Baytree Community Development District

Agenda February 5, 2020

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Baytree
Community Development District

219 E. Livingston Street, Orlando, FL 32801 Phone: 407-841-5524- Fax: 407-839-1526

January 29, 2020

Board of Supervisors Baytree Community Development District

Dear Board Members:

The Board of Supervisors of the Baytree Community Development District will meet Wednesday, February 5, 2020 at 1:30 p.m. at the Baytree Golf Clubhouse, 8207 National Drive, Melbourne, Florida. Following is the advance agenda for the meeting:

Roll Call
Community Updates
A	Security
B.	BCA
Approval of Minutes of the December 4, 2019 Meeting
New Business
A	Discussion Items
Recreational Facilities Survey Results
Engineering Services
m.	Golf Cart Crossings Right of Way
iv.	Roadway Bonds/Future Roadway Projects
Recreational Paving Budget vs. Actuals
Workshop Proposed Dates
March 4th or 10th - 2 PM
July 9th - 2 PM
CDD Action Items/Staff Reports A	CDD Action Items
B.	Additional Staff Reports
1.	Attorney
Engineer
Work Authorizations
Lake Restoration
Road Paving
District Manager
Field Manager's Report
Treasurer's Report
A	Consideration of Check Register
B.	Balance Sheet and Income Statement
Supervisor's Requests
Public Comment Period
Adjournment

The second order of business is Community Updates. Section A is an update from Security, Section Bis the BCA update.

The third order of business is the approval of the minutes of the December 4, 2019 meeting. The minutes are enclosed for your review.

The fourth order of business is the discussion of new business items. Section A are the discussion items. Sub-Section 1 includes the recreational facilities survey results and Sub­ Section 2 includes the correspondence regarding golf cart crossings right of ways from the Brevard County Engineer. Additional back-up materials will be provided under separate cover. Section B is the presentation of the recreational paving budget vs. the actuals. This item will be provided under separate cover.

The fifth order of business is CDD Action Items and Staff Reports. Section A is the presentation of the CDD action items enclosed for your review. Section 2 of Staff Reports is the District Engineer's Report. The report will be provided under separate cover.  Section 3 of Staff Reports is the District Manager's Report. Sub-section 1 is the presentation of the Field Manager's Report that will be provided under separate cover.

The sixth order of business is the Treasurer's Report. Section A includes the check register being submitted for approval and Section Bis the balance sheet and income statement, which is enclosed for your review.

The seventh order of business is Supervisor's Requests.

The eighth order of business is the Public Comment Period where the public has an opportunity to be heard on propositions coming before the Board as reflected on the agenda, and any other items.

The balance of the agenda will be discussed at the meeting. In the meantime, if you have any questions, please contact me.

Sincerely,

r--	y	-
Jason M. Showe, District Manager

Cc:	Dennis Lyles/Michael Pawelczyk, District Counsel Maryelen Sarnitas, District Engineer
Darrin Mossing, GMS

M INUTES

MINUTES OF MEETING BAYTREE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Baytree Community Development District was held on Wednesday, December 4, 2019 at 6:00 p.m. at Isles of Baytree Clubhouse, 456 Glen Abbey Way, Melbourne, Florida.

Present and constituting a quorum were:

Melvin Mills Jerry Darby Carol Witcher Richard Bosseler

Chairman
Vice Chairman Assistant Secretary Assistant Secretary

Also present were:

Jason Showe Michael Pawelczyk Jeremy Reiderman Maryelen Samitas William Viasalyers William McLeod Gordon Young Residents

District Manager District Counsel District Engineer District Engineer Field Manager
DSI Security Services
Atlantic Southern Paving & Sealcoating

FIRST ORDER OF BUSINESS	Roll Call
Mr. Mills called the meeting to order at 6:00 p.m. Mr. Showe called the roll and the Pledge of Allegiance was recited. All Supervisors were present with the exception of Mr. Brown.
Chairman's Comments (Added)
Mr. Mills: I would like to welcome those of you who are new to our meeting. I'm glad you could make it. If you don't know, Nancy O'Hare, a former Board Member, passed away earlier this spring, and her husband, who went to Virginia over Thanksgiving, passed away in Virginia. So let's have a moment of silence for a resident that was very involved in the community. Thank you. Jeremy, do you have someone to introduce to us, so he doesn't have to sit through the entire meeting?

Mr. Reiderman: Yes. This is Gordon Young with Atlantic Southern Paving & Sealcoating, to update us on the work that's going on. He gave us a good quote for additional pavmg.
Mr. Young: Thank you. I appreciate the opportunity to speak with you today. Our corporate office is in South Florida. We have an office in Cocoa Beach and one in Fort Myers. It is a family owned business that has been around since 1992. We have 150 employees total. We opened this branch about two years ago. In April, I'll be here for eight years. I ran the South Florida office and decided to move to Brevard County, but didn't realize it would be this cold up here. I miss those 80-degree nights in South Florida. As you know, we are doing the National Drive and Old Tramway Drive mill and paving next Wednesday, Thursday and Friday. So that's already on schedule. Everything is set up. We will have flagmen out directing traffic.
Mr. Showe: I wanted to make it clear for the residents that they will only have one lane open at a time, so there will always be access through that area. Just be very cautious as you are driving through. Keep in mind, we are going to mill the entire road one day and come back the next day and pave it. We are going to do each side at a time. So cars will be able to pass, but once we mill, it's going to be a little bumpy, but then the next day we are going to pave half of it, move over and pave the other half. As soon as we are finished paving and rolling, it is going to be completely dry. There will be no downtime like there would be for sealcoating. It will be a nice, smooth process. Then on Friday, we will do the speed bumps, put the chevrons on it, get the sides in by the weekend and then we will be out of your hair. It's not a very intrusive process at all.
Mr. Darby: Jason, could we have notices at both entrances?
Mr. Showe: Yes. I already have a note on my calendar. As soon as this meeting is over, we are going to have something posted.
Ms. Witcher: Are we supposed to have any rain this weekend? Did you look at the weather forecast?
Mr. Young: The rain doesn't hurt us when we are milling, but it affects the paving. As long as it's not pouring, we can be out there because we don't want standing water. We are just doing straight line paving, which is much easier to do than the cul-de-sacs. I am here today to give you a bid to mill and pave all of the cul-de-sacs. They are very time consuming. That's why the unit cost you will see is much higher than us doing milling and paving for the entire

community. I can do this entire community in seven days, versus five days to do all cul-de-sacs. I was asked to provide a bid for a I-inch mill and paving on the entire roadway  system. I know you were doing your due diligence in looking at microsurfacing, but we don't do that. What I do know is if you are from up north, they do a thicker seal coat. It's 3/8-inch aggregate and sand. What people don't realize is that it is not designed for the long-term. You typically  have to redo it every five to seven years. Keep in mind that microsurfacing may have to be redone in 2025 or 2026. With milling and paving, we are going to come in and do a 1-inch mill across the entire roadway system from valley gutter to valley gutter. We will put a nice 1-inch of compacted asphalt in, which will be nice and tight. You can get productivity out of that for 25 or 30 years. I rode the community yesterday and went through all of the areas that we are talking about. The community has never been sealcoated, but you don't have to sealcoat. Some people love it and some people hate it. If you sealcoat, you are looking at probably about 1/10th of the cost of the milling and paving. So if it's $600,000 to mill and pave, it would cost $60,000 to sealcoat the entire community. It's a lot cheaper to do that, but once you sealcoat it, every four to five years, you probably need to sealcoat it again. Just keep that in mind. It's not a one-time cost. If you are going to spend the money to do something like this, you may want to put together a Maintenance Plan. Now, the one thing I can say is you don't have heavy trucks driving through here; just Fed­ Ex and maybe pool trucks. You typically don't have big tractor trailers, so you may not need sealcoating. Seafooating is designed to help breaking ultraviolet rays down into a gas and it is probably in good shape right now. So nothing I saw out there would make me think, if you don't do this in six months, you are going to have more problems. I don't know what your timeframe is for this milling and paving, but if you tell me in a year or two from now that you want to do it, I didn't see anything out there that would make me think that it's going to cost you 10% more. So I'm just letting you know that. I'm not here to say that we have to do it by March. You have time, as the roads are in good shape. I didn't see any major cracking.
Mr. Mills: We have some cracking in various areas. In the summertime when we have torrential rains and it's really hot, you can see it bubble up through the black top. You have to look at it closely, but it does do that in certain areas and I've seen that.
Mr. Young: Typically what they are looking for ideally, are cracks from a quarter inch to three-quarter inch wide and about a quarter inch deep. Anything smaller than that is not a good candidate because the crack fill doesn't stay inside of it. It's kind of a waste of money. Anything

bigger than that, the same thing. Over time it works its way up, so you probably need to soften it up and remove it. Crack fill, just to give you an idea, typically runs about 75 to 85 cents per linear foot. It's like caulking. We have a machine that has 1,000-degree hot lamps that we use to blow out all of the sand and moisture. Then we put the crack fill inside and it hardens up.
Ms. Witcher: It looks like snakeskin.
Mr. Young: It is not attractive, but it's beneficial because it keeps water from getting down inside of the asphalt, underneath the base. The worst friend of asphalt is water intrusion, which causes potholes. So if you have major cracks, we crack filling then.
Ms. Witcher: We have big trucks coming up Baytree Drive to the golf course all the time, making deliveries.
Mr. Young: I don't know if you own the golf course, but their parking lot is a wreck. Ms. Witcher: We don't own the golf course.
Mr. Mills: During Christmastime, UPS parks big tractor trailers in the golf course parking lot to unload packages into little storage areas before delivering to residents. So Baytree Drive definitely gets heavy traffic. That's normal. We have a community in Merritt Island with 450 homes that received deliveries at the back of the clubhouse. We did a 1-inch mill and pave on their spine road, all the way through about a year ago. It's held up fantastically, even with the traffic. Going back to the sealcoating, when you have an area like Baytree that has high volume traffic, it would be like sealcoating I-95. I probably wouldn't even recommend sealcoating because it looks terrible when it wears. It's an eyesore and only lasts four to seven years, versus milling and paving, which is good for 25 years. You can take it off of your budget and are good to go.
Mr. Darby: I have a couple of questions. Does the quote you provided for milling and overlaying the entire area include Balmoral Way and Old Tramway Drive?
Mr. Young: Yes. The entire package includes the base issues on Old Tramway Drive and Balmoral Way. So we have the mill and pave price, the cul-de-sac price and the price for repairs at Balmoral Way and Old Tramway Drive. I told Jerry that I was able to get a 2% discount to get to this final number. If we were able to do all three like a package deal, there would be less mobilization,  which saves  us money,  which  can in tum pass on to you.  So these numbers, the
$769,000, is inclusive of everything, including the cul-de-sacs.  You can pick and choose. If you

don't want to do the roadway now or you want to do the cul-de-sacs next year to save money, we can revisit that.
Mr. Darby: Mill and overlay typically lasts about 25 years, but what is your actual warranty?
Mr. Young: Our actual warranty on industry standards is two years. So anything that we
do, we give you a two-year warranty. If a garbage truck comes in and drags a dumpster, tearing up the asphalt, obviously that's not in the warranty, but if it starts falling apart and there is cracking around the valley gutters, we will come back. It is very important that you understand if something like this does happen and we have to come back a year later and fix it, keep in mind it's going to look like a patch in the asphalt. It's not just going to blend in perfectly with the rest of the asphalt.
Mr. Mills: We had that issue on Medford Court. When it was done, garbage trucks tore it
up.
Mr. Young: There is not a whole lot you can do about that, unfortunately. The best thing
that I can say is to try to keep garbage trucks off as much as possible, especially the cul-de-sacs, because brand-new asphalt, even though it's just been rolled, will show ruts. Keep in mind that scuff marks will be gone in four months. They blend in with the asphalt.
Mr. Mills: What I didn't see were cross bars. At various stop signs, we have white paint in the roadway.
Mr. Young: Correct.
Mr. Mills: Is that included in your quote?
Mr. Young: No. When I first submitted the bid, I just had the square footage. I didn't have any striping. There will be no stop bars at stop signs, no yellow lines or crosswalks. We can do that at a nominal cost. I don't know how many you have.
Mr. Showe: There are five or six crosswalks.
Mr. Young: I'm talking about the stop bars. If you have 100, you are probably talking about an extra $2,500. It's not that expensive.
Mr. Mills: We want white iridescent paint, not just the regular paint. Mr. Young: That's a big difference in price.
Mr. Mills: It lasts longer.

Mr. Young: It does last longer. If you don't want thermoplastic, we can use Florida Department of Transportation (FDOT) paint and throw glass beads on it. It kind of does the same thing and is a lot cheaper. That's a way to save some costs.
Mr. Darby: What is the wear difference?
Mr. Young: Quite a lot, because cars are going to be stopping on it. Keep  in mind, on new asphalt, paint absorbs much quicker. When we use thermoplastic, we put the stop bars down initially and then come back 30 days later with the thermoplastic. New asphalt has to be in the ground 21 to 30 days before putting the thermoplastic down. We can't do that  immediately. If you want to pay for temporary paint, we know where the stop signs are and if you don't need them for 30 days, then we will just come back 21 to 30 days later to do the thermoplastic. Then you don't have to worry about temporary painting at that point. As long as you realize there are stop signs there and you need to stop.
Ms. Witcher: On a highway, FDOT uses temporary stickers to divide lanes of traffic.
Mr. Mills: Lane markers that mark the lanes; the passing and no passing lines.
Mr. Showe: We don't need it.
Ms. Witcher: Are we liable ifwe don't have striping? Mr. Showe: No.
Ms. Witcher: For 30 days?
Mr. Young: That's a good question. A stop bar, maybe. Someone could say, "I didn't realize there was a stop sign there."
Ms. Witcher: Yeah.
Mr. Young: Most of the stop signs are where the road peaks. Again, there is just a nominal cost to do the painting and then coming back to do the thermoplastic. I can get you prices on that if you want to know for the future.
Mr. Mills: Please. Gordon, just to be clear, you have excluded National Drive. Is that already under contract?
Mr. Young: Correct. These 70,000 square yards is for the rest of the community, not
including National Drive and a small section of Old Tramway Drive. It's part of National Drive.
Mr. Tom Dwyer (Saddleworth): Gordon, if and when you do the milling and paving and come across areas oflimestone that's deteriorated or no longer viable, do you repair that as well?

Mr. Young: That's a great question. When we are doing the milling, our goal is not to get into the limestone.
Mr. Showe: Right.
Mr. Dwyer: What if you go down and find limestone?
Mr. Young: My thought process is this asphalt an inch-and-a-half thick. Most communities have a three-quarter inch lift. Initially, they build the houses, remove all of the big equipment and come back to put the final three-quarters. If we are milling 1-inch,  we are going to leave about half-an-inch of asphalt, which is ideal. If for some reason, there's only an inch to begin with, we are probably going to mill about three-quarters of an inch at that point. We need to leave that asphalt alone, because once we get into the base and start tearing  it up, that results in a lot of problems.
Mr. Dwyer: That's very expensive. I am concerned about roots from Oak trees. If we re- mill all of the roads, are we going to bring it up to the current FDOT requirements?
Mr. Young: We are going to use the proper asphalt.
Mr. Dwyer: Is the signage or striping going to be at current FDOT standards?
Mr. Young: Yes. The striping required by FDOT are the stop bars. You don't need  divider lines. That' s a bonus if you have it.
Mr. Dwyer: What I'm trying to say is at the guard gate, the stop signs aren't the legal length. So I would like to see, if possible, doing it to current FDOT standards.
Mr. Showe: Just as a note, we wouldn't be paving anything from the exit gates out because that's a County road. So none of that would be included.
Mr. Dwyer: Who put in the stop signs at the exit gate?
Mr. Showe: The CDD put those stop signs up. We can always take a look at replacing
those.
Mr. Dwyer: Coming in from the guard gate entrance, it's a little confusing when you
have two lanes that converge. You can actually make a right-hand tum when someone is going straight.
Mr. Young: We can always delineate that with striping. Mr. Dwyer: It would be nice if that can be done.
Mr. Showe: We can definitely take a look at that, if and when we have a project.

Mr. Dwyer: You can actually put little plastic delineators into the ground. You can cross over the line, but you can't cross over the delineators.
Mr. Mills: When we asked the County to allow the sheriff to come in and issue tickets, we had to go before the County Commissioners in order to make sure that our stop signs were, at that time, the proper level or they would not allow the sheriff to come in here. So to my knowledge, Jason, we had those stop signs adjusted to meet the County code.
Mr. Showe: All of the interior stop signs are informational. They are not official stop signs. The police couldn't ticket you for not stopping at the signs.
Mr. Dwyer: What I'm getting to, is if it's not official, then I don't have to stop either. If
we are going to do them, we might as well do them right.
Mr. Showe: We will take a look at them. I have them on my list.
Mr. Young: One last thing, gates have loops in the ground that open the gate automatically when you drive. When I mill, I'm ripping those out. So you will need to call your access entry company and have them come out after we finish, to put those loops back.
Mr. Showe: That's a good point. Mr. Young: It's an additional cost.
Mr. Showe: We need to include that in the quote.
Mr. Young: It's something that people forget about. Just keep that in mind. Mr. Mills: Are there any more questions? If not, thank you very much.
Ms. Witcher: Thanks for coming to our meeting.
Mr. Young: I left some information about our company. I appreciate the opportunity. If
you have any questions, let me know.
Mr. Young left the meeting.
Mr. Mills: Just for informational purposes, how many communities are represented here tonight?
Audience Members called out: Saddleworth, Hamlet, Windsor, Balmoral and Kingswood and Turnberry.
Mr. Mills: Very good. Thank you.

SECOND ORDER OF BUSINESS
Security

Community Updates

Mr. Mills: Security is not present.
Mr. Darby: Jason, I noticed going through the invoices that DSI Security Services (DSI) is invoicing us at the higher rate.
Mr. Showe: Correct.
Mr. Darby: At the last meeting, I requested that any increases go to the officers. Did that happen?
Mr. Showe: That is a question for Bill. He's stuck in traffic.
Mr. Mills: I spoke to Bill and he said that the officers received an additional $13. Mr. Darby: Thank you.
BCA
Mr. Wayne Wilkerson (BCA): I don't have a formal report. I will hold my remarks until public comments.

TIDRD  ORDER OF BUSINESS	Approval of Minutes of the October 2,
2019 Meeting
Mr. Mills: Does anyone have any additions or corrections? If not, we need a motion to approve.

On MOTION by Mr. Darby seconded by Mr. Bosseler with all in favor the Minutes of the October 2, 2019 Meeting as presented were approved.

FOURTH ORDER OF BUSINESS
A.	CDD 101 Presentation

CDD Presentations

Mr. Mills: Since there is confusion between the BCA and the CDD, I asked Jason to provide a CDD 101 presentation.
Mr. Showe: I'm Jason Showe with Governmental Management Services (GMS). We serve as District Manager for the CDD. I just want to go through some basic information about how a CDD is formed, what it does and its purpose. We will start with an overview, some benefits on how a CDD is established, financing, assessments, elections and turnover, some of the reporting requirements and most importantly, the Public Records Law, Sunshine Law and Code of Ethics. A Community Development District or CDD, is a local unit of special purpose government. Our Bible is Chapter 190, Florida Statutes, which was established in 1980. A CDD

provides a mechanism to finance, construct and maintain the improvements and amenities. It is important to note that we are completely separate from a city or county. So the County can't tell us bow to run our CDD. Bill just arrived so we will take his report.
Community Updates - Security (Item 2A)
Mr. McLeod: I'm sorry I'm late. Since our last meeting, we visited the site 13 times at various shifts. We retained the people that we wanted to keep and eliminated the people we wanted to get rid of. There is only one person that we are trying to change out and that unfortunately is the Midnight shift, which is the hardest shift. We have repeatedly  put out ads and flyers for that position. We interviewed seven people thus far but did not feel they were qualified enough for Baytree, so we are continuing to look for someone. I don't believe in just replacing somebody with someone that is going to be just as bad. That's why our Midnight guard is staying in place right now, even though we are actively looking for a replacement. The meetings so far that Matt had with his staff, included active shooter training as well as policies and procedures for the Baytree gates. They reviewed hurricane procedures. Now that the hurricane season is over, it was best to debrief. We also reviewed the Visitor Management System (VMS). Valerie is trying to get an update from Tech Solution. Our system is fine, but what she was trying to pull, she wasn't able to get, so I'm not able to give you a report on the amount of people we have on the system. With that, I will take any questions.
Mr. Showe: Jerry wanted to confirm that the guards received their raises. Mr. McLeod: Yes.
Mr. Mills: I don't know if this is relative or not to the guards, but I came  in the other night at 11:30 p.m. and both gate arms were wide open. I didn't see anybody  at the guardhouse.  If they are in the restroom, which is probably what happened, is there a way they can put a note on the door?
Mr. McLeod: There should be a note on the door. I was under the impression there was a hang tag.
Mr. Mills: It used to be out there.
Mr. McLeod: On my way out, I will verify that.
Mr. Mills: I slowed down because both gates were wide open.
Mr. McLeod: That shouldn't be, and I will make sure Matt understands that the gate arms aren't supposed to be up. If it's a quick restroom break, we like to keep the gate arms down. If

it's an officer that is starting at 11:30 p.m., there's no reason to have the gate arms up. We all have emergencies and I understand that, but I'm sorry, that's not going to cut it for me.
Mr. Mills: All in all, we heard good things about what's taking place.
Mr. McLeod: Good. I'm very happy to hear that and I'll pass that along to Matt. Matt's been working hard with his staff and I appreciate the work he's been doing. I'll pass that long.
Mr. Showe: Is there anything else for security? Okay.
Mr. McLeod: I will be calling you. I had an officer walk on the roof to look at everything.
Mr. Showe: Thank you so much.
Mr. McLeod left the meeting.

CDD 101 Presentation (Continued)
Mr. Showe: I went over the basics of what a CDD is. Now let's talk about some of the things that a CDD can do. All of our powers are  generally derived from Florida Statute, Chapter
190. The special or broad powers of a CDD are that we can sue and be sued. We can contract for services. CDDs can borrow money and issue bonds. They can adopt rules and maintain an office. CDDs can do eminent domain; although we discourage that as much as we can. It's an ugly process that is expensive, but it's there. CDDs can also charge fees. They can levy, collect and enforce special assessments. They can exercise any or all of the powers within Florida Statute, Chapter 190. Some of the things that a CDD can build and acquire are water management systems and control structures like your lakes and ponds, wastewater and sewer system. CDDs can do that and build all of that infrastructure as well. The CDD can also build and acquire bridges and culverts, roadways, streetlights, alleyways, landscaping, hardscaping (monuments) and underground electric utility lines. They also build and acquire transit services, like buses and trollies, environmental and conservation areas like we have here in Baytree and any other projects that are required under the Development Order (DO). We are starting to see that more and more often. When communities are approved, a County may approve a CDD, but the CDD has to do something for them, such as something that is part of the DO. Pursuant to Florida Statute, Chapter 190.012-2, a CDD can also obtain additional powers. CDD's can  build recreation facilities, fire stations, water mains and plugs. Typically, this isn't something that any of our CDDs do. There are other places that do that far more efficiently. They can build and maintain school buildings and related structures and site improvements,  but that is typically part

of the DO. We have one developer in Orlando that approved a CDD, but as a developer, you  have to donate 15 acres for us to build a new school. A CDD also handles security, like guard houses and detection systems. You can also perform mosquito control, waste collection and disposal services. Most CDDs don't do that because they have other efficient ways of doing that for less money. It is important that a CDD is a limited purpose government, so we cannot take any action, which is inconsistent with any comprehensive plans, Ordinances or any city  or county regulations. A CDD does not have the power to approve plans. We can't go to  a developer and say, "You can't build that house in here;' as an example. The CDD does not have that authority. Everything must comply with local city and county laws. The benefits of a CDD are that developers and builders now have increased demands being placed on them by cities and counties. So a CDD provides a way to get less expensive infrastructure through tax exempt financing. So if a county says, we will let you build that, but you have to put roads in, a  developer might have two choices. They can either pay for all of that upfront, for example $10 million or collect that $10 million from property owners. For example, if you buy a house in a CDD, you can either pay all of the upfront costs or spread the costs over the users of the  facilities. We also have a more stable stream of revenue because we collect assessments on their property taxes. Because of that, we typically get well over 100% collection. We can also handle the procurement of contracts and the development of public works; although it must be in accordance with the Florida Statutes. You also have a savings because we are tax exempt. It also allows you to have enhanced amenity levels and recreation options. Finally, the most important one for this community in particular, is that a CDD allows you as residents choose the level of service that you want your community to look like. CDDs can do a lot to enhance your community, but at a cost, but residents can determine the level of service they want and  what they are willing to pay for it. Regarding the difference between a CDD versus an HOA, as a CDD, you are a governmental entity. That means you are subject to Sunshine Laws, which we will go over later. All of our records are open. We have sovereign immunity, which means we have limits to what we can be sued for. All of our accounting is public accounting. We can issue tax exempt bonds, which saves the District a little on the pricing. Obviously, there is revenue collection and enforcement through a CDD. It is easier for a CDD to collect revenues, as they are collected on the tax bill. We have public procurements, so we can piggyback on State contracts. Again, there are tax savings with a CDD. There is an elected Board of Supervisors through the

Supervisor of Elections and at a General Election. In comparison, CDD records are public versus HOA records, which are private. With our accounting, we have public accountability, meaning we have more reporting to the Department of Economic Opportunity. We have auditors, bondholders, etc. There are a lot of people looking at our financials, versus an HOA. With hurricane recovery, the CDD can be more self-sustaining because it can receive FEMA reimbursement. We are not reliant on a city or county. Typically a CDD is a preferred entity by its stormwater system, when it comes to Water Management Districts, because of the reliability of a revenue stream. A CDD reverts to homeowners, once two triggers are met; six years after  the CDD is established and 250 registered voters, versus the HOA turnover process, which is longer. There is also the assurance of funding. When a CDD issues bonds, the funding is available from Day 1 to be spent. With an HOA, the flow of funds is slightly different. Again, this is introductory information. When a CDD is established, you have to identify the nature of the project, the timing and delivery of improvements and private versus public infrastructure. It's important to note that anything owned and operated by a CDD is public, meaning you have to allow access. If you were a developer building a community, you need to determine what you want public and what you want private. So to the extent that's important to you, that would be something you need to look at. The need to finance offsite improvements is for newer developments. Again, you might have to build a road that's not in your community, but one that connects to your community. So that's something to look at for establishment, but there are other considerations. As far as the process for establishment, if you are over 1,000 acres in size, it must be approved by the State. If you are under 1,000 acres, it must be approved by a city or county. It's important because you have to go to a public hearing to have the CDD approved. There is no referendum. It's also important to note that when the CDD was first established, you must have the consent of 100% of the homeowners within the CDD. Once the District is formed, they typically issue bonds, which Baytree did that was paid off a few years ago, but this is the  process. The first part is levying those assessments. You do that by preparing a Capital Improvement Plan (CIP), which consists of an Engineer's Report. The District Engineer will detail all of the improvements the District needs to make, how much it is going to cost and then you prepare an Assessment Methodology levying those costs over all of the properties. You then have to notice a public hearing. Part two is also the bond validation. It is a complicated process and will sound strange, as you end up having to sue the State for the right to issue bonds through

an administrative process. They are almost always approved. After those two parts  are completed, you can issue the bonds. Showing the oversight we have, the folks involved in  issuing bonds are the District Manager, District Engineer, District Counsel, Financial Advisor that helps to market and sell the bonds, an Investment Banker who works with the bonds and Bond Counsel. What we would look for a developer to put together for us is an Acquisition Agreement, meaning if the developer builds something for the CDD, they have to agree to give it to the CDD; a Construction Funding Agreement, where the builder can get reimbursed if they build quicker and a Completion Agreement, meaning if the CDD can't build everything that's needed, the developer must complete it. There is also a True-Up Agreement. This is very important. If a community is designed for 1,000 homes and they only build 900 homes, when we issue the debt, we can't just say, "Oh, there's 100 less units and we  are going  to spread  it over the rest." The developer actually has to pay off the debt for the 100 homes he did not build. We also have a Continuing Disclosure Agreement that requires us to continue noticing and providing details about the District. Special assessments are what you see when you open your tax bill, mostly in November. It's important to note that CDD assessments are first priority liens  on the tax bill. We can also do on and off roll collections. Off-roll collections means we send out a direct bill, but once a lot is platted and once a community is developed, if we go onto the Property Appraiser's website and see Lots 1, 2, 3, 4 and 5, at that point those lots have to go on a tax bill. That's typically required as part of our bond documents. This is important too. There are two requirements that the District has to meet. One, we have to determine that the property assessed receives a special benefit from the assessment or the services, and two, it has to be  fairly and reasonably apportioned. So when Baytree had debt, there were two different levels based on Phases 1 and Phase 2, but the operation and maintenance (O&M) was the same. So that's how they can hit the trigger for fairly and reasonably apportioned, because every home  pays the same O&M. What that translates to, is it's a determination of the Board where every home benefit equally from security, landscaping and recreation. That's the way they assess you. When you have debt, you follow the same process. You have the Methodology, hearing and a notice. With a Methodology, you have to determine benefit and make sure assessments are fairly and reasonably allocated. There are two different ways to do that allocation. In Baytree, every home is the same, so it's on a per unit basis. In some communities where there are different types of developments, such as townhomes and single-family homes, 40 foot and 60-foot lots, you

might determine as a Board that maybe a 60-foot lot is going to have a lot more cars, so they are going to impact the District more. So you can balance those assessments, so that a 60-foot lot would pay more than a townhome, because they would have less impact on the infrastructure. That's possible and we see that in other Districts. So the District issues  O&M  special assessments and you paid off all of your debt. O&M assessments are adopted in connection with the annual budget, as far as what the Board is setting when they go through their budget process annually. It's used to pay costs for administration and O&M. The process is similar to debt service, but there's no cap on increases. Whatever the Board sets as the O&M for that year, that's what it is. There's no cap on it. They can set it at whatever level they determine, but if there's an increase, by statute, we are required to send the homeowner a mailed notice, letting them know when the hearing is, where they can get information and who to contact. The Methodology typically follows the debt assessment. Here every house pays the same. Regarding elections and turnover, our CDD is a government. We have five elected Board Members, the ones  up here, plus Rick Brown who is not here tonight. In the early years, Board Members were elected through a landowner election process, whereby an owner of a lot or acreage, gets a vote in accordance with how much property they own. So it's a majority of acres. Typically that's the developer. He would control who is on the Board while they are developing the project. After six years and 250 registered voters, residents begin to take over control. So when that trigger is met, two seats rotate from landowner election to general election. In two more years, two more seats turnover and in the sixth year, the fifth seat is filled by a general election. Board Members cannot be removed unless it was through a process from the Governor's office, but it's typically only done in cases of strong abuse. Some of the reporting requirements that apply to Baytree, is you must follow all applicable rules under the Florida Statutes. That applies to elections. All elections as a Board are performed by the Supervisor of Elections. It's not anything the Board has any involvement in. We also have bidding and awarding of contract requirements through the Florida Statutes. We have to advertise every meeting as it must be conducted in the Sunshine. According to the Sunshine Law, all governments of Florida must operate in the Sunshine, meaning that Board Members can't make decisions outside of a publicly advertised meeting. So we can only conduct business at a public meeting like the one we are having here tonight. There is the preparation and distribution of minutes. We maintain the official records and file financial information. All of these Board members and myself as an officer of the District, are required to

fill out a Form of Financial Interests every year and file it with the Supervisor of Elections to report your financial information if you are a Board Member. We also have internal accounting controls and you must disclose to potential landowners in the CDD that they are buying in a CDD. There is statutory language that has to be placed in any sales contract that says, "I acknowledge that I am purchasing within a CDD and are subject to assessments." I know most folks miss it because they are signing document after document t, but it's very likely there. So these are some of the disclosures we have to make. There is a Notice of Establishment, which is on file at our office and a Notice of Special Assessment, which is typically placed in the official records. So if you pull a lien on your property, that will come up. The sales contract is under the Florida Statutes. Chapter 190.048 has the exact language, but that has to be in any sales contract if someone is purchasing within a CDD. We have the Disclosure of Public Financing,  which talks about how the District is financed. We have one of those for Baytree and right now, it just reflects O&M because you have no debt. If you have bonds, you are required to provide some bond disclosures. We have to file one annually with the Department of Economic Opportunity. Is there a question?
Mr.  Pawelczyk:  Just  a  clarification.  Chapter  190.048  involving  sales  contracts, only
needs to be in the initial contract. So if you are selling your home, you are not required to put  that in your sales contract, but if a developer like Lennar Homes is building a project or sell the home, it has to be disclosed. The reason is because you have limited title information in the backup. Jason referred to the Notice of Establishment, Notice of Special Assessment and the Ordinance. Right now, if you did a title search on your home and you refinanced your mortgage or someone bought a home here, the title report will show that you reside in a CDD. So that Chapter 190.048 requirement is in there to make sure that new homeowners in a new community understand that they reside in a CDD. A lot of times, assessments haven't been levied yet. Right?
Mr. Showe: Yes.
Mr. Pawelczyk: In this case, if you look at the tax bill when you buy property, you are going to see all of that information.
Ms. Witcher: On the bond market disclosure, are we required to buy the bonds from a certain place?

Mr. Showe: No. You are not involved in that process at all. You will typically hire an Investment Banker to market and sell the bonds. Other people buy them, and you receive the money from that sale.
Ms. Witcher: Do we have to do more than one in order to do it competitively?
Mr. Showe: No. The market has changed, obviously because of interest rates. It used to be that you would issue all of the bonds at 6% and that's it. Now we are getting these  deals where a third of it is at 6% and a third of it is at 5.5, etc. The folks that do those sales, know how to get the right people. They sell it as a bidding process. So they will sell a certain portion, how much people are willing to buy at 4% and then sell another portion at 5%, but the District is not involved in that process.
Mr. Mills: Is it like municipal or tax-free bonds?
Mr. Showe: Correct. Anything the CDD would do is tax exempt. Ms. Witcher: So we can buy a bond after you do this.
Mr. Showe: The District wouldn't be able to buy it, but if you as a resident get in touch with the right people, you can buy those. It is important for the residents and the Board to know how we maintain things as a CDD. The Sunshine Law is set forth in Chapters 286.011 of the Florida Statutes. Meetings of the Board must be held and open to the public. That means all of the public. You don't even have to live here to show up at our meeting and make a public statement. The public must have reasonable notice of all such meetings. We are also required to advertise our meeting schedule annually in the newspaper. It's required to be on our website, which is a newer requirement with the Florida Statutes. In addition, this Board also put up meeting signs at the front rear gate. Those aren't required, but it's something additional that this Board does to reach out to residents. Minutes must be taken at every meeting, which is why you always see me with my recorder, to take verbatim minutes of everything that's recorded. We keep the recording as well. Similarly, every record that we have as a District is public, meaning documents, papers, letters, emails, maps, books, tapes, photographs, film, anything that's District related and can be requested, even more so now. This applies to text messages or social media, if it's related to the Baytree CDD. Florida Ethics Laws govern how Florida public officials work. It is important to know that they are public officials as the Board, just like a city or county commission. They are filling the same role and are required to prohibitions and disclosures. So here are some prohibitions. You can't use your office for personal gain. You can't vote on a

measure that would benefit you or your private gain of either an employer, relative or relative's employer. There is an exception for landowner seats, because they are often voting on things that as a developer, they would just naturally benefit from. It's a little hard to not have that conflict there. They can't accept or solicit gifts for a vote. You can't disclose or use your information of anything that was obtained because of your position. You can't employ, promote, appoint any of your relatives into a position and you can't do business with the CDD, although that's relatively difficult to do, even if you try. The Supervisors must file a Statement of Financial Interests annually with the Supervisor of Elections. I also have to file one. Next are voting conflicts. Board Members are not allowed to abstain from voting on any issue, unless there is a conflict. If there's a conflict, there's a form that they have to fill out. These are the only things that qualify as a conflict, if you are getting private gain. So if you are a principal in the company and you are voting on a contract, that would be a conflict. It could result in a special gain or loss of a relative or a private gain or loss to some business associate. If you have any of those qualification triggers, you have to fill out a voting conflict form and abstain from voting on that issue. You also have to disclose any gift more than $100. So that's the background on the structure of a CDD. Regarding Baytree, first and foremost, if a property is on a private home lot, it's not the CDD's. If it's not, it's likely the CDD's. We maintain all of the common areas throughout the community. There are some little exceptions here and there, but for the most part, that is what we look at. If it's on your home lot, it's not the CDD's. If it's not on your home lot, it's typically the CDD's. The things that the CDD maintains is security, recreation, roads and sidewalks, lakes and landscaping and common areas. For Fiscal Year 2020, $1,884.67 is on your tax bill for the CDD. It's important to note that the accounts you get on your tax bill for paying in November, apply to the CDD.

CDD Board Supervisors Updates/Accomplishments
Mr. Showe: For this year, the Board finished and opened the pavilion with joint funding from the BCA. That was a very successful project and we are proud of that. We removed the old playground and repaved the recreation lot. We refurbished the tennis courts, awnings, net, fence and benches, finally got the lights back up and operating again and approved landscaping cleanup. Unfortunately, they have to wait until the dry season, but the work has been approved. We installed additional cameras at the recreation center and approved a new gate access system.

We will talk later about how the Board is going to roll that out. Richard, do you want to add anything?
Mr. Bosseler: No. I spent enough money.
Mr. Showe: As Jerry mentioned earlier, we increased the guard wages with DSI to help us provide some better service. We also expanded the Tech Wave rollout information. Jerry, is there anything else that you wanted to add?
Mr. Darby: Not on security. We are just continuing to do it right.
Mr. Showe: For landscaping, this year we re-landscaped the front entrance by removing shrubs and adding palms. We also installed the VMS. Mel, is there anything else that you want to add?
Mr. Mills: I would like to mention the stone on the monuments and all of the lighting. We have proposals to finish the rest of it on the right-hand side. We will be implementing that starting in January, little by little. Jason provided me with a budget, which isn't much.
Mr. Showe: With the help of the BCA, we expanded the holiday decorations. We are working to replace any CDD lighting with LEDs. They look nicer plus it's a lot cheaper. We also upgraded electrical systems throughout the community. We did some electrical work at the pool house, guard house and down the main Boulevard. Mel, is there anything else on the monuments? You also shortened all of the landscaping beds to tighten and clean those up.
Mr. Mills: Nothing other than the electrical issues were serious. That's one of the reasons Christmas lights were popping last year. It had to with the GFis. We found boxes that we didn't even know were there. There were holes in them so when the sprinklers went off, water would get inside of the boxes and short them out. We finally have that under control.
Mr. Showe: Roads is Carolyn's issue. We worked with Florida, Power & Light (FPL) to replace all of the lights that we leased from FPL. They were upgraded to LEDs for some savings. The CDD painted all of their poles and street signs. As you heard from the contractor today, we authorized the paving on National Drive and adding speed humps. That will be added starting next week. We are looking at microsurfacing. We also re-striped a lot of crossings at intersections and repaired a lot of sidewalks throughout the community. Is there anything else, Carolyn?

Ms. Witcher: No. We did the area by the mailboxes. We tried to switch it around so people in chairs or walkers didn't have to walk out into the street to get their mail. They could stay on the sidewalk. We are trying to fix corners, so they are ADA compliant.
Ms. Sandy Schoonmaker (Kingswood): Are you done repairing sidewalks?
Mr. Showe: No. We have a whole new set coming. It's on the Action Items List. We had some trees that are going to get removed. We have to put some replacement trees in.  We typically wait until we get the permit from the County, but we just received it. So we are removing the trees that we are allowed to remove from the damaged sidewalks. Once that is done, that is the time to bring the contractor in because he can repair those and all the others throughout the community. We will go through and identify all of those.
Mr. Reiderman: I already have a list.
Mr. Showe: So that's occurring. Financial belongs to Rick who is not here tonight. We held assessments level in 2020. Under the lakes, we have our annual lake bank restoration. Is there anything else on that, Rich?
Mr. Bosseler: We have one more lake to do. Ms. Witcher: Is there a way to get in there?
Mr. Showe: I know Jeremy has been looking at that.
Mr. Mills: I would like to thank Sandy and her husband for giving us approval to go through their property.
Ms. Witcher: Thank you.
Mr. Mills: Jeremy is working on that. I want to thank the Schoonmakers for their cooperation.
Ms. Witcher: Does that fix the property that had the pool that was getting close to the edge of the lake?
Ms. Schoonmaker: Yes.
Mr. Showe: As long as the contractor can get in there and is willing to go through, we agreed. If that access is usable, we are likely going to have to remove some plants. We will work with District Counsel and residents to draft up an agreement that lets them have some comfort that we will repair it and work with them to restore their landscaping to a condition that they are satisfied with.
Ms. Witcher: The sprinkler systems too.

Mr. Showe: All of that. We've always done that typically, but I know in this case, this is probably a larger project, so we want to have assurance that they feel comfortable with that process. Then we have some general items. The Board agreed to hold an annual night meeting, which is where we are at tonight. They have also done two strategic planning workshops. We will talk later in the meeting on how they want to proceed with their strategic planning for the Board. With that, I will open it up to any general questions. I will put this presentation on the website tonight.
Mr. Dwyer: I want to thank the Board for having a night meeting. This is a nice place to
meet.
Mr. Showe: Absolutely.
Mr. Dwyer: When you do the sidewalks, do you hire a subcontractor? Mr. Showe: We have a contractor, not a subcontractor.
Mr. Dwyer: When they do that, do they wet it down? Mr. Wilkerson: It depends on the situation.
Mr. Dwyer: I don't think they ever did. With sawing it dry, there is a consequence of
asbestos. Sawing concrete wet removes that possibility. So you are not just putting the person doing the work at harm, but someone walking down the street is also put in harm's way. It is the same principle as asbestos, just so you know.
Mr. Showe: There are two things that they do with sidewalks. If it's a small lift, they grind it down. The last time the contractor was out, they developed a saw with a vacuum on it. That is the first time I have ever seen it used. So when they are grinding it, it actually sucks the dirt into the shop vac.
Mr. Dwyer: If it's a HEPA it's okay. If the sidewalk can't  be grinded, they  just  break it up and repour the panels, but they don't saw it.
Mr. Wilkerson: I would like to ask Tom to tell the Board what he does for a living and maybe he can be a resource for us.
Mr. Showe: Absolutely.
Mr. Dwyer: I work in safety with the Occupational Safety & Health Administration (OSHA). I look at FDOT regulations, anything that has to do with safety and construction. I saw them saw cutting in the past and didn't say much about it, but if they do it enough, they expose

themselves to asbestos, but they also expose the community, so I prefer if they just use a wet saw or a HEPA vac.
Mr. Showe: We will make that note when we speak to the contractor. Absolutely. Mr. Mills: Wouldn't they have to follow OSHA requirements?
Mr. Dwyer: Yes, but trying to find an OSHA compliance officer that will stop them is not going to happen.
Mr. Mills: The point I'm trying to make is they should be following OSHA regulations.
They should be liable.
Mr. Showe: Correct.
Mr. Dwyer: All I'm concerned about is our community. Mr. Showe: Correct.
Mr. Dwyer: I am concerned about the workers, don't get me wrong, but I'm trying to relate it more towards us.
Mr. Showe: Absolutely. We will work with the contractor to make sure that they are operating in accordance with the regulations.
Mr. Darby: Jason, when this presentation goes on the website, can you put it in a downloadable format?
Mr. Showe: I will put it in a PDF format. That way it' s simple and easy. Mr. Darby: It needs to be ADA compliant.
Mr. Showe: We are working on it.
Mr. Mike Sherbin (Windsor): When they grind the sidewalks, they expose rocks and it does not look gooq. Is there some sort of spray or coating that they can put on it? I know you are saving money by grinding versus replacing, but it really doesn't look good. For example, if you walk down Birchington Lane, there are probably 12 places where rocks are showing. It doesn't look nice. That's not what we want.
Mr. Showe: Understood.
Mr. Sherbin: It should be something that they can either spray on top or maybe cut down a little more, put a layer on it or something. In reality, when they do the cutting, it means there is a root underneath and they have to go after the root. They are going to have to do it next year as well as the year after.

Mr. Showe: If it's been grinded once or twice already, we typically break the panel up. We don't grind anymore. When they break the panels up, they go in and saw cut any roots that are lifting that panel up. So when the panels are broken, they remove any roots.
Mr. Sherbin: That's smart.
Mr. Mills: Mike, if there are unsightly stones, I talked to Carolyn about a sealer and a stain. I don't know where that stands.
Ms. Witcher: I'm not recommending it, because every two years we have to reseal. If the property owner wants to do their own repair, then they have to bring it before us, I guess. Mr.
Mills: I thought the information I had was resealing every five years.
Ms. Witcher: It's every two to five years. I went to the commercial guys and they said every two years with the heat and sun.
Mr. Mills: Figures. Okay.
Ms. Witcher: We are also continuing the clean it. Even if you are shampooing and not pressure washing, it will come off. It's expensive.
Mr. Showe: Are there any other questions? Will is also here with GMS. He is your Field Manager. He does the more day-to-day operational stuff, but we work together as a team to make sure that we try to take care of the guys as best as we can. We are always available. So email or call if you have questions and we will be more than happy to help you out. With that, we will return to the Board meeting.
Mr. Mills: Thanks Jason. That was very well done. It's worthwhile information. It's too bad we had a minimal audience here tonight.

FIFTH ORDER OF BUSINESS
Election of Officers

Organizational Matters

Mr. Mills: It is that time of year where we have the election of officers.
Mr. Showe: There are two different ways you can handle this. We typically take nominations. If there is any inclination from the Board to keep the current officers, you wouldn't need to adopt another resolution. Most of our Districts elect officers every other year or every couple of years, so it's up to the Board on which process you want to go through. Typically you vote for a Chair and Vice Chair and the other Board Members fill the other roles, but we are more than happy to accommodate the Board.
Mr. Darby: I would be comfortable keeping the officers as they are.

Ms. Witcher: I feel the same.
Mr. Showe: If there is no change in officers, you can disregard the resolution and we will move forward. We don't need a motion.
Mr. Pawelczyk: Under the law, you only have to elect officers after there is a change in the Board, whether someone leaves, and you appoint someone new or there's an election. I think some policy was adopted when we were all appointed or elected to the Board, indicating that every year, we would elect the officers and assign responsibilities. This is just pursuant to that policy.

Consideration of Resolution 2020-02 Electing Officers
This item was removed from the agenda.

Discussion of Board Member Responsibilities
Mr. Showe: No action is required, but if you want to discuss the responsibilities, we can open that up.
Mr. Mills: Yes, let's talk about responsibilities. Carol, do you want to maintain the task that you currently have?
Ms. Witcher: Yes, I do. Mr. Mills: Richard?
Mr. Bosseler: I heard Jerry at the last meeting say that now he was all done with the pavilion, he would like to handle something else, so I volunteer assigning him the lakes.
Mr. Darby: I don't mind doing that.
Ms. Witcher: What are you going to take, Richard?
Mr. Bosseler: I have all of the recreation items. I have plenty to do. Ms. Witcher: Alright.
Mr. Mills: I will continue with landscaping.
Mr. Showe: Ifwe are just keeping the same tasks, we can just proceed.
Ms. Witcher: Mel, have you thought about offering your services to the golf course?
Mr. Mills: No, but I have been talking to them. They have been doing a pretty good job of keeping things pruned.
Ms. Witcher: Maybe our paver could talk to the General Manager. He could give us a proposal.

SIXTH ORDER OF BUSINESS	New Business
Discussion of Recreational Facilities Communications
Mr. Showe: Jerry put together a document that's in your agenda package. So we will let him go through that.
Mr. Darby: Now that the pavilion is completed, perhaps we should take a look at the recreation area. Basically, we had this discussion at a previous Board meeting. Since we have a paved area, we have an under-utilized recreation facility. We have a beautiful pool with beautiful tennis courts, but we also have a bocce ball court that I don't think anyone uses. I think it was used once. We also talked about this community having a change in demographics with new people coming in so we should see what else we want to do with that area. However, there is no consensus within the Board on what we should do, so I think we should go to the VMs and the BCA to solicit input. It would be advisory, not mandatory. We are not saying that the majority of residents must do that, but we can get some idea of what the residents prefer. I drafted  something, subject to the Board's consideration. Jason, do you want me to read it?
Mr. Showe: Absolutely.
Mr. Darby: It says: "The CDD has a number of options regarding the use of the Recreational Areas which includes the pool, tennis courts, pavilion and the adjoining undeveloped area. It should be understood that this solicitation is for information purposes only and does not obligate the CDD to take any action as a result of this survey. To that end, the CDD is asking/or Owner's opinions on the following: The open area where the playground equipment was can be left as is or developed with other recreational equipment. How do you feel about the following? 1) Do you feel the open, undeveloped area in and around the location where the playground equipment was located should be left as is or do you feel the COD should invest in any combination of the following (list all that apply)? Re-install upgraded playground equipment, install a half-court basketball court, invest in cornhole equipment, replace the bocce ball court with a shuffleboard court, remove the bocce ball court completely, modify the tennis courts to accommodate pickleball, install grills and additional picnic tables near the pavilion, consider water slides at the pool and handicapped access, offer lifesaving scuba lessons at the pool or other. 2) Some have alleged that non-residents have used the tennis court without being guests of residents. Do you believe this is a problem? If so, do you feel the COD should restrict access to the tennis courts through the use of a key card restricted access system similar to the

one currently in use at the pool?" So the idea here was rather than just asking open ended questions, we want to have a script or structure. I would like to discuss with the Board how you feel about any and all of these and how they feel about this approach. There is a BCA meeting the day after tomorrow and if we can come to consensus, I would like to give this to the VMs so they can respond to us by our February meeting regarding what direction we want to go in.
Mr. Mills: Richard, do you have any comment?
Mr. Bosseler: I have a couple of comments. I've had two suggestions given to me for the area where we removed the playground. One was to put in a permanent grill and the other one was to put in a swing set. I like either, but I would like to postpone until we get more input from Baytree and hopefully, we get more consensus because I don't want it to be up to us. I've said in the past that if we put another playground in there, it will probably be in excess of $50,000 to put something that's safe, approved and legal. I'm not encouraging a playground, but I would like to open it up to the community.
Mr. Mills: Carolyn?
Ms. Witcher: I would like to see a grill in the pool area, so it is closed off to other people.
It would only be for Baytree residents because it would have their card access to the pool area.
Mr. Bosseler: Yes, but you would be too far away from the pavilion. Mr. Mills: You don't have room.
Ms. Witcher: I don't like it out in the open.
Mr. Bosseler: We could put it out there and see how it works. Mr. Darby: That's fine.
Ms. Witcher: I don't think the VMs should be involved in this. We have had no mailings from the CDD asking questions of the development in a very long time, and I think we can afford to write something that we like, send it out and we will take care of it. This is a CDD, not a BCA matter. We were inquiring to our homeowners what they would like to do.
Mr. Wilkerson: I disagree. I think that the BCA should handle communications to residents.
Mr. Bosseler: I think we discussed this a few years ago, when I wasn't on the Board. We built the bocce ball court, which has become 'a disaster. We wasted all of that money because it has to be removed or redone. So I'm never opposed to opening up anything for discussion.

Ms. Witcher: I would like for us to communicate because they really don't know what the CDD does half of the time.
Mr. Mills: Wayne has a good way of communicating. If you are amenable to take this on, at your next meeting, I ask that the VMs use this format and basically say, "The CDD is requesting that we have some guidance on what the community would like to have."
Mr. Wilkerson: Absolutely.
Mr. Mills: I think it would be a great opportunity for us to work together as a group for the betterment of our community.
Mr. Darby: That was the original intent. I think in the interest of working closely with the BCA as we established over a couple of years, it's prudent for the CDD to use the resources of the BCA officers, as the BCA has been very cooperative.
Mr. Showe: I don't want to make it more complicated than that, but one of the discussions that I will get into when we go through our Action Items List is the access system for the new pool and how we are going to distribute the cards. So if we are going to mail the cards out, there may be an opportunity for the CDD to include something like this as part of that mailing. I'm just throwing that out there. You kind of get some efficiencies if you do it all at the same time.
Mr. Mills: Jason, if I may. I'm sure that there are people in this room who remember
when it was us against them. I think that needs to stop and it has stopped to this point. I think we need to work with each other to make it happen.
Mr. Showe: Absolutely.
Mr. Mills: It's not the BCA against the CDD. We all are residents of this community and we all want to make it a great community to live in. It's not, "We are the best and they are the best." We are together. As Chair, I would like to see us work again with Wayne. They have done the Christmas decorations with us, helped with the parking lot, the pavilion, the list goes on and on.
Mr. Darby: Jason, I just want to add one other thing. This is meant to also be part of the dialogue.
Mr. Showe: Correct.
Mr. Darby: So when the VMs are asking, they may have other suggestions that we did not anticipate that frankly the Board might be amenable to.

Mr. Mills: Exactly.
Mr. Showe: Absolutely.
Mr. Darby: I totally understand the point and it makes perfect sense, but I think VM dialogue on the survey is also very helpful for us.
Mr. Showe: I just wanted to throw that in because if there is something that the Board would like to communicate to residents, if we are looking to mail those cards out to owners of the community, there would be an opportunity for you to include some things in there.
Mr. Darby: I think that's a good idea. There are probably some other items that will come up between now and then that we can include in the newsletter since we lost Baytree Living.
Mr. Showe: Absolutely.
Ms. Schoonmaker: As a VM, I have no problem sending this out and I don't think there is an issue with you guys using us as the conduit. I'm totally in agreement with that. The only problem I see in all of this, Jerry is that we do not have 100% coverage.
Mr. Darby: I know.
Ms. Schoonmaker: And you guys do because you have our tax records. So that would be the only reason that I would say it may be more efficient for the CDD to do the mailing.
Mr. Wilkerson: We can mail them. Ms. Schoonmaker: That's fine.
Mr. Wilkerson: They don't have anything we don't.
Ms. Schoonmaker: I agree. I was thinking that we were going to email it, because I don't have email addresses. If we are going to mail them, I have no problem doing it.
Mr. Wilkerson: Jerry, we don't want to confuse the residents. It has taken a full year to un-confuse them.
Mr. Showe: I 100% agree.
Mr. Wilkerson: We don't want to do that. It's not a matter of autonomy for the BCA. We just want to be a part of the CDD. We just don't want to confuse the residents about where the information should come from. The VMs have a tough enough time.
Mr. Showe: I agree.
Mr. Wilkerson: I think Brad and Mike have gone door-to-door to Windsor where there are 126 homes and 312 residents, soliciting information over the past two weeks.

Mr. Dwyer: It's not 126 homes, it's 150. Mike and I and Greg have been collecting information and getting information. It's hard just to stop and endure and not say, "I want you to vote yea or nay on this item." They want to talk about what is important and we are their representatives. If you are going to take that away from us by doing a mailing, you heard us.
Ms. Witcher: I know, but the problem is that we raised the rates and they want to know what we are spending our money on. They don't come to the meetings. We need to have some communication with them also. I'm not saying, don't do yours, but we can also do something to say, "This is what we want to do for the development, and this is what we are spending our money on."
Mr. Dwyer: This what they had four years ago. You are confusing them. You have the CDD versus the BCA. You should have the BCA deal with the people, and you be the Advisory Board.
Mr. Sherbin: Emails are inconsistent. I can never get anybody's email. People change. I
really hate emails. Going door-to-door, people are very skeptical. I can't get a hold of everybody. I don't have the time to spend walking up to everybody's door and taking a half hour/20 minutes with everybody. I would love to see a mailing go out and people actually read something and provide input. So everyone has an equal chance.
Mr. Wilkerson: We would be happy to do that.
Mr. Dwyer: Mike and I did go door-by-door today. A lot of times, we scotch tape the questionnaire on their door, but in most cases, people wanted to talk. They want to talk to their Rep and right now we are the only Rep. So if you want to take that on, that's fine.
Mr. Sherbin: I applaud you for doing that. I'm just saying that not everybody can do it.
Mr. Mills: Let's make a decision as a Board. Do we want to hand this over to Wayne and the BCA to come back to us with some kind of guidance?
Mr. Bosseler: I think our intent at the last meeting was to ask for input. Mr. Darby: I agree.
Mr. Mills: Wayne, do you mind doing that? Mr. Wilkerson: Absolutely.
Mr. Darby: I will print it out and provide it to you. Mr. Mills: Very good. Let's move on.

Discussion of Recreation Area Parking Lot
Mr. Darby: What can I say, it's done. The County still has to approve it. They had 15 comments, which Maryelen and Jeremy have put together and responded to. There's just one remaining issue, which is the outfall structure and the water volume in the dry pond. The other part is that I asked Jason to go through and do a budget versus actual, because we incurred a lot of expenses that we were anticipating, particularly in compliance with the County. There is a significant amount of engineering involved, much was more than anticipated. So I think it's fair for both the BCA and the CDD to know exactly where money is being spent. That will probably be available, maybe at the February meeting?
Mr. Showe: We should have that for the February meeting. I think we will have all of the costs in at that point and can capture everything. We did put out a draft. I stamped it as draft for you. It's on your desk. Just so you can see where we are at now, it's missing the engineering piece. We should go through their invoices and pull the things that are specific to this project. We just need time to compile those and get their last couple of invoices. I think we will be able to capture all of those. Are there any outstanding costs?
Mr. Darby: I think everything that we have is going to be fine. If for some reason the drainage system doesn't work, then we will need to have end sections in four places, which would be an additional $6,000, I believe.
Mr. Mills: When the County originally approved the plan, why do they all of a sudden come back and say that we have all of these other issues?
Mr. Reiderman: There are a couple of different issues. One was that the survey was different. We tried to save money in the beginning by not using a survey or the record drawings, which were done via laser as opposed to a typical survey, so we had to make a few field adjustments that were approved by the Building Inspector, but the County Engineer. So they gave us 15 comments on as-built certification. I never had that happen. We got the parking lot approved with no comments through the St. Johns River Water Management District (SJRWMD). One of their comments was, "We reserve the right to have additional comments."
Mr. Darby: That's ridiculous. The ADA grade, based on the drawings, was 2.1%. The maximum limit was 2.0%. So went out and measured it and it was 2.0%, 1.9% and 1.98%. So it's those kinds of things that we had to spend a fair amount of time explaining to the individual that this is going to present a problem. The RDAI of the driveway was less than a commercial

parking lot. She just didn't have space for a SO-foot RDAI. We had to prove that a fire truck could circle around the parking lot, which it did. That's only 2 of the 15.
Mr. Reiderman: We had to show that a ditch would drain. Even if it flooded, it wouldn't
matter.
Mr. Mills: Doesn't some of this responsibility, when I look at the financial situation, fall
on the County? If they originally approved the plan and now they come back and want all of these changes at quite an additional cost, I think we would have an argument with the County.
Mr. Reiderman: It's an issue that you can bring up with your County Commissioner.
Mr. Darby: I think part of the problem is that we have a number of field changes starting with the elevations. The topographical surveys were not correct. When they started laying stakes and put in the elevations, we saw that the way the grade was, you would have to go down about a foot-and-a-half to two feet to go down to the pavilion. Over a space of five feet, made no sense whatsoever. So obviously an elevation is off, and we had to recalculate. If you look at the land prior to the paving, it sloped down completely from the front to the back of the pavilion. What Maryelen did in the design, was to put a pump in the middle, where the back gate goes to the pool so half of it drains into the dry pond and the other half drains towards the pavilion and playground. The Building Inspector approved it. Now when you get a field approval from a Building Inspector, you think that's the approval, but the County Engineer did not accept it. So we went through everything that he approved in the field and re-did it again. Most of it got re­ approved. We provided drawings showing what they wanted to see. This outfall structure is probably the only remaining physical thing we have to do. We could've had much  more expenses like having to dig up the culverts because the elevations were not correct, but we did have to do that, unfortunately.
Ms. Witcher: What about all of the water in the back where you took the play structure
out?
Mr. Darby: That would be contingent upon what we want to do with the rec area because
Atkins provided, at the last meeting, recommendations for additional drainage. If we were to do anything significant in that area, we would tear that out, put in a pipe and drain it all towards the back, towards the golf course.
Mr. Mills: I just wanted residents to be aware that we were having some issues. Mr. Showe: Challenges.

Mr. Mills: I want to thank Jerry. I was advised several times to not talk to him because of the Sunshine Laws, but he spent probably a good three weeks, if not four or five hours a day, making sure everything was correct. That is the work a Supervisor does. So Jerry, thank you.
Mr. Darby: You're welcome.
Mr. Mills: I really appreciate it and I'm sure the Board appreciates it as well. Jerry, will you keep us up to speed on this?
Mr. Darby: Yes.

Ratification of Resolution 2020-01 Amending the Fiscal Year 2019 Budgets
Mr. Showe: We presented Resolution 2020-01 to the Board. Pursuant to Florida Statutes, this must be approved prior to December, so we had Mel execute it two weeks ago. So this would be a ratification to re-balance the 2019 budget. It's something that we do every year. If you recall, the one year that we didn't have a December meeting, we had a write up in the audit for not completing it.
Mr. Mills: Yes.
Mr. Showe: So we are just recognizing some additional fund balances and transfers to cover your expenses and make sure the funds balance at the end of Fiscal Year 2019. We calculated most of these in your 2020 budget, so we just have to go back and readjust the prior year to make it balance on paper.
Mr. Mills: We need a motion to adopt Resolution 2020-01.
Mr. Darby: Jason, I looked at some of these numbers and it concerned me. Engineering was $88,000. I think I know why, but I am also concerned about why $25,000 was budgeted for Fiscal Year 2020. Do you feel it may have been overspent in Fiscal Year 2019 and are we in jeopardy relative to Fiscal Year 2020?
Mr. Showe: Engineering is an item where even if they have exceeded the budget in the past, we have been able to recoup that money from other expenses. Typically you balance those things out throughout the year. I think we had a year where there were a lot of projects going on. Also, we had a storm causing additional cleanup.
Mr. Darby: So you are comfortable then?
Mr. Showe: I think we are comfortable. We don't have a good trendline on that. Some years $25,000 is more than enough and some years like this year, where they are doing research on the paving and completing the recreation projects, it's an intensive job. So it's up to the Board

to scale their expectations and if we expect that it's going to be more than that next year, we will take a look at it.
Mr. Mills: You probably had seven or eight projects this year.
Mr. Reiderman: Yes, meeting expectations. How many hours I spend is directly related to the costs. We have been spending a decent amount of time each week on this exhibit we created to help clarify it and give you a value between two different options. Yesterday, we met with Bill Anderson onsite to discuss an additional lake restoration issue. So we exceeded the $25,000.
Mr. Showe: Our hope is that we can balance it out with some savings in other account lines, so not much of a transfer is required next year.

On MOTION by Mr. Darby seconded by Mr. Bosseler with all in favor the adoption of Resolution 2020-01 Amending the Fiscal Year 2019 Budgets was ratified.

Discussion of Potential Roadway Bonds
Mr. Mills: I spoke with Jason about a bond versus borrowing money. I then contacted a friend of mine who is Vice President of lending for Seacoast Bank and they are very interesting in financing the road project for Baytree. In your agenda package, you will see an email for an approximate interest rate. If we borrowed $500,000 for five years, the interest is 3.95%, which is a great interest rate. If you do the same amount for 10 years, it's 1.15%. Maybe what we need to do is hold this until after we talk with Jeremy and maybe bring this back at the February meeting for final consideration. I will tell Daryl Bishop of Seacoast Bank that we are interested, but we are on hold.
Mr. Showe: I think process wise, there are a couple of things to consider. We have now been presented with some other options for how much money we might need to mill and resurface. So I think there are a couple of things. The first step is to determine what process you want to do, how much you are willing to spend and the timing because we wouldn't want to issue bonds a year in advance of needing it. I passed some of this information to Mike so he can review it from a legal perspective. There is a process of issuing bonds for a CDD or even getting a loan. It does, in many cases, constitute a lien against the homes, even if you are not assessing more. It could be a complicated process, but you are looking at different options. I think the first step would be to decide on the process, the amount and the timing. Then we can look at the financing mechanisms that fall in line with the Board's goals.

Mr. Mills: Mike, at the last meeting, didn't you say that we don't want to issue bonds because of extensive marketing?
Mr. Pawelczyk: No. I indicated that there are additional expenses if you are going to issue bonds as opposed to a loan, but I think like Jason said, the first thing you need to do is determine how much money do you need? Then you can figure out the annual assessment per homeowner, based on an interest rate of 4% or whatever it is. If the annual assessment is $1,000 per homeowner for a five-year loan, that's probably not going to be something you are going to want to do, because you are going to borrow money for a longer period of time.
Mr. Mills: We figure that we would cover that in the money that's being appropriated for the roads, so we wouldn't have to raise the assessment.
Mr. Darby: It depends on how much we borrow.
Mr. Pawelczyk: It might be a case where you borrow some money and utilize what you have for next year to complete the project, or you can wait until you levy and go through the budget process next year and then put all of the money into the project at once.
Mr. Showe: I think a critical component of the timing of this is the condition of your roads because there are varied conditions throughout, but as he indicated, there's nothing he would consider critical at this point. So if you do a project in the next year, such as repaving the entire community, you might still have some usable life left in your assets. So I think that's just a consideration in terms of how you approach this.
Mr. Pawelczyk: If you borrowed money for more than five years, you need to validate. Mr. Showe: Correct.
Mr. Pawelczyk: Which means I need to go through that court process. It's not a big deal, but it does take additional time. I think it all comes down to the amount and what you are going to assess the residents, if anything. We can figure out the amount and then talk to this bank and the Underwriter we generally work with.
Mr. Showe: I already let them know that there may a potential once we establish where we want to go.
Mr. Pawelczyk: I think you should look at both options Mel. Daryl going to tell you the best way to do it. He's a financial advisor. I'm not and neither is Jason, so in the interest of generating additional business, he is going to try to give you the best rate, even if you were to go with Seacoast Bank or another bank. However, it doesn't make sense that there's a monthly

payment of $9,200 a month. We don't pay by the month because we collect all our money or have the money available. Typically, these payments are made twice a year, May and November. Right, Jason?
Mr. Showe: Correct.
Mr. Pawelczyk: That can change, but I just want to make sure you understand that before we proceed, because sometimes if you enter into these arrangements with banks and they aren't familiar with the process, your legal and management fees go up, because we are doing all of the work.

go.

Mr. Mills: He mentioned to me that they have already done this in other CDDs. Mr. Pawelczyk: I just wanted to bring that to your attention.
Mr. Mills: I just need to hear from  Jeremy and then the Board  can decide which way  to

Mr. Showe: I think what he said is important  about how there's nothing  super critical  at

this time. I know that interest rates are really favorable now, but I also don't want you to jump on something you may not need for three or four years either.
Mr. Mills: What bothers me is that we were told the roads would last us another 10 to 15 years and hearing him talk about microsurfacing.
Mr. Showe: He is selling his product. So look at it that way.
Mr. Pawelczyk: Some of you may know already, but in an interest of full disclosure, I told Maryelen about a guy I knew that does resurfacing when we were having trouble getting bids. So I conveyed the information from Mr. Young's firm. Gordon's son and my son played little league together way back in the day. I'm not pushing the Board one way or the other, but I know you were desperate to get some additional options.
Mr. Showe: To provide some history, mill and resurfacing is all we have done in here. So microsurfacing would be new and there may be some value. We can have them provide a sample, to see what you think of it before you invest. We have money in the budget.
Mr. Darby: I think the problem with the sample of the microsurfacing is that mobilization is significant.
Mr. Showe: Correct.
Mr. Reiderman: The Board was not happy with the prior microsurfacing and wanted other options. Asphalt Paving Systems is a quality company, but I was a little disappointed when

we found out our cul-de-sacs were not included after the fact. Therefore, if you do a mill and overlay on the cul-de-sacs and have the rest of it microsurfaced, you will have two different products that wear differently.
Mr. Showe: It's going to provide a different look.
Mr. Reiderman: There is a difference in sealcoating, microsurfacing and mill and overlay. Mr. Showe: Yes. We wouldn't recommend sealcoating. That's typically only done in communities that have parking lots or something small and contained. I don't think you want that
on your road.
Mr. Mills: I think we should leave this up to our District Engineer to decide.
Mr. Reiderman: The question is the timeline and the level of service that you want. There are economies of scale doing it all at one time to get the look that you want. The gentleman that did the cracks, did a good job. It will function fine until a pothole develops. Then you have to fix it with a patched seal. Is that the look you want?
Mr. Mills: Did you go around with the guy that was doing the microsurfacing or was that Maryelen?
Mr. Reiderman: I did.
Mr. Mills: He basically looked at the structures and said everything looked fine, with the exception of the one on Balmoral Way and Old Tramway Drive. Old Tramway Drive has been a problem from Day 1. So I would like to see the Board put off this loan until February, so we can get some more information from our District Engineer. I do not want to have to assess each resident and pay it out of cashflow. I think we need to do it that way.
Mr. Darby: Let me just interject something here. When we looked at it, the original project was estimated to cost $1.3 million to mill and overlay the entire community. The microsurfacing came in around $500,000 to $800,000. That makes perfect sense and it sounds like a good  idea. The microsurfacing combined  with  the cul-de-sac  mill and overlay  is  about
$554,000.  To mill and  overlay  the entire community  is $769,000, for a total difference of only
$214,000. So now the question is, for a $214,000 difference, do you want to mill and overlay the entire community, versus doing the microsurfacing? Microsurfacing allegedly would last 10 years, versus 15 to 20 years for mill and overlay. In addition, financing $769,000 is a little different than $554,000. For $554,000, you can do it in five years, versus $769,000 without having to raise assessments,  but we will have to wait 10 years. First, we have to figure out what

process we are going to use and then what the financing is. Maybe we will do the entire community at one time or one year and five years later do the other half.
Mr. Reiderman: I think you will have time to wait until your Pavement Fund is built up enough to take your borrowing amount down to $500,000.
Mr. Mills: I hate to put you on the spot, but if you were to make a decision right now, between microsurfacing versus mill and overlay, what would you do?
Mr. Reiderman: Like I said, I was very disappointed having two different products. So we hire one company and do it all at one time. This quote that he provided is so much better than the other quotes.
Mr. Mills: It is. It's unbelievable.
Mr. Darby: Jeremy consulted one of his colleagues who is an expert in asphalt. What did
he say?
Mr. Reiderman: Microsurfacing was used in Flagler County. I'm on the Palm Bay
Infrastructure Advisory Oversight Board and they passed a motion to use microsurfacing on cluster roads. My road is over 20 years old, but it's one of the nicest roads in Palm Bay, and I can't justify milling and overlaying the road.
Mr. Mills: was the road microsurfaced?
Mr. Reidernian: I'm assuming they are going to. Hopefully, they still have money. They are currently preparing a five-year Capital Improvement Plan (CIP). The first year was $50 million and the remaining $100 million has to be disbursed through the remaining four years.
Mr. Darby: There is definitely a difference in the quotes.
Mr. Reiderman: The point is that a mill and overlay has twice the life of a resurfacing, so if your costs are less than twice the amount, go with the mill and overlay.
Mr. Mills: There's another issue that we need to face at the same time, which  was brought up by Michael, and is a good point. We have some curbs that are holding water and there is no need for us to do the paving, until those curbs are fixed. So there's another expense that we have to consider as well. I would advise, the next time we have a rainstorm, that your firm come out to look at them and give us a quote for what it's going to take to fix it. There's no use doing either one of these until the curbs are repaired.
Mr. Reiderman: You can just drive around the community and see the ones that have more mildew than others or a buildup of sand. The problem is that you have a cross section slope

that's 2%, but then you have the longitudinal slope of the curb and gutter, so if you have any settling of your road, your concrete worker could make an error and you are going to have standing water.
Mr. Showe: Correct. To follow up with what Jeremy is saying, we actually had surveys and site lines done before and the elevation change is so small from one driveway to another, that just a slight imperfection in the way the concrete is poured, slows it down.
Mr. Dwyer: You are missing the Oak trees, which impact these curbs.
Mr. Bosseler: I'll look at them.
Mr. Reiderman: So I wouldn't recommend replacing the curb and gutter until the grade is exactly.3%. When I went to Virginia for a couple of years, I tried to use .3% and found that they couldn't build it to that accuracy; they wanted .5%. For 1,000 feet, that makes a lot of difference.
Mr. Mills: Mike?
Mr. Sherbin: The problem that I brought up was mosquitos forming in large areas of water during the summer, which is a health hazard. Why don't we do something about it? If the water is enough to create a mosquito hazard or health hazard, you have to at least figure out what is washing down. They told me it was because of the Oak trees.
Mr. Mills: Jeremy, we haven't had rain for over a week. William and I drove around before the meeting and there is one spot on his street on the left-hand side that has standing water.
Mr. Reiderman: What road?
Mr. Mills: Birchington Lane.
Mr. Sherbin: 490 Birchington Lane.
Mr. Reiderman: Our job was easier with Google Street View. When I was on a site visit, I simply had to click on the location, and I would have video documentation of what the road looked like in 2015 or 2007. That fact that your community is gated, and they haven't driven through your community, means I have to drive around and take more time to document it. There will be a cost savings by having your roads on Google Street View.
Ms. Witcher: Could we invite them to a meeting?
Mr. Reiderman: I sent them an email, but they didn't respond. I can follow up. I also wanted to verify that you weren't opposed to it and wouldn't turn them away.

Mr. Showe: I definitely don't think we would turn them away. They wanted $500 to come in and put a community in Satellite Beach on Google Street View.
Ms. Witcher: We can pay them $500.
Mr. Reiderman: Google wanted to charge $500?
Mr. Showe: Someone who worked with Google Street View offered to come through and drive the community for $500.
Mr. Mills: That's cheap.
Ms. Witcher: We would save in engineering costs.
Mr. Reiderman: Atkins owns a company that uses a van to take measurements of the edge of pavements and performs a pavement condition assessment. We can do an Asset Management Plan, but it's really expensive.
Mr. Mills: Is the Board okay with having Jeremy asking Google Street View to come in?
There was Board consensus.
Mr. Darby: It makes sense. Mr. Mills: Absolutely.
Mr. Darby: Plus we would have a permanent record.
Ms. Witcher: It would make it easier for the ARC when people want to cut down trees and put in landscaping. The BCA would also benefit.
Mr. Mills: Very good.
Mr. Sherbin: I think it's a benefit for the homeowner when they want to sell their property.
Mr. Mike Windom (Bradwick): I have lived in Baytree for only a couple of years, but I lived in Suntree since 1978. We have been attending CDD meetings religiously and the roads came were discussed at many meetings. I'm just curious. I know Baytree was established around 1995.
Mr. Mills: Right.
Mr. Windom: Have the roads ever been redone before? Mr. Mills: Yes.
Mr. Showe: Absolutely.
Mr. Windom: There was discussion about milling and how to fund it. Wasn't there proforma in the past about how to repave roads and pay for them?

Mr. Showe: I can address that. Initially when I started, we were allocating $60,000 of your assessment into a Roadway Paving Fund. The District Engineer developed a full-scale program that covered the entire community, so we were reserving $60,000 at a time for milling and resurfacing. We found out if we actually held the money and did two- or three-years' worth at one-time, we received some savings because the contractor wasn't corning out and repeatedly doing small jobs. Once the price of that work increased, the District Engineer recommended allocating more money, so we started reserving $60,000 to $100,000 per year from assessments to go into a Roadway Paving Fund. Prior to this discussion, we were only doing the milling and resurfacing on a rotating basis. Every couple of years, the District Engineer would come to us and say, "This community has the highest profile, so let's do that because there are some cost savings for the mobilization from the contractor." We found out the microsurfacing process was considerably cheaper and the Board was trying to weigh whether they wanted to look into microsurfacing.
Mr. Windom: How did you fund it before?
Mr. Mills: Out of cashflow.
Mr. Showe: Out of your current assessments. I think the intention with the borrowing is that we would use the $100,000 we are allocating now, to pay that bond back. There wouldn't be an additional assessment. It would just be a method for them to get the entire project done and do the entire community at once. After they repay back the bonds, even with the microsurfacing process, if it lasted IO years, they would pay off the bonds in five years and have five more years to collect another $500,000. So if it needed to be done again, they wouldn't have to borrow money again.
Mr. Windom: Rather than doing it piecemeal like before. Mr. Mills: We are doing the whole community at one time.
Mr. Darby: There was considerable cost savings for a one-time paving. Mr. Showe: Initially.
Mr. Pawelczyk: Supposedly interest rates are very favorable, compared to where they were six or seven years ago.
Mr. Windom: Okay. Thank you.
Mr. Mills: Let's table this until February, so Jeremy could give us some more detail with the overlay.

Mr. Darby: And how to pay for it.
There was Board consensus.

Discussion of Golf Course Roadway Stain
Mr. Mills: I promised that I would bring up the stain on the roadway that was caused by the golf course. I'm sure all of you have seen a stream going up Baytree Drive. It is hydraulic fluid that leaked out of one of the machines from the golf course and not our landscaper, as originally assumed. I asked Ken Horn who power washes our sidewalks if he could possibly power wash that out, and he said, "Mel, it won't come out because it's a petroleum product that  is in the tar. If I power wash it, it will even be worse because it will clean around it and will be more noticeable." So this is all the more reason that we need the microsurfacing.
Mr. Bosseler: Are we sure that was the golf course, because it goes down Kingswood? Mr. Mills: It came right off of the golf course.
Mr. Bosseler: Why would it be up and down Kingswood?
Ms. Schoonmaker: It's all over my development too as well as every street in here. It's from the garbage trucks.
Mr. Bosseler: That's what I assumed. It could be both. Mr. Showe: We will solve it.
Mr. Darby: So the bottom line is we are not going to do anything?
Mr. Mills: We can't do anything. We have to let it wear away. The golf course said that sun and water would wear it away. So we will see.

Discussion of Strategic Planning-Next Steps
Mr. Mills: I attended a meeting that Jason was at in another development that had issued
$1 million worth of bonds. They have quarterly workshops.
Mr. Showe: Every month, they have two meetings; a regular meeting and a workshop.
They meet every two weeks.
Mr. Mills: I was going to suggest having a quarterly workshop because we have so much going on. How does the Board feel about that?
Mr. Bosseler: I'm fine with it.
Ms. Witcher: Would it be on the same day as the regular meeting?
Mr. Mills: We could have it at 10:00 a.m. and have our regular meeting at 1:00 p.m.

Mr. Darby: Let's put the calendar on the website for 2020, indicating what days we are going to have workshops.
Mr. Mills: The first one would be the first Wednesday of February. Mr. Darby: February 5th•
Mr. Mills: Then March, May, August and November.
Mr. Pawelczyk: Why don't you advertise a workshop at 10:00 a.m. on every meeting day for the next fiscal year? In other words, you would adopt a meeting schedule to include the workshops. If you cancel the workshop because there's nothing to discuss, there's no agenda. Jason will post on the website, "There is no workshop today, only the regular meeting."
Mr. Showe: The reason that they have the workshop two weeks before the Board meeting is to discuss what's going to happen at the meeting. If you hold the workshop the same day as the meeting, I don't know that it's going to be productive, because you are going to talk about a meeting that is going to happen in two hours.
Mr. Mills: At the workshop, we can't take any action.
Mr. Showe: Correct. If you schedule a workshop three weeks in advance of your Board meeting, you would have time to talk about what's going to be on the agenda and plan accordingly.
Mr. Mills: Good point.
Mr. Showe: I just don't want to see you waste your time. Mr. Mills: Let's do it quarterly.
Mr. Darby: So you are talking about having 12 separate meetings per year. Mr. Showe: No. There be four.
Ms. Witcher: In addition to the other meetings. Mr. Showe: Correct.
Ms. Witcher: Do we have the funds? Mr. Showe: Yes.
Mr. Pawelczyk: My office typically doesn't come to a workshop, because you are typically talking about what kind of tile are you going to put in the pavilion, what color of paint or microsurfacing versus milling. If any legal issues come up, call us and we will attend by phone.

Mr. Showe: Why don't you let me put a schedule together to present at your February meeting?
Mr. Mills: Perfect.
Mr. Showe: Wednesdays are packed in our office in terms of meetings, so I would like to put together a tentative schedule to have meetings between two workshops for the rest of this fiscal year. For next fiscal year, we will build those workshops into your annual notice.
Mr. Mills: Very good.

SEVENTH ORDER OF BUSINESS
CDD Action Items

CDD Action Items/Staff Reports

Mr. Showe: Regarding the sidewalk/tree repair, Will is coordinating that.
Mr. Viasalyers: I have some updates. The four trees we were allowed to remove, were removed yesterday.
Mr. Showe: There were seven trees on our list. Mr. Viasalyers: Originally.
Mr. Showe: I emailed as many residents as I could. We also sent a letter. In the past, we sent out a letter, giving them two or three weeks to answer it and say either, "Yes, I want the tree removed" or "No, I don't." If they don't answer the letter, we leave the tree. That has been our policy. We don't want to remove trees and get into an argument with residents. We never heard anything, so we removed the four trees. I did hear back from another resident, but he didn't seem to want his tree removed.
Mr. Mills: That being said, if any damages occur, do we have a legal right to bill the resident for the repair of the sidewalk?
Mr. Showe: We are still going to repair the sidewalk.
Mr. Mills: I understand that, but is the COD going to be financially responsible for repairing the sidewalk because the homeowner wants it? I don't think that's fair to the community.
Ms. Witcher: You mean to leave the tree in?
Mr. Mills: To leave the tree in. That's what I'm talking about. Mr. Showe: Ultimately, it's our infrastructure no matter what. Mr. Pawelczyk: It's our responsibility to make the sidewalk safe. Mr. Mills: But we can't bill the homeowner.

Ms. Witcher: No.
Mr. Sherbin: If you choose not to take the tree out, the homeowner is absolved. You are going to repair my sidewalk two more times.
Mr. Mills: We don't have a choice, but you have a specimen tree. Ms. Witcher: What is a specimen tree?
Mr. Showe: If it's over 30 inches, the County will not let us touch it. Ms. Witcher: Like the one in my yard.
Mr. Bosseler: Is that tree on their property or our property? Mr. Mills: It's on our property, but they have to maintain it.
Mr. Pawelczyk: Well, if it's our tree, we can take it out, but you would have to adopt
rules.
Mr. Showe: We adopted a tree rule. This Board tried to be good neighbors with those
folks regarding their trees, because there are some definitely don't want their trees removed.
Mr. Mills: I understand. So I think if it becomes  a  safety  concern,  we have to look  at it,  but .J think we always try to do the repair and replacement first. We  have  a tree  rule  in  place where I believe if a  tree becomes  a  problem  and it can't be solved any other way, we can remove  it. They are technically all of our trees, per the rules that you approved several years ago.
Mr. Mills: If a resident says they don't want the tree to be removed and we find out that we have to replace a sidewalk three or four times, do we have a right to take that tree out? Is that what you are saying to me?
Mr. Showe: I think we can pursuant to the rules that we adopted.
Mr. Pawelczyk: If they are our trees, you could take them out if you wanted to. Mr. Showe: Correct.
Mr. Pawelczyk: As long as you are not in violation of the Tree Ordinance, which basically says you need to get a permit.
Ms. Witcher: What if it's in my yard and it's a specimen tree that damages a sidewalk? Mr. Showe: We have to fix the sidewalk. We can't do anything about the tree.
Mr. Sherbin: What if it's inside ofmy yard?
Mr. Showe: The CDD owns the road and the right-of-way (ROW), which is basically back of sidewalk to back of sidewalk and the strip of grass between the sidewalk and the curb. So trees that fall in that area are within CDD ownership. We passed rules requiring that the

residents maintain those trees, but if it poses a safety concern or an issue with our infrastructure, we have the ability to remove them.
Mr. Pawelczyk: The reason we had to do this was because either the County or the developer, thought it was a good idea to put Oak trees in a 3-foot swale. That is why we have this problem. The District has done its best to try to figure out the best way to accommodate homeowners, preserve the canopy, while at the same time maintaining it. That is the best way.
Mr. Showe: Correct.
Mr. Mills: Now the County is saymg, "We don't want any more Oak trees near sidewalks,  so  we  told  Tropic  Care, "No  more  Oak  trees  near-sidewalks.We  only  want  Palm trees."
Mr. Showe: Oak trees have to be 8 feet. Mr. Mills: Yes. Eight feet back.
Mr. Sherbin: I trim those trees a lot and it's a lot of work. Mr. Mills: Let's move on.
Mr. Reiderman: To finish what I was saying, yesterday four trees were removed and tomorrow they are going to finish stump grinding. Then we will work on adding sod.
Ms. Witcher: Where are we going to put the four trees? Mr. Showe: I think we have to put six trees back.
Mr. Reiderman: Six trees. They have to take measurements. I met with Mel tonight and we reviewed an area on Chatsworth, at the end of a cul-de-sac on the right-hand side, to put the six trees. They will measure it and put stakes there.
Mr. Mills: They must be eleven feet off of the road.
Mr. Reiderman: Eleven feet off of the road and 30 feet apart.
Mr. Sherbin: What about the stumps?
Mr. Reiderman: They are going to be stump grinding tomorrow.
Mr. Showe: They are going to grind them and then repair the sod. You will have to water the sod. The goal is to make it look like it was never there.
Mr. Reiderman: That's all for that item.
Mr. Showe: We are waiting for the fence along the recreation area to become completely
dry.

Mr. Reiderman: They have equipment in there right now, so we are looking at hopefully around January.
Mr. Showe: The next item is the gate system for the recreation facilities. They are about six to eight weeks out with that project, so we have some time once they get started. They will initially order 1,000 cards, so we want to discuss with you how to provide those cards to residents. My thought was that we mail two cards to each owner. The owner would then pass it on, if there was a renter in the house. I think that's the proper way to do it. We can even log the ID code of the card and which house it went to so we can track them.
Mr. Darby: Good.
Mr. Showe: Is that amenable to the Board or is there's some other method that you
prefer?
Mr. Mills: Perfect.
Mr. Darby: I was thinking about adding another enclosure into that mailing.
Ms. Witcher: If they want more cards or they lose them, can you deactivate them? Mr. Showe: I think we have that capability.
Ms. Witcher: I would like to register them to the house.
Mr. Viasalyers: We can pull up the log and see who swiped it.
Mr. Showe: Are you comfortable with providing two cards per home? Mr. Darby: Yes.
Mr. Showe: I'm just making sure. Perfect. We will coordinate that process. We will also
include in that letter, the timeframe because once they implement this new system, the old cards will not work. So everyone will have new cards. We will just have to try to make that clear in the communications we send out and put some signs up on the gate saying, "By this date, you should have your new cards; if not call our office."
Ms. Witcher: Can we let your pool aerobics lady know what we are doing so she can advise her people to come in?
Mr. Showe: Yes.
Mr. Bosseler: As well as the pool maintenance guy.
Mr. Showe: We will take care of all of that. The next item is the 510 Royston vegetation.
Did Bill have some input on that?

