Baytree Community Development District

Workshop Meeting Agenda July 9, 2020

AGENDA

Baytree
Community Development District
Workshop Meeting Agenda
Thursday	Baytree National Golf Links
July 9, 2020	8207 National Drive
10:00 AM	Melbourne, Florida

Roll Call

Discussion of Strategic Plan – Page 4

Assessment Increase

5-Year Capital Projects

Discussion of Resident Welcome Packet – Page 11

Discussion of Recreational Survey – Page 14

Discussion of Speed Humps – Page 18

Discussion of Roadway – Micro-paving vs. Milling/Resurfacing – No Back-up

Discussion of Tennis Court Gate – Page 24

Discussion of Monument Repair – Page 30

Discussion of Parking Lot Budget vs. Actuals – Page 32

Discussion of Guardhouse Improvements – Page 34

Discussion of Suntree Bank Landscaping – No Back-up

Discussion of Completion of Landscaping for Front Entrance – No Back-up

Public Comment Period

Adjournment

S ECTION II

Baytree Board Member Input by Category

Strengths:
Strong Board with business background
Professional financial Management
Supervisors with specific areas of responsibility
Baytree landscape professionally maintained complimenting Baytree as a premier community
GMS together with the CDD staff, as partners with the CDD Board
Infrastructure Area Assignments to specific Supervisors
Working within budgeted amounts
Reserve Funds
Supervisors willing to work as a team
Strong Professional Support Staff(s)
Baytree location/ Central to everything but private at same time
Baytree Golf Links/ We appreciate without costs to us
CDD Organization and performance
Baytree topography and landscape - We are the anchor community for the area
Excellent Amenities
Proximity to I 95 and shopping
Well managed
Homes have curb appeal and well maintained
Grade A schools
Excellent relationship with BCA/IOB
Focus on resident welfare and responsiveness
Gated community

Critical Items
Board/Staff/Contractor excellent working relationships
Golf Course - Value to the Community
Location of the Community
No CDD Debt
Communication with the BCA

Baytree Board Member Input by Category

Weaknesses:
Budget Process - budget development without Infrastructure Area Supervisor input
Limited Reserve Funds
Internal politics within Neighborhoods
Potential changes to the COD Board, resulting from elections and resignations.
Old Infrastructure and Age of Community
President and/or Chairman with short 1 yr tenure
Infrastructure getting old
One large community (Windsor) controlling the entire community
Too few people getting involved in the community/resident apathy (same people all the time)
Not a private gated community
Inability to communicate with Residents on a timely basis
Inconsistent condition of the Golf Course
Sunshine Impedes Communication
Identity Crisis: Most do not know what the COD does.

Critical Items
Aging Infrastructure
Keeping Up with Inflation/COLA
Soft gate community restrictions

Baytree Board Member Input by Category

Opportunity:
Revise Budget Development Process
Plan for long-term increases to Reserve Funds
Move to Quarterly Newsletters
Post every other quarterly Newsletter to Website (only)
Mail every other quarterly Newsletter to residents & post to Website
Rethink Lake Bank Restoration costs based on latest engineering report with aerial pictures.
Maximize cost control in order to maintain and limit any budget creep, while providing adequate reserves.
Maintain Baytree as a premier community to maximize property values.
Continue communications with the BCA and the residents
Continue to manage the budget in a fiscally conservative manner
Recreational amenity additions
Bike lane to keep off sidewalks
Take advantage of lower costs to fix up aging community
Showcase our community by getting more involved with Brevard County or by possibly setting up a public relations function.
Continue to improve the working relationship with the BCA
Try to get more people involved
Improve relationship with Golf Course
Selling community to future potential residents
Control Speeding
Consider a Welcome Wagon function for new residents.
Better communications with residents/owners by establishing a comprehensive contact list in conjunction with the BCA.

Critical Items
Monitor Reserves and Build as Necessary
Continue Communications/Relations with the SCA/Residents
Landscaping needs improvement/refreshing
Develop 5 years plans for all areas of responsibility and infrastucture
Improve resident participation
Review process for roadway working
Maintain and promote Baytree as a premier community

Baytree Board Member Input by Category

Threats
Economy
Crime
Frequency of law enforcement presence
Monitor the golf course to provide early warning of any potential bankruptcy.
Control accuracy of information disseminated to Residents, BCA and the Press.
Ramifications of affect on the COD infrastructure due to storms.
New Board decides to abolish the COD.
Cost growth of COD Contractors and getting bids
Natural areas around the lakes/ grass, berm, etc
1O. Increase appeal of community and therefore property values
Create and nurture a sense of community among residents
Age of community/ turnover of ownership 13.Size of community/ 461 + homes
Build out of the rest of Viera creating stiff competition
Widening of Wickham road
On going maintenance of aging community
Not enough capitol reserves to keep community looking fresh and up to date
Poor economy , foreclosures, and short sales, forcing home values down
Change in resident demographic
Increased assessments
Increased property taxes
Deterioration of Golf Course
Overly restrictive ARC rules and policies

Critical Items
Economy/Property Values
Growth of Viera
Monitor Wickham Rd Widening
Golf Course Interface/Develop contingency plan for golf course closure

Baytree Board Member Input by Category

Mission Statement
The Baytree COD will continue to manage and enhance its operation and assets to assure Baytree's premier status, providing a beautiful/ safe/friendly environment for all to enjoy.

Baytree Board Member Input by Category

Goals

Reserve Poli cy
Define Poli cy -
1m p r o v e communication with residents and BCA
a.Marketing Perspective
1m p r o v e p a rt i c i p a t i o n and	v o l u n t e e r i s m w i t h r e s i d e n t s
	Develop materials to soli cit volunteers for specific projects
b.Be aware of changing demographics and respond to those needs

SECTION Il l

Jerry Darby 1123 Balmoral Way
Melbourne, Florida 32940

Dear:-------

Date

On behalf of the Baytree Community Association (BCA), I want to welcome you to the Baytree community. I represent the Balmoral/Southpointe neighborhoods as Voting Member (VM) to the BCA. As you may be aware, Baytree consists of 461 homes in 8 neighborhoods each of which are represented in the BCA by a Voting Member. My role as a VM is to attend all of the BCA meetings, vote on issues requiring VM approval and report back to the residents on the significant issues discussed at the BCA meetings. In the event you are not clear as to the role of the BCA, its primary responsibility is to maintain the architectural integrity of the community by ensuring compliance to the Baytree Policies and Architectural Review Committee Standards (often referred to as B-PARCS). The most recent version of the Architectural Guidelines can be found on the BCA website at baytreeca.org. The BCA's Architectural Review Committee (ARC) is responsible for administering this program.

Coincidentally, I am also Vice-Chairman for the Baytree Community Development District (CDD). The CDD differs from the BCA in that it is a governmental body charged with maintaining security and all common areas such as roads, ponds, pool, tennis courts, pavilion and bocce ball court. You can find out more about the CDD at the its website at bavtreecdd.org.
Simply put, the CDD does not become involved with matters relating to private property and the BCA does not become involved in matters relating to the common areas. However, the associations work together in areas of common interest. Each organization meets 4 to 8 times per year. The times and locations for the meetings and minutes of past meetings can be found on each organization's respective website.

If I can be of any assistance as you acclimate to Baytree, please feel free to contact me at 203- 417-3266 or VMBