BAYTREE

MINUTES OF MEETING COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Baytree Community Development District was held on Wednesday, April 3, 2019 at 1:30 p.m. at Baytree National Golf Links, 8207 National Drive, Melbourne, Florida.
Present and constituting a quorum:

Jerry Darby

Melvin Mills

Richard Brown

Carol Witcher Richard Bosseler Also present were:

Residents

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FIRST ORDER OF BUSINESS	Roll Call
Mr. Showe called the meeting to order at 1 :30 p.m., called the roll, and the Pledge of Allegiance was recited. All Supervisors were present.
Mr. Mills: Jason, before we get to community updates I would like to thank Jerry for filling in for me when I was in South America. I greatly appreciate him doing that. I would also
like to thank the Board for their cooperation. I read through the minutes. Some of it was quite humorous. I would like to introduce George Flint, one of the principal owners of GMS. A lot of
people probably don't know George.
Mr. Flint: It's been awhile.

April 3, 2019	BaytreeCDD

Mr. Mills: It has been a long time. Bob Eksten was on the Board when they hired GMS and George was District Manager. Welcome, George. I'm glad to see you're back.
Mr. Flint: It's good to see you.

SECOND ORDER OF BUSINESS
Security

Community Updates

Ms. Scott: Good afternoon everyone. Rich and Bill were unable to be here today, but they
provided me with some updates. We are looking for one part-time person at the gatehouse to work a total of 16 weekly hours that are currently being covered by overtime, the cost of which
we are absorbing. They had an, "All hands on deck" training last month. I don't believe we had a
Board Meeting last month, but they were doing some training in this room last month. As far as
the Visitor Management System (VMS), 280 homes have been registered and have accounts and another 291 remain. I took the opportunity to upload three accounts from a resident list Jerry
provided. What I did not have on that list were phone numbers and email addresses. So, I could
not send emails to those 291 addresses that have not registered with the VMS program so their
visitor must go through the gatehouse. The VMS would associate a visitor to the address they are coming to see, versus security having to scan their license. That's all I have unless you have
questions for me.
Joanne Wagner, IOB: I just want to let you know that one of my vendors loves it. Ms. Scott: Good.
Ms. Wagner: He said he drove to the gate, said who he was there for and he has no
problem getting access. They knew who he was because he was on my list.
Ms. Scott: That's great; however, one resident put some vendors on as a temporary list and called the gatehouse on a couple of occasions to verify that they were on the list and was told
that they were not listed in her account. So, I'm going to look into that.
Mr. Darby: Valerie, at the last meeting, someone made a comment about keeping a tally of abusive individuals and get a report on whether that's going up or down.
Ms. Scott: I don't have any numbers for you with Rich and Bill not being here, but I talked with Matt this morning. He did say that things improved. We also issued permanent passes to Clubhouse employees and Management. We are trying to streamline their entry as well.

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Mr. Darby: Wayne, will you be talking about the joint committee on security that the Baytree Community Homeowners Association (BCA) coordinated?
Mr. Darby: I can speak to that issue. The BCA at the last meeting decided to create a
committee with two BCA representatives, one CDD representative, a CDD Board Member,
which is myself and Jan Hill and Richard Mather, representing the BCA. The point of the
committee was to discuss various issues from the resident's point of view and then to present those recommendations to the CDD for consideration. They met on March 15th. The BCA has
not had a meeting since that point in time. The intent of the committee is to present their findings to the BCA and CDD at the next Board meeting, which will be around the first of May.
Mr. Showe: Correct.
Mr. Mills: I have some thoughts, being the only Board Member on the Board when the
new system was installed. I read in the minutes that maybe we should look at a new system. That
system we currently have is the most up-to-date system, which SunPass also uses. That system costs $50,000 so I don't think we want to remove that system at this point in time. The other side
of the coin, I read in the minutes about people having to take off from work to get the
transponders for their cars. I, along with Maria Hernandez, felt that if a resident couldn't get a transponder through Jason and now William, we would take our time to put the transponders on
the cars. So that's an option that the Board could look at.
Mr. Showe: Will and I both try to be flexible, but typically I 0:00 a.m. on Mondays is the
first available appointment because we are in the local area at different times. I'm not aware of anyone who doesn't have a transponder because the time of scheduling the appointment was a
challenge.
Mr. Mills: I asked Jerry what prevents me as a homeowner or my guest who has a
permanent pass to copy that pass and give it to somebody else? That was the impetus for the new system because people were giving clickers to their vendors. So, everybody was coming in and
out of Baytree like it was a highway. The traffic on Baytree Drive was horrendous. What we decided to do at the time was to give a golf course club member and/or employee a green colored
pass identifying them as a golfer and/or employee of the golf course. A guest of a resident
received a yellow pass. So, I don't know if that's something the Board might want to consider. The other side of the coin is we as a Board and the community, along with the committee, need to decide how secure the community needs to be, which is the entire impetus of this. Should we

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eliminate the guards or have no guards during the day and only guards at night? I think that's
going to be addressed. I think when a burglar drives to the gate and sees arms that are down, they will say, "You know what, I'm not going to waste my time going in there because I can't get in."
So even though we can't push the issue, it's very important that we maintain the security as tightly as possible. Those were just my thoughts reading through the minutes.
Mr. Darby: I just want to indicate, having participated in the joint committee, many of those issues and additional issues were discussed. So, I would say let's table that until we hear
the recommendations.
Mr. Mills: You might want to consider the colored passes. Mr. Bosseler: That's another issue.
Ms. Scott: As far as being able to copy the passes and handing them out to outsiders,
since our officer is instructed to scan the pass, they would be able to identify whether it was a pass off of our printer. As far as the color, I will go back and talk with Techwave. I believe that
was not an option for us at the time, but I was shown what the passes look like, whether it's for golf or guests. As to whether they are permanent or temporary, it is all listed on the pass so I will
re-investigate that.
Mr. Mills: Either that or maybe using different colored ink on white stock paper.
Mr. Brown: If the bar code works, stay with that because you have more control over that. The problem we've had in the past is you give somebody a green pass that works at the golf
course and two weeks later, the guy is not working at the golf course anymore, but he still has a
green pass and can come in here whenever he wants to. I would rather keep the system we have now, unless you have a separate stock of paper that you use for the pass.
Ms. Scott: It's a perforated heavy stock.
Mr. Brown: Versus an 8x10 piece of paper. I will defer to Jerry's comments. We now
have a new Club Manager and I know that in the past, the managers used to provide a tee sheet list to the front guardhouse, showing the names of the golfers that were coming in and had tee
times.
Ms. Scott: That's my understanding.
Mr. Brown: That's still continuing. If not, I would be happy to talk to the new Club Manager to see that it continues.

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April 3, 2019	Baytree CDD

Ms. Scott: I met him and know that Bill spoke to the new Club Manager, but I can certainly double check.
Mr. Brown: Good. The more the better.
Mr. Mills: Okay we will move along with the next item. Ms. Scott: Do you need me to stay, Jason?
Mr. Showe: Unless the Board has any other questions, I think you are good to go. Ms. Scott: Thank you all.
Mr. Mills: By the way, I have a compliment to give you. We had a guest come in last night and he said to the guard, "I'm going to Mel Mills house." Then the guard said, "I need a
valid first name and address." Thank you for having the guards do that.
Wayne Wilkerson, BCA: Our system is working well. I've had several guests go in and out and the guards were professional. A couple of the guards live in nice gated areas outside of
this community.
Ms. Scott: So they have experience.
Mr. Wilkerson: Exactly and its showing.
Ms. Scott: Thank you very much for all of those compliments. Mr. Showe: Keep up the good work.
Ms. Scott left the meeting.

BCA
Mr. Wilkerson: On April 131h, we are having the dedication ceremony and party for the
pavilion. We are selling beer tickets for $2 because of liability purposes, but everything else is
free. It is going to be a cookout with hamburgers and hot dogs. Everyone is invited. We will have
live music from Johnny Danger, the guy we had last time and it turned out well. People were actually dancing in the parking lot. So, it will be a lot of fun with live music. At the dedication ceremony, you will hear a speech by a couple of our esteemed people including Jerry. It should
be a lot of fun so save the date. I hope everyone received their invitations in the mail. There have been a lot of questions regarding the rental fees. The rent on the pavilion is only if you are
having a private party. They must pay a deposit and the rental fee and it will be reserved for you. Everything else is free. Friends and families are free. Five Voting Members (VMs) are here today from BCA including Joanne representing the Isles of Baytree (JOB). We are proud and

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happy that everyone is attending. We have a great group of VMs representing all of the neighborhoods. That is for any official function. If the CDD or BCA has any official function
and want to reserve the pavilion call Fairway Management. Turnberry is already having their
annual meeting. We will do the same thing. We have a new voting member from Arundel, Anita Moreano-Arbeeny. Jack was our prior VM. We also have a new contact list that will be handed
out at to the VMs at the BCA annual meeting at the end ohhis month. We have 1,161 names on that list. The VMs will be responsible to contact their members. The ones that don't have emails
for, we are going to give them the names, addresses and phone numbers. Once that list is finalized, I will forward it to the CDD Board so all of us will have a comprehensive list of people
that really don't mind being contacted. That's all I have. Thank you.
Mr. Mills: Thanks Wayne.
Mr. Darby: Wayne, at the last meeting, there was some discussion about an electronic sign. Do you want to go into some detail about the suggestion to replace the current electronic sign?
Mr. Wilkerson: I was all for it, until my wife told me that she thought it was tacky. So, to
save my marriage, I am not suggested ordering a better sign.
Ms. Witcher: I agree with your wife.
Mr. Darby: This suggestion centered around an upcoming VMS training and the sign saying, "VMS training on   date," but a lot of people didn't understand what was being
advertised. For lack of space, we couldn't go into any kind of detail. Plus, the fact that there were
some issues with the information on the front and back sign not changing on a timely basis or removed on a timely basis. So, the proposal was to have electronic signs at the front and back
gates that could be programmed with various messages like the lane is open or a BCA party,
whatever the case may be. It was discussed at the BCA, but it was never brought up to the CDD Board. However, since Beth thinks it's a tacky idea, it might not see the light of day.
Mr. Wilkerson: I think she's envisioning an elaborate one. Is there something we can do?
Mr. Showe: We can certainly reach out to our sign vendors and at least get you a quote and some options for the Board to consider.
Mr. Mills: I was on the Board when we bought the current signs. You only have so long to read the sign. So, in my opinion, those signs are going to cost quite a bit of money for the good that it's going to do. I sympathize with what Jerry is saying, but the point is, if you have

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April 3, 2019	Baytree CDD

someone pulling up at the gate and reading the sign, you are going to have a stack of cars behind them and horns are going to start to blow. So, while I like the idea, I don't think it's going to
work. That's my personal opinion.
Mr. Darby: I think the challenge is trying to get the right amount of information in a 15 second byte.
Mr. Brown: 50 words or less.
Mr. Darby: It may not be economically feasible, but I think to see this through to its conclusion, perhaps we should take a look at it.
Mr. Showe: We can absolutely do that.
Mr. Darby: I think one of the nice things about the sign is that it is programmable. With the touch of switch, someone can get those signs updated to be more current. It does have a bit of
a garish overtone to it. Just take a look at it.
Mr. Showe: Absolutely.
Mr. Pawelczyk: They are a distraction for people driving in and out of the gate. So, if you look into an LED sign, it has to be something that tells the entire story. It can't be scrolling.
Mr. Darby: I agree.
Ms. Witcher: A stationary sign works.
Mr. Showe: We can certainly reach out to the same folks that installed that sign to see what options they have. Is there anything else? Hearing none,

2019 Meeting

THIRD ORDER OF BUSINESS	Approval of Minutes of the February 6,
Mr. Showe: The minutes of the February 6, 2019 meeting were included in your agenda package and we can take any corrections or changes at this time.
Mr. Mills: I have changes, but I will give them to you after the meeting.
Mr. Showe: We also received changes from Jerry and Mr. Brown, which were incorporated in the signature copy. If anyone else has changes, we can receive those and just approve the minutes as amended.

as amended.