Mr. Reiderman: For $12,000, Bill would use an excavator to remove some of the silt that's built up. The estimate is about 300 linear feet of silt and would take three days for Bill to remove it. He will dig a 5-foot-wide by 2-foot-deep channel.
Mr. Showe: Jeremy, what is your opinion? Mr. Reiderman: Functionally, it still works.
Mr. Mills: There was a concern from the homeowner with the peninsula connecting one part of the lake from another. Did you address that issue?
Mr. Reiderman: Unlike some of the other lakes, that lake doesn't  stage up high. There is a lot of room for the water to stage up. So the water could stage up 1 foot, and as soon as it does, the water would go right over that peninsula and the two lakes will be interconnected. As far as lake maintenance, you are supposed to remove muck. Regarding that conservation tract, we met onsite with SJRWMD and the conservation tract is supposed to be cleared of vegetation to maintain the original bank, but it's still functioning. So it's up to you, if you want to incur that extra cost, the level of service, how you want it to look, etc.
Mr. Mills: They said nothing about the peninsula slowly creeping in? At some point there is supposed to be two separate lakes.
Mr. Reiderman: So it will cost $12,000 to get in there. You have to put the dirt somewhere. The resident who we talked about was re-establishing the lake bank and it's a pretty steep drop off that has concaved slightly. We would re-establish the bank into a straight line and put the dirt pile off to the side if the homeowner is okay with that. Otherwise, you must have a trailer and get back in there and move the dirt, which is an extra expense. That $12,000 did not include hauling the fill offsite. It also did not include removing brush. Once again, if you remove the brush, you have to do something with it. There is an area in the conservation area that we can use to haul the fill to.
Mr. Mills: The owner of that property with the peninsula just passed away. So if the lake
is working, maybe we should just let it be until we have to do something about it.
Mr. Showe: We have a quote so the Board could take action at a later time if need be. We have Bill in here almost every year doing lake bank restoration so it can always be rolled into that project if the Board deemed it necessary.
Mr. Reiderman: I did try to reduce the number of projects for this year to have a little extra money in the budget. I was going to present that to you.

Mr. Showe: We will do it in your report. The Kingswood Way drainage is the same as the pool fence. They just have to wait until .it's dry enough over there that they feel comfortable enough getting their equipment in. We will wait until Jeremy's report to discuss the Lake 1 access. We approved the contract for the website conversion. It is underway and we will make the February deadline.
Mr. Mills: There was discussion, Jason, at the last meeting about the maintenance fee.
Mr. Showe: Yes. They don't need that. The price was re-adjusted based on the amount of new documents. That quote was about six months old, so we went ahead and approved it because we needed to get them going on that project.
Mr. Mills: So ifwe need them at all, did you get an hourly rate?
Mr. Showe: It would be $600 per hour, but I think we are comfortable based on how many other websites we have done, that they will convert everything properly and we will post them in a compliant format because we now have the software. It's compliant. It is just the effort of going back and reconverting all of the old documents.
Mr. Mills: Are there any other questions for Jason on the Action Items? Mr. Darby: Yes. What is the status of the transponders?
Mr. Showe: We will likely look at that system in the first quarter. I know that we showed that to the Board as part of the approval for the access system and discussed how the old transponders were outdated. In order for us to keep continuing with that process, we need to upgrade it to a web-based program. I think it was about $6,000 for both gates.
Mr. Reiderman: To track everything better.
Mr. Mills: But you are not going to be issuing new transponders.
Mr. Showe: No. It's the same system. Anyone who uses it, are not going to know the difference. This is kind of a back-end IT web-based support, which will give them the ability to have more tracking capabilities. It is important to note that the old system was installed in 2008, so we are dealing with I I-year-old technology. So it's really just a refresh. We plan on executing that as soon as we get the first large assessment check and get it up and running.
Mr. Darby: We were looking at the cost ofreplacing lights on the tennis court with LEDs. Mr. Reiderman: I don't have any information at this time. We will bring it back at the
February meeting.

Mr. Darby: Rick brought up an interesting point at the last meeting about installing a camera from the tennis court to the pavilion parking lot to watch for trucks that might get stuck in there, so if there is an issue, we can get back to them much like we do when they damage gates. Can we look at that?
Mr. Reiderman: I'm checking now to make sure that Modem Security was out here tonight installing that. I'm not sure if that was completed.
Mr. Darby: I think it's a good day to do it. Mr. Showe: Absolutely.
Mr. Darby: We have space on the system.
Mr. Reiderman: Yes. We have three extra channels. I will have to follow up. He was out here tonight installing the camera, so I will see what he does tomorrow.
Mr. Darby: Okay. That's all I have.

Additional Staff Reports
Attorney
Mr. Pawelczyk: I don't have anything to report. At the last meeting, we approved a bunch of contracts. It's been quiet since then.
Mr. Mills: Do you need to get with the guard?
Mr. Pawelczyk: No. I just asked Jason to send me property address information. I'm going to try to keep it to a page, which we talked about at the last meeting. We will fix it if we break it and restore it to the same or better condition.
Mr. Showe: Trust me we will. Ifwe don't, we will hear about it. Mr. Mills: We are getting into the dry season now.
Mr. Pawelczyk: I will have these done in the next week. I have a similar format, so it is not going to take more than 15 minutes to put that together.

Engineer
Mr. Reiderman: I have a revised Lake Bank Restoration Report. Item 1 in my Engineer's Report was the roadway repaving. I stand behind my original recommendation of micro­ resurfacing. I really think that is what is going to be done to my road, but the cost from Atlantic Southern, instead of having two different products, recommends mill and overlay. Because your

assets are in fairly good condition, we are waiting until you have under $500,000 that you need to borrow per the criteria.
Mr. Mills: So you are giving us that answer now. Mr. Reiderman: That is the answer.
Mr. Showe: Alternatively, we could still do what we are doing now, where are collecting
$100,000 and we just wait and do $300,000 to $400,000 at a time instead of doing the entire project at once.
Mr. Reiderman: You want a uniformed area and uniformed look. Mr. Mills: I think that's important.
Ms. Witcher: Someone suggested that we save our money  for three or four years  because  we still have good roads and don't have to borrow or bond as much. Just set aside half of it to  be paid. It's already paid for and then we have the other half to go or do it all at one time. You  don't have to borrow the entire $1 million.
Mr. Mills: Do we want to put that in writing for our February meeting? Mr. Reiderman: I will run it by my staff.
Mr. Mills: Please do.
Mr. Reiderman: We covered the pavilion parking lot already. The County Engineer was on vacation and we are waiting for final approval. We will stay on top of that. It was addressed before the rainy season. Regarding the lake bank restoration, we met onsite yesterday with Bill Anderson. I also brought an employee with me, Katie Stephens, who is familiar with lake bank restoration. She helped us prepare the spreadsheet and Exhibit. This was the first time that I walked the lake bank with Bill. We started at Lake 1. Getting that work done is very important, so I'm glad that we were able to get access. We show that in the 2020 work. The other areas that we walked, the drop off is private. Bill had been stopped because the resident didn't care that there was a large drop off. I want to come forward next meeting with a better process of documenting the lake bank restoration requests and procedure. We need residents to have an understanding of their survey and their property lines, showing that the comer of their property does not go into the lake. It goes to the top of the bank. The distance between the top of bank and the normal water level varies based on of the normal water level and the slope of the bank. The design rate and zone were out 5 feet horizontal with a 1-foot drop. Obviously, in  some places, it's too steep, 3:1. Then there is the erosion at the water line itself. Sometimes it's a vertical drop.

If it's greater than 9 inches, it's supposed to addressed, but like I said, there's a 2-foot drop, but it was stable. To fix it, Bill would've had to cut the side. It's flatter up to the lake bank edge and then it drops off. So you have to cut the bank down and people don't want that, as it causes a safety concern. I would keep my two-year-old away from it.
Ms. Witcher: how about the lawn mower? Mr. Reiderman: It's slim.
Mr. Bosseler: I think they will fall in.
Mr. Reiderman: My other question is whether it's done by the CDD or the residents up to the water line.
Ms. Schoonmaker: We mowed it.
Ms. Witcher: There's an easement if I am not mistaken, 15 feet from the water line.
Mr. Reiderman: You typically want 15 feet. If you have a normal water level and then you have a storm, as the water falls in volume, which is up to the top of the concrete control structure, it will start going out the outfall. If you go another couple of feet, that is the top of bank, which can stage up quite a bit depending on how much rain you received. There is different statistical rain fall amounts like a 10 year or 25-year storm. I believe that this development was built for a 24-hour storm.
Ms. Witcher: I've been here since it started, and the developer let some people not have an easement. They own up to the water. There were about six or seven houses in Baytree that bought to the water line. Is there any way to know when it's not CDD property and it's the homeowner' s property?
Mr. Reiderman: We can overlay the design plans of the plat.
Ms. Witcher: We should look and see which ones. There were not many. Resident (Not Identified): We have some erosion too.
Mr. Showe: I think it's actually part of the requirements that if you own on the lake, you can cut all the way to the lake.
Ms. Witcher: Just don't blow the grass cuttings into the lake.
Mr. Showe: The CDD will cut around lake banks that are adjacent to CDD property.
Mr. Wilkerson: I see them cutting on the other side on property that Suntree doesn't think that we own.
Mr. Reiderman: There is a difference between an easement and a tract.

Mr. Showe: Correct.
Mr. Reiderman: The lake is an actual tract of the CDD, so your property line is away  from the water line.
Mr. Pawelczyk: As Jeremy indicated, the lake tract itself that is owned by the CDD is typically top of bank or thereabouts. You just have to look at your survey. The easement, like Jeremy said, is over a resident's property so the District can access it.
Mr. Reiderman: The storm pipe goes from the street to the ROW and then through the resident's side yard along the property line. There is an easement that covers that storm pipe. That's where Bill will try to get in, but there were some nice Oak trees on the storm pipe. That is the majority ofmy  report. For 2020, I show 532 linear feet for $21,280. l'mtrying  to consolidate it to where it made sense with doing all of the work on one lake, not doing one house. In the future, we did an assessment originally and tried to address the problem area, but the issue is there's no immediate structural damage to their pool enclosure. There is a slight safety concern with the drop off, but it depends on whether the resident wants it or not. There was a story where a resident wanted the drop off, so alligators couldn't jump up.
Mr. Mills: Jeremy, while you are addressing the Board, would you please go into what you found with a resident who decided to pull out landscaping from what he thought was his property, but come to find out it is CDD property? They got a backhoe stuck in a lake and tore  up the lank bank.
Mr. Reiderman: That has to do with knowing your survey and maintaining the property. His property was only a maximum of 10 feet off of his house. In fairness, there is a bunch of Cabbage Palms and some other large landscaping. To try to repair it, sod was placed over an area that was not finely graded. So now it is all hilly. Once it grows and you are on the other side of lake, it's not the golf courses concern, but the concern is whether he is going to mow it.
Mr. Showe: That tract is probably ours and Tropic Care is probably mowing it.
Mr. Reiderman: It is probably going to be re-graded and re-sodded, or at the very least, more dirt would be brought in to try to fill in over the sod without killing it.
Mr. Mills: Did you send him a letter?
Mr. Showe: Yes. We sent him the initial letter. We were just waiting to see where the Board wanted to go. I think at this point, we just need the District Engineer put together a checklist of things you need to do, or we will just send a bill from our vendors."

Mr. Mills: William and I met with the gentleman and basically told him that we were going to have you look at it. Whatever you did, is what he would have to do. He asked me if he could have his people do it. I said, "As long as they meet our engineer's specifications, your people can do it," but he did stop, because we even said to him, "Don't do any more."
Mr. Reiderman: It's unfortunate because the sod people just laid the sod down. They didn't do the proper preparation.
Mr. Wilkerson: Did he do all of the lake with reclaimed water?
Mr. Reiderman: Yes. We could see where the original sod was along the lake bank edge. Mr. Mills: He pushed a good deal of that dirt back into the lake.
Mr. Reiderman: That part was okay. I didn't see an issue.
Mr. Mills: Alright. I suggest that we go ahead and pursue having him correct it.
Mr. Wilkerson: Should the BCA go ahead and fine him? I don't think we recommended a
fine.
Mr. Showe: I don't know. That would be decision of the Board. Mr. Wilkerson: Michael, do we need to fine him to stay consistent?
Mr. Pawelczyk: You should ask your own lawyer. The Architectural Review Board
(ARC) doesn't have any control over CDD property.
Ms. Witcher: In the past, we sent a letter. That's what we should do.
Mr. Pawelczyk: I agree with that approach, subject to what Rob says. I look at it this way, we are one community and are just trying to work together. I treat this like Code Enforcement or Code Compliance. I don't care. I just want them to fix it. As long as they fix it within this timeframe or pay us to fix it, that's fine. So I would want to fine him $500.
Mr. Mills: It could also be like a warning.
Ms. Witcher: We need something in writing showing that it's been done before.
Mr. Wilkerson: If you had seen it when Bill and I saw it that way, it was unbelievable. He had his front-end loader in the lake.
Mr. Mills: We found out it was rented. Anyway, let's move on.
Mr. Showe: For lake bank restoration, Jeremy, it looks like you are at about $21,300. Do you want to bring a proposal back at the next meeting that the Board can approve? Just for the Board's reference, we allocate $30,000 a year.
Mr. Mills: Why don't we go ahead and approve it instead of waiting until next month.

Mr. Reiderman: The only question was the $12,000 for that work. Mr. Showe: I think the Board wants to hold on that for now.
Mr. Darby: Jeremy, is there anything that the additional $9,000 could be used for? Are there any other areas where that money can be applied to this year?
Mr. Reiderman: There are a couple of different issues. First, we noticed some areas that were fixed with geotube. You can't do the geotube lake bank restoration technique twice to the same area. That was a little concerning. As you can see, some reasons have been piecemealed. I would prefer to try to do it either all at one time or with a documented agreement by the homeowner to address it. So I would rather set up a process this year to have a little extra money and then move forward next year.
Mr. Mills: Okay
Mr. Wilkerson: I didn't understand how much we are going to charge to redo the area.
Mr. Showe: The CDD is going to identify the work that needs to be done. He could either have it done at his cost or we can have our vendor do the work. Either way, the work has to be done at the satisfaction of the District Engineer and the District.
Mr. Reiderman: Is Tropic Care the landscape maintenance company? Mr. Showe: Yes.
Mr, Reiderman: I will probably call them.
Mr. Mills: After he has it done, you are going to have to go back and make sure it was done correctly.
Mr. Showe: What is the timing that Bill gave you on the lake bank? Do you know?
Mr. Reiderman: The Board could approve it now. He said that he will be in this area around January/February. So if you put it off until February, you are going to get pushed out.
Ms. Witcher: Let's do it.
Mr. Showe: If the Board is amenable, I recommend a motion not-to-exceed $25,000 to do the recommended work from the District Engineer for the lake bank restoration.

On MOTION by Mr. Darby seconded by Mr. Bosseler with all in favor approving a not-to-exceed amount of $25,000 for lake bank restoration was approved.

Mr. Showe: If you can send us a quote, we will get it to the attorney. We have all of the old contracts and he should be comfortable with those.

Mr. Mills: Do you have anything else, Jeremy?
Mr. Reiderman: No.
District Manager's Report
Field Manager's Report
Mr. Viasalyers: I have a couple of items. Tropic Care completed the quarterly  annuals and the annual mulch. We had a few issues at the pool over the last couple of weeks. One was  the pool circulating pump, which was replaced. We also had filter replacements. Those are good for about another two years. It caused some pressure issues. We also got a new pool heater installed.
Mr. Mills: Didn't we replace the pool heater not too long ago?
Mr. Viasalyers: No.
Mr. Showe: We operated all of last year's holiday season with only one heater because  we didn't fix it. It broke in the middle of the cold season. For 2020, we budgeted a new pool heater.
Mr. Mills: I thought we replaced it five or six years ago.
Mr. Showe: No. The pool heaters are probably six or seven years old.
Mr. Viasalyers: We had another meter replacement that controls the entrance fountain on the left lake. That was upgraded. We are currently working with Mel to get that done. We discussed the Oak trees. The Christmas lights were installed. Regarding the monuments, we received the two that were missing on Balmoral Way and Southpointe Court. I did notice on Monday that the Saddleworth entrance lights were completely out, so I did some investigation and realized the 20-amp fuse was blown. So we got that replaced and restored power. At the last meeting, one of the Board Members brought up painting and addressing some of the gate arms because they looked a little tacky, so staff worked on cleaning that. We also worked on replacing one of the barrier arms because they were completely destroyed on one of the LED strips. We are working with ACT to get that resolved.
Ms. Witcher: How long are the Christmas lights supposed to be on? They were on at 7:15
today.
Mr. Viasalyers: They would have to do with the timer we have them on. Some of them are on photocells.
Mr. Showe: Some are on photocells, and some are on timers.

Ms. Witcher: It was on all the way down; the ones on this side of the gate and the ones on the way out.
Mr. Mills: Yesterday there was a timer issue. Joann brought it to my attention. I looked at the box. It is like a pool timer that has an arrow with a screw. It had come loose and was just floating. So the lights were on all day. I fixed that yesterday.
Mr. Viasalyers: I have the timer is set until 6:00 a.m. I don't think that the ones on the timer would be coming on at 7:15 a.m.
Mr. Showe: If it's still not light enough to hit the photocell, sometimes they just say on
longer.
Mr. Mills: The front island is on a timer. It's not on a photocell. Lane and I finished
decorating the front this afternoon and they weren't on.
Mr. Showe: We will keep an eye on it. As with everything electrical, unfortunately the timer clocks get messed up quite frequently and the photocells get corrupted. It's just something we have to keep an eye on.
Ms. Witcher: All you have to do is get a power surge.
Mr. Viasalyers: We installed a push broom for the tennis courts, which players are happy with. The pressure washing in some of the front common areas have been completed as well as around the guardhouse and some of those front sidewalks going to Baytree Drive and North Wickham Road. We are going to work on getting the sidewalk grinding completed. That's all I have unless the Board has any questions for me.
Mr. Darby: When are we getting Tropic Care to fix the pavilion?
Mr. Viasalyers: That was one of the things that we are still waiting to do along with the removal because they are going to go in and tear everything up. I will talk to Alan tomorrow about it.
Mr. Darby: We are paying them.
Mr. Viasalyers: I agree. We are working on getting it done. Mr. Darby: Does that also include the I-foot border?
Mr. Viasalyers: Yes.
Ms. Witcher: Did we give our lights to FPL that they are going to maintain from now on? Mr. Showe: Yes, under a Lease Agreement.

Mr. Viasalyers: They wouldn't take ownership of the pole. Are you talking about the CDD ones?
Ms. Witcher: Yes.
Mr. Showe: We tried.
Ms. Witcher: They wouldn't take them?
Mr. Viasalyers: No. They don't offer that in this county. Certain counties they do.
Ms. Witcher: So if we took ours out and asked them to put theirs in, they would? I mean if it breaks and it's really nasty?
Mr. Showe: You could, but they would charge you for a new lease that would start from
scratch, but you probably have to pay to install the pole. We could look at that as an option. I think we are better off maintaining ours.
Mr. Viasalyers: We are leasing the heads. They came in and redid the node that they put

on top.

Ms. Witcher: So they will know when it's out. Mr. Viasalyers: They are supposed to.
Mr. Mills: There are still two streetlights out at Compton Way and Chatsworth Drive that

are out, as well as the ones by the Palm trees on the right•hand side as you go out.
Mr. Bosseler: Have you had a chance to do a night ride?
Mr. Viasalyers: Yes. I did one last Monday. I only saw one that was out next to Mel's
house.
Mr. Bosseler: You didn't see the one that he just mentioned right near our fountain?
Mr. Viasalyers: That was out because we had an issue with the original breaker being
removed when we had the panel installed. We had that corrected, but I will check them.
Mr. Bosseler: Check tonight.
Mr. Mills: Do you have anything else, William? Mr. Viasalyers: That's all I have.
Mr. Sherbin: You have a streetlight that is completely surrounded by a tree, causing it to stay on all the time. It doesn't turn off because it's completely surrounded by tree limbs. However, the tree limbs are on private property. So what's the solution?
Ms. Witcher: If it's on the street, FPL will repair it. They don't care who owns the tree.

Mr. Sherbin: Each light pole is not on an individual photocell. They are all on one photocell, but that shouldn't interfere with the light being on.
Mr. Mills: The photocell is not getting any light. Mr. Showe: Sometimes.
Mr. Sherbin: This is on Eddystone Way.
Mr. Mills: I know exactly where you are talking about.
Mr. Showe: That may be something the BCA can handle. If there is an unmaintained tree on personal property, that might be something they would have some leverage on. Because the tree is on private property, we wouldn't have a lot of leverage.
Mr. Mills: Yesterday, a truck from Baer's Furniture drove into the middle of Baytree Drive so he wouldn't hit the trees and damage the truck. Apparently, our trees are not trimmed to accommodate tall trucks. I have seen garage trucks hitting the trees. Somebody has to trim those trees.
Ms. Witcher: The garbage men complain. Mr. Mills: I know.
Mr. Viasalyers: You are referring to residential trees. Right?
Ms. Schoonmaker: Right. The BCA says they have to be trimmed 8 feet above, which is what the law says.
Ms. Witcher: It's 12 feet.
Ms. Schoonmaker: The bushes are supposed to be 8 feet. They do send out letters; however, if you see one that's in violation, let Fairway Management know and they will send out a letter.
Mr. Mills: Maybe you and I can do a quick inventory.

