent CDD embankment restoration budget and provided a look ahead through calendar year 2020.

Note, an inspection of the lake embankment scheduled for maintenance should be completed with the Contractor prior to finalizing the embankment restoration effort for the maintenance year. This will allow for areas which may -have experience issues during the previous year to be accounted for and the maintenance schedule updated accordingly.

Note: the evaluation of lakes maintained by the golf course or located within the Isles of Baytree Community were excluded. Only portions of CDD lake banks adjacent residential properties are included.

Attachments:
Lake Embankment Maintenance Spreadsheet
Field Photographs of Lakes 1a, 4, 5
Location Map - Restoration Areas

Page 3 of 3

/\TKI	S

ATTACH MENT - 1

LAKE EMBANKMENT MAINTENANCE PROGRAM SPREADSHEET

Prepared By:
71/\75 MuTrrell RoaKd I MelbouNrne, FL 3S2940

Baytree Lake Bank Erosion Maintenance Schedule

Proposed

 	Comp-  . 1     	 	

Addf.!!ss No,

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e1s1ance from	!Ji!2r2!1m1te Dial

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1a

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KingsW<XlCI Way

    22	8035

22	� 	

91	$ 3.640 

9	Bank

23	8037 		10

13	4 1 

 	15	

77	$	3,080

267

40057

5522

14	�	75

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1a	28	409

24	11

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74

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120

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0

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2	1901	3201186

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34

34	12

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334 	43	

18	lc1	40

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48751	24

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2	333657	44941

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451

18	10

4.,1

Baytree Lake Bank Erosion Maintenance Schedule

ComplelLake•dEmbankmont Resto[lllonInUnaParrFeetoposed

.....__62,,.!,gt_31

Addre400ss No.

RePfeitretannc3cee6Pfro9lnmt to

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1144

2019	494486

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2189

IU 	1144

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4:1

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B�17   ck 'll_,ry7986	38 	II

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3	111456	777999909828

24245

2211

11II22

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3205

ZS	'll

1:1	Baytree_D'!-9

375

231	34536555

7981

3A 	39585

6

223068

18

3360

13
1155

12

:1

_Brl2!IW'0   C!< Wa4y40515

27

37

2545

20	11

15

20•		,.,

2032	12

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4	�-11867 

___

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4

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181 

D

21 40

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100

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3581

a 	1149

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642	50	a	1:1

100

r'---+=-De-a21rtw-,-rst...,.,=-:-5-2515-�---354-7  --�,W-.-pcln-l lllllillll•--of-l'I�.

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6	656
4	5

3593	23	1121	1:4:11 

Baytree Lake Bank Erosion Maintenance Schedule

&iero•l!ll!II! !!1st.

!!!!.43

668674

3036

I!!!!!!
�

62

Distance fmm

�

   rop 

Completed	Proposed

12

Lake Embankment Rostoratlan In Unear Feet

Lake Na.

lal!1.

!5!dress No

Reference Point to

F!J!m PL to Lake

p   Off	!lei!!	llll

�	W!	�	WI

W!	�

2	680	29	 		70

l!!!l!!!l12	4 1  

16	660568	214

5

88	rst Drhle	50

1179	7691712	28

3032	687

"•

12	1:1
12	1:1

5	21	7971	482

5

90	$	3,600

6

Dee3m1  l;lr&! Driv687e51.

22224

l<essl25 n

79602	36

50

401	51121	21	90

Ra�•!� �ane

50

7A

�0Y91on .L�

50	8019

TA

erach!lck way50810 51	8023

2357
29

65

60

Bradwi Way_	50

811117

16	Drive8021051 	28

34

6355

38
� DrM!	35

30

50

8100

8	18	8120	35

222109
23

1
68003208

33

40

3225

 		10

Bradwlck Way

13'!2d8..ick Wa8y012

8	26	8022642

34	79872

10	Qld2T�)'795296Dri,,2 e
Unto� �ourt

29
28
222179

82

33

60

291050

Bradwlck Way
Bradwick Way

Old TrarnwayDrlw

l..rlford CoUl1.

6630

Baytree Lake Bank Erosion Maintenance Schedule
 	   Dist.

50

Lake Embankmenl Restontlon In Linear Feet

� b21. Add!JI!!!! N2

Distance from
to

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5	8000

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Completed	Proposed

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10	67	8004

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2143

Bank

14

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15
18

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0

5	7963	19

ta	16

12B

16	99453517

7

23

29

11B
11B

Old Tramway ll_rfv•.
67	7989911
620

2230

24

2173

Q	14	6'1
9
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d_Tramwa�_D�ve
50

128	26

825

16	8146

20

8160

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29

50	60
120

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a-taw. orth·- ·- D-riv- --e-··

Belfo148 rd Way81658176

13	2108

9755655

421326

125	20

21	984

2309	74

16	�1187

olnt C114o489u9rt	28 	80

19	�."'!1 6�var 1/Vay_15089
19	1901	818975

13
236120
2223

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12	a:t

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24	Il l
17

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100
70

100

 	12	983	16	

:ao			75

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120�owi:Yl_ay

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20

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20	65	814544	 		100

21	78

11338777

21

9	8243

Do1raa38 t_Place1  74

21

2	8903184

22

4	8164

1 7	1416

 	1B08O	

50

22	�1145Tramway8D11782rive2

130

60

10	1435	33	a	22	4 1	100

Arll11�31 

IIVay81_416252 	560

22	98

1144455	29

1101	2127

1." 1,

100

23	2	81643	2193	2138	260

Olcl7T'!'ffl"'•Y14D6ri5ve 	35

10	17	IR 1

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6	1386	60

o-43   tPlace81873 	2331

23

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5	1396	60

t,.a	24	ltl	 	 	60

26	21	37800	2341	1312

Total6L92F  Tsotal Am27,68ou0nt  Total LF    Tot2al.4L1F5

ATTACHMENT - 2

FIELD PHOTOGRAPHS - LAKE
la, 4 & 5

Prepared By:
71/\75 MuTrrell RoaKd I MelbouNrne, FL 3S2940

LAKE 1A 

O'	50'	1 00'

LAKE S

EROSION OF LAKE EMBANKMENT SIGNIFICANT. PROXIMITY TO PROPERTY IS A CONCERN

/\TKINS

ATTACHMENT - 3

BAYTREE - LOCATION MAP WITH RESTORATION AREAS

Prepared By:
71/\7S MuTrrellRoaKd I MelIbouNrne, FL3S2940

-----,

'       -GRAP!DC  SCALE

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STRUCTURE l�CATION

EXHIB

.

This item will be provided under separate cover

en
m

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-<

Baytree
Community Development District
Summar   of Check Register

January 31, 2018 to March 26, 2018

	Fund	Date	Check No.'s	Amount	

General Fund		
2/ 1/ 18	
53105-53117	
$	5,090.26	
		2/7/18	53118-53122	$	10,826.59	
		2/15/18 	53123-53129	$	6,538.67	
		2/21 /18	53130-53131	$	9,746.16	
		2/ 28/ 18	53132	$	322.00	
		3/5/18	53133	$	5,927.59	
		3/7/18	53134-53143	$	4,881.46	
		3/9/18	53144-53146	$	135,120.00	
		3/14/18	53147-53150	$	5,171.16	
		3/20/18	53151-53157	$	15,856.09	
				$	199,479.98	
Payroll		February 2018			
		Carolyn Witcher	50388	$	184.70	
		Gilbert M. Mills Jr	50389	$	184.70	
		Richard C. Bosseler	50390	$	184.70	

Jerome S. Darby

50391

 $	184.70 
$	738.80

 	$ 200,21s.7s I

BANK A BAYTREE CDD-GENERAL

A*P* 3 0 0CRHECK  DATES  01/ 31/2018   -   03/26/201Y8EA* R**-TO-DATEBAYCTCROUEENTSGENPAERYALBLEFUNPRDEPAID/COMPUTER  CHECK  REGISTER	RUN	3/26/18	PAGE	1

CHDAECTKE

VEND#	. . D• A• T• EINVOINEVO. I• C• E• •   • Y• R• EMXOPENDPSTEDATCCOT. #. . SUB	SUBCLASS  VENDOR  NAME

STATUS

AMOUNT

A• M• O• U• NCTHECK . . #• . • 

2/01/18   00047	1/26/18   SAPR-O1G5R8A2M5  A2G0R1M8T01 MA3R2 01-8 -5M3A8R001-9 4 1300 
ACCESS CONTROL TECHNOLOGIES
2/01/18   00004	12/31/17   1R4 E6C5E6I1PT/R2E0V1 7IE1 W2 /P3R1 E0 P-ME51 3E0T0IN-31500 

*	1, 100 .00

*	585 .00

1, 100 . 00 053105 

1/05/18 29547 

-  -  - -  - - - - - - -  - - - - - -  -  - - - - -  -  -  -  -BI-LL-IN-G-, CO-CH-RA-N-, LY-LE-S-, MA-UR-O&-RAM- -SEY- 2/01/18   00132	1/03/18   2A9 5D3M5INISTR2A0 T1 8IV0E1   F3E2E0-53800-34600 
201801 320-53800-34600 
ADMINISTRATIVE FEE
1/09/18   2A9D6M17INISTR2A0T1 I8V0E1   F3E2E0-53800-34600 
1/12/18   2A9 D6M4 9INISTR2A0T1 I8V0E1   F3E2E0-53800-34600 
1/17/18   2A9D7M0 9INISTR2A0T1 8IV0E1  F3E2E0-53800-34600 
1/18/18   2A9D7M1 6INISTR2A0T1 I8V0E1  F3E2E0-53800-34600 
1/23/18   2A9 7D8M6INISTR2A0 T1 I8V0E1   3FE2 0E-S 53800-34600 
1/25/18   2A9 D8M0 1INISTR2A0T1 8IV0E1  F3E2E0-53800-34600 
1/31/18   2A9D8M6I6NISTR2A0T1 I8V0E1  F3E2E0-538 00-34600 

-  -  - - -  - - - - - - -5 -85 -. 0-0   053106 
*	9. 00
*	9. 00
*	9. 00 
*	9. 00
*	9.00
*	9.00
*	9.00
*	9. 00
*	9. 00

-  -  -  -  - - - - - - -  -  -  -  -  -  -  - - -  - -  - - -  - -BR-EV-AR-D-CO-UN-TY-

S-HE-R-IFF- ' -S  O-FF-IC-E-

- - - - - - - - - -

81. 00 053107 

2/01/18 00154 

2/01/18 00162

1/23/18   2 S9E7C8U6 RITY2 01 /1 82031/ 13820-53800-34600 

BRENDEN BUTLER

1/05/18   2 S9E5C4U7 RITY2 01 /1 85 0/ 18320-53800-34600 
1/12/18  2 S9E6C4U9RITY2 01 1/81 02 1/ 1 38 20-53800-34600 

*	90 .00
- -  -  - -  - - -  - -
*	90 .00
*	90 .00

90 . 00 053108 

2/01/18 00159 

- -  -  -  -  - -  -  -  -  -  -  -  -  -  -  -  -CH-AD  MASSOLINI
1/03/18   2S9E5C3U5 RITY2 01 /1 83 0/ 18320-53800-34600 

- - -  -  -  - -  -  -  -  -  -1-80 -. 0-0   053109 

*

90 .00

2/01/18 00 193

- -  - - -  -  -  -  -  -  -  -  -  -  -  -  -  -CH-RISTOPHER  LITTLE 1/16/18   7J0A2N02IT6O8R7IA2L0 1 S8E0R1 V3IC2E0S-5J3A8N0 01-8 46200 
444 INTERNATIONAL INC DBA COVERALL
BAYT --BAYTREE--	BPEREGRINO

- - -  - -  - -  -  - -
*	247 .68

90.00 053110 

247 .68 053111 

BAYTREE GENERAL FUND

A*P* 3* 0 0CRHECK  DATES   01/31/2018   -   03/26/201Y8EA*R* *-TO-DATE  ACCOUNTS  PAYABLE   PREPAID/COMPUTER  CHECK  REGISTER	RUN	3/26/18	PAGE	2
BANK  A  BAYTREE  COD-GENERAL

DATE

CHECK    VEND#	. . D. A. T. EINVOINCVEO. I. C. E. .    . Y. R. MEOXPENDPSETDATCCOT. #. . SUB	SUBCLASS 2/01/18  00008		1/23/18 6-064-30 201801 310-513 00-42000 