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April 3, 2019

FOURTH ORDER OF BUSINESS
Suntree Bank

New Business

Baytree CDD

Survey & Status of Lake Bank Clean-up from Storm
Mr. Showe: As part of your agenda, we have the lake bank survey. We also received a proposal from Tropic-Care to plant based on the survey. Their current proposal is $40,400 to
plant a combination of Red Cedar and Bald Cypress and removing all of the Crepe Myrtles.
There is no warranty because there's no irrigation so you are at the mercy of nature to plant those. At this time, we will take any discussion from the Board. We didn't go into a lot of detail
because we didn't know how far the Board wanted to go on this particular topic.
Ms. Witcher: I went out with the surveyor and there are tree stumps. Are they taking the entire stump out or are they just cutting them off level?
Mr. Showe: I think anything on our property, now that we have the survey, we can have Tropic-Care address. Before that survey, we weren't 100% sure where our property was, but now
that it's completed we can address any issues that are on CDD property.
Ms. Witcher: It was either Lake 27 or Lake 28 that had stumps in the lake that are taking
up the volume of the lake that we would like to remove. I don't know if cutting it flat is going to be better or to pull them out because it would be more work. Is that reflected in this quote?
Mr. Showe: This quote is simply to remove the Wax Myrtles and then install Red Cedar and Bald Cypress.
Ms. Witcher: By saying "remove" are they digging it out or are they just going to cut it off level?
Mr. Showe: My guess is with the quote and the labor, it's probably just a flush cut. I don't imagine they are going to stump grind.
Mr. Viasalyers: I'm going to just flush cut it, place sod over it and call it a day.
Mr. Darby: Jason, this quote of $40,000 is $8,000 more than the prior quote. The prior quote was $32,750.
Mr. Showe: Yes.
Mr. Darby: In addition to that, we agreed to include $30 per tree and $$2790.00 for strapping the trees in preparation for hurricane season, so we are talking about somewhere in the
vicinity of $43,000.
Mr. Showe: Approximately, if you include the strapping of the trees.

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April 3, 2019	BaytreeCDD

Mr. Mills: I would like to share this comment with the Board. I have a friend who lives in Silver Lakes and after the stakes went up, I received a phone call from him and his neighbors
saying, "Whatever the Baytree people decide to do over there, we will either cut down or poison them." So, there we are.
Ms. Witcher: We talked to three homeowners while we were surveying.
Mr. Darby: Suntree homeowners?
Ms. Witcher: Yes, they came out while we were over there. They were very polite and
very nice. They just wanted the debris cleaned up from the last hurricane, which had never been done. I think removing the stumps will improve the area quite a bit. Can we do that first and then
see what it looks like?
Mr. Brown: The homeowners over there are still going to complain that there is no
landscaping. They are looking at houses instead of a beautiful lake, which is why they bought
their property in the first place. This is the third time we landscaped on that side of the lake since I've moved here and now we have somebody from Suntree saying, "Plant all you want, we are
going to poison or cut them down." It goes back to what I said months ago. Either we are going to cook or we should get out of the kitchen. So, if we are not going to send a letter to the Suntree
Management Association, we should send one to everyone living along there saying, "It's our
property and we have the right to do this and if we see you cutting them down, we will do whatever we have to do legally." Whether that's going to do anything, I don't know, but I have
the sense that it's not. I can see this coming back again and again. Every time we plant stuff, five years later, it's either not taken care of or they are dead. Then the homeowners complain that
their view of the lake now looks terrible when buyers are looking at homes in Suntree. I don't see this ending.
Ms. Witcher: Whether we do the landscaping or not, we need to clean up.
Mr. Brown: I have no problem cleaning it up, but I am hesitant to plant something that five years from now, we are going to be replanting because somebody is bent out of shape about
their view. If they take legal action against us, there's a legal cost.
Mr. Showe: Even if all those circumstances happen perfectly, there's no warranty on these trees and there's no way to insure they are going to get properly rooted in and irrigated, which is a challenge as well.

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Mr. Darby: To that point, I think at a prior meeting, we discussed the possibility of fencing or some combination of vegetation and fencing. I don't know what direction we want to go in. I don't even know if we have any estimate of what fencing would cost.
Mr. Showe: At this stage we don't, but we have the survey so if that's the direction the Board wants to go in we can get some estimates.
Mr. Darby: They can't poison a fence. Mr. Brown: That's true.
Mr. Showe: They can damage it though.
Mr. Mills: Maryelen, how many linear feet do we need to fence? Ms. Samitas: Let me check.
Mr. Mills: I know it's quite a bit.
Ms. Samitas: I don't recall, but it's on the survey.
Mr. Bosseler: Mel, help me to understand. I looked at all of the dates for when the homes were built on the other side versus the homes built on our side. They were there first.
Mr. Brown: But it's our lake.
Mr. Bosseler: When our homeowner purchased a little strip, they knew what was already there. It might've been good or it might've been bad. Personally, I need to be convinced before I am going to spend this kind of money.
Mr. Mills: I agree.
Mr. Bosseler: I'm not convinced.
Ms. Samitas: There is 1,850 linear feet.
Mr. Brown: Did they say why they were against it? Mr. Mills: It impedes their view ofthe lake.
Mr. Bosseler: Everybody wants a lake view.
Mr. Mills: Even though they didn't buy the house to be on a lake, they expected to see a beautiful lake. My expectation is that I have a lake view. If you plant it, I'm cutting it down.
Ms. Witcher: They are probably putting more taxes on it. Aren't they paying more taxes on it because they have a lake view?
Mr. Mills: I don't know.
Mr. Showe: I don't know what the impact to the property value is.

April 3, 2019	Baytree CDD

Mr. Mills: I just wanted to share that with the Board. There were four or five neighbors that said that said they would take action.
Resident (Not Identified): You can understand that. Mr. Mills: Absolutely.
Ms. Witcher: I understand it.
Mr. Showe: At this point, you have the proposal and if you take action at this point, we can just proceed.
Mr. Mills: No, that's not what we talked about two meetings ago. Harry Bowman was here and said that we needed to do something, whether or not it would be done all at once or over
a period of three years, but something must get done. If we say no, we just need to be prepared
that he and his neighbors are going to be back here.
Resident (Not Identified): This has been going on since I moved here 19 years, we have
been going back and forth with Suntree. At some point, do they get any legal rights to tell us what can be done because we haven't done anything?
Mr. Showe: No.
Mr. Pawelczyk: We sent the same letter. I don't know if it came from my office or the
District Manager, but it told residents, "It's our property and we are going to do what we want with it, keep your people off of it and stop ripping up our trees."
Mr. Viasalyers: In the past, we did do some planting and they cut them down, but we never did anything legally.
Mr. Showe: The legal challenge is finding out who cut the tree.
Mr. Viasalyers: We all know exactly who did it. There are some people that came out and threatened us when we did the initial survey.
Mr. Pawelczyk: The only way you rectify that, from a legal standpoint, is to put a fence on your property. That's it, but 1,800 feet is a significant cost for fencing, even if it's chain
linked.
Mr. Showe: Yes.
Mr. Darby: Chain link, especially.
Ms. Witcher: There is also the maintenance cost.
Mr. Darby: Vegetation is about $23 per linear foot and a fence will cost you a lot more. Mr. Mills: Maryelen, do you have an idea of what it runs per linear foot?

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April 3, 2019 

Ms. Samitas: What kind of fence do you want? Mr. Mills: It has to be a chain link.
Ms. Samitas: Are they going to want to look at a chain link fence? Mr. Darby: They are not going to want a chain link fence.
Ms. Witcher: I wouldn't want to look at it.

Baytree CDD

Mr. Pawelczyk: You are going to have to have landscape in front of it on our side.
Ms. Samitas: I think you should install a chain link fence with landscape or pay for a nice-looking fence.
Mr. Showe: I just did a quick Google search and it said the cost per fencing is $ 15 to $26
per linear foot.
Ms. Witcher: Do all homeowners want to look at a chain link fence? They don't even like seeing a dead tree.
Mr. Mills: Eventually you are going to going to have to put in vegetation.
Ms. Witcher: Why don't we clean it up and leave it alone?
Ms. Samitas: So you said that vegetation is $23 per linear feet?
Mr. Darby: It's about $23.24 per linear foot. If you take $43,000 for the cost of vegetation and divide it by 1,850, you are going to be close to breaking even, if you are talking
$18 to $26.
Ms. Samitas: Is that for the material or the installation?
Mr. Showe: Both. It's a combination of material and sod. That's not an expert opinion.
That's what I found by doing a quick search on my phone.
Mr. Darby: Let me suggest that we secure a quote to find out the actual cost. Mr. Showe: Sure.
Mr. Darby: Then we can address the vegetation or fence costs and a cost for the fence plus vegetation. I'm not saying that they will not knock down the fence.
Mr. Mills: Does anyone else from the Board have any comments? Mr. Bosseler: How many stumps were there?
Ms. Witcher: 27 to 28.
Mr. Bosseler: To Rick's point, maybe we should remove them. As good faith, we are trying to clean it up.
Ms. Witcher: What is the cost to cut them down?

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Mr. Showe: We can address the stumps right now. I think that's separate and distinct from his issue. That's just a cleanup cost and we will get that done.
Mr. Mills: The one quote he gave us was for $ 125 to remove the stump at the front wall.
So, I would say it's $150 to $ 175 to remove all of the stumps.
Ms. Witcher: To stump grind or just remove them? Mr. Mills: Removal and stump grind.
Ms. Witcher: We have to fill in the area. Mr. Mills: Yes.
Mr. Brown: My guy did it for $50.
Mr. Showe: I will say this particular area is going to be a challenge because they can't access between the homes. They've been threatened and they have to come all the way around
the golf course to do that work.
Ms. Witcher: I can address that. One of our homeowners said that she would give us

access.

Mr. Showe: I know Tropic-Care had been given access at one point and then they were

threatened with weapons.
Ms. Witcher: She said if we cause any damage going in and out, we have to make sure that we know we are going to pay to fix our stuff.
Mr. Mills: So we are going to get a quote for a fence?
Mr. Showe: Yes.
Mr. Mills: Very good.
Resident (Not Identified): Is there an HOA associated with Suntree? Mr. Mills: Yes. Suntree Management.
Resident (Not Identified): Is there any way to talk to them to see what they agree with? If they actually come to an agreement, they will police themselves.
Mr. Mills: We wanted to wrap this up before we went to them because we talked about
going to them and talking to them before we did anything, but we are trying to get our dollars and cents in a line so we know where we are headed. We either are going to do it or we are not going to do it.
Mr. Showe: We had interactions with them several times in the past. I think their position is that they don't want any trees. They want a clear unobstructed view of the lake.