EIGHTH  ORDER OF BUSINESS	Treasurer's Report
Consideration of Check Register
Mr. Showe: In your General Fund, we have Checks 53558 through 53592 in the amount of $72,847.94.  In your  Capital  Projects  Fund,  we  have Checks  88 and  93  in the  amount  of
$37,890.50. In your Pavement Management Fund, we have Check 13 in the amount of $50,000. For Community  Beautification,  we have  Check  35  in  the  amount  of $7,377.25  and October

Payroll in the amount of $738.80, for a grand total of $118,854.49. William and I can answer any questions on those invoices. If not, we need a motion to approve.
Mr. Darby: Why are spending $89 to Viera Storage Company?
Mr. Showe: We have a storage unit that has a lot of old Christmas decorations. One of the tasks we have with Will and some of our other staff, is to clean that storage unit out. Once we are able to get the staff to do that, we can get rid of that storage unit.
Mr. Darby: For Access Control Technologies, we had an entrance gate repair in the amount of $244.40. The breakdown on the invoice is $4.40 for a fuse and $240 for labor and travel. That's crazy.
Mr. Mills: I asked William to research other gate companies. They are not doing what they did when we first got the system. I'm very disappointed, because before we called them, they would respond within 24 hours and now it's three weeks. That's ridiculous.
Mr. Darby: That's it.
Mr. Mills: I would like for you and Jason to work on that and bring some proposals from other companies to the February meeting.
Mr. Showe: Yes.

On MOTION by Mr. Darby seconded by Ms. Witcher with all in favor the Check Register for September 24, 2019 through November 25, 2019 in the amount of $118,854.49 was approved.

Balance Sheet and Income Statement
Mr. Showe: This item was not discussed.
Public Comment Period (Item 10)
Ms. Schoonmaker: In spite of the fact that there are people who think the lighted signs are tacky, I think you should all notice the beautiful sign at the entrance to Isles of Baytree and reconsider having something equally as nice. I'm bringing it up  again. I don't think their sign is tacky. I think it's a very beautiful sign.
Mr. Mills: Is that programmed by computer? Mr. Darby: No.
Mr. Showe: I think they actually reached out to us to get the name of the vendor. Ms. Schoonmaker: It's a local vendor.
Mr. Mills: Are there any other public comments?

Mr. Wilkerson: Just to let everyone know, on a personal note, Richard Mather from the BCA Board just had a lung transplant this past Wednesday. On Friday morning, he took his first breath. He's recuperating at the Mayo Clinic in Jacksonville, if anyone  wants  his address. He will be there for four months.
Mr. Mills: Very good. Thanks Wayne.
Mr. Wilkerson: I would like to thank Joann for letting us have this room. Mr. Mills: Are there any other audience comments? Hearing none,

NINTH ORDER OF BUSINESS
Mr. Darby: None from me. Ms. Witcher: No.

Supervisor's Requests

Mr. Showe: Our office started putting agendas on iPads instead of printing books out and mailing them to you. It would save you some printing and Fed-ex costs. If there is ever any interest in trying those out, we can definitely do that for the next meeting. It's really up to the Board. If you like getting the paper books, that's no problem. Some of our Districts have started using the iPads to save some costs.
Mr. Bosseler: Do you give us the iPad?
Mr. Showe: Yes. We would bring them to the meeting instead of sending you books. We would still send you the electronic version of the agenda and then bring the iPads with the agendas preloaded. It's just a personal preference.
Mr. Mills: I mentioned about Lynn Titus and her husband getting hit by a car at a prior meeting, killing her husband. She should be walking with a cane by now. I want to apologize to Jeff for shutting the electric off on him last night.
Mr. Dwyer: The lights on the garland on the entrance island of the main Baytree wall work, but the lights on the right-hand side of the garland are not working. Probably two-thirds of the bulbs in the garland don't work. It might be a feeder.
Mr. Showe: We will double check.
Mr. Mills: I would like to thank Supervisor Brown and William for coordinating the Christmas decorations. I think they are fantastic. Nobody can hold a candle to us this time around. There were several items that some Supervisors brought up at the last meeting  that wasn't on the Action Item List. Maybe a review of the minutes might be advantageous to make

sure we catch everything. I want to thank the BCA for their cooperation with the CDD, especially with helping to finance the Christmas decorations.
Mr. Showe: Absolutely.
Mr. Mills: We have done a great job. Jason, I received a call the other day and I know other individuals were complaining about the left turn signal going out of Baytree. Sometimes it's not tripping. I don't know if the line in the road where the camera is, is not working right.
Mr. Showe: I will contact the County since it's their traffic light. Mr. Mills: It happens frequently.
Mr. Viasalyers: I know a lady who works at the County.
Mr. Mills: It's intermittent. Sometimes it works and sometimes it doesn't. Ms. Witcher: It' s been working fine. It's just not tripping.
Mr. Mills: I have nothing further. I want to thank all of you for coming tonight. You can see why we have a night meeting. On behalf of the Board, I wish you all a great holiday.

TENTH ORDER OF BUSINESS
This item was discussed.

ELEVENTH ORDER OF BUSINESS

Public Comment Period

Adjournment

On MOTION by Mr. Bosseler seconded by Ms. Witcher with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

(·

SECTION IV

S ECTION A

S ECTION 1

RESULTS FROM THE RECREATION AREA SURVEY

Statistical Results

Total Number of Responses:
Total Number of Property Owners:
% Response:

149
461 Homes
32.3%

Specific Questions Results:

The specific survey questions are in italics.

Do you feel the open, undeveloped area in and around the pavilion should be left undeveloped?

YES: 38.9%	NO: 61.1%

If you answered "No" to the above, do you feel the COD should invest in any combination of the following:

Responses are as a percentage of residents who want the Recreation Area developed (91) and not the total number of respondents (149). The preferred improvements are listed in order of preference:

Re-install upgraded playground equipment	42.9%	
Modify the tennis courts to accommodate pickleball	39.6%	
Install a half-court basketball court	36.3%	
Remove the bocce ball court completely	30.8%	
Install grills and additional picnic tables near the pavilion	30.8%	
Offer swimming/life-saving/scuba lessons at the pool	30.8%	
Install a water slide at the pool	20.9%	
Invest in cornhole equipment	16.5%	
Replace the bocce ball court with ashuffle board court	16.5%	
Install permanent handicap access	14.3%	
Other :		
Install tennis hitting wall	4.4%	
Dog Park in undeveloped area	4.4%	
Tennis wind screens and awnings	2.2%	
Upgrade bocce ball court	2.2%	
Install horseshoe pit	1.1%	
Handball/padd/eball courts	1.1%	
1st Aid and CPR courses	1.1%	
Outdoor fitness trail	1.1%	
Direct access to Brevard Zoo linear Trail	1.1%	
2 more tennis courts	1.1%	
Croquet/badminton area	1.1%	
Sail cover over playground equipment	1.1%	

Some residents allege that non-residents have used the tennis courts without being guests of residents. Do you believe this is a problem? (Responses are the percentage of residents (121) responding to this question):

YES: 62.0%	NO: 38.0%

If you answered "Yes," do you feel the  COD should  restrict access to  the  tennis courts by a key card system similar to the one currently used at the pool? (Responses are a percentage of residents (127) responding to this
questi on):

YES: 62.2%	

The following is a synopsis of open-end comments. The number of parenthesis is the number of residents making the same or similar comments.

The playground equipment should be the same as previously installed.
Remove the flowering trees from next to the pool which are causing leaves to unnecessarily fall into the pool area.
Would like more community events
Never used the recreation facilities in 11 years.
Wants key code access to the pool
Spend more to maintain streets, trees and gutters and less on pavilion and bocce ball courts .
Appreciated the survey (3).
Wants free-standing pickleball court.
Suggested vending machines in Rec area
Against removing bocce ball court; water slides are unsafe. Lessons should not be available for non- residents.
Resurface pool deck installing dedicated swim lanes
Save money and do not develop Rec area (2).
Fix bocce ball court.
Water aerobics should use parking lot and not park in the street .
Complained about tailgating at back gate
Non-resident use of the pool is a problem as well (2).
Stop sign at Old Tramway and Baytree is obscured from old Tramway.
Extend the guard shack roof to provide protection when raining.
Want more shade at the pool (3).
Wants better upkeep at the pool. Looks dirty .
Liked the idea of scuba lessons
Wants clock at the pool
Wants lights at the pavilion
Likes the idea of improving the Rec Area but hates the speed humps
Outlaw basketball hoops in driveways
Landscape the undeveloped area.
All improvements are OK, will residents use them?

Open-end  comments (continued):

Install grills only
Scuba tanks will damage the pool especially corners and steps.
How to control use of grills?
Don't agree with lessons at the pool as it restricts other residents' use of the pool.
Lessons should be free the cost should be included in the assessments.
Observed non-resident use of tennis courts many times.
Provide golf cart parking at the pool.
Purchase the golf course and bring up to former glory.
Non-residents should be charged to use tennis courts (2).
Wished playground and water slides were installed sooner.
Strongly endorsed pickleball as the fastest growing sport in the US.
Drainage at the NE and SE perimeter of the tennis courts is not good
Alleges non -resident coaches are using the tennis courts causing excessive wear .

Respectfully Submitted, Jerry Darby
January 20, 2020

S ECTION 3

From: Reiderman, Jeremy R Jeremy.Reiderman@atkinsglobal.com
Subject: FW: Baytree COD - Re: Surveys and Golf Carts
Date: January 23, 2020 at 3:31 PM
To: Jerry Darby Usdarby14@gmail.com) jsdarby14@gmai l.co m
Cc: Jason Showe (jshowe@gmscfl.com) jshowe@gmscf l.com, Stacie Vanderbilt svanderbilt@gmscfl.com,
William Viasalyers (wviasalyers@gmscfl.com) wviasalyers@gmscfl.com, G. Melvin Mills Jr. (gmmills@cfl.rr.com) grnrnills@ cfl.rr.com

Jerry,

Below is a response from the relevant County Engineer, Corrina Gumm. I would recommend following her option #1.

Corrina and I worked together at PBS&J, prior to the Atkins merger, on the fun project, Rodes Park.

Jeremy Reiderman, PE
Senior Civil Engineer

(321) 775-6654

Atkins, member of the SNC-Lavalin Group
7175 Murrell Rd, Melbourne, FL, 32940

httQ//wwv,atkinsgJobal.com/en-GB
Skype for Business Meeting Link: httgs://mect-na.atkinsglobal.comLjeremv..reiderman/CKM2LZUG?sl=l

From: Gumm, Corrina <corrina.gumm@brevardfl.gov>
Sent: Thursday, January 23, 2020 2:57 PM
To: Reiderman, Jeremy R <Jeremy.Reiderman@atkinsglobal.com> Cc: Samitas, Maryelen E <Maryelen.Samitas@atkinsglobal.com> Subject: RE: Baytree CDD - Re: Surveys and Golf Carts

Jeremy,

Florida Statutes define "Golf cart" as a motor vehicle that is designed and manufactured for operation on a golf course for sporting or recreational purposes and that is not capable of exceeding speeds of 20 miles per hour. As it is a motor vehicle, and not a pedestrian, they must follow the rules of the road like other motor vehicles. If the golf cart driver is on a path approaching an intersecting road, they are supposed to stop and wait until the road is clear to enter, assuming there is no signage that tells them otherwise. Similar to a vehicle exiting a driveway, the vehicle on the road has the right of way. The exception to this is if the road has "Yield to Golf Carts" signage approaching the marked crossing.

Further, as a matter of safety, a golf cart should not want to pull in front of a vehicle on the road assuming they will yield and risk serious injury.

I would suggest that you have two options to help clarify this for both users:

Install "Golf Carts Yield to Vehicles" signage where path intersects ro ad. Residents will need to be educated that they should not stop and wave the golf carts to cross, which causes confusion and illegal maneuver of golf cart.

Install "Yield to Golt Carts" signage on the main road at the marked crossings. This should only be considered if there is good line of sight for motorists on the road to see that a golf cart is approaching, so that they have more than adequate sight stopping distance.

Hope this information is helpful. Regards,
Corrina Gumm, P.E.
Interim Public Works Director/ Traffic Operations Program Manager Brevard County Public Works
2725 Judge Fran Jamieson Way Viera, Florida 32940
(321) 633-2077
corrina.gumm@brevar dFL.go v

From: Reiderman, Jeremy R <Jeremv..Reiderman@atkinsglobal.com>
Sent: Wednesday, January 22, 2020 5:17 PM
To: Gumm, Corrina <corrina.gumm @bre vardfl.gov>
Cc: Samitas, Maryelen E <Mar v.elen.Samit as@at kinsglo bal.com> 
Subject: FW: Baytree COD - Re: Surveys and Golf Carts Corrina,
Would you care to respond to Baytree's cart crossing right of way question below?

Jeremy Reiderman, PE
Senior Civii Engineer (321) 775-6654
Atkins, momb<}r of the SNC-Lavalin Group
7175 Murrell Rd, Melbourne, FL, 32940

httg://www.atkinsglobal.com/en-GB
Skype for Business Meeting Link: httr2s:f.Lmeet-na.atkinsglobal.comfjeremy.reidermanLCKM2LZUG?sI=1

From: Jerry Darby <jsdarb v.1 4@gmai l.c om>
Sent: Wednesday, January 22, 2020 5:08 PM
To: Reiderman, Jeremy R <Jeremy:.Reiderm an@at kinsgloba l.com> 
Cc: Jason Showe <jshowe@gmscfl.com>; Samitas, Maryelen E
<Maryelen.Samitas @ atkinsglo bal.com>; William Viasalyers <wviasalyers@gmscfl.com>; Stacie Vanderbilt <svan derbilt @gmscfl.com>
Subject: Re: Baytree CDD - Re: Surveys and Golf Carts Jeremy---
The only legible stop sign for carts is between holes# 2 and# 3 and that was recently installed

S ECTION 8

This item will be provided unde r sepa rat e cover

S	ECTION V

S ECTION A

8.iy troe CDO Action Items
21512020

Item#	Action Item	AssiQned To:	Status	Date Added	Estimated Start	Estimated Comoletion	
Comments/Estimated Comoletion	

1	
Sidewalk/Tree Repair	
ViasaIvers	
Ongoina	
3/26/19	
Anril 2019	
Februarv 2020	Trees Removed/Repaired, Awaiting Vendor for Sidewalk Repair.	

2	
Fence Alona Rec Center	
Viasal vers	
Onaoina	
3/26/19	
Mav 2019	
Februarv 2020	Approved - Awating Repair/Trim by Landsca oers Once Airea Is Comoletelv Dry	

3	

Gate Svstem on Pool Facility	

ViasaIvers	

OnQoimi	

4/3/19	

Mav 2019		Vendor will set posts this week for pool, fabricate gate over 6 weeks. We will send new
keys out approx 2 weeks prior to installation of	
						March 2020	new aate	
4	510 Royston Vei:ietation	Viasalvers	Ongoina	6/5/19			On Hold	

5	
Kinaswood Wav Drainaae	
Viasalyers	
Ongoina	
6/5/19		
Februarv 2020	Waiting for Proposal - Must wait Until Dry Season	

6	Lake 1 Access/2020 Lake Bank Reoair	
Viasalvers	
Onaoina	
6/5/19			Awaiting Final Vendor Proposaland contract execution	
7	Website Conversion	Showe	COMPLETE	11/22/19	Dec-19			
8	Tennis Court LED Liahts	Viasal vers	OnQoinCl	10/2/19			Proposal Attached - $6 180	

Updated 1/29/20

2012 Aurora Road
Melbourne,  FL 32935
Phone: (321) 259-2885
Fax: (321) 254-1518 EC13003441 CGC1526728

Sold To:	QUOTATION
Quote:

Date:
Reference Number

Quoted By:
Email:	

00015200

Jan23/20

Mike Linder
mlinder@eg-electric.com	
Baytree CDD			
8193 National Dr			
Melbourne, Fl 32940			

Job Location			
Baytree tennis court			
Melbourne, Fl	32940			

Description

Total

We are pleased to submit our quotation for the following work:

Provide labor and materials to replace (6) HID flood light fixtures to LED fixtures for the tennis courts. These fixtures will match the (2) existing LED fixtures.

Note:
Bushes and branches will need to be trimmed back to provide access to the west side of the tennis court.
The fixtures have a 5 yr. warranty .

Exclusions:
Trimming of branches and bushes to provide access to west side of court.
Landscape repairs.
Permitting

Subtotal

6,180.00

Total Quotation

6, 18 0.00

S ECTION 8

SECTION 2

Memo

/\TKINS
Mcmbt'r of the S C-Lavali11 Group

To:	Baytree CDD, c/o GMS		
From:	Jeremy Reiderman	Email:	Jeremy.Reiderman@atkinsglobal.com	
Phone:	321-775-6654	Date:	2/5/2020	
Ref:		cc:		
Subject:	Baytree Civil Site Work Summary for January Board Meeting

Roadway Paving
Concern over the quality of paving on National Drive was brought up by Melvin Mills. In response to this, ATKINS has been reviewing the contract wording and reaching out to Atlantic Southern Paving to address this issue.
Atlantic Southern has completed the project and sent the invoice for $39,165.00. It has been forwarded to Jason Showe.

Pavilion Parking Lot
Ongoing coordination with Brevard County.
Signed and Sealed final drainage calculations were submitted the week of 1/27/20, as requested by the County.

Kingswood Drive Drainage.
Currently scheduled to meet with landscape contractor.

Lake Bank Restoration
Lake Bank Restoration was reviewed on-site with Bill Andersen 12/4.
403-405 Berwick Way access was reviewed.
620 Baytree Dr. Lake 11B Landscape issue reviewed on 12/4.
Proposal for 532 linear feet of bank restoration at a total cost of $21,280 on 01/23.
Updated proposal with Berwick Way access restoration requirements has been sent to Bill Anderson for review, currently awaiting approval.

Baytree Roadway photo survey/ Google Street View
Three photographers were contacted for quotes.
Only one photographer, Mr. Gallagher, said they could take the hundreds of 360 degree view photos needed for the 19 miles of Baytree Rds.
801 georeferenced photos were taken on 1/15/2020 and uploaded by Mr. Gallagher to https://www.mediafire.com/folder/ jb 5cgjyzml457/
Mr. Gallagher uploaded the photos to Google's Artificial Intelligence to integrate the photos
into their Google Maps StreetView feature.
Google's Street View Al has not correctly stitched the photos together per their normal interface of straight roads on a map, instead multiple photo spheres are on the map.
Mr. Gallagher is still working on resolving Google's Al issues. He said he could host the photos to an online server with similar capabilities if Google Street View doesn't sort the photos issue out.

Golf Cart Crossings
Per request from Mr. Darby, Golf Cart Crossing Clarification was requested from the County.
See printed email correspondence for further information.

Atkins purchase orders presented for board review to cover additional tasks outside of general coordination, including lake bank restoration and pavement rehabilitation.

American Shoreline Restoration
4521 PGA Blvd. Suite 134 • Palm Beach Gardens, FL 33418 1 - 888 - 753 - 7633 • Email: ba33418@yahoo.com
January 23, 2020
Katie C. Sweetman, E.I.
Atkins Global
7175 Murrell Road
Melbourne, FL 32940	Via email to: katie.sweetman@atkinsglobal.com

RE: Baytree Community Development District shoreline restoration

Agreement

American Shoreline Restoration (ASR) has evaluated the 7 areas under consideration for geo-tube repair at Baytree Community Development District. The areas are located on lakes 1A, 128, 19 and 20. The total linear foot designated for repair is 532. The following is a review of the 7 separate areas of repair:

LAKE 1A - 91 linear feet of repair adjacent to 8035 Kingswood  Way, 77 linear feet of repair adjacent to 8037 Kingswood Way, and, 74 linear feet of repair adjacent to 407 Berwick Way.

LAKE 128 - 50 linear feet of repair adjacent to 825 Chatsworth Drive, and, 60 linear feet adjacent to 835 Chatsworth Drive.

LAKE 19 - 100 linear feet of repair adjacent to 8176 Andover Way. LAKE 20 - 80 linear feet of repair adjacent to 8146 Andover Way.
All permanent geo-tube will be constructed of "404 woven" monofilament polypropylene with a "flap" layer to guard against below tube erosion during low water events, and below tube tunneling from fish. All restoration will receive a "sacrificial" geo­ tube layer to provide sufficient fill material used to match existing slope. St. Augustine sod will be installed on the entire project.
(Baytree CDD I ASR Agreement - 532 LF - page 1 of 2)

The total linear foot under consideration for geo-tube repair is 532. The cost per linear foot is $40, for a total project cost of $21,280. This is the total cost to Baytree COD. A deposit will not be required. An invoice for the total due will be emailed upon completion.
ASR scope of work includes all material, equipment,  supplies, labor, sod, and sod sub-contractor installation expense necessary to restore the shoreline according to the descriptions and pictures depicted in the ASR brochure and this Agreement.
ASR agrees to restore at their own expense any damaged portion of the Owners Property within thirty (30) day after completion of the project to the same or better condition than that which existed prior to the start of the project. This includes landscaping,  irrigation,  and any other structure damage that arises out of the project and the acts, omissions, and negligence of ASR. This applies to the properties being accessed for the purpose of this project located at addresses 403 Berwick Way, Melbourne, FL, 32940 and 405 Berwick Way, Melbourne, FL. 32940.
ASR warrants all geo-tube installations against defects in material and workmanship, and will repair or replace, at our option, any such defect at no charge, for a period of 15 years after completion.
ASR will provide Certificates of Insurance for Workers Compensation, General Liability and ASR vehicles, with Baytree COD as additional insured, prior to project start.
A start date will be communicated to Katie C. Sweetman. Project completion time is approximately 2 weeks.