VENDOR NAME

STATUS
*

AMOUNT	AM. . O. U. NCTHECK . • #. . • 20 .42

DELIVERY  1/15/18	FEDEX
2/01/18  00186	1/09/18 29617	201801 320-53800-34600	*

- - - - - - - - - -
90 . 00

20 . 42 053112 

2/01/18  00 153 

2/01/18  00135 

2/01/18  00138 

SECURITY 1/9/18 
1/18/18 29716	201801  320-53800-34600 
SECURITY  1/18/18	HEATHER CIERA BIVINS 1/17/18 29709	201801 320-53800-34600 

- - - - - - - - - - - - - - - - - - -

SECURITY  1/17/18	JOHN HANIGAN
1/31/18 29866	201801 320-53800-34600 

- - - - - - - - - - - - - - - - - - -

SECURITY  1/31/18	KENT GUTTEBO
1/25/18 29801	201801 320-53800-34600 

*	90 .00
-  -  -  - -  - - - - -
*	90 . 00
- - - - -  - - -  - -
*	90 .00
- - - - - - - - - -
*	90 .00

180 . 00 053113 

90. 00 053114 

90.00 053 115

- - - - - - - - - - - - - - -

- - - -

SECURITY  1/25/18	THOMAS KELLY

- - - - - - - - - -

90 .00 053116 

2/01/18 00170 

1/25/18 7648390	201801 320-53800-34500 

*	2,246 . 16

- - - - - - - - - - - - - -

- - - -

CURITY  1/19 /18-1/25/18	UNIVERSAL PROTECTION SERVICE , LP

*	-  -  - - -  -  -  -  -  -  -2 -, 2-46 -. 1 -6   053117 

2/07/18 00021 

2/01/18 291	201802 320-53800-34000 
FIELD MANAGEMENT FEB18 
2/01/18 291	201 802 320-53800-4 1100
GUARDHOUSE SUPPLIES
2/01/18  292	201 802 310-51300-34000 
MANAGEMENT FEES FEB 18 
2/01/18 292	201 802 310-51300-35100 
INFO TECHNOLOGY FEB18 
2/01/18  292	201802 310-51300-51000 
OFFICE SUPPLIES
2/01/18 292	201802 310-51300-42000 

2, 320 .75
*	93 .4 1
*	3, 41 1.50
*	133 .33
*	23 . 85
*	20 . 65

POSTAGE 2/01/18 292 

201802 310-513 00-42500 

*	149 . 85

- - - - - - - - - - - - - - -

- - - -

COPIES	GOVERNMENTAL MANAGEMENT SERVICES

-  -  - - -  -  -  -  -  -  -6-, 1-53 -. 3-4   053118 

2/07/18 00047 

1/12/18 S97246	201711 32 0-53 800-4 1100	* REAR ENTRANCE SRVC/RPRS	ACCESS CONTROL TECHNOLOGIES
BAYT  --BAYTREE--	BPEREGRINO

1, 078 .09

1, 078 . 09 053119 

BAYNTKRAEEBGAEYNTERREALE  CFOUDN-DGENERAL

A* P* 3* 00CRHECK  DATES  01 /31/2018   -   03/26/201Y8EA*R* -*TO-DATE  ACCOUNTS  PAYABLE  PREPAID/COMPUTER  CHECK  REGISTER	RUN	3/26/18	PAGE	3

#

CHDAECTEK    VEND#	• • D• A• T• EINVOINCEVO. I. C• E. •   • Y• R• MEXOPENDPSTEDATCCOT. #. . SUB	SUBCLASS 2/07/18   00193		2/01/18   7J0A2N0I2T6O9R3IA2L01S8E0R2 V3IC2E0S-5F3E8B0 01 -8 46200 

VENDOR NAME

STATUS
*

AMOUNT
289 . 00

A. M. O• U• NCHTECK . • • • • 

444 INTERNATIONAL INC DBA COVERALL

SECURITY 1 / 26 / 18- 1 /3 1 / 1 8 

2/07/18 00170	2/01/18 767525 9	2 0 1 8 0 1 3 2 0 -5 3 8 0 0 -34500	*
2/01/18 7675259A 201802 320-53800-34500	* SECURITY 2/1/18	UNIVERSAL PROTECTION SERVICE , LP

- - -  -  - - -  -  - - -  -2-89 -. 0-0   053120 1,6 04 .40
641.76 
- -  -  -  -  -  -  -  - - -2-, 2-46 -. 1-6   053 121 

2/07/ 18 00082 

1/30/18 5970	201801 320-53800-51300 

*	1, 060 . 00

- - - - - - - - - - - - - - -

- - - -

2  SHADY CT AWNINGS	VARSITY COURTS , INC .

-  - - -  -  -  -  -  -  -  -1 -, 0-6 0-.0-0   053122 

2/15/18 00047 

2/15/18 00019 

2/15/18 00104

1/31/18  SR9E8A6R53ENTR2A0N1 C8E01AR3M2 0R-P5L3 /8R0P0R-4 1100 
-  - - - - - - -  -  -  -  -  -  -  -  -  -  -A-CCESS  CONTROL  TECHNOLOGIES 2/03/18   1M8 T3 H4L9Y02P0OO2L01S8R0V2C3F2E0B-15 83800-46200 
- - - - - - - - - - - - - - - - - -BE-ACH POOL SERVICE
2/12/18  2 F0 Y1 81B8AYPNROP2 0A1P8P0R2A3IS1E0R-5F1E3E00-4 9210 

*	412 .26
-  -  -  -  -  - - - -  -  -  -4 -12 -.2 -6   053123 
*	625 . 00
- - -  -  -  - - - -  -  -  -6-25 -.0 -0   053124 
*	234 . 00

2/15/18 00039 

BREVARD COUNTY PROPERTY APPRAISER
1/05/18   3A2 Q3U1A1 T7 IC  W2 E0E1 D8 0C1TRL320-JA5N3 81 08 0-47000 
1/09/18   3N2A3T1U1R8AL  A2R0E1A8S01MG3M2T0 -J5A3N8 01 80-4 7000 
1/11/18   3Q2T4R4L5Y1  PES2T0 1C8T0R1L-3G2A0T-E5H3O8U0S0E-4 1100 

-  -  -  -  -  -  - - -  -  -  -2 -34 -. 00-
*	2,4 13. 00
*	350.00
*	60 . 00

053125 

2/15/18 00008 

ECOR INDUSTRIES
2/06/18 6-079-06 201801 310-513 00-42000 

- - - - - - - - - - -

- - - - - - -

DELIVERY   1/31 /-18	FEDEX

- -  -  -  -  -  - - - - -2 -, 8-2 3-.0 -0   053126 
*	109 .25
-  -  -  -  -  - - -  - - - -1 0-9 -.2 -5   053127 

2/15/18 00170 

2/15/18 00084 

2/ 08/18   7 S6E9C1U8 R6 8ITY202 /1 820/218 -3 2 /-8 5/31 800-34500 
- - - - - - - -  -  -  -  -  -  -  -  -  -  -UN-IVERSAL  PROTECTION  SERVICE ,   LP 2/ 14/18   4 R5 7EN6 7T  STOR2A0G1E8 0F2EE3 2-0 -M5A3R8 01 08-49000 
VIERA STORAGE COMPANY
BAYT --BAYTREE--	BPEREGRINO

*	2,246 . 16

*

- - -  -  - - - - - -
89 . 00

2,246 . 16 053128 

89.00 053129 

A*P* *3 0C0RHECK  DATES   01/ 31/2018   -   03/26/201Y8EA*R* -*TO-DATEBAYTCROUEENTGSENPAERAYALBLFEUNPRDEPAID/COMPUTER  CHECK  REGISTER	RUN	3/26/18	PAGE	4

#

BANK   A  BAYTREE  COD-GENERAL

DATE

CHECK    VEND#	. . D. A• T• EINVOINEVO• I• C• E• •    • Y• R• EMXOPEDNPSETDATCCOT.#. . SUB	SUBCLASS  VENDOR  NAME

STATUS

AMOUNT

A. M. O• U• CNHTECK • • • • • 

2/21/18 00016 

2/21/18 00170 

2/07/18   3M8 T4 H3L9 Y  LAN2D0S1C8A0P2E3F2E0B-1583800-47300 
-  -  -  -  -  -  -  -  -  -  -  - - -  -  -  -  -TR-OPIC-CARE  OF  FLORIDA,   INC . 2/ 15/18   7 7SE0C8U8 R0 7ITY220 /1 890/218 -32 0/ -1 5 /3 18 08 0-34500 
UNIVERSAL PROTECTION SERVICE , LP

*	7,500 .00
-  - - -  -  -  - - - -  -7 -, 5-00 -. 0 -0   053130 
*	2,246 . 16
-  -  -  -  -  -  -  -  - - -2 -, 24-6 -. 1-6   053131 

2/28/18 00194	12/12/17 332-4042 201712 320-53 800-49100 

*	322 .00

- - - - - - - - - - - - - - - - - - - - - - - - - - - -

- - - - - - - - - - - - -

C--P-LA-YG-ROUND  RPLC  SIGN	FASTSIGNS

- -  -  -  - - - - -  -  -  -3 -22 -. 0-0   053132 

3/05/18 00021 

3/01/18 293	201803 310-51300-34000 

MANAGEMENT FEES MAR18

3/01/18  2 9IN3 FO  TECH2N0O1L8O0G3Y3M1A0R-51 81300-35100 

OFFICE SUPPLIES

3/01/18 293	201803 310-51300-51000 
3/01/18 293

*	3, 411 .50
*	133 .33
*	1. 23
*

3/ 01/18   2P9O3 STAGE
3/ 01/18   2C9O4 PIES

20 1803 310-5 1300-42000 
201803 31 0-51300-42500 

17 .58
*	43 .20
*

FIELD  MAN2A0G1E8ME03NT3 2M0A-R5 31 8

0 -34000 
GOVERNMENTAL MANAGEMENT SERVICES

2,320 . 75
- - - - - - - - - -

5, 927 . 59 053133 

3/07/18 00195 

3/07/18 00012 

2/ 05/18   2S9E9C5U0RITY2 20 /1 28 0/218320-53800-34600 
-  -  -  -  -  -  -  -  -  -  -  -  -  -  - -  -  -AM-ANDA  KING  RILEY 3/01/18 1877106	201802 310-51300-31100 
JAN-FEB ENGINEERING SRVCS	ATKINS

*	90 .00
- - - - - - - - - -
*	620 . 00 

90 . 00 053134 

620 .00 053135 

3/07/18 00047 

3/07/18 00004 

3/07/18 00132 

- - - - - - - - - - - - - - - - - - -
2/20/18  S I9N9S0T1A5LL  N2E0W1 8A0R1M3-R2E0A-R5 3E8N0T0R-4 1100 
-  -  -  -  - -  -  -  -  -  -  -  -  -  -  -  -A-CCESS  CONTROL  TECHNOLOGIES 1/31/18   1R4 E7 C4E0I2PT/R2E0V1 8IE0W1 /P3R1E0P-M5E1E3 T0 0IN-31500 
-  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -B-ILLING, COCHRAN, LYLES , MAURO&RAMSEY

- - - - - - - - - - - - - - -
*	412. 26
-  -  -  -  -  -  - -  - - - -4-12 -. 2 -6   053136 
*	1,215. 00
1, 215 .00 053137 
*

2/05/18   2A9 D9M5 0INISTR2A0T1 8IV0E2  F3E2E0-53800-34600 
2/11/ 18 30038	201802 320-53800-34600 
ADMINISTRATIVE FEE

9. 00
*	9. 00

BAYT --BAYTREE--	BPEREGRINO

BAYTREE GENERAL FUND

A* P* 3* 0 C0RHECK  DATES   01/31 /2018   -  03/26/201Y8EA*R* *-TO-DATE  ACCOUNTS  PAYABLE  PREPAID/COMPUTER  CHECK  REGISTER	RUN	3/26/18	PAGE	5

#

BANK  A  BAYTREE  COD-GENERAL

CHDAECTKE

VEND#	. . D. A. T. EINVOINCVEO. I• C• E• •   • Y• R. MEXOPEDNPSETDATCCOT. #. . SUB	SUBCLASS  VENDOR  NAME

STATUS

AMOUNT

• • • • CHECK. • • . • AMOUNT

2/15/18   3A0D0M9 9INISTR2A0T1 8IV0E2  F3E2E0-53800-34600 
2/20/18   3S0E1C7U1 RITY2 20 /1 28 02/ 1 38 20-53800-34600 
2/28/18   3A0D2M7 7INISTR2A0T1 8IV0E2   F3E2E0-53800-34600 

*	9. 00
*	9. 00
*	9.00

- - - -  -  -  -  -  -  -  -  -  -  -  -  -  -  - - - - -  -  -  -BR-EVARD  COUNTY  SHERIFF 'S  OFFICE 3/07/18   00186	2/15/18   3S0E0C9U9 RITY2 02 /1 81 052/1 8320-53800-34600 
HEATHER CIERA BIVINS

- - - - - - - - - -
*	90 .00
- - - - - - - - - -

45 . 00 053 138 

90.00 053139 

3/07/18 00153 

3/07/18 00135 

3/07/18 00172 

3/07/18 00170 

2/28/18   3S0E2C7U7RITY2 20 /1 82082/ 1 38 20-53800-34600 
-  -  -  -  -  -  -  -  -  -  -  -  -  -  - - - -JO-HN  HANIGAN 2/20/18 30171	201802 320-53800-34600 

-  - - -	- -	-

-  -  -  SECURITY-2/20 /-18	-  -  -  -  -KE-NT  GUTTEBO
2/11/18   3S0E0C3U8RITY2 20 /1 87 0/218 320-53800-34600 
- - - - - - - - - - - - - - - - - -R-OBERT F WAGNER 3/01/18   7 S7E4C2U7R2 I1TY2 20 /1 28 032/1 83 -2 02-/52 38 8/01 08-34500 
3/01/18   7 S7E4C2U7R2 I1ATY2 30 /1 81 0/318320-53800-34500 

*	90 .00
- - - - - - - - - -
*	90 .00

*

- - - - - - - - - -
90 . 00
-  - -  -  -  - - - - -
*	1,925 .28
*	2 13. 92

90.00 053140 

90 .00 053141 

90 .00 053142 

-  -  -  -  -  -  -  -  - - - - - -  -  - -  -UN-IVERSAL  PROTECTION  SERVICE ,   LP

-  -  -  - - -  -  - -  - -2-, 13- 9-.2 -0   053143 

3/09/18 00171 

3/09/18 00111 

3/01/18   0F3Y0 180C1O8MM2U0N1 I8T0 Y3   B3E2A0U-T5 8. F1U0N0D-10000 
-  -  -  - -  - - - - - - - -  -  -  -  -BA-YTREE  CDD  COMM  BEAUTIFICATION 3/01/18   0F3Y0 180 I1O8B2F0U1 N8 0D3ING320-58100-10000 
3/01/18   0F3Y0 180P1A8VE2M0E1N8T03MG3M2T0 -F5U8N1 0D0IN-10000 

*	45,268. 00
-  -  -  -  - - -  -  -  - -45-,2-68 -. 00-
*	20, 108 . 00
*	61,542 .00

053144 

3/09/18 00112 

3/14/18 00193 

-  -  -  -  -  - - - - - - - - -  -  -  -BA-YTREE  CDD  PAVEMENT  MANAGEMENT 3/01/18   0F3Y0 180C1A8P2P0R1O8J03RS3R2V0 -F5U8N1 0D0IN-10000 
-  - - -  -  - - - - -  -  -  - - -  -  -BA-YTREE  CDD  GENERAL  RESERVE
3/01/18 15800005 201803 320-53800-46200 
JANITORIAL SERVICES MAR1 8	444 INTERNATIONAL INC DBA COVERALL
BAYT --BAYTREE--	BPEREGRINO

-  -  -  -  -  -  -  - -  - -8 1-,65-0-. 0-0   053145 
*	8, 202 .00
-  -  -  - - -  - - -  - -8 -, 2-02 -. 0-0   053146 
*	289 . 00
289 .00 053147 

A* P*3* 0C0RHECK  DATES  01/31/2018   -  03/26/201Y8EA*R*-*TO-DATEBAYTCROEUENTGSENPAERALYABLEFUNPRDEPAID/COMPUTER  CHECK  REGISTER	RUN	3/26/18	PAGE	6
BANK  A  BAYTREE  COD-GENERAL

DATE	VENDOR NAME	STATUS

CHECK  VEND#	• . . • • INVOICE . • • • . . . . EXPENSED TO . . . 
DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS

AMOUNT

A. M. O• U• NCTHECK • • #• . • 

3/14/18 00039 

3/14/18 00053 

3/14/18 00170 

2/02/18   3A2Q4U8A0 T3 IC  W2 E0E1D8 0C2TR3L2 0F-E5B3 81 800-4 7000 
- - - - - - - - - - - - - - - - - -EC-OR INDUSTRIES 3/06/18   3J3A2 C-4E0N9T1RA2N0C1E80 2SIG3N20-538 00-49000 
- - -  -  -  -  -  -  -  -  -  -  -  -  -  - - -FA-STSIGNS

- - - -

- -

3/ 08/18 7760995	201803 320-53800-34500 

*	2, 413.00

*	223 .00

*	2,2 46. 16

2, 413.00 053148 

223 . 00 053149 

- - - -

S-EC-UR-ITY  3/2/ 1 -8-3/8 /-18 - - -UN-IVERSAL  PROTECTION  SERVICE ,   LP

2, 246 . 16 053150 

3/20/18 00047 

3/20/18 00019 

3/ 12/18   SB9A9 3CK4 5/REAR2 0E1X8 0IT3  G3A2T0E-5R3P8R0S0-4 1100	*
- - - - -  -  -  -  -  -  -  -  - - - - - -A-CCESS  CONTROL  TECHNOLOGIES
3/ 06/18   1M8 T3H4L9Y03P0OO2L0 1S8R0V3C3M2A0R-5183800-46200	*

36.0 . 28 

625 .00

360 .28 053151 

- - - - - - - - - - - - - - - - - - -

3/20/18 00123 

-  -  -  -  -  -  -  -  -  -  -  -  - - - - - -BE-ACH  POOL  SERVICE 3/ 15/18 Wl3676	201803 320-53800-47500 

- -  -  -  -  -  -  -  -  -  -  -6-25 -. 0 -0   053152 
*	1,427 . 65

3/20/18 00016 

RPLC POOL POST LIGHT/PACK EAU GALLIE ELECTRIC INC .