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Mr. Mills: Yes.
Mr. Showe: The position of some residents is that they are opposed to it. So that's kind of where we are.
Ms. Witcher: They have their own association for that area, but they also have a master
one so you have to deal with both ofthem.
Ms. Samitas: The homeowner who offered to allow access to her property lives at 532 Deerfield drive.
Mr. Showe: We will definitely let the landscapers know.
Ms. Witcher: She said the other lady next to her has a fence and would let us through. So, they wouldn't be upset, but we just have to make sure that we clean up.
Mr. Mills: Is there any further discussion on the lake bank project? Hearing none,
Pavilion Parking Lot Project
Status of Permitting and Construction
Mr. Darby: Maryelen, do you want to take the lead on this?
Ms. Samitas: Sure. As of right now, we have our St. Johns River Water Management District (SJRWMD) permit. It's still under review with the county and we have one permit in
hand.
Mr. Mills: There were no amendments or did they just approve it as is? Ms. Samitas: As-is.
Mr. Mills: Fantastic.
Ms. Samitas: We got a quick turnaround.
Mr. Mills: We sure did. Thank you Maryelen for handling that.
Ms. Samitas: Sure. So, getting into the cost issues, we went back and forth a couple of times with Advanced Concrete. By the way, Mike, I called Advantage Concrete and we
discussed everything. Thank you for that. Mr. Pawelczyk: You're welcome.
Ms. Samitas: The price jumped around a little after Jerry and I met with Advantage Concrete. I won't go into all of the numbers, but it increased significantly. A few requests were
made by some curb replacement and some piping for culverts for drainage underneath the two driveways. It increased to $73,000 so we took another look at it to identify line items that I

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thought were a little over the top and rebid those out. One of them was the stakeout survey and as-builts, which are permit requirements. We got a quote from Bob Packard, who did the Lake 5
bank survey for a much more reasonable price, which was around $5,000 but we have a few
adjustments that we could make to reduce the scope. One of them was the curb replacement. I think we can wait on that because it's not critical to the project to have the curb replaced.
Mr. Darby: As they evaluated it, they noticed cracks in the Miami curbs or gutters and said, "While we are mobilizing, do you want us to fix it?" So, we said, "If you can mobilize, then
fix it." However, it's not within the scope of the project so I would eliminate that, but as part of an overall work effort I would include it.
Mr. Showe: That makes sense.
Mr. Darby: The same with the flared end sections on the drainage pipe.
Ms. Samitas: Yes. The mitered ends are expensive in my opinion, so we sub those out
with a company much more reasonable. They don't have to be installed right now. They could be added later for a $1 ,200 reduction off of the bottom line.
Mr. Brown: If you remove the Miami curbs, what price does that bring us down to?
Ms. Samitas: The Miami curb was $2,700 and the flared ends were $1,200 so that gets us down to around $47,000.
Mr. Darby: I took the liberty of creating a synopsis for the Board which makes it's easier to understand. The survey cost was $2,600, $1,647 for permits, which was partially paid for and
$10,000 for the District Engineer. So, the total overall project cost was around $61,200. Will you send that out? (Mr. Darby is referring to a spreadsheet he handed to the Board members outlining the cost estimates).
Ms. Samitas: Yes.
Mr. Darby: My understanding is that the BCA and the CDD allocated an additional
$5,000 towards this project. Where is the additional $6,248 going to come from the CDD and do we want to proceed? If you look at the Goodson quote, which I will provide to Maryelen, asphalt
is considerably more expensive than cement.
Ms. Samitas: The unit cost they have for concrete is unusually low. It's very low. Mr. Darby: Wayne set up a deal with them.
Ms. Witcher: Is it for the same strength of concrete? Mr. Darby: I think it's 3,000 PSI

15 

April 3, 2019 

Ms. Samitas: I think they are going to 4,000 PSI. Mr. Darby: 6 inches deep?
Ms. Samitas: Yes.

Baytree CDD

Mr. Mills: If you take into consideration the maintenance cost of concrete versus blacktop, you are going to save some money by going to concrete. Are there any available funds,
Jason, in the Road Paving Budget or the Sidewalk Repair Budget that we can draw that
$6,248.75 from?
Mr. Showe: You can utilize the roadway paving. We would have to look at how that
impacts future repair work. I think we are probably okay for the next couple of years, but the challenge with that is with the ever-increasing cost you may have a long-term cost that you have
to look at, but there are funds there. Obviously, you have the community beautification and the Capital Project Fund which would have some available funds, if needed to absorb some of that.
Mr. Mills: Does this $55,000 include $10,000 out of our budget?
Mr. Darby: Yes. In other words, it' s $25,000 from the BCA and $30,000 from the CDD. Originally, the capital budget had $20,000.. So that's how we got to $55,000.
Mr. Mills: I honestly think we should move forward with this. It's been years going around and around and around. We have a nice-looking pavilion. The pool is up to snuff. What
about the tennis courts?
Mr. Brown: They are going to get redone.
Mr. Mills: We are going to discuss playgrounds for the kids. I don't think we have a choice but to proceed.
Ms. Witcher: The play area should be completed before doing the concrete because of the
trucks going in and out to bring everything in. You don't want to do it and then have a truck driving over it and breaking it.
Mr. Brown: You'll never break it.
Mr. Darby : The kind of trucks that will be bringing in the equipment will be box trucks. I think we should complete the tennis courts before the pavilion parking lot is paved. National
Drive could be done at any time.
Mr. Bosseler: Mel, William and I looked at the playground and this is really for the future. It's not for this year.
Mr. Showe: I see that as a budget 2020 item.

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April 3, 2019

Mr. Mills: That's fine. Mr. Darby: I agree.
Mr. Mills: I think we need to do it.
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Ms. Witcher: Are we going with Advantage?
Mr. Showe: Yes. We will have District Counsel draft an agreement. Ms. Witcher: Do we have to say that we are doing that?
Mr. Pawelczyk: I think we just need the final proposal. We used them before. Mr. Showe: We have not used them.
Ms. Samitas: I will get the final proposal.

Baytree CDD

Mr. Darby: If any resident wants to look at the plans, they are on the table. I need coordination with Maryelen on the stakeout because there are sprinklers in that area that are
going to have to be moved. So, before they do any demo we need to move the sprinklers.
Mr. Showe: If you identify which ones, William can get with Tropic-Care. That shouldn't be a problem.
Mr. Darby: The second item is tree removal in the pond. The coordination of that needs
to happen with the other plans.
Mr. Showe: Correct. We identified the trees that need to be removed with the sidewalk program; however, we waited because we did hear that there were three. So, to remove those we
can do one permit with the county and stay under our one per year rule. I think that will resolve the issue.
Mr. Darby: Okay, so you are going to coordinate with Maryelen?
Mr. Showe: Maryelen, can you provide those trees to Will? We will get you all of the information so you can do the county permitting.
Ms. Witcher: Your friend wanted the trees to be removed. Is he in that group? Mr. Showe: Yes.
Mr. Mills: One final item, Maryelen. When will the survey occur?

17 

April 3, 2019	BaytreeCDD

Ms. Samitas: I want to wait until we get our revised proposal before I give Bob Packard the Notice to Proceed.
Mr. Mills: Okay great.
Ms. Samitas: We can pass that through Jason. Mr. Showe: Yes.
Mr. Darby: So Jason, we just need to coordinate the tennis courts.
Mr. Showe: They are still six to eight weeks out. I still don't have a firm date. I keep in touch with them every week because we are coordinating the light repair at the same time they
take the fence out. We are working on all of that.
Mr. Darby: Great.
Mr. Bosseler: I suggest we do it in the heat of the sun. No one will be playing tennis at that time.
Mr. Brown: Construction will take about three weeks so the tennis courts, pavilion and
those areas for parking will be shut down and people will need to park on the street so we might need some signage.
Ms. Witcher: It probably will affect the swimming pool too. Mr. Mills: Yes it will.

Community Association for Recreation Area Parking Lot Proj ect

ii.	Consideration	of   Joint	Participation	Agreement	with Baytree
Mr. Showe: I think Mike worked on this. It almost mirrors the Pavilion Agreement, except it's for the shared cost of the paving project.
Mr. Pawelczyk: Yes. The BCA will contribute $25,000 and the District is responsible for
paying the remaining amount. I spoke with Wayne before the meeting and the BCA doesn't have any comments. Their attorney also reviewed it and like Jason said, it's pretty much the same form of document we approved for the pavilion. If you recall, I said, "Let's do this right the first
time." It's relatively easy to move these through so if you approve this today, we can move forward and sign it. Then the BCA will sign it and will write us a check.
Mr. Mills: Were there any corrections or comments regarding the agreement?
Mr. Darby: I made some additional comments on the agreement that Mike incorporated.

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April 3, 2019

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BaytreeCDD

Discussion of Road Striping Proposal
Mr. Showe: William obtained a road striping proposal to do all of the sidewalks in
thermoplastic as well as to refresh all of the stop bars. We also separated out the area where they
are doing the work for the paving program because we didn't want to do that until they were done with all of the paving work. We can either get it done or hold off. It's up to the Board, but
we think this is a nice refresh for the entire community.
Mr. Darby: Jason, was this excluding anything that would be accounted for the speed bumps?
Mr. Showe: This does not include any striping that would be associated with those speed

humps.

Mr. Darby: So it does exclude them. Mr. Showe: Correct.
Mr. Darby: I think we should do it. It's faded.
Mr. Showe: Since we received the quote, we wanted to bring it to the Board to make sure

there weren't any objections.
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r&. BLoisnseelefor rwtihthe arlol aind

striping on Baytree Drive in the amount of $4,750 was approved.
Mr. Showe: We will coordinate it.
Mr. Darby: Will it be paid out of the paving fund or highway fund?
Mr. Showe: We have some monies in the General Fund. This is just general repair and maintenance so we will take it out of that.
Discussion of Transponder Removal Process
Mr. Showe: I know Mr. Brown has some information as well, but after the last meeting we reached out to the BCA. They provided me with a complete list of all the current owners that they have, so what we have been doing internally is go through our transponder list, address by

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April 3, 20 19	Baytree CDD

address, and remove any that we can tell are no longer residents here. So far, we eliminated 1 00 and will continue to keep moving through all of those. The BCA has committed to keeping us
informed when they are aware of a change. That way we can hopefully keep that as up to date as possible.
Mr. Mills: I have one for you to eliminate. Al and Judy Foyt who live on Chatsworth.
Mr. Showe: We will get it done.
Mr. Mills: I think it's a great idea for us to continue the dialogue with Fairway so we
know what is happening. There is another concern that I want to share, which is that I was told of several people who don't live in the community anymore who kept their pool pass so they could
swim in our pool. So, we have to come up with some way or maybe GMS can come up with some ideas of how we can get the cards back when residents move out of the community.
Mr. Showe: I have an idea, but unfortunately, it's not cheap. The system you have now is practically obsolete. They really don't make that type of system anymore. Also, when we took
over the field management, the cards that had already been handed out by the previous company were not tracked so we don't have any way of tying a particular pool pass to a particular house
with any certainty, especially before we took over. So, I think the only way to track it is to install
a new system. There are several new systems. I think ACT even proposed some. Residents could have a key fob instead of the card, but you are talking about a whole new system and the cost to
issue those fobs to the entire community.
Mr. Mills: We might want to look at that. Mr. Showe: Sure.
Mr. Mills: The reason I say that is also for the tennis courts because it seems as though the tennis courts are being widely used, whether by a few residents and guests. Right now, you
can tell the guard that you are going to the golf course to play golf or to the tennis courts. So, I think maybe we should look at maybe getting a quote on an electronic system for the pool and
the tennis courts.
Mr. Showe: That might be a good time to address the issues with the back gate. Mr. Mills: Absolutely.
Mr. Showe: The challenge we have is that newer systems have a Wi-Fi capability so they
don't have to hardwire to the gate. Our current system would require a hardwire and it's expensive to install. We can take a look at your entire system.