SUBMITTED BY:	ACCEPTED ON _	_	_	_	_
For Baytree COD

_	(date)

electronic signature -
William Anderson

William Anderson - President/ Owner American Shoreline Restoration Inc.

By:   -	-	-	-	-	-	-	-	-	-	-	-	-	-
Authorized Signature

(Baytree CDD / ASR Agreement 532 LF • page 2 of 2)

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Reiderman, Jerem y R

From: Sent: To:
Cc:

Subject:

Reiderman, Jeremy R
Monday, January 27, 2020 1:09 PM Gordon Young
Samitas, Maryelen E; Jason Showe Oshowe@gmscfl.com); G. Melvin Mills Jr. (gmmills@cfl.rr.com)
RE: Baytree Pavement finish

Mr. Young,

We are still waiting for the requested items. Thanks,
Jeremy Reiderman, PE
Senior Civil Engineer (321) 775-6654
Atkins, member of the SNC-Lavalin Group
7175 Murrell Rd, Melbourne, FL, 32940

http://www.atkinsglobal.com/en-GB
Skype for Business Meeting Link: htt ps:/ / m eet -na.at kinsglob al. com/ jerem y.reiderm an/ CKM 2L ZUG?sl- 1

From: Gordon Young <Gordon@atlanticsouthernpaving.com>
Sent: Thursday, January 23, 2020 5:32 PM
To: Reiderman, Jeremy R <Jeremy.Reiderman@atkinsglobal.com>
Subject: Re: Baytree finish
Yes sir. I will get the tickets from my project manager and get everything over to you. Gordon Young
Atlantic Southern Paving & Sealcoating Business Development Manager
321-256-9100-Brevard County 954-591-3971-Cell Phone
407-502-0040-Central Florida
gordon@at lant icsouthe rnpavin g.com

From: Reiderman, Jeremy R <Jerem y.Reiderman @at kinsglobal.com> 
Sent: Wednesday, January 22, 2020 5:19:23 PM
To: Gordon Young <Gordon@ at lant icsout he rnpaving.com>
Subject: Baytree finish

[EXTERNAL]
Gordon,

Can you submit the mix design, batch tickets, and any other information?

Jeremy Reiderman, PE
Senior Civil Engineer

(321) 775-6654

Atkins, member of the SNC-Lavalin Group
7175 Murrell Rd, Melbourne, FL, 32940

htt p ://www .atklns global.com/en-GB 
Skype for Business Meeting Link: https:// meet-na.atkins globa l.com / ieremy.reiderman / CKM 2LZUG?sl=l 

This email and any attached files are confidential and copyright protected. If you are not the addressee, any dissemination of this communication is strictly prohibited. Unless otherwise expressly agreed in writing, nothing stated in this communication shall be legally binding. The ultimate parent company of the Atkins Group is SNC-Lavalin Group Inc. Regislered in Quebec, Canada No. 059041-0. Registered Office 455 boul. Rene-Levesque Quest, Montreal, Quebec, Canada, H2Z 1Z3. A list of Atkins Group companies registered in the United Kingdom and locations around the world can be found at http://www.atkinsglobal.com/site­ services/group-company-registration-details

Consider the environment. Please don't print this e-mail unless you really need to.

Disclaimer

The information contained In this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful.

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Reiderman, Jeremy R

From: Sent: To: Subject:

Gordon Young <Gordon@atlanticsouthernpaving.com> Monday, January 27, 2020 1:09 PM
Reiderman, Jeremy R
Automatic reply: Baytree Pavement finish

Please note I will be out of the office attending the Florida Apartment Association's Legislative Conference in Tallahasse from 1/27-1/29. I will have limited access to email and phone, but will be returning messages as time allows.

Disclaimer

The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this Information is strictly prohibited and may be unlawful.

This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast Ltd, an innovator in Software as a Service (SaaS) for business. Providing a safer and more useful place for your human generated data. Specializing in; Security, archiving and compliance. To find out more Click Here.

Atkins North America, Inc.
7175 Murrell Road
Meibourne, Florida 32940
Telephone: +1.321.242.4942
Fax: +1.321.242.6101
ww w.atkinsglobal.com/northamerica

December 13, 2019

Baytree Community Development District Attn: Mr. Jason Showe
135 W. Central Blvd.
Suite 320
Orlando, FL 32801

RE:	Baytree Work Order
FY2020 Lake Restoration Construction Phase Services

Dear Jason:

The following work order provides bid and construction services for the lake restoration program. The services are as follows:

Conduct site observation visit with contractor to review scope of work and collect measurements.
Provide COD Board with list of 2020 properties recommended for restoration.
Provide notice letter template to GMS for distribution to homeowners.
Coordinate with GMS, COD attorney and contractor for contract signatures.
Coordinate and attend preconstruction meeting onsite.
Perform site visits to witness geotube installation activities.
Perform an initial inspection and provide a written punch list to the contractor.
Perform a final inspection to verify that all punch list items were addressed.
Coordinate project close out for final payment.

Per the Baytree COD Board approval, Atkins will be compensated for this work on an hourly charge plus reimbursable basis, not to exceed a maximum fee of $13,500.

The fee assumes that the contractor will complete the scope of work within 1O working days.

Please sign where indicated below and return a copy of this work authorization to my office. Should you have any questions please don't hesitate to contact me. As always, we appreciate the opportunity to assist the Baytree Community on this assignment.

Sincerely,
Maryelen Samitas, Project Manager

Approved

Jason Showe, MPA, CPM	Date
Assistant District ManagerGovernmental Management Services, Central Florida

Atkins North America, Inc.
7175 Merrell Road
Melbourne, Florida 32940
Telephone: +1.321.242 .4942
Fax: + 1.321.242.6101
www.atkinsglobal.com/northamerica

December 13, 2019

Baytree Community Development District Attn: Mr. Jason Showe
135 W. Central Blvd.
Suite 320
Orlando, FL 32801

RE:	Baytree Work Order
FY2020 Paving Program Construction Phase Services

Dear Jason:

The following work order provides design, technical oversite, bidding and construction administration services for the Paving Program for the 2020 fiscal year beginning in October 2019. The services are as follows:

Prepare exhibits in support of microsurfacing and/or conventional pavement rehabilitation.
Conduct technical research to determine the feasibility of microsurfacing versus conventional pavement.
Meet with bidding contractors over the phone and onsite to review scope of work.
Review individual bids and provide COD Board with a recommendations.
Work with contractors to revised bids to meet COD Board budget and scope needs.
Coordinate with GMS, COD attorney and contractor for contract signatures.
Review pavement mix designs for reconstruction and mill/resurface.
Coordinate and attend preconstruction meeting onsite.
Perform site visits to witness paving activities.
Perform an initial inspection and provide a written punch list to the contractor.
Perform a final inspection to verify that all punch list items were addressed.
Coordinate project close out for final payment.

Per the Baytree COD Board approval, Atkins will be compensated for this work on an hourly charge plus reimbursable basis, not to exceed a maximum fee of $23,000.

The fee assumes that the paving contractor completes the scope of work within 30 working days.

Please sign where indicated below and return a copy of this work authorization to my office. Should you have any questions please don't hesitate to contact me. As always, we appreciate the opportunity to assist the Baytree Community on this assignment.

Sincerely,
Maryelen Samitas, Project Manager

I

Atkins North America, Inc.
7175 Mur rell Road
Me lbourne, Flor ida 32940
Telephone: +1.321.242.4942
Fax: +1.321.242.6101
www.atkinsglobal.com/northamerica

Approved

Jason Showe, MPA, CPM	Date Assistant District Manager
Governmental Management Services, Central Florida

S ECTION 3

This item  will be provided	under separat e cover

S ECTION VI

S ECTION A

Baytree
Community Development District
Summary of  Check Register

November 26, 2019 to January 26, 2020

	Fund	Date	CheckNo.'s	Amount	
	
General Fund	
11/26/19	
53593-53594	
$	6,149.99	
		12/10/19	53595-53602	$	41,390.54	
		12/12/19	53603-53604	$	9,800.00	
		12/17/19	53605-53611	$	22,949.94	
		1/2/20	53612-53617	$	17,300.17	
		1/17/20	53618-53629	$	37,031.81	
		1/19/20	53630	$	
				$	134,622.45	
	
Capital Projects Fund	
11/26/19	
94	
$	14,850.00	
		12/10/19	95	$	8,135.00	
		12/17/19	96	$	4,725.00	
		1/2/20	97	$	18,724.50	
				$	46,434.50	
	Payroll	December 2019			
		Carolyn E. Witcher	50445	$	184.70	
		Gilbert M. Mills Jr.	50446	$	184.70	
		Jerome S. Darby	50447	$	184.70	
		Richard C Bosseler	50448	$	184.70	
				$	738.80	

$ 1s1,795.75 1

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	1/27/20
*** CHECK DATES 11/26/2019 - 01/26/2020 ***	BAYTREE GENERAL FUND
BANK A BAYTREE CDD-GENERAL

PAGE	1

CHECK  VEND# .•••.INVOICE.••...••EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
11/26/19 99999	11/26/19 VOID	201911 000-00000-00000
VOID CHECK

STATUS

C

AMOUNT	•..•CHECK	•
AMOUNT	#
.oo

******INVALID VENDOR NUMBER******
11/26/19 00021	11/01/19 350	201911 310-51300-34000
MANAGEMENT FEES NOV19
11/01/19 350	201911 310-51300-35100
TECHNOLOGY FEES NOV19
11/01/19 350	201911 310-51300-51000
OFFICE SUPPLIES
11/01/19 350	201911 310-51300-42000
POSTAGE
11/01/19 350	201911 310-51300-42500
COPIES
11/01/19 351	201911 320-53800-34000
FIELD MGMNT FEES NOV19 11/01/19 351	201911 320-53800-51100
TARGET-REC CENTER
11/01/19 351	201911 320-53800-41100
ACE HARDWARE-GATE ARM
11/01/19 351	201911 320-53800-49100
BREVARD COUNTY BOCC
11/01/19 351	201911 320-53800-46900
PINCH-A-PENNY-FOUNTAIN
11/01/19 351	201911 320-53800-51100
HOME DEPOT-MISC SUPPLIES 11/01/19 351	201911 320-53800-41100
HOME DEPOT-GATEHOUS THERM 11/01/19 351	201911 320-53800-41100

	11/01/19	

12/10/19	
00012	
10/15/19	

12/10/19	
00019	
11/04/19	
		12/01/19	

ACE HARDWARE-GATE ARM
351	201911 320-53800-46200
LESLIES POOLMART-POOL CLK

- - - - -
*
*
*
*
*
*
*
*
*
*
*
*
*
*

3,411.50
133.33
1.14
13.06
54.30
2,320.75
41.70
18.90
42.00
37.44
24.32
24.97
6.36
20.22

.oo 053593

GOVERNMENTAL MANAGEMENT SERVICES
1914203	201909 310-51300-31100
ENGINEER SERVICES SEP19

- -  - - -  -  -  -  - - -6,-14-9.-99- 053594
*	8,966.00

ATKINS
19349110 201911 320-53800-46200
POOL MAINTENANCE NOV19 19349120 201912 320-53800-46200 POOL MAINTENANCE DEC19

-  -  - -  - - -  - - -  -8,-96-6.-00-
*	625.00
*	625.00

053595

BEACH POOL SERVICE
12/10/19 00193	12/01/19 15800127 201912 320-53800-41100
JANITORIAL SERVICE DEC19
COVERALL NORTH AMERICA, INC DBA

- -  -  - - - - - -  -  -1-,2-50.-00- 053596
*	431.00
431.00 053597

BAYT --BAYTREE--	KCOSTA

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	1/27/20
***  CHECK DATES 11/26/2019 - 01/26/2020 ***	BAYTREE GENERAL FUND
BANK A BAYTREE CDD-GENERAL

PAGE	2

CHECK  VEND# .....INVOICE........EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
12/10/19 00200 10/30/19 1821602	201910 320-53800-34500
SECURITY 10/24-10/30/19 11/06/19 1821642	201911 320-53800-34500
SECURITY 10/31-11/06/19 11/13/19 1821652	201911 320-53800-34500
SECURITY 11/07-11/13/19 11/20/19 1821665	201911 320-53800-34500
SECURITY 11/14-11/20/19 11/27/19 1821676	201911 320-53800-34500
SECURITY 11/21-11/27/19 12/04/19 1821716	201912 320-53800-34500
SECURITY 11/28-12/04/19

STATUS	AMOUNT	....CHECK.....
AMOUNT	#
*	3,264.24
*	3,283.67
*	3,264.24
*	3,264.24
*	3,264.24
*	3,497.52

DOTHAN SECURITY INC
12/10/19 00008	12/03/19 6-856-74 201911 310-51300-42000
DELIVERIES 11/27/19

- -  - -  -  - -  -  -  -  -19,-83-8-.15- 053598
*	217.47

FEDEX
12/10/19 00021 12/01/19 352	201912 310-51300-34000	*
MANAGEMENT FEES-DEC19
12/01/19 352	201912 310-51300-35100	*
INFO TECH-DEC19
12/01/19 353	201912 320-53800-34000	*
FIELD MANAGEMENT-DEC19
12/09/19 354	201912 310-51300-51000	*
OFFICE SUPPLIES
12/09/19 354	201912 310-51300-42000	*
POSTAGE
12/09/19 354	201912 310-51300-42500	*
COPIES
12/09/19 355	201912 320-53800-46200	*
PINCH A PENNY-POOL SUPPLY
12/09/19 355	201912 320-53800-51300	*
ACE HARDWARE-TENNIS
12/09/19 355	201912 320-53800-51100	*
HOME DEPOT

- -  - - -  -  - -  -  -  -  -21-7.-47- 053599 3,411.50
133.33
2,320.75
23.10
10.00
103.05
59.90
19.84
5.98

GOVERNMENTAL MANAGEMENT SERVICES
12/10/19 00117 12/01/19 120119	201912 320-53800-47700
HOLIDAY LIGHTING INSTALL

- -  - - -  - - -  -  -  -6,-08-7.-45- 053600
*	4,497.75

HOLIDAY LIGHTSCAPES INC.
12/10/19 00207 12/09/19 120919	201912 320-53800-47700
CHRISTMAS DECORATIONS
MEL MILLS

-  -  - - - - - - -  -  -4,-49-7.75 053601

- -

*	102.72
102.72 053602

BAYT --BAYTREE--	KCOSTA

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	1/27/20
***  CHECK DATES 11/26/2019 - 01/26/2020 ***	BAYTREE GENERAL FUND
BANK A BAYTREE COD-GENERAL

PAGE	3

CHECK  VEND# •••••INVOICE••••••••EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
12/12/19 00012	11/14/19 1-191595 201910 310-51300-31100
ENGINEERING SRVCS OCT19

STATUS

*

AMOUNT	....CHECK.....
AMOUNT	#
5,457.50

ATKINS
12/12/19 00004	10/31/19 159361	201910 310-51300-31500
REVIEW/CORRES/DEO/REVISE

- - - - -  -  -  - - - -5,-45-7.-50-
*	4,342.50

053603

BILLING,COCHRAN,LYLES,MAURO&RAMSEY

12/17/19	00047	

12/17/19	
00200	

12/17/19	
00039	

12/17/19	
00008	

12/17/19	
00074	

11/19/19 P51008	201911 320-53800-34700
250 STICKER TAGS 11/19/19

- -  -  -  -  - -  - - -  -4,-34-2.-50- 053604
*	5,030.44

ACCESS CONTROL TECHNOLOGIES
12/11/19 1821725	201912 320-53800-34500
SECURITY 12/05-12/11/19

-  -  -  - -  -  - -  -  - -5-,03-0.-44- 053605
*	3,264.24

DOTHAN SECURITY INC
11/13/19 363169	201911 320-53800-47000
NATURAL AREAS MGMT NOV19

- -  -  -  -  - - -  - -  -3,-26-4.-24-
*	480.00

053606

ECOR INDUSTRIES
12/10/19 6-863-25 201911 310-51300-42000
DELIVERIES 11/27/19

- -  -  - -  -  - -  -  -  -  -48-0.-00- 053607
*	33.46

FEDEX
10/09/19 344281	201910 320-53800-46200
REPLACE MOTOR
10/14/19 344446	201910 320-53800-46200
INSTALL NEW MOTOR/RECIRC 10/17/19 343951	201910 320-53800-46200
CELAPERL 25LB BAG/DELIVRY 10/17/19 344569	201910 320-53800-46200
REPLACE COMPAC VALVE
10/17/19 344570	201910 320-53800-46200
REPLACE FILTER GRIDS
11/14/19 345602	201911 320-53800-46200
INSTALL VACUUM GAUGE

-  - - - - -  -  - - -
*	2,225.00
*	1,295.00
*	71.90
*	389.95
*	1,585.00
*	357.95

33.46 053608

SPIES POOL, LLC.
12/17/19 00016	11/05/19 41300	201911 320-53800-47300
LANDSCAPE MAINT NOV19

-  -  -  -  -  -  - -  -  - -5,-92-4.-80-  053609
*	8,128.00

TROPIC-CARE OF FLORIDA, INC.
12/17/19 00084	12/17/19 57582	201912 320-53800-49000
RENT STORAGE JAN19

- - - - - - -  -  - -
*	89.00

8,128.00 053610

VIERA STORAGE COMPANY	89.00 053611

BAYT --BAYTREE--	KCOSTA

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	1/27/20
***  CHECK DATES 11/26/2019 - 01/26/2020 ***	BAYTREE GENERAL FUND
BANK A BAYTREE COD-GENERAL

PAGE	4

CHECK	VEND#  .•.•.INVOICE•••.• •.•EXPENSED TO...	VENDOR NAME DATE		DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
1/02/20 00012 12/17/19 1918245	201911 310-51300-31100
ENG/CONSTR SRVCS NOV19 12/17/19 1918246	201911 310-51300-31100
WO 2020-2 LAKE BANK NOV19 12/17/19 1918247	201911 310-51300-31100
WO 2020-3 PAVEMENT NOV19 12/17/19 1918248 201911 310-51300-31100
WO 2020-4 POOL PAV NOV19

STATUS	AMOUNT	••••CHECK••• ..
AMOUNT	#
*	620.00
*	320.00
*	3,187.25
*	4,931.00

ATKINS
1/02/20 00047	12/19/19 SA-16252 201912 300-15500-10000
MAR20-MAR21 ENTRYGATE FEE

- - -  - - -  -  -  - - -9,-05-8.-25- 053612
*	1,100.00

ACCESS CONTROL TECHNOLOGIES
1/02/20 00200 12/18/19 1821741	201912 320-53800-34500
SECURITY 12/12-12/18/19 12/25/19 1821750	201912 320-53800-34500
SECURITY 12/19-12/25/19

-  -  -  -  - -  -  -  -  -  -1,-1-00.-00-
*	3,264.24
*	3,297.52

053613

DOTHAN SECURITY INC
1/02/20 00008	12/17/19 6-869-53 201912 310-51300-42000
DELIVERY 12/10/19

- -  - - - -  -  -  - -
*	21.93

6,561.76 053614

FEDEX
1/02/20 00023	11/30/19 00030333 201911 310-51300-48000
NOTICE OF MTG 11/25/19

- -  -  - - -  -  - - -  -  -  -21.-93-
*	170.73

053615

FLORIDA TODAY

1/02/20	00196	

1/17/20	
00019	

1/17/20	
00004	

1/17/20	
00193	

12/02/19 05801	201912 320-53800-46200
DOME CAMERA/PARKING LOT

- -  -  - -  -  - - -  -  -  -17-0.-73-
*	387.50

053616

MODERN SECURITY SYSTEMS LLC
1/01/20 1058	202001 320-53800-46200
POOL MAINTENANCE JAN20

- -  -  -  -  -  - - -  - - -38-7-.50-
*	625.00

053617

BEACH POOL SERVICE
11/30/19 159849	201911 310-51300-31500
CORRES/REVIEW/AUDIT/AGRMT

-  -  -	-  -  -  - - -  -  -62-5.-00-

-

*	900.00

053618

BILLING,COCHRAN,LYLES,MAURO&RAMSEY
1/01/20 15800133 202001 320-53800-46200
JANITORIAL SERVICE JAN20

-  -  -  -  -  - - - -  - - -90-0.-00-
*	431.00

053619

COVERALL NORTH AMERICA, INC DBA
1/17/20 00200	12/25/19 1821750A 201912 320-53800-34500
SECURITY 12/19-12/25/19

-  - -  - -  -  -  -  - -  - -43-1.-00-
*	200.00

053620

BAYT --BAYTREE--	KCOSTA

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	1/27/20
***  CHECK DATES 11/26/2019 - 01/26/2020 ***	BAYTREE GENERAL FUND
BANK A BAYTREE CDD-GENERAL

PAGE	5

CHECK  VEND# .••••INVOICE.•..••.•EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
1/01/20 1821762	201912 320-53800-34500
SECURITY 12/26/19-1/1/20 1/08/20 1821799	202001 320-53800-34500
SECURITY 01/02-01/08/20