-  -  -  - - - - -  -  - -1-, 4-27 -. 65-
*	7,5 00 . 00

053153 

3/20/18 00170 

3/06/18   3M8 T5H9L6Y  LA2N0DS1C8A0P3E3M2A0R-51 83800-47300 
-  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -TR-OPIC-CARE  OF  FLORIDA,   INC .
3/ 15/18   7 S7E7C7U6R8 2ITY2 30 /1 89 0/318-332 0/ -1 55 3/81 08 0-34500 

-  -  - -  - - -  -  -  -  -7 -, 5-0 0-.0-0   053154 
*	2,246. 16 

-  -  -  - - -  -  -  -  -  -  -  -  -  -  -  -  -UN-IVERSAL  PROTECTION  SERVICE ,   LP

- - - - - - - - - -

2,246 . 16 053 155

3/20/18 00084 

3/17/18   4R6 E3N2 T3 

201803 320 -5 38 00-4 9000 

STORAGE FEE - APR1 8

VIERA STORAGE COMPANY

*	89 . 00

89 .00 053156 

3/20/18 00196 

2/14/18 EST #637 201 8 03 320 -53800-41100	*

CAMERAS /EQUIP  INSTALL

MODERN SECURITY SYSTEMS LLC
TOTAL FOR BANK A TOTAL FOR REGISTER

3,608 . 00

199, 479.98
199,4 79.98

3,608 .00 053157 

BAYT --BAYTREE--	BPEREGRINO

r

•	•	•	•	•	•	•	•	•	•	•	•

• • • • • •••

Baytree
Community Development District

Unaudited Financial Reporting Februa ry 28, 2018

G�

S.'�,��;.
Governmental Management Se,vic:es

•	•	•	•	•	•	•	•	•	•	•	•	•	•	•

	Table of Contents	

1	
Balance Sheet	

2-3	
General Fund	

4	
Capltal Reserves Fund	

5	
Pavement Management Fund	

6	
 	Community Beautification Fund	

7-8	
Month to Month	

9	
 	Assessment Receipt Schedule	

Baytree
Communit Develo ment District Combined Balance Sheet February 28, 2018

Totals

Assets:

General	Capital Projects	(Memorandum Only)
 	Fund		Fund	2018

Cash:		
Wells Fargo	$538,197		$538,197	
SunTrust - Capital Reserves	$51,909	$51,909	
SunTrust - Pavement Management	$102,649	$102,649	
Regions - Community Beautification	$26,610	$26,610	
Investments:				
Custody	$1,024				$1,024	
Total Assets	$539,221		$181,169		 	$720,390 	

Liabilities:							
Accounts Payable	$7,304	$7,304	
Fund Balances:							
Assigned	$51,909	$51,909	
Assigned	$102,649	$102,649	
Assigned				$26,610		$26,610	
Unassigned	$531,918		$531,918	
Total Liabilities and Fund Equity				
& Other Credits	$539,221	$181,169	$720,390	

Revenues:

Maintenance Assessments Interest Income • Investments
Miscellaneous Income(JOB Cost Share Agreement) Miscellaneous Income

$695,968
$0
$29,502
$4,000	$667,898
$0
$7,375
$1,667	$667,898
$1
$8,563
$1,745	$0
$1
$1,188
$78	
$729,470

$8,000	$676,941

$3,333	$678,207

$1,600	

$1,733	

Total Revenues Ex enditures:

Baytree
Community Development District
General Fund
Statement of Revenues & Expenditures For The Period Ending February 28, 2018
Adopted	Prorated Budget	Actual
Budget	Thru 02/28/18	Thru 02/28/18	Variance

Administrotive

Engineering	$7,500	$7,500	$7,500	$0

FICA Expense

Supervisor Fees	$612	$255	$122	$133
$25,000	$10,417	$3,488	$6,929

Attorney Fees	$3,300	$0	$0	$0

Assessment Administration	$17,750	$7,396	$5,310	$2,086

$63

Management Fees	$1,600	$667	$667	$0

Annual Audit	$40,938	$17,058	$17,058	$0 Information Technology

Telephone	$150
Postage	$1,500

$625

$0	$63
$237	$388

Insurance	$13,800	$13,800	$12,547	$1,253
Tax Collector Fee	$13,980	$13,980	$13,962	$18
Printing & Binding	$1,700	$708	$293	$416
Legal Advertising	$1,200	$500	$0	$500
Other Current Charges	$1,700	$708	$380
Office Supplies	$200	$83	$72	$11
Property Taxes	$250	$250	$228	$22
Property Appraiser	$234	$234	$234	$0
Dues, Licenses & Subscriptions	$175	$175	$175	$0
Total Administrative	$139,589	$77,752	$63,872

2

OP._eratian and Maintenance

Baytree
Community Development District
General Fund
Statement of Revenues & Expenditures For The Period Ending February 28, 2018
Adopted	Prorated Budget	Actual
Budget	Thru 02/28/18	Thru 02/28/18	Variance

Security Contract	$119,566	$49,819	$46,113	$3,706
Security - Speed Control	$10,296	$4,290	$2,772	$1,518
Gate Maintenance Contract	$1,200	$1,200	$1, 100	$100
Maintenance - Gate House	$10,000	$4,167	$5,862	($1,695)
Telephone - Gate House/Pool	$7,500	$3,125	$2,640	$485
Transponders	$4,500	$4,015	$4,015	$0
Field Management Fees	$27,849	$11,604	$11,604	$0
Electric	$55,000	$22,917	$21,225	$1,692

$4,655

Water & Sewer	$6,200	$2,583	$4,099	($1,515)
Gas	$6,800	$2,833	($1,822)
Maintenance - Lakes	$36,600	$15,250	$12,765	$2,485
Maintenance - Landscape Contract	$90,000	$37,500	$37,500	$0
Maintenance - Additional Landscape	$19,000	$7,917	$30,600	($22,683)
Maintenance - Pool	$17,000	$7,083	$4,835	$2,248
Maintenance - Irrigation	$6,000	$2,500	$1,740	$760