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April 3, 2019	BaytreeCDD

Ms. Witcher: Won't residents or guests need a card when they go to the pavilion or to go to the bathroom, instead of walking around to the back gate, especially handicapped people?
Mr. Showe: Yes, we can look at a new system.
Mr. Mills: Right now anyone could just flip the latch to use the tennis courts. Ms. Witcher: I saw someone skateboarding on it one night. We chased them off.
Bob Eksten, Old Tramway Drive: I know you and I discussed this in the past, but I am
slightly concerned about how many people are coming in and using our tennis courts that are not
residents or guests of residents. I think a new lock system is worth the investment because tennis courts are expensive to maintain and the people who live in Baytree are paying for it. The people
that don't live in Baytree that just come in to use the courts aren't paying a cent for it, which is unfair to residents. On April 1 5th, I noticed that the courts were filled, in this case with women
players. There were eight players on the courts and probably another seven or eight or maybe
even more in the pavilion waiting to play tennis. I know several ladies in Baytree that play tennis and none of them, the four that I know, were present. So, I'm wondering if there's a two-fold
situation. Number one, if ladies tell the guard at the gatehouse that they are going to the tennis courts they are allowed in. Number two, someone giving lessons at the tennis courts are not
residents. I see them every Thursday morning when I play golf.
Mr. Showe: The CDD has no agreement for an instructor, but if a resident brings their own instructor it counts as their guest, whether they are providing instruction or not.
Mr. Eksten: I suspect that's not the case. In the past, Pat Dempsey from Suntree gave tennis lessons. She didn't have any agreement with Baytree. My point is that a lot of people are
coming in thinking, "Well I took lessons here, I'll just come in and play because the courts are available." Other communities keep their tennis courts locked with a lock and key. I play there
fairly often and can't get in there. So, I think we need to do something to make sure that we have
at least a resident present when a guest is playing. Rather than just having people willy nilly play. I don't play there often anymore, but I wanted to bring in a guest to play here and I couldn't
because the courts were jam packed. So, if residents are playing, that's fine, but if they are not, that annoys me. So, I think getting a new lock system, is a good investment.
Mr. Mills: Wayne?
Mr. Wilkerson: This is the industry that I came from. You can get RFID cards and a lock for those gates that match up with the color of the gate. The cards can be programmed easily to

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April 3, 2019	BaytreeCDD

the lock. You can get as many as you want for under $ 1,000. A locksmith could put it on there. I
promise you, anything over $1,000, Jason, should not be considered. I would be happy to consult with you.
Mr. Showe: Absolutely. Ifyou send us a vendor, we will definitely take a look at it. Mr. Mills: Can those cards be deactivated if somebody moves?
Mr. Wilkerson: Yes, but you have to manually do it. You don't want this running online so you can go to a computer center.
Mr. Mills: I agree.
Mr. Wilkerson: You want it done at the gate. Mr. Brown: I agree.
Mr. Wilkerson: Those are durable and inexpensive.
Ms. Witcher: The pool rules are that you must have a resident with you when you visit the pool, right?
Mr. Mills: Supposedly.
Ms. Witcher: So it should be the same thing with the tennis courts. Mr. Showe: It is. That's what the rules state.
Mr. Wilkerson: I just hope the gate doesn't allow people access if they say, "I'm meeting
somebody to play tennis." I suspect that's happening in some cases.
Mr. Showe: We will discuss that with Valerie as well.
Mr. Pawelczyk: It's not a legal issue by any means, but Bob said the event was on April 15th • Did you mean March 15th?
Mr. Eksten: Yes.
Mr. Brown: Transponders have been one of my pet peeves. I'm happy now that the BCA
has given Jason the list of homeowners and you eliminated 100. I sat down the other day and put together a draft proposal relating to the. I'm giving this to the members of the Board and Mike.
We don't have to discuss this today, but I would like to discuss it at the next meeting not that we
have a new security system. I would like to tie the security system for the pool and the tennis courts together. So that's just for everybody's information. We can attach it to the minutes and
put it online for people in the community if they want to take a look at it.
Mr. Mills: I asked Jason to put the strategic plan on the agenda for discussion. What I would like for the Board to consider is having a special meeting or workshop for the purpose of

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April 3, 2019	BaytreeCDD

discussing a strategic plan. This might be a great opportunity at the same time, to discuss the transponders.
Mr. Brown: Could we do it soon? Mr. Mills: Sure.
Discussion of Strategic Plan
Mr. Mills: In 2013, I recommended to the Board that we look at doing a strategic plan.
We went through an analysis of trends, weaknesses, opportunities and threats, which you have in
front of you. I would like for you to take this and digest it, add or subtract and have a special workshop on the strategic plan. As our community ages, I think it's very important for us to have
a roadmap of where we are going and how we are going to get there and then every year, we
need to reevaluate where we are with that. I think that would be good for all of us. Each of you have your own particular responsibilities so ifyou had anything that is important, let me know.
Mr. Showe: I think I gave everyone one. If not, I'll get you another one, but this is where it was when the Board last discussed it. So, this is the last and final version that the Board
discussed in 2013.
Mr. Darby: So we have a meeting on May 1st. Do you want a special meeting? Mr. Mills: Yes, a special meeting.
Ms. Witcher: Can we have it after the regular meeting?
Mr. Showe: You can certainly do it before or after, but it would be my recommendation to do it before, because then you can set a specific time. I think these kinds of discussions tend to
drag on, whereas if you set a special meeting, maybe we will discuss it for two hours and that's it. You may be more productive in terms of being focused.
Ms. Witcher: Maybe we can have it from 10:00 a.m. to 12:00 p.m. and then have the meeting at 1:30 p.m.
Mr. Mills: If each of us do our diligence on this, it should be very easy to come back and say, "Here's where we are and here is where we need to do." I suggest 11 :00 a.m. on May 1st.
That gives us two hours.
Ms. Witcher: It's right at lunch time. Mr. Darby: We can bring in lunch.

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April 3, 2019	Baytree CDD

Mr. Showe: My experience with these types of meetings 1s if you set a specific timeframe, you tend to be a little more focused.
Mr. Mills: Why don't we start at 10:30 a.m.
Mr. Showe: So you want it from 10:30 a.m. to 12:30 p.m.? That gives you an hour in between.
Mr. Mills: Perfect. By the way, any resident that would like to come and listen, you are more than welcome to do that.
Mr. Showe: So it would be the intention of the Board to set a workshop for May 1st from 10:30 a.m. to 12:30 p.m.
Mr. Mills: Yes.
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Ms. Witcher: Is it specifically for strategic planning?
Mr. Mills: Strategic planning and to incorporate Rick's proposal for transponders because that's a key element as well.
Mr. Showe: We will make sure that the advertisement reflects both. Ms. Witcher: Are we going to talk about the gate system for the pool?
Mr. Mills: If we have that information, yes. This is strictly to focus on where we at and
where we need to be. As homes get built west of l-95, we are finding that the homes in Baytree are harder to sell, especially at the higher price ranges. I think that's an issue we need to tackle as
well.
Mr. Brown: My experience with strategic plans is that they used to be 10 and then they come down to five years. Are you talking about a three to five-year plan?
Mr. Mills: Three to five years. In fact, our street program goes out five years.
Mr. Showe: It's even longer than that, but I think we only tried to focus on the 10 years. Ms. Witcher: The next one is for 2020, right?
Mr. Showe: You still have the 2019 one to do.
Ms. Witcher: So now it's due in 2022? Mr. Showe: Yes.
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April 3, 2019

Ms. Witcher: So we missed one. Mr. Showe: Right.
Ms. Witcher: This was our off year. Ms. Samitas: It got delayed.
Ms. Witcher: So we are going to do it this year?

BaytreeCDD

Mr. Showe: Yes. The intent was to do the pavilion parking first and then pave it.
Mr. Darby: We are going to talk about that later. I would like to suggest, as part of the strategic plan, we have a brief presentation by the new General Manager on May 1 to discuss the
intent of the golf course relative to the community?
Mr. Mills: As long as he keeps it brief, I don't see why not. Mr. Showe: We could limit them to 5 minutes.
Mr. Darby: That's a vital part of this community. If for some reason, corporate says they are going to flip the golf course in three years, that has significant impact on what we do.
Mr. Mills: It has a tremendous impact.
Mr. Darby: So Jason, you can give him an invite? Mr. Showe: Yes.
Mr. Mills: By the way, Wayne. Al Foyt called corporate regarding to the golf course and
talked to the owner. They basically said that they have no plans to sell the golf course. I don't know if you knew that or not, but he gave me that information about a week ago.
Mr. Wilkerson: I spoke to the owner and he's putting $100,000 into it right now and another $ 100,000 to replace sand traps with sod in the areas where no golfer hits the sand trap.
He was very enthusiastic about it.
Ms. Witcher: I noticed on Hole #8 they let weeds grow up along the edge so they don't go in the water as much.

FIFTH ORDER OF BUSINESS
CDD Action Items

CDD Action Items/Staff Reports

Mr. Showe: For the fountain, we initiated the service plan. They found that the lights weren't working so they are getting those repaired as quickly as they can. For the tennis court
refurbishment, we touched based with the contractor. I think they are planning to install the fence in the next couple of weeks. The resurfacing is still six to eight weeks out. Two crews will do the work. We already touched base with Eau Gallie to let them know, "At some point we are going
25

April 3, 2019	Baytree  CDD

to call you and tell you to get this light replaced." The fence company is aware that they are
going to have to wait a few days in between the take down and the replacement. So, I think we are in good shape. Will, do you want to discuss the camera system for the Recreation Center?
Mr. Viasalyers: Yes. Pretty much everything is completed with some minor exceptions, getting the guardhouse converted over so the guards have full access.
Mr. Darby: When will that happen? Do you need internet access?
Mr. Viasalyers: We already have internet at the guardhouse. We recently had internet installed at the pool area as well.
Mr. Darby: So the guards will have access to all 13 cameras? Mr. Showe: Correct.
Mr. Darby: When do you think that will happen?
Mr. Viasalyers: I touched based with the camera installer yesterday. He apologized. He was out of town for the past couple of weeks. Hopefully, he will get on it this week.
Mr. Showe: It's not a difficult process. He has to get out here onsite and set up the computers.
Mr. Darby: So we are talking mid-month. Mr. Showe: At least.
Ms. Witcher: Maybe by the next meeting. Mr. Showe: Yes.
Mr. Bosseler: Who else is going to have access? Are you guys going to be able to have access to it?
Mr. Viasalyers: I have remote access.
Mr. Showe: Yes. Will can access everything remotely. What we are doing is tying it all in so the guard can see it all. So, it just may speed up the response.
Mr. Darby: So he will see the back of the community, the pool, the pavilion and the tennis courts.
Mr. Viasalyers: Correct.
Mr. Brown: Can it be expanded? Mr. Mills: I don't see why not.
Mr. Brown: I would think next year we are going to be talking about the playground. Mr. Showe: Sure.

26

April 3, 2019

Mr. Darby: The playground can be picked up by the pavilion cameras. Mr. Viasalyers: We have room to add additional cameras.
Mr. Showe: Absolutely. Mr. Brown: That's fine.
Mr. Darby: We have a larger monitor.
Mr. Viasalyers: Correct.

Baytree CDD

Mr. Showe: For the sidewalk/tree repair, we contacted the sidewalk vendor. They are
actually onsite today to start that project. Obviously, we will coordinate with Maryelen on the tree  permit.  For  the  guardhouse/pool  electrical  boxes,  I  know  Will  is working with the
electrician. I think we approved the pool boxes, but we are still waiting for the guardhouse, Mr. Viasalyers: Yes, we are waiting for a proposal.
Ms. Witcher: Did we ever find out what was the matter with the one at Christmastime that one kept falling out at the front?
Mr. Viasalyers: We are going to have them go through everything again since they are

here. list?

Mr. Brown: Going back to the Oak trees, are Birchington Lane and Royston Lane on the Mr. Showe: Yes.
Mr. Mills: I think another issue with the Christmas lights was when we pulled out the

center island with all of the garbage in that center island, there were a lot of electrical boxes with
lights laying over it. Those wires are hot. Probably some of that was due to the fact that water was getting on those live wires, tripping the breakers.
Ms. Witcher: What are you going to put in there? Mr. Mills: We will talk about.
Mr. Brown: When we take out an Oak tree, we are required to replace it.
Mr. Showe: Correct. We have to replace it on CDD property, not in front of a home. We are going to just have to locate some locations for it and we'll work with Mel.
Ms. Witcher: We can't put them back on the person's property. It has to be on CDD property.
Mr. Showe: It's CDD property; however, we would never recommend putting it between the sidewalk and the curb.

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April 3, 2019	Baytree CDD

Mr. Brown: Could we put it on the golf course with their approval?
Mr. Showe: No. It has to be on CDD property. If it comes off of your property, it has to go back on there.
Mr. Brown: Could we do an agreement with the golf course?
Mr. Showe: I don't think the county would allow it.
Mr. Pawelczyk: It's really a county requirement. The only thing I think the county may agree to is if we had a landscape easement over a particular area of the golf course, they would
let us put it in that landscape easement; for instance, if we were to create a conservation area.
Mr. Brown: I understand. I know that some of the trees on the golf course got totaled
during the last hurricane and they haven't been replaced. If we have to take an Oak tree down because it's ruining somebody's sidewalk, no one would care where that tree goes.
Mr. Showe: The county cares.
Mr. Brown: Then the county can play golf and we will put an Oak tree in.
Mr. Pawelczyk: You could ask if there's an area on the golf course that is close to CDD property where the golf course could grant us an easement. I don't know if the county would
allow that, but if it was dedicated as a preserve landscape area, they might allow us to do it. I
don't know.
Mr. Mills: Maryelen, do you know if the county changed their Ordinance when it comes to Oak trees? The reason I ask is I met with Dave Halle last week or two weeks ago and
mentioned, "If you notice on Stadium Parkway, there are no Oak trees. They are all Palms." He told me that the county told The Viera Company, "No more Oak trees. You will replace them with Palms." So, you might want to check to see if that Ordinance is still in existence or if they
changed their mind.
Ms. Samitas: Okay. I will check that out with Natural Resources. Mr. Mills: Sandy?
Sandy Schoonmaker, Kingswood: They never said it had to be Oak trees. When I first
took over for Susan, I got yelled at by the county about the fact that we shouldn't be planting Oak trees. They are all over my backyard and everything else dies.
Mr. Mills: Apparently the county has had a lot of the issues we are having here, replacing sidewalks and streets because of roots. So, I think they may be changing their mind to some degree and we might want to check that out.

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April 3, 2019	BaytreeCDD

Ms. Samitas: I know typically developers have gone with Oak trees because they have the largest canopy coverage, but that's all I know, without checking with Natural Resources.
Mr. Mills: Would you mind doing that?
Ms. Samitas: Not at all. Maybe I can ask them about any opportunity to do an outside the box solution with the conservation easement.
Mr. Pawelczyk: I wouldn't call it a conservation easement. Mr. Showe: It's a landscape easement.
Mr.  Pawelczyk:  The  golf course  isn't  gomg  to  want  to  label  the  property  as a
conservation easement. We want to be able to go in there and clean it, especially if it's adjacent to residential. It could be a landscape easement or something like that. I would not call it a
conservation easement.
Ms. Samitas: Okay.
Mr. Pawelczyk: Unless they come back. I'm pretty sure that the golf course isn't going to
want to bind their property with a conservation easement on it because as you know, once there's a conservation easement on it, it's there forever.
Ms. Samitas: Yes. That's something you and I have to discuss with them. I will find out some information frrst.
Ms. Witcher: At the end of Old Tramway people used to be barbecuing on the cul-de-sac. Maybe that area would be nice for a tree because I think those people moved out and it would be
nice to put a tree instead of the bricks they had over there.
Mr. Showe: Yes.
Mr. Mills: You and I talked about this before. In Chatsworth, there's that long strip on the right-hand side going down where we can plant Oak trees.
Mr. Showe: Correct.
Mr. Mills: There are no sidewalks. It's right beside a conservation area so you can probably have them close to the conservation area.
Ms. Witcher: We should just put hardwoods in versus Oaks so it doesn't tear up the road.
Mr. Showe: We just have to make sure it's on the qualifying list. For the signs and lampposts, we already approved a proposal to have all of the CDD posts repainted within the community. We have also been in contact with Florida, Power & Light (FPL) to speak to their

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April 3, 2019	Baytree CDD

LED team. They want to review all of their lights and provide a proposal not only for refurbishment, but also replacing them with LEDs. I'm still waiting for that contact.
Mr. Mills: I talked to a gentleman at a car show who works for FPL. He said that FPL is really excited about the community going to LEDs because it saves them a lot of money.
Mr. Showe: Correct.
Mr. Brown: Will they still paint their little posts? Mr. Showe: That's their responsibility.
Mr. Darby: When do you think the painting will begin?
Mr. Viasalyers: They require a 50% deposit. The check was issued and will be sent out within the next couple of weeks.
Mr. Mills: George can sign the check.
Mr. Showe: So it's on the way. Regarding the fence along the recreation area, once we
cut back some of that landscaping, we found there was damaged fence that we couldn't see because there was so much landscaping. We already contacted a fence company and are just
waiting for a quote. As long as it's not extraordinary, we will just have it done.
Mr. Darby: Will that expense come out of the General Fund? Mr. Showe: Correct.
Mr. Darby: And its repair and/or replace.
Mr. Showe: It's a repair. The last item is the ADA picnic table.
Mr. Viasalyers: We finally received the hardware and the crew was out here today installing the last table.
Ms. Witcher: They were working when I came by.
Mr. Viasalyers: They were wrapping things up, the placement and everything.
Mr. Showe: I think I spoke about this at the last meeting, but as a follow up, we looked at the website for ADA compliance. We have until January 2020 to maintain that. So that's on our
list. We are just keeping an eye on it for now.
Mr. Mills: Is there anything else?
Mr. Darby: Yes. We were talking about cleaning the neighborhood monuments. Is anything happening on that?
Mr. Showe: I think Mel has an update.
Mr. Mills: That will be discussed later in the meeting. Is there anything else?

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April 3, 2019

Mr. Showe: I don't have anything else.

Additional Staff Reports
Attorney
Mr. Mills: Michael?
Mr. Pawelczyk: I don't have anything other than what we already discussed. Mr. Mills: Very good.
Engineer
Speed Humps

BaytreeCDD

Michael Windom, Bradwick Way: I have a question. The wires that you referred to are hot. Will they remain uncapped where someone could get into them?
Mr. Mills: The electrician has been contacted. I asked him to get here ASAP to get that taken care of.
Mr. Windom: Thank you. Have we noticed that the green tile on the back monument has
turned black?
Mr. Mills: We are going to address that. Maryelen?
Ms. Samitas: I am distributing a speed hump exhibit. I have two locations on the plan,
including an alternate location. Remember, you wanted to install two speed humps as a trial
basis. If you notice, the guardhouse is all the way on your left. The cart path crossing is in blue. The reason why I identified those is because we talked about maybe doing a speed table there in
the future. So, if that's something you want to do, I would stay away from putting speed humps
there so we have even distribution along Baytree Drive. Does that make sense? There are two trends here. I'll need your feedback to understand where most of the speeding problems occur.
So, we can either put the two speed humps evenly spaced between the guardhouse and Old Tramway Drive or between the double length of Baytree Drive. I haven't heard anything about
speeding issues at the back gate. Mostly it's when people are coming in.
Mr. Mills: The majority of the traffic is between Old Tramway Drive and the front of Baytree Drive. We identified the speed humps as Alt Location #1 and Alt Location #2.
Mr. Brown: I would do Alt Location #2.

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April 3, 2019	BaytreeCDD

Ms. Samitas: One of them is located away from homes right outside the gate. This is flexible so the Board can change these locations. That's why I have the exhibit here, so you can
discuss it and get back to me on where you want them.
Mr. Mills: Do you see where Duncastle Court is? Ms. Samitas: Yes.
Mr. Mills: If you come down there, heading towards the back gate, the houses on the left basically are shielded by some shrubbery. Maybe we could put a speed hump right where
Duncastle Court is.
Ms. Samitas: Right before Duncastle Court? Mr. Mills: Right before.
Ms. Witcher: The mailboxes are right down the comer.
Mr. Mills: You should put a speed hump there because I was going 40 miles-per-hour (mph), which was over the speed limit and I was passed on Baytree Drive right at that location.
Mr. Darby: At Duncastle Court?
Mr. Mills: Yes.
Ms. Witcher: We have a lot of people crossing here.
Mr. Darby: There are a combination of options, for example, if you went from Alt
Location #2 to the second cart path crossing, I'm looking at equal spacing on Baytree Drive because of the traffic just coming out of the guardhouse. You are not gaining speed until you are
down to Alt Location #2 or to even your point, Mel, maybe Duncastle Court should be the first
area because the second cart path crossing, takes it from the back entrance of Baytree and the front entrance and it's about having equal spaces, just before you make the turn onto  Old
Tramway Drive. You have a cart path table, which is similar, but it's different than a hump.
Mr. Showe: Correct.
Mr. Darby: But they both could be incorporated into the same overall project. Right?
There is no reason why you have to do one or the other.
Ms. Samitas: Sure, but the price is going to be a little bit higher because I think there's more volume in that table because it's wider.
Ms. Witcher: That comer where it says, "Lake 3A, " where the houses are, it's a blind spot because of lawn people are on the side of the road working on those houses. You have to be

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April 3, 2019	BaytreeCDD

careful coming around those two curbs because you can't see oncoming traffic. You have to pull out and pull back in and wait a couple of times.
Mr. Darby: All the more reason to have a hump there to slow them down. Mr. Mills: Exactly.
Ms. Samitas: Would you prefer to do one at the cart path crossings instead of other
separate locations? I can price that out.
Mr. Darby: My only concern about the first cart path crossing is that it is a long way away from the front gate. They could get up a fair amount of speed before they hit that.
Mr. Mills: Right.
Mr. Darby: To Carolyn's point, you have a blind spot around that curve. If there's some impediment to speed there, I think that's a safety issue as well.
Mr. Brown: I agree with Jerry. I like Alt Location #2, which is the first cart path and the
second one. I don't think you need Speed Hump #2 going out Baytree Drive to the back gate because once you past Saddleworth, there's nothing there except for the lake and the golf course.
Mr. Mills: Right.
Ms. Samitas: Okay, so we'll scratch that one.
Ms. Witcher: But those people are the ones here that are complaining about the LED

lights.