STATUS

*
*

AMOUNT	.•..CHECK.••••
AMOUNT	#
3,497.52
3,264.24

DOTHAN SECURITY INC
1/17/20 00039	12/04/19 365082	201912 320-53800-47000
AQUATIC WEED CNTRL DEC19

-  -  - - -  -  -  -	-  -6,-96-1.-76- 053621

-

*	2,540.00

ECOR INDUSTRIES
1/17/20 00210	12/19/19 19888A	201912 320-53800-46900
FOUNTAIN CLEANING DEC19

- - -  -  -  -  - - -  - -2,-54-0.-00-
*	175.00

053622

- - - - - - - - - - - - -

FOUNTAIN DESIGN GROUP

-  -  - - -  -  - -  -  -  -  -1-75-.00-

053623

1/17/20 00021	1/01/20
1/01/20
1/01/20
1/01/20
1/01/20
1/01/20
1/01/20
1/01/20
1/01/20
1/01/20

356	202001 310-51300-34000
MANAGEMENT FEE - JAN20
356	202001 310-51300-35100
INFO TECH - JAN20
356	202001 310-51300-51000
OFFICE SUPPLIES
356	202001 310-51300-42000
POSTAGE
356	202001 310-51300-42500
COPIES
357	202001 320-53800-34000
FIELD MANAGEMENT - JAN20
357	202001 320-53800-51100
HOME DEPOT-MISC/SPLY/FLAG
357	202001 320-53800-51100
CVS - BATTERIES
357	202001 320-53800-51100
ACE - BATTERIES
357	202001 320-53800-47500
HOME DEPOT-STEM PHOTO CTL

*	3,411.50
*	133.33
*	1.59
*	22.30
*	4.95
*	2,320.75
*	90.51
*	6.41
*	3.20
*	119.86

- - - - - - - - - - - - -

GOVERNMENTAL MANAGEMENT SERVICES

- -  -  - - -  -  -  -  -  -6,-11-4.-40-

053624

1/17/20 00016	12/04/19
12/10/19
12/16/19
12/16/19
12/19/19

41357	201912 320-53800-47200
TRIMMING HEDGE ON BT DR
41419	201912 320-53800-47300
LANDSCAPE MAINT DEC19
41439	201912 320-53800-47200
SOD REMOVAL/RIVER ROCKS
41440	201912 320-53800-47400
INVESTIGATE LEAK/LABOR
41446	201912 320-53800-47200
TRIM BOTTLEBRUSH HEDGE

*	3,000.00
*	8,128.00
*	1,050.00
*	270.00
*	500.00

TROPIC-CARE OF FLORIDA, INC.	12,948.00 053625

BAYT --BAYTREE--	KCOSTA

BANK A BAYTREE COD-GENERAL
CHECK  VEND# •••••INVOICE.•••.•••EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
1/17/20 00047	12/27/19 Sll3239	201912 320-53800-41100
GATE REPAIR 12/16

STATUS	AMOUNT		•.••CHECK••••• AMOUNT	#
*	443.41

ACCESS CONTROL TECHNOLOGIES
1/17/20 00200	1/15/20 1821811	202001 320-53800-34500
SECURITY 01/09-01/15/20

-  -  -  -  - - -  - - -  - -44-3.-41-
*	3,264.24

053626

DOTHAN SECURITY INC
1/17/20 00039	11/06/19 363168	201911 320-53800-47000
AQUATIC WEED CNTRL NOV19

- - -  - - -  -  -  -  -  -3,-26-4.-24-
*	2,540.00

053627

1/17/20 00084

ECOR INDUSTRIES
1/17/20 58092	202001 320-53800-49000
RENT STORAGE FEB20

*	89.00

2,540.00 053628

VIERA STORAGE COMPANY	89.00 053629

1/19/20 00203	1/19/20	01192020 202001 310-51300-11000	*	200.00	
	1/19/20	01192020 202001 310-51300-11000	V	200.00-	

RECUT SUPERVISOR-04/05/19 RECUT SUPERVISOR-04/05/19

CAROLYNE WITCHER

.oo 053630

TOTAL FOR BANK A
TOTAL FOR REGISTER

134,622.45
134,622.45

BAYT --BAYTREE--	KCOSTA

BANK B BAYTREE COD-RESERVE
CHECK	VEND# .•••.INVOICE••.•..••EXPENSED TO...	VENDOR NAME DATE		DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
11/26/19 00005	10/31/19 41326	201910 600-53800-47400
IRRIGATION INSTALL/POOL 10/31/19 41329	201910 600-53800-47200
LANDSCAPE IMPROVE/INSTALL

STATUS

*
*

AMOUNT	.•••CHECK.....
AMOUNT	#
7,050.00
7,800.00

TROPIC-CARE OF FLORIDA, INC.
12/10/19 00021 12/02/19 3051DEP	201912 600-53800-47400
POOL GATE ACCESS DEPOSIT

-  - -  -  -	-  - -  -  -14-,8-50.-00 000094

-	-

*	8,135.00

ACCESS CONTROL TECHNOLOGIES, INC.
12/17/19 00005	12/02/19 41353	201912 600-53800-46400
RECON IRRIGATION-CNTR ISL 12/05/19 41370	201912 600-53800-46700
OAK TREE REMOVAL

-  - -  -  - -  -  - -  -  -8,-13-5.-00-
*	1,275.00
*	3,450.00

000095

TROPIC-CARE OF FLORIDA, INC.
1/02/20 00033	12/17/19 BAYTREE	201912 600-53800-48300
FINAL PYMT-POOL PRKING 12/17/19 BAYTREE	201912 600-53800-48300
PYMT #3-CONRETE CURED/STR

- -  -  -  -  -  - - -  - -4-,7-25.-00-
*	9,362.25
*	9,362.25

000096

ADVANTAGE CONCRETE OF FLORIDA INC	18,724.50 000097

TOTAL FOR BANK B TOTAL FOR REGISTER

46,434.50
46,434.50

BAYT --BAYTREE--	KCOSTA

S ECTION 8

• •	•	•	•	•	•	•	•	•	•	•

•••••••••

Baytree
Community Development District

Unaudited Financial Reporting December 31, 2019

•	•	•	•	•	•	• •	• •	•	•	•	•	•
....

Table of Contents

1	 	Balanee Sheet

2-3	 	General Fund

 	Capital  Reserves Fund

 	Pavement  Management Fund

 	Community Beautification Fund

7-8	 	Month to Month

9	 	Assessment Receipt Schedule

	Baytree
Communit:i£ Develo gment District		
	Combined Balance Sheet
December  31, 2019		
			Totals	
	General	Capital Projects	(Memorandum Only)	
	Fund	Fund	FV20	
Assets:				
Cash:				
Wells Fargo	$682,357		$682,357	
SunTrust - Capital Reserves		$40,182	$40,182	
SunTrust - Pavement Management		$222,668	$222,668	
Regions - Community Beautification		$1,669	$1,669	
Investments:				
Custody	$1,029		$1,029	
Prepaid Expenses	$1,100		$1,100	
Total Assets	$684,486	$264,519	$949,005	

Liabilities:				
Accounts Payable	$47,178	$18,725	$65,903	
Fund Balances:				
Assigned		$21,458	$21,458	
Assigned		$222,668	$222,668	
Assigned		$1,669	$1,669	
Unassigned	$637,308		$637,308	
Total Liabilities and Fund Equity				
& Other Credits	$684,486	$264,519	$949,005	

Revenues:		
Maintenance Assessments	$853,142	$753,442	$753,442	$0	
Int erest Income	$0	$0	$0	$0	
Miscellaneous Income (108 Cost Share Agreem ent)	$40,223	$0	$0	$0	
Miscellaneous Income	$8,000	$2,000	$1, 289	($711)	
Total Revenues	 	$901,365	$755,442	$754, 731		($711)1	
Expenditures:					
Administr ative
Supervisor Fees	
$8,000	
$2,000	
$1,600	
$400	
FICA Expense	$612	$153	$122	$31	
En gineering	$25,000	$6, 250	$19,200	($12,950)	
Assessment Administration	$7,500	$7,500	$7,500	$0	
Attorney Fees	$17,750	$4,438	$5,243	($805)	
Annua l Audit	$3,400	$0	$0	$0	
Management Fees	$40,938	$10,235	$10,235	$0	
Information Technology	$5,300	$1,325	$400	$925	
Telephone	$150	$38	$0	$38	
Postage	$1,500	$375	$305	$70	
Insurance	$13, 970	$13,970	$13,665	$305	
Tax Collector Fee	$13,980	$0	$0	$0	
Printing & Binding	$1,700	$425	$306	$119	
Legal Advertising	$1,200	$300	$171	$129	
Other Current Charges	$1,700	$425	$227	$198	
Office Supplies	$200	$50	$47	$3	
Property Taxes	$250	$250	$248	$2	
Property Appraiser	$234	$234	$234	$0	
Dues, Licenses & Subscriptions	$175	$175	$175	$0	
Total Administrative	$143,559	$48,142	$59,677	($11,535)1	

Operation and Maintenance
Security Contract Security - Speed Control
Gate Maintenance Contract Maintenance - Gate House Telephone/Internet - Gate House/Pool Transponders
Field Management Fees Electric
Water & Sewer
Gas
Maintenance - Lakes
Maintenance - Landscape Contract Maintenance -Additional Landscape Maintenance - Pool
Maintenance - Irrigation Maintenance - Lighting Maintenance - Monuments Maintenance - Fountain
Maintenance - Other Field (R&M General) Maintenance - Playground/Pavilion Maintenance - Tennis Court Area Maintenance - Recreation
Holiday Landscape Lighting Operating Supplies Sidewalk/Curb Cleaning Miscellaneous

$172,306
$5,000
$1,200
$10,000
$11,000
$4,500
$27,849
$55,000
$10,460
$7,800
$32,600
$94,536
$15,000
$17,000
$11,000
$15,000
$6,000
$700
$6,000
$0
$0
$1,500
$10,000
$750
$11,000
$1,000

$43,077
$1,250
$1,200
$2,500
$2,750
$1,125
$6,962
$13,750
$2,615
$1,950
$8,150
$23,634
S3,750
$4,250
S2,750 S3,750
$1,500
S175
$1,500
$0
$0
S375
$10,000
$188
$2,750
S250

S43,301
so so
$3,507
$2,813
S5,030
$6,962
$11,836
S2,135
$1,125
S8,100
$24,384
$7,550
S8,267
$2,763
so so
s212 S352
$0 s20
$0
$9,098
$72
$1,950
S42

($224)
$1,250
$1,200 (Sl,007)
($63)
($3,905)
so
$1,914
$480
$825
$50 ($750) ($3,800)
($4,017) ($13)
$3,750
$1,500 ($37) Sl,148
$0 ($20)
$375
$902
$116
$800
$208

Total  Operation and Maintenance	$527,201	$140,200	$139,521	$679 j

Reserves
Transfer Out - Capital Projects - Paving Baytree Transfer Out - Capital Projects - Paving 1OB Funds Transfer Out - Reserves
Transfer Out- Community Beautification Fund Transfer Out - Rebalance First Quarter Operating

Total Reserves

$71,783	$0	$0	$0
$23,453	$0	$0	$0
$68,901	$0	$0	$0
$45,265	$0	$0	$0
$21,203	$0	$0	$0

 	$230,605	$0	$0	$0

Total Expenditures	 	$901,365	$199,198

Excess Revenues (Expenditures)	 	($0)	$555,533

Fund Balance - Beginning	 	$0	$81,774

Fund Balance - Ending	$0	$637,308

Reve nues;		
Transfer In	$68,901	$0	$0	$0	
Paving Contributions	$0	$0	$28,000	($28,000)	
Intere st Income	$100	$25	$9	($16)	

Total Revenues	 	$69,001	$25	$28,009		($28,016)!

Expenditures:		
Lake Bank Restoration	$30,000	$7,500	$0	$7,500	
Sidewalk/Gutter Repair	$13,500	$3,375	$0	$3,375	
Drainage Maintenance	$6,500	$1,625	$1,275	$350	
Curb- Tree Trimming/Replacements	$6,500	$1,625	$3,450	($1,825)	
Playground Replacement	$21,400	$5,350	$0	$5,350	
Landscaping	$0	$0	$7,800	($7,800)	
Poo l Resurfacing	$0	$0	$15,185	($15,185)	
Pool Heater Replacement	$4,200	$4,200	$3,928	$272	
Pavilion Parking	$0	$0	$43,899	($43,899)	
Total Expenditures	 	$82,100	$23,675	$75,537		($51,862) !	
Excess Revenues (Expenditures)	($ 13,099)	($47,528)	
		
Fund Balance• Beginning	 	$13,268	$68,986		
Fund Balance - Ending	 	$169	$21,458		

Transfer In - Baytree	$71,783	$0	$0	$0	
Transfer In - 108	$23,453	$0	$0	$0	
Interest Income	$75	$19	$28	$9	
Total Revenues	 	$95,312	$19	$28		$9 I

Expendjtures:		
Roadway Paving	$0	$0	$0	$0	
Transfer Out	$0	$0	$0	$0	
Total Expenditures	 	$0	$0	$0		so I

Excess Revenues {Expenditures)	$95,312	$28	
			
Fund Balance - Beginning	$222,635	$222,640	
			
Fund Balance - Ending	$317,947	$222,668	

Transfer In	$45,265	$0	$0	$0
Total Revenues	 	$45,265	$0	$0		so I

Expenditures:		
Bank Fees	$150	$150	$150	$0	
Beautification Projects	$45,000	$0	$0	$0	
Contingency	$0	$0	$75	($75)	

Total Expenditures	 	$45,150	$150	$225		!$75)1

Excess Revenues (Expenditures)		$115	($225)	
				
Fund Balance - Beginning		$1,281	$1,894	
				
Fund Balance - Ending		$1,396	$1,669	

Community  Development District
 	Oct	Nev	Dec	Jan	Feb	M,u1:h		April	Ma y	 June		Julr	Aug	Se pt	Total

Revenues·

Mainternmce Assessments	so	$468,942	S284,SOO	$0	so	So	so	so	so	so	so	so	S7S3,442 Interest Income	so		so		so	so	so	so	so	so	so	so	so	so		$0 Miscellaneous Income {10 B Cost Share Agreement)	so		so		so	so	so	so              so              so               so             so               so               so               So Miscellaneous Income                                                                                 $440                   $S40                   S310                      so                    so              so                    so                 so                  so                  $0                 $0                 So                 Sl,289 Transfer In $0  $0 So $0 so $0 $0 so so $0 so $0 so
Total Revenues	$440	$469,482	S284,809	$0	$0	$0	so	so	$0	so	So	$0	s1S4.731I

Administratiyt
Supervisor Fees	$800	so	S800	so	so	$0	$0	so	so	$0	$0	So	$1,600
FICA Expense	S61	so	SGl	$0	so	so	so	so	so	$0	so	so	Sl22
Engineering	SS,458	S9,058	S4,684	so	so	so	so	so	so	So	so	so	Sl9,200 Attorney Fees	S4,343		S900		so	so	so	so	so	so	so	so	so	so		$5,243 Assessment Administration	S7,500			$0		$0	$0	so	So                so                so                so                $0                 so                 so                $7,500 Annual Audit                                                                                     so                      so                      so                       so                    so                   so                     so                 so                  So                  so                  $0                 so                      so Management Fees                                                                     S3.412                $3,412                 SJ,412                      so                    so                   $0                    so                so                  so                  so                 $0                 $0               Sl0,235 Information Technoloey $133 $133 S133 so so so $0 so $0 $0 $0 so S400
Telephone	so	$0	so	so	$0	So	so	$0	$0	so	so	so	so
Postage	S9	S264	S32	$0	so	so	$0	so	$0	$0	$0	so	$305
Insurance	Sl3,665		so		$0	so	so	so	$0	so	$0	$0	so	$0	$13,665 Tax Collector Fee			so		so		so	so	so	so	$0	so	so	so	$0	$0		$0 Printing & Binding		S148	SS4	S103	so	so	$0                   $0                     $0                      $0                 so             $0                     so                 $306
legal Advertising		so	Sl71			$0	so	so	$0	$0	$0	so	so	so	$0	$171 Other Current Charges	S65		$51	$111	so	so	So	so	$0	so	so	so	so	S227 Office Supplles	S23			Sl		S23	$0	so	so                   $0                so                 so                 so                 so                $0                 $47
Property Taxes		$0	S248	$0	so	$0	$0	$0	so	so	so	so	so	$248 Property Appraiser	$234		so	so	so	so	So	so	so	so	$0	so	so	S234 Dues, Licenses & Subscriptions	Sl75		so	$0	so	so	So                    so                 so                  so                  so                  so                 so                 $175
Total Adminlstrati11e	S36,02S	$14,292	S9,359	so	so	so	so	so	So	so	so	so	SS9,677 I

Community Development District
Oct	Nov	Dec	Jan	Feb	March	ril	Ma):	June	Jul v	Au	Sire•	Total

fi£/Jl;_
Security Contract	$13,203	SB,076	$17,021	so	$0	so	so	so	so	so	so	so	$43,301 Security - Speed Control		$0		so		so	so	so	so	so	so	so	So	so	so		so Gate Maintenance Contract		$0		so		so	so	So	so $0 so so so so so so
Maintenance - Gate House	S2,152		S481		S874	$0	$0	so	$0	so	$0	$0	so	$0	$3,507 Telephone/Internet-Gate House/Pool		$783		S813	$1,216	$0	so	so	so	so	so	so	$0	$0	S2,813 Transponders			$0	$5,030			$0	so	so	so                        $0                   so                     $0                     so                     so                    so                   SS,030
Field Management Fees	S2,321	$2,321	$2,321	so	$0	so	so	so	$0	so	so	$0	S6,962
Electric	S4,047	S3,959	S3,830	So	So	so	so	so	so	so	$0	$0	Sll,836
Water & Sewer	S931	S731	$473	$0	$0	so	so	so	so	so	$0	so	SZ,135
Gas	S35	S36	Sl,054	so	$0	so	So	so	so	$0	$0	so	Sl,125
Maintenance - Lakes	$2,540	S3,020	S2,540	So	so	so	$0	so	so	$0	so	so	$8,100
Maintenance- Landscape Contract	SB,128	S8,128	$8,128	So	$0	so	$0	so	so	so	$0	$0	$24,384 Maintenance - Additional Landscape	S3,000		$0	$4,550	$0	$0	$0	$0	$0	$0	$0	$0	$0		S7,550 Maintenance - Pool	S6,192	$1,003	$1,072	so	$0	so                          $0                    so                       so                       $0                      $0                     $0                  $8,267
Maintenance• Irrigation	S2.493	$0	$270	$0	$0	so	so	So	$0	so	$0	$0	$2,763 Maintenance - Lighting		$0	so		$0	so	$0	so	$0	$0	$0	$0	$0	so		So Maintenance - Monuments		$0	so		so	So	so	so                    so                    so                    $0                     so            So                  so                     so Maintenance - Fount.aln                                                                                            So                      $37                       $175                           so                         $0                       so                         $0                    so                      so            So                      so            $0                      $212
Maintenance -Other Field (R&M General)	$174	$89	$89	$0	$0	$0	So	$0	$0	So	$0	$0	$352 Maintenance - Playground/Pavilion		$0		$0		$0	$0	so	$0	$0	$0	$0	$0	$0	$0		$0 Maintenance -Tennis Court Area		$0		$0	$20	$0	$0	$0                  $0                  $0                  $0                   $0                   $0                   $0                   $20 Maintenance - Recreation                                                                                      so                          so                           $0                          so                        $0                      $0                        $0                    $0                     $0                     so                     so                     $0                      $0
Holid.iy l.indscape lighting	$0			$0	$9,098	so	so	so	So	so	$0	$0	so	$0	S9,098 Operating Supplies	so		S66		$6	so	so	so	$0	$0	$0	$0	$0	so		S72 Sidewalk/Curb Oeaning	so	Sl,950		so	$0	$0	so                           $0                      $0                        $0                        so           so                       $0                   $1,950
Miscellaneous	$0	S42	$0	$0	so	$0	$0	$0	$0	$0	so	$0	S42
Tota/Field	$45,999	S40,784	$52,737	$0	$0	$0	$0	so	$0	so	so	So	$139,5211

Rese s:
Transfer Out- Capital Projects - Paving Baytree	$0	$0	$0	$0	so	so	$0	$0	so	so	so	$0	so Transfer Out- Capital Projects - Paving !OB Funds	so	so	$0	$0	so	$0	so	$0	$0	$0	so	So	$0 Transfer Out - Reserves	so	$0	$0	$0	$0	$0                       $0                   $0                     so                     so             so                        $0                      $0
Transfer Out- Community Beautification Fund	$0	so	$0	$0	So	$0	$0	$0	so	$0	SD	$0	$0
Total fleserves			so			so			so		$0		$0		so		$0	$0	$0	so	so	$0	soj Total Expenditures		S82,025		$55,077		$62,096		so		$0		$0		$0	$0	$0	so	$0	so $199,198 1 EKCeSS Revenues (E,cpenditures)	{$81,585)	$414,40S	$222,713	$0	$0	so	$0                      $0                       so             $0                       so            $0                   S5S5,S33I

BAYTREE
COMMUNITY DEVELOPMENT DISTRICT

SPECIAL ASSESSMENT RECEIPTS - FY2020

	TAX COLLECTOR		
	Gross Assessments	$	888,832	
	Net Assessments	$	853,279	
Date		Gross Assessments	Discounts/	Interest	Net Amount	
Received	Dist.	Received	Penalties	Commission	Income	Received	

10/21/19	
ACH	
$	12,258.44	
$	587.36	$	234.36	$	46.85	
$	11,483.57	
11/20/19	ACH	$	486,244.86	$  19,450 .37   $	9,335.89	$	$	457,458.60	
12/4/19	ACH	$	228,045.07	$	9,122.04	$	4,378.46	$	$	214,544.57	
12/17/19	ACH	$	74,185.30	$	2,802 .54	$	1,427.65	$	$	69,955.11
$
$
$
$
$	
Totals		$	800,733.67	$  31,962 .31	$	15,376.36	$	46.85	$	753,441.85	

9