Maintenance - Lighting	$9,000
Maintenance - Monuments	$6,000
Maintenance - Other Field (R&M General)	$4,000
Maintenance - Playground	$500

$2,500
$1,667
$208

$722	$3,028
$0	$2,500
$2,195	($528)
$0	$208

Maintenance - Tennis Court Area	$1,000	$417	$1,060
Holiday Landscape Lighting	$4,000	$4,000	$4,116	($116)
Operating Supplies	$750	$313	$0	$313

$464

($47)

Sidewalk/Curb Cleaning	$11,000	$4,583	$1,700	$2,883
Miscellaneous	$1,000	$417
Tata/ Operation and Maintenance	$454,761	$194,657	$201,781	($7,124)1

Reserves

Baytree	$61,542	$0	$0	$0

Transfer Out - Capital Projects - Paving 10B Funds	$20,108	$0	$0

Transfer Out - Capital Projects - Paving Transfer Out - Reserves
Transfer Out - Community Beautification

$8,202	$0	$0
Fund	$45,268	$0	$0

Total Reserves	$135,120	$0	$0
Total Expenditures	$729,470	$265,653
Excess Revenues (Expenditures)	$0	$412,554
Fund Balance - Beginning	$0	$119,364
Fund Balance - Ending	($0)	$531,918

3

Baytree
Community Development District
Capital Reserves Fund Summary of Revenues & Expenditures For The Period Ending February 28, 2018

Revenues:
Transfer In

Adopted Budget

$8,202

Prorated Budget Thru 02/28/18

$0

Actual Thru 02/28/18

$13

$0

Variance

$0

Interest Income Total Revenues Ex enditures:
Lake Bank Restoration
Sidewalk/Gutter Repair Drainage Maintenance

Benches	$0	$0	$2,970	($2,970)	
Total Expenditures	$44,000	$18,333		$15,364	
Excess Revenues (Expenditures)					
Fund Balance - Beginning	$60,358		$54,866		
Fund Balance - Ending	$24,660		$51,909		

Curb - Tree Trimming/Replacements

$100
$8,302

$15,000
$12,500
$10,000
$6,500

$42
$42

$6,250
$5,208
$4,167
$2,708

($29)
($29)1

$0	$6,250
$0	$5,208
$0	$4,167
$0	$2,708

4

Baytree
Community Development District
Pavement Management Fund Summary of Revenues & Expenditures For The Period Ending February 28, 2018

Revenues:
Transfer In - Baytree Transfer In - IDB Interest Income

Adopted Budget

$61,542
$20,108
$75

Prorated Budget Thru 02/28/18

$0

$31

Actual Thru 02/28/18

$0
$0
$21

Variance

$0
$0 ($10)

Total Revenues Expenditures:
Roadway Paving
Total Expenditures
Excess Revenues (Expenditures) Fund Balance - Beginning
Fund Balance - Ending

$81,725

$0
$0
$81,725
$103,715
$185,440

5

$31

$0
$0

$21

$0
$0
$21
$102,628
$102,649

($10)1

$0
$0

Baytree
Community Development District
Community Beautification Summary of Revenues & Expenditures For The Period Ending February 28, 2018

Revenues:

Adopted Budget

Prorated Budget Thru 02/28/18

Actual Thru 02/28/18

Variance

Transfer In
Total Revenues
�enditures:
Bank Fees
Total Expenditures
Excess Revenues (Expenditures)
Fund Balance • Beginning Fund Balance - Ending

$45,268	$0
$45,268	$0

$36

$36

$36
$45,232
$23,411
$68,643

6

$0
$0

$150
$150 ($150)
$26,760
$26,610

$0
so I

($114) ($114)1

..

Baytree
Community Development District

Oct	""	Dec	'"	,

March	�rll	Ml'.[	June	Jul�	Aul	S�t	Total

M�l1�us Income (108costSlure A£1�nt)

$346

so	so	$8,56

so	so	so

$0	$0

8m.mw..
Mainterninte Asseumeou
Interest Income • lnvestm�ts	

$0
s$0o	
5117,661
$0	
$491,37S
so	
$25,987
so
3	
$22,875
$so0	
so
so	so so	
so
soso	
so	
so
so	
$so0	

$0
$0	
$667,89!1
Sl	
Misunaneous Income-	sz,o	S4ZO	$119	ssoo	so	s$o0	so	so	so
so	$8,553
Sl.745	
Total Revenues	 	$346 	$127,952	$491,795		$23,375	so	so	so	so	so	so	so	$678,2071	
�eendltures:														

$0

Admlnfstratfve
SU�rvi'sorfees	seoo	so	so	so	$100	so	so	so	$0	so	so	so	$1,600

FJCAExJH!n5e	S61	so	so	so	$61	soo

so	so	$0	so	so	so
3

Engjneerina

$465	so	so	$62()	s

so	so	so

$0	so	$ ,488

Attorney Fees	$2,76!1	$743	$585	Sl,2'15	so	so	so	so	so	so	so	so	$5,310
AssmmentAdmlnl5tratlon	$7,SOO	so	so	so	so	so	so	so	so	so	so	so	$7,500
Annual Audit	so	so	so	so	so	so	so	so	so	so	so	so

Manaaement fees	$3,412

$3,412	$3,412	$3,412	so	so	so	so	so	so	so	$17,058

so	so

$10	$14	S14	S46	so	so	s	so	so	os

os

InformationTechnology	$133	S133	$13:i	$133	$133	so	so	so	so	so	so	so	$667 Telephone			so			so		so	so	so	so	so	so	so	so		so
Postage	$143	o	$237

$17	S2	so	so	s	so	so

Insurance	$12,547		so	so	so		so	so	so	so	so	so	so	so	$12,547 Ta CollectorFn			so	$13,962	so	so		so	so	so	so	so	so	so	so	$13,962 Pnn1!n1& 8itlding		$114					$1S0	so			o	so			so $293 Lq1IAdvffli5ir.1                                                                                              so                    so                      so                          so                      so                   so                       so                  so                     so                  so                     so                   so                      so
Other Current Charges	S63	$61	S7&	$81	so	so	so	so	so	so	so	$380

$23	S24	St	S24	sos

om�supp!les	SI	so	so	so	so	50	o	$72

Oues, U�nses & Subscriptions	so	$175	so	so	so	so	$0	so	so	so	so	$0

PropertyTaxes	so	$228	so	so	so	so	so	so	so	so	so	so	S22B

PtapertyAppral�er	so	so	so	so	$234	so	so	so	so	so	so	so	$234

Total Adml"lstrutwe	 	S29,843       	S19,28:Z	$4,979	so	so	so	so	so	so	so	$63,enI

7

    Oot

Baytree

..""		.....""	