Mr. Mills: The speed humps are not going to help that.
Ms. Witcher: They would love to hear squealing wheels. Mr. Darby: What are you suggesting?
Mr. Showe: Rick was talking about Alt Location #2 and both cart paths. Mr. Darby: So he's talking about three speed humps instead of two.
Mr. Showe: Correct.
Ms. Samitas: That could be approved for the plan and if you don't want to spend that

amount of money right away, we can break that out.
Mr. Mills: I suggest doing two of them now. I think we already approved two. Mr. Showe: Correct.
Mr. Mills: See how that goes and then add the third one.
Mr. Darby: Okay. Could we move Alt Location #2 closer to Duncastle Court? Mr. Mills: Okay.

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April 3, 2019	BaytreeCDD

Mr. Brown: It's a little more challenging with the houses there. Mr. Darby: Yes.
Ms. Witcher: That's why we were trying to find a location that wasn't in front of two

houses.

Mr. Mills: If you do it right before you get to Duncastle Court, there are basically no

houses on one side at all.
Mr. Brown: Yes, but there's a house on the other side of the street.
Mr. Mills: Do you honestly think somebody is going to squeal wheels and peal rubber to

stop?

down.

Ms. Witcher: Yes.
Mr. Mills: I don't think so.
Ms. Witcher: Have you been on this part of the road? Mr. Mills: Yes. I told you that I got passed.
Mr. Brown: I think the idea is not to have people peal rubber. It's to get people to slow
Ms. Witcher: There are no stop signs in that area. Ms. Samitas: Keep in mind there is that cart crossing.
Mr. Wilkerson: Also keep in mind, we have a resident who requested one in front of their

house, which was Martha Schultz.
Mr. Brown: That's down the road. We are going to do Baytree Drive first. Mr. Wilkerson: It's kind of a blessing that someone requested one.
Mr. Mills: I know.
Mr. Darby: I would like to point out that Speed Hump #1 and Alt Location #2 are also in front of houses as well.
Mr. Mills: Yes.
Ms. Witcher: They at least have one side that doesn't have anything on it.
Mr. Mills: Once you come around that curve coming in Baytree Drive from the front, there's a wide long stretch to catch up speed. That's why I chose Duncastle Court.
Mr. Darby: And Cart Path Crossing #2.
Ms. Samitas: So in the future, would you be interested in doing a speed table at the first cart path crossing because if so, it's a little bit closer.

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April 3, 2019	BaytreeCDD

Mr. Brown: Not if you are going to put one at Duncastle Court.
Ms. Samitas: You have about 300 feet between the Duncastle Court location and the next cart path, which is fine.
Ms. Witcher: There's some equipment there too.
Mr. Brown: I like Alt Location #2 and both cart paths because if you look at Old
Tramway Drive, by the time you get from the guardhouse to Alt Location #2, you are going to have to slow down. Then you think you are done and start going along and all of a sudden,
there's another speed hump at the cart path.
Ms. Witcher: We were trying to be nice to the golfers.
Mr. Pawelczyk: Just for clarification, you are talking about putting speed humps in at the cart paths.
Mr. Showe: No speed tables.
Mr. Brown: Whatever the District Engineer recommends. Just to slow people down. I'm looking at the expanse and I'm thinking that we should separate it out into thirds before you get
to Old Tramway Drive.
Mr. Darby: I suggest doing Alt Location #2 first and then the second cart path crossing,
which is the southernmost and see whether there's an impact. If not, then we can always do the third cart path crossing at a later date. If it doesn't affect what we want to do, then do Cart Path
#1.
Ms. Witcher: That will slow some of the people going towards the front gate from Old Tramway Drive, coming around that corner.
Mr. Mills: Rick, you are going around the curve so you are automatically slowing down and then speeding. That's why I preferred Duncastle Court. It's right in the middle. Is there
consensus that we put speed humps at Duncastle Court where the mailboxes are and one at Cart Path Crossing #2, the southernmost one?
Mr. Darby: I'm okay with that.
Mr.. BDraorwbyn MseOcoVnEdeDd ttoheapmportoivoen.the speed humps as discussed and Mr. Brown: Wait a minute. Which ones are we doing?
Mr. Mills: At Duncastle Court and Cart Path #2.

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April 3, 2019	BaytreeCOD

Mr. Showe: The motion is to install one at Duncastle Court and the southernmost cart

path.

Mr. Brown: Cart Path #2.
Resident (Not Identified): Have you figured out where the third one would go?
Mr. Mills: We probably have equal distance from the front gate to Duncastle Court. Then

you have equal distance from Duncastle Court to Cart Path #2 and out the back gate. Then we will put one on Old Tramway Drive at Kingswood.

approved.

OspneeVd OhICumE pVs OoTnE Dwuitnhcaasltllein Cfaovuortr aapnpdrovatingCathrte iPnastthalla#t2ionwaosf
Ms. Samitas: I will revise the plan and resend it. Mr. Darby: Thank you, Maryelen.
Mr. Mills: Maryelen, would you address the issue with Mike Ward and Kingswood?
Ms. Samitas: Yes. I believe I put in my report that our recommendation is to do something before the owner does something on their own. He had water leaking out through his
slab, ruining the floor inside his house and a portion of his side yard, which floods during rain events. It 's part of the common area swale that's overflowing onto his property. So, the only way
that I can see to fix that, because the water actually crosses his property, is to raise his property
to move the water away from his slab and pipe right along the fence line, cattycomer from his property line and into the wooded area that's owned by Baytree. That option was on the table as
of the last meeting, but would require some paperwork because we would need equipment to handle the drainage.
Ms. Witcher: Would we need an easement?
Ms. Samitas: Yes.
Mr. Pawelczyk: We would need a drainage easement at the rear of his property to put in the infrastructure we need. Then if we are going to raise his property, we would need a
temporary construction easement. The problem is that it's unusual that a county would approve
something like this because there's no buffer between the edge of the plat line and his property. The developer obviously convinced the county to let them squeeze in Lot 48 and sell the property. That's really what happened.

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April 3, 2019	BaytreeCDD

Mr. Ward: The problem is that when this was an issue, I had just moved into that house and I was told that there was going to be someone coming to me with a plan for an easement that
would take care of this water problem. The next thing I heard was that people were out there installing the landscaping and no one ever came to me again. The swale was put in, which was
basically a ditch and now everyone along Kingswood doesn't have a view to the water anymore, but when I look up there, I see water all over my property. The issue is that the swale ends right
at the end of the fence and where that fence ends, is slightly higher than where the swale ends.
What really irked me was the cost of the electrical lighting for the beautiful Palm trees that were put in. My problem was trusting what was said to me. Now I have water through my property. I
already replaced the wood floor in all of the bedrooms that face that end. When it rains, not only does water pool all along that swale, but where my property slopes, if we get a lot of rain, there
is six inches of water because the conservation area needs to be graded so the water continues down into there.
Mr. Mills: Maryelen, is there any recourse with the county regarding what Mike said as
far as allowing us to permit that area where it's at now? Can we go back to the county and say, "Listen, this is what's happened and we are asking you to put the drains in and we are asking you to fix the problem?"
Ms. Samitas: I don't think so.
Mr. Bosseler: No. When the Space Coast Credit Union came in, they eliminated the berm
and put their own berm in. They also put in concrete, which appeared to be for drainage, but the water doesn't go up that high. So, I don't know if we have recourse with the Space Coast Credit
Union
Ms. Samitas: We did take a look at those grates at the Space Coast Credit Union and they
are about the same; however, they may be dumping more water out of that outfall into the same vegetated area that's behind Mike's home. So, there is a possibility that it may have gotten worse
since the Space Coast Credit Union was developed, just because of the volume of water that the outfall is being inundated with.
Ms. Witcher: Because they have a bigger parking lot.
Mr. Mills: Shouldn't we make the county aware of what is going on with this resident?
It's not right.

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April 3, 20 19	BaytreeCDD

Ms. Samitas: I don't know that you are going to get anywhere with the county, but I'm more than happy to make some phone calls.
Mr. Mills: My point is they allowed the Space Coast Credit Union to do what they did so if they caused the issue, then they should step to the plate and correct it because he's getting a lot of water and it' s costing him money. In my opinion, we should not be having water going onto a resident's property.
Mr. Ward: You created that when you put the swale in. That was the whole plan. Mr. Mills: We didn't put the swale in.
Mr. Pawelczyk: That's not the CDD.
Mr. Ward: No. I'm talking about the $65,000 that they gave you to go towards that landscaping plan. I talked to Rich and Mel and the guy from Tropic-Care was talking about French drains or putting a pipe that's going to go through there. There was supposed to be an easement, but none of that ever happened. You just graded it so it sloped towards my property. So, the way I see it is you created it. In the retention pond, I've never seen the level reach that high. Am I afraid that if we have a big hurricane it' s going to dump water in my yard and flood my property? Absolutely, but I've never seen it. What's happening to my property has to do with what you guys did.
Ms. Samitas: I think he's referring to when the fill was placed near the fence. I wasn't involved with that personally, but I know that, that area was holding water. I think some fill was placed there to try to help the flow from that point out to the outfall?
Mr. Mills: Could you look at it, give us some options and price it out so at the next meeting, not the workshop, come up with a solution and get it taken care of?
Ms. Samitas: Sure. One option is going to be piping it. Right? Because that's probably what we are going to have to do.
Mr. Mills: Does the SJRWMD have to be contacted with regard to that?
Ms. Witcher: They gave the approval for the Space Coast Credit Union to swap out their drainage from here to some place in St. Cloud.
Ms. Samitas: I would involve them because it would involve work in the wooded area, which I think is under a conservation easement. So, we would have to get in there and clear the area for a contractor to be able to install the pipe.

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April 3, 20 l 9	BaytreeCDD

Mr. Mills: I think there are two approaches. One is telling the county that we have this
issue and since they approved the site plan, they caused the initial problem. Number two, is what would they suggest and you suggest to remedy the issue?
Ms. Samitas: I could try that approach, but the burden is upon me now to try to get the county to see that the Space Coast Credit Union caused that issue, based on the existing grades.
Mr. Brown: Lots ofluck with that.
Mr. Pawelczyk: I think what Maryelen is saying is if she could come up with a plan to try
to fix it. Is that what you are doing?
Ms. Samitas: I think that we can move the flooding away from the homeowner's property.
Mr. Pawelczyk: I think that's what the homeowner wants.
Mr. Mills: Exactly.
Mr. Ward: That's all I'm looking for. I would like better grading, a pipe and grading the conservation area so it's all sloping down.
Mr. Pawelczyk: Would you be amenable to an easement at the rear of your property for
underground piping ifnecessary?
Mr. Ward: Yes.
Mr. Mills: Very good.
Ms. Samitas: That's the approach I will take. I will come up with a plan.
Ms. Witcher: Does SJRWMD have to approve it because it goes into their flood table? Ms. Samitas: I will work with them.
Mr. Ward: Could I get a timeframe on that?
Ms. Samitas: I will get something turned around by the next meeting on May 1 st.

2.	Roadway Paving Projects

Ms. Samitas: Nothing is cheap in roadway paving as far as I know. We still have the proposal from Goodson.
Ms. Witcher: Do we have a budget?
Mr. Showe: We have the funds for that because within the next four weeks that pavilion project won't be complete. I think what may be appropriate is at the next meeting we can have

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April 3, 2019	BaytreeCDD

the agreement for Goodson so the Board can have that agreement executed. Right after the pavilion is done, you can go right into the paving.
Ms. Witcher: What area is this going to be done in? Was it near the 18th hole? Mr. Showe: Yes.
Mr. Brown: It is from Baytree Drive to Old Tramway Drive past Linford Court, down
National Drive to the golf course.
Mr. Showe: And 100 feet of Balmoral Way.
Ms. Witcher: Do we have speed humps on Baytree Drive? Mr. Showe: They are not doing any more on Baytree Drive.
Ms. Samitas: I would ask Goodson to do it at the same time. It's not really a prerequisite.
It's just the mobilization.
Ms. Witcher: It saves on mobilization costs.
Mr. Darby: Maryelen, you talked about the possibility ofmicro-paving as an alternative. Ms. Samitas: Yes. I don't have any quotes so give me some time. It's actually micro-
surfacing.
Mr. Darby: Could you give the Board an idea of what that entails and why we are looking

at it?

Ms. Samitas: Micro-surfacing is an alternative to a mill and overlay. From what I hear,

it's more cost effective for an equivalent design life. Your roads aren't in that bad of shape. They
are in very good shape because you keep up with it. There are not a lot of trucks driving in and
out. With the level of service that these roads require, it might be a cost effective alternative to milling. We just happen to have a vendor who does this out of the Tampa. I asked him to
perform a site visit with me and give me some quotes for some of these roads. I have yet to receive that.
Mr. Darby: I would like to take a look at that for the next meeting. Thank you.
Mr. Mills: Maryelen, is there anybody else? It seems like we are stuck with Goodson.
Probably six years ago, we asked the prior District Engineer to go out and get quotes from
various vendors and she said that Goodson was the only one that would quote on it. I think we need to go beyond that and see if anyone else is interested in paving as well.
Ms. Samitas: Okay.
Mr. Mills: I don't like that we are locked into one vendor.

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April 3, 20 19	Baytree CDD

Ms. Samitas: So this could serve as one alternative. We will see what they come back with. We had some non-responders. I called one five times and they never got back to me.
Ms. Witcher: They don't want our business.
Mr. Showe: Yes. When you are talking about $60,000 or $70,000, sometimes it's not worth bidding.
Ms. Witcher: With the new construction going on they can do acres. Ms. Samitas: We will look around. There has to be someone.
Mr. Mills: If you come back with none, I understand, but we really have to at least try. Is there anything else? If not, William?
District Manager's Report
Mr. Showe: Before Will presents his report, I have some news for the Board. This will be my last meeting. Earlier this week, I accepted a position with a local government. I can't tell you
how much of an honor it's been to serve this community. I've been with you guys since day 1
and it's kind of a home away from home for me here. I will be working with GMS through April 26th • I am going to work very diligently to make sure that all items are transitioned over. We
have a great team in place and it will be my job to make sure that you guys don't miss a beat in terms of everything you want to achieve. I've been so fortunate and I'm honored to have been
able to serve not only the Board, but the residents. I thank you for all of the experience and the good memories.
Mr. Mills: Jason, I watched you grow over the years and you have been a tremendous asset to this community. Whether we like what you did or didn't do, you have left a major impact
on this community in a very positive way. I think George should be very proud to have had the
opportunity to have you as an employee because you have done an outstanding job. I'm going to miss you because you are like a son to me.
Mr. Showe: I appreciate that.
Mr. Darby: I wish you the best ofluck, Jason. Ms. Witcher: Good luck.
Mr. Flint: The reason that many of you don't know who I am is because I think Jason and Alan before William did a good job for the community. If there were issues, I'm sure I would've heard from Alan. I used to manage the District before Jason took over. GMS is committed to

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April 3, 2019	BaytreeCDD

providing quality service to you. I'm going to be attending the meetings so I get familiar with it. If anyone has any issues, please call me. Jason has done a great job and we don't anticipate any lack in service. We appreciate the opportunity to work for you.
Mr. Mills: William has really stepped to the plate and has done an outstanding job. You
are to be recognized as well, coming into a community that you knew nothing about. To be able to step up and do what you have done, I greatly appreciate it and I'm sure the Board will as well.
Mr. Flint: Thank you.
Ms. Schoonmaker: I represent Kingswood and I want to say that we are going to miss Jason. When I received a complaint, I forwarded it to Jason and he handled it. So, I need
George's contact information. Truthfully, Jason, you are our loss.
Mr. Mills: Does any other Board Member have any comments? Mr. Brown: Godspeed.
Ms. Witcher: Good luck!

1.	Field Manager's Report

Mr. Viasalyers: Most of my items have already been addressed by the Board and staff.
So, I will keep it brief. There are no present issues with the lakes. The lake vendor is continuing to do a good job. Most of my landscaping issues have already been addressed. We did remove one dead Palm tree as you come into the community within the last week. Everything was
covered on the pool. Staff installed new shade awnings at the tennis courts. They had to be re­ ordered because we ordered the wrong ones originally. So that was taken care of. We addressed
multiple gate arm failings after vendors tried to sneak in and knocked them off. When staff is
onsite, we take care of that. It doesn't incur any additional costs and saves the District a lot of
money. At the last Board Meeting, one Supervisor requested talking with the golf course because we are finding golf balls in the oleanders. We tried to get that addressed. At the time, the General
Manager (GM) that was present, was not willing to work with us on the District side of things.
They mentioned that they didn't have the staff available to do that kind of work, but now with the new GM, I will reassess that with them to see if they are willing to help us out. Staff worked
on all of the monuments in the community. We have two left to replace and upgrading the lighting. We are going with LEDs, which are brighter and more modem, saving the District a lot of money every year. We are also working on the playground equipment, which was addressed.

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April 3, 2019	Baytree CDD

The remaining items I will leave for Mel to discuss. That's all I have unless you have any questions for me.
Ms. Witcher: Did you hear from the water department on the fire hydrant?
Mr. Viasalyers: I'm still waiting to get a response back from them on what direction they want to take.
Ms. Witcher: Okay. Why did they replace it? Was it leaking, causing the road to collapse on that comer?
Mr. Viasalyers: I have to get better insight from them on that.
Ms. Witcher: What about the reflective paint on the front?
Mr. Viasalyers: I'm still working on that. I have to get something from Sherwin Williams.
Ms. Witcher: Thank you.
Mr. Darby: I j ust wanted to thank you for the way you revised your report to have estimated beginning dates, completion dates and a timeline. It gives the Board an idea of when
we can realistically expect some of these items to be completed. So, I thank you for that.
Mr. Mills: George, just for your information, I mentioned to Jason and to William that
you are our management company. I know that all of us are very involved in the community
looking at different things. I strongly suggested to them that when they come into the community, they look at the entire community and give the Board recommendations on what
needs to be replaced. It will help us to determine which priorities we need to put things into. I
know that all of us go out and look at our responsibilities and where we are at with those responsibilities. William has now given me a list of items and I responded to that list. So, I think
in the future, we are going to expect your staff to tell us what we need to do.
Mr. Flint: Sounds good. Mr. Mills: Mike?
Mr. Ward: Regarding the lights, are you going to paint the light poles as well?
Mr. Viasalyers: Yes, we are working on that.
Mr. Showe: We already approved the vendor coming in to paint the CDD poles. The
majority of the streetlights in here belong to FPL. If anyone who was on the Board in the past, knows that FPL moves slower than any government you will ever find so we are waiting to hear back from them. They want to look at upgrading all lights to LEDs and refurbishing the poles at

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April 3, 2019	Baytree CDD

the same time. So, I'm just waiting for a phone call on those. Just so everyone is aware, we will
only do the CDD poles. We already approved that, but of all the streetlights you have in the community, only 14 have CDD poles and the rest belong with FPL. We are also doing decorative
street signs. Those are all ours and we already took care of it.
Mr. Mills: Do we paint their poles? Mr. Showe: Yes.
Mr. Ward: FPL does the streetlights. The LEDs are not going to change the configuration.
Mr. Showe: They are not going to move the lights. They are just going to change them.
Mr. Flint: Usually when they replace the head, they leave the pole. Ms. Witcher: They are going to refurbish the pole at the same time.
Mr. Ward: LEDs are more directional. Is the lighting going to be the same?
Mr. Showe: At this stage, I can't speak to that, but I would anticipate that it would be the same as it is.
Mr. Flint: You can do a Photometric Study. It should have the same coverage.
Mr. Mills: We also need to find out whether we want a warm or bright light because there's a difference.
Mr. Showe: Yes.
Residents: Warm.
Mr. Mills: So we want warm instead of cool lights. Mr. Brown: Warm is more comfortable.
Ms. Witcher: What about the lights at the front entrance?
Mr. Showe: All of those lights are ours.
Ms. Witcher: We have been changing over to LEDs.
Mr. Showe: If the entire fixture needs to be replaced, we started moving over to LEDs.
Mr. Mills: We got a price on changing 14 of ours out to LEDs and are waiting to get that information.
Mr. Ward: Are they going to be warm?
Mr. Mills: They will be warm. I know they upgraded the wattage on a lot of the lights so we are going to want to make sure that there is enough wattage, comparable to what we currently have.

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April 3, 2019	Baytree CDD

SIXTH ORDER OF BUSINESS	Treasurer's Report
Consideration of Check Register
Mr. Showe: In your General Fund, we have Checks 53392 through 53433 in the amount of$86,017.01, Checks 78 and 79 for the Capital Projects Fund in the amount of$5,839, Check 7
for the Pavilion - JPA Fund in the amount of $9,993.70 and February payroll for $738.80, for a grand total of $102,588.51. William and I can answer questions on those invoices.
Mr. Darby: Jason, on Page 4, you have an invoice for $2,800 for Extreme Plastering &
Stuff for repair of the back sign. Is any of that reimbursable through insurance?
Mr. Viasalyers: From that angle, there was no camera footage so we couldn't tell who hit

it.

Mr. Darby: Secondly, we made the final payment to Bella for the pavilion for $9,993.70,

but there was also a lien on that property. Has that lien been removed?
Mr. Showe: I will double check. They did say that they were going to take care of that and I haven't heard anything else.
Mr. Darby: I just want to make sure it's done.
Mr. Showe: If there are no other questions, we need a motion to approve the check register.

2019 was approved.