Community Development District
""	,	March	A�ril	June	Jul:c	A!!JI	51!1:!	Total

&!!!:.
SSeeccuurriittyy C- SopenteradctControl

$9,412	$9,747	$10,108

$7,059

$495

so	so	$0	so	ssoo

ssoo

so	$46,113

$792

so	$80091

so	so	$0	so

so	s2.n2

G1te�inte11anceContfatt	so	so	so	$1,1

so	so	so	so
so	so	so

so	so
so

so	so	$1,100
so	55,862

$610

$1,941	$1,519	S93

so	so

TMe1lienptheonnaenc-eG-aGteilHouste Hoeu/sPeool	5563	S605	$416	$490	so	so	so	so	so	so	so	52,640

...

rleld Mana1ement feei;	$2,321	$2,321	$2,321	$2,321	$2,321	$0	$0	so	so	so	so	so	$11,604

Transl)Onders	so	$4,015	so	so	so	so	so	so	so	so	so	so	$4,015

Electric	$4,114	$4,103

$4,4�5	$4,267	$0	$0	$0	$0	$0	so	so	521,225
so

Water& Sewer	$653	$760	$626	$41	$2,013	so	$0	so	$0	$0	so	so	$4,099

ssoo	$0o	$0	$0

$97	$467	$906	$1,490	$1,695

so	so	so	$0	so	so	$4,655

Mall'ltel\ance - Lilke.1	$2,413	S2,763
M.ilnterur.u • L.lnd.1upe Contract	$7,500	$7,500

$7,500

$2,413	so	so	so	$12,765
so	so	s	so	so	so	$37,500

M11ftU!l\al'lte • Additional UndlClplt
Ma1r.tenanc:L!- Pool	$1,124

$825	$1,125	$16,100	so	so	so	so	so	so	so	so
$62S	$873	$914	so	so	so	so	so	so	so	$4,835

Malr.t@nant!!• l1Tlgatlon	so	so	$1,740	so	so	so	so	so	so	so	so

Millnt@nant!! • Lighting	$478	S244	so	so

so	so	so	so	so	so	so

so

$722

so	so

Ho\idaylandscapel!chtina	Sl,908	so	$2.,208	so	so

M1lnten1nce -Mom.1menbi	so	so	so	so	$0	so	$0

ssoo

$0	so	so

Malnt,n.inte - Other Fi!!ld {R&M Gen,nil)	$1,389
M1lntrn1nte - l'hl'fBJOUnd	$s0o

"'	$312	so	$0
so	so	$1,  so	ssoo	so	$0

so	so	so
so	o	so

s

$0	$0	so

$2,195

$0

so
so	$1,050

M;iintenulCe - Tenni.5 Court Area

$0	060

so	$0	so	so	so

o	so	$4,116

so	$0	s

Sld1wd1/CU1b	so	00	so	so	so	so	so	so	so	so	so	so,.

Oeanio&	Sl,7	S1,100

OperiltincSupplies	so	so	so	so	so	so	$0	$0	so	so	so	so	so

MineNani:ous	so	so	$448	so	517

so	so	so	so	so	so	$454

TotolF/tld	$4S,922	$38,920	$36,959

$29,589	$0	$0	so	so	so	$0	so	$201,781'

ffesl'tVrS;
Transfer Out- Capital Pr0Jecl$ ·P�,,.1n1 Baytree	so	so

so	so	so	so	$0	so	so	so	so	so

Tninifer Out -Capital Proj«ti • l'1"'1n1 IOB Fundi;	so	$0	so	so	so	$0	$0	so	so	so	so	so	so

Tniruler Out- ReseJ\les	so	so	so	so

so	so	so	so	so	so	so
o

Tnini;lerOut -Commu1tity 8e1.1tifiatlcn Fund	so	so	so	so	$0	so	s

so	so	so	so	so	so

TotofltHffV!S	so	so	$0	so	$0	so	so	so	so	$0	so	so	sol

Tot1l  £xpendltures	$7S,765	$58,202	$41,167
Ellcess Re\lenues (Expendltura)	($7S.4191	$69,750	$450,629	{$20,631)

$35,150	$0	so	so	so	so	so	so	$265,6531
so	so	$0	so	so	$412,5541

8

BAYTREE
COMMUNITY DEVELOPMENT DISTRICT SPECIAL ASSESSMENT RECEI PTS - FY2018 TAX COLLECTOR
Gross Assessments $	725,083 Net Assessments $	696,080
Date		Gross Assessments	Discounts/	Interest	Net Amount Received	Dist.		Received		Penalties	Income		Received
1 1 /1 6/1 7	ACH	$	8,55 6.81	$	449.23	$	$	8,1 07.58
1 l /28/1 7	ACH	$	1 24,535.40	$  4,981 .56	$	$ 1 1 9,553.84 *
1 2/1 4/1 7	ACH	$	482,544.48	$ 1 9,298.47	$	$ 463,246.01
1 2/21 /18	ACH	$	29,1 89.36	$   1 ,060. 17	$	$	28,1 29 .19 
1 /1 1 /1 8	ACH	$	26,503. 19	$	795.05	$	$	2 5,708. 14 
1 /30/1 8	ACH	$	$	$	278.57	$	278.57
2/9/1 8	ACH	$	23,439.95	$	564.83	$	$	22,875.1 2 *
3/8/1 8	ACH	$	3,074.92	$	30.75	$	$	3,044.17 
$	$	$	$
$	$	$	$
$	$	$	$
$	$	$	$

Totals	$	697,844. 1 1	$ 27, 1 80.06	$	278.57	$ 670,942.62
1 1 /29/1 7 Distribution includes commission fees of $1 3,962.07 2/9/1 7 Distribution has postage expense of $25.35 deducted

9