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Balance Sheet and Income Statement
Mr. Showe: No action is required by the Board. I will note that most account lines are falling in line pretty much with what we expect. You received 93% of your assessment
collections through February so you are in great shape. You should receive I 00% before the end of the year.
Mr. Darby: There is an excess of $935 in the Pavilion Fund. Is that going back to the

BCA?

Mr. Showe: We can look at the agreement and see if that was supposed to be returned. Mr. Mills: We can put it into the Paving Fund. Is that alright, Wayne?
Mr. Wilkerson: No.

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April 3, 2019

Mr. Pawelczyk: You should look at the agreement.
Mr. Windom: I think that was a gift so it's really the CDDs. Mr. Pawelczyk: It depends on what the agreement says.
Mr. Showe: We will double check the agreement.

BaytreeCDD

Mr. Pawelczyk: There were provisions in that agreement that we talked about where any money left over would belong to the BCA since the BCA paid for all of it. So, it would be given
back to you.
Mr. Mills: That's right.

SEVENTH ORDER OF BUSINESS

Supervisor's Requests
Mr. Mills: Richard, do you have anything? Mr. Bosseler: No.
Mr. Mills: Jerry?
Mr. Darby: Yes, a couple of items. A couple of people asked about bocce balls at the
front gate. We don't have any bocce balls there, but then I guess the bigger question for the Board to consider is what should be done to the bocce ball court. It does need some TLC. We
don't have to talk about it right now, but we are coming up to our budget process and we should think about what we want to do with that before we invest in a lot of bocce balls.
Mr. Showe: We can get quotes in advance of the budget and work those in or if there's a number and you say, "Hey, add this amount in for something," we could do that.
Mr. Mills: Could you add that item to the May agenda as a topic for discussion? Mr. Showe: Sure.
Ms. Witcher: Didn't we have two sets?
Mr. Showe: Originally, we purchased some new sets. We have them behind the
guardhouse. We are waiting for the guards to make sure they understand how to give those out because we don't want to lose them again.
Mr. Darby: You do have them? Mr. Showe: We have two sets.
Mr. Darby: Let's just give them to the guard so people can sign them out.
Mr. Showe: Okay. I want to make sure that they understand we need them to take their Driver's License, let them go and get it returned.

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April 3, 2019	Baytree CDD

Mr. Darby: Maybe just draft a note to them. At a prior meeting, we asked for CDD meetings to be held at Noon and suggested possibly the budget meeting at Noon.
Mr. Showe: Correct.
Mr. Darby: I don't know if the schedule was changed.
Mr. Showe: We haven't changed it yet. We still have to advertise that meeting, but that was the direction of the Board at the last meeting. We were going to coordinate it that way.
Mr. Darby: That's it.
Ms. Witcher: Is that for every meeting or just that one? Mr. Showe: Just the budget meeting.
Mr. Mills: But we are still going to have a night meeting in December to do a wrap up,

right?

Mr. Showe: Sure. Mr. Mills: Carolyn?
Ms. Witcher: The Florida Fish & Wildlife Conservation Commission is asking for our

help. If you see any dead snapping turtles from our lakes, do not touch it. Call them because they
are having a problem with some of the turtles and they want to know what's the matter with them. They just have to come and get it. Please call them.
Mr. Wilkerson: Should we send out a notification?
Ms. Witcher: I will give you a paper that I found. There is an 800 number to call. Mr. Mills: Do you have anything else?
Ms. Witcher: We have a lot of turtles. Mr. Mills: Rick, do you have anything?
Mr. Brown: No.
Mr. Mills: Here's my report. I guess all of you are wondering what's going to happen in the center island.
Mr. Bosseler: No.
Mr. Mills: The center island will basically be made up of a majority of sod. We purchased a water fountain that will go in the front in the center of the island. I have a picture of
it. We will not have to do any special electrical wiring at all because the wiring is already there. We will be using water from the irrigation. We are going to check with the fountain vendor to make sure it's safe.

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April 3, 2019	Baytree CDD

Ms. Witcher: Does it have a filter on it?
Mr. Mills: No, but we are going to try to get a float that will cut off the water. Then at the base, we have gone out 8 feet and we are going to put river rock around it. Then we are going to
put Arboricolas around it. So, it will be a water feature, basically. At the upper end of that island, we are planting ground cover just like at the front of that island. You can't get grass to grow
under the trees so I suggested to Dave that we look at putting in some Bromelias, which love
shade. That should look really cool. We showed Dave both sides of the highway going in and out
of Baytree Drive. We are going to clean that mess up. As you get to this side of Baytree Drive, exiting the gate, there is a beautiful lake on the right-hand side. The Shillings have grown so tall,
you can't even see the lake so we got proposals to tear all of those Shillings out. Then we can plant some kind of flowering trees, but the majority of that entire area is going to get completely
cleaned up and it is going to look really nice when we are done.
Resident (Not Identified): At the front gate on the right? Mr. Mills: On the right.
Ms. Witcher: When you are leaving or coming in?
Mr. Showe: Both the right and the left along the road. Mr. Mills: Right and left.
Mr. Showe: We are going to try to clean all of that up.
Mr. Mills: It's been a money issue and I've been pinching money and have enough now
to finally make that all happen. The other item I wanted to discuss was the pothole at the front entrance. Has anyone contacted the county?
Ms. Witcher: At the last meeting, I asked for them to check. Mr. Mills: Has anybody done that?
Mr. Bosseler: I will follow up with them.
Resident (Not Identified): I contact them and they said they were going to come out and look at it.
Ms. Witcher: They just keep patching it and two weeks later it has a hole in it again.
Resident (Not Identified): They are not fixing it. They are patching it. Mr. Mills: That's all I have. Are there any other questions?
Mr. Wilkerson: I'm sorry. I didn't understand where the lake was.
Mr. Mills: It's where you are going out of Baytree Drive to the front gate.

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April 3, 2019

Mr. Showe: Along the Space Coast Credit Union, right along the sidewalk? Ms. Witcher: No, on the other side.
Mr. Darby: Is it on the 5th hole? Mr. Showe: Right.
Mr. Wilkerson: So it's the lake that is on the 6th hole. Mr. Mills: Yes, there is a lake there.

BaytreeCDD

Ms. Witcher: You should to be able to see it. Now the Shillings are so high you can't even see the lake. We looked at that view and are going to tear all of that out and level it out.
Mr. Mills: We got a price to tear out all of the shrubbery on the current monuments that
are in Baytree, except for the tall Italian Cypresses.
Mr. Darby: Are you talking about the neighborhood monuments? Mr. Showe: Yes.
Ms. Witcher: What's the matter with them?
Mr. Mills: They are old, number one, number two they are diseased and number three they are not growing right. They are ugly to begin with. So, we are now going to plant annuals.
The reason I asked for that is we pay a fee to have them fertilize the plants, spray for bugs and trimming. That will go away. The money should be enough to buy annuals for the front of the
monuments to make it look nice.
Ms. Witcher: They are going to check the sprinklers.
Ms. Showe: They will rework them to form a drip line. Correct?
Mr. Mills: No. I talked to Dave about that and he said there are jets that have a down

point.

Mr. Showe: Perfect.
Mr. Mills: He doesn't approve of a drip line because when they plant the flowers, they

will dig into the drip line and that's not a good idea.
Mr. Showe: That makes sense.
Mr. Mills: Does anybody have any questions on the landscaping?
Resident (Not Identified): You were going to talk about the tiles on the back gate.
Mr. Mills: The monument in the back was hit and tiles were cracked. We can't find tiles to match anymore. So, I asked William to go with me to meet with a stone contractor. Where the green tiles are on the back monument, we are going to use stone just like we did in the front.

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April 3, 2019	BaytreeCDD

Regarding the sign, Oak Park has a sign in gold. I asked William to get a price on what it would
cost to have the Baytree sign in gold. It would look like a three-dimensional sign coming out from the stone. We are also getting a price to do the same thing for the front monument. That
green is terrible. We can't polish it. We can't do anything with it anymore. Regarding the green
tile circles that go around, I have a sample of what we think we can put around the green tiles.
Those tiles are 6x6. We can get this in a 12x6 and all you would just do is to cut it in half. We don't even have to remove the old tile. He will edge it and take cement to put it right on the
monument. So basically, nothing will be destroyed and we will just grout it. I brought another sample, but I don't like it at all because it's too much like what we currently have. This is more
modern and up to date. I think with the stone it will really stand out. Of course, I'm open to opinions. Sort of. Thanks for bringing that up. I should be able to get all of that done in this year's budget.
EIGHTH ORDER OF BUSINESS	Public Comment Period
Mr. Showe: Are there any public comments?
Mr. Eksten: I want to compliment the Board for the work you are doing and the professional way in which you are accomplishing it. Having a new Board is terrific and even
more than that, the interchange between the BCA and the CDD is so much better than it has ever been. To all of you involved with that, I just wanted to express my appreciation.
Mr. Mills: Thank you, Bob. Being a long-term Board Member, I have told Wayne to his face that it is so refreshing to now conduct a meeting and have harmony. Not only on the Board,
but with the BCA and the residents. When I look back at some of the faces that I used to see in this group and the arguments we would have, which George can relate to, this is unbelievable. I
really appreciate, as the Chair of the Board, your involvement in the community. I really do. Any input you have is welcomed.
Rick Schoonmaker, Kingswood: At one point, we are going to get the shore re-built on
the lake and we have a problem getting equipment in there and then nothing happens. I was wondering if there was any action plan for that.
Mr. Mills: I will leave that up to William.

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April 3, 2019	Baytree CDD

Mr. Showe: We are still trying to find access at this point. Without that resident allowing us to get that equipment through their yard, there' s no way to get the equipment in, but we are
trying.
Mr. Schoonmaker: I think we can find somebody that has smaller equipment. Ms. Schoonmaker: Do you not have easements?
Mr. Showe: No.
Ms. Samitas: There is an easement in the lake itself. Mr. Mills: The problem is getting to it.
Ms. Samitas: The closest thing we had was skirting around that conservation easement. The only alternative we may have is to find someone with smaller equipment, but that is going to
take some time.
Mr. Schoonmaker: Wheel it by my house.
Ms. Samitas: Our contractor had suggested someone I could look into.
Mr. Showe: Perfect. It's on the list. We are trying to get it done. It's a little difficult. There are only a handful of vendors that do this throughout the State and they are constantly
cycling through the entire State doing work. So, we are just trying to find the right person.
Ms. Witcher: Weren't you also trying to get something so we could go through the conservation area to get it onto the property?
Ms. Samitas: Yes. I was going to meet with SJRWMD at one point to do a site walk
because some homeowners complained about overgrowth east of those conservation areas. They won't give me a carte blanc, but they are willing to do a walk through with me.
Ms. Witcher: I'm talking about having the equipment come through around that area.
Mr. Showe: I think that's what she's saying. She is going to get them out and see if there's a way that we can clear enough.
Ms. Samitas: If it's for drainage, flooding issues or some other maintenance issue, I can try to make the case that maybe we can trim back some of it.
Mr. Showe: If we can trim it back enough to get the equipment in.
Ms. Witcher: Is it going to take longer than the next meeting to find out?
Mr. Showe: No. Is there anything further? If not, we need a motion to adjourn.

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April 3, 2019	BaytreeCDD

NINTH ORDER OF BUSINESS	Adjournment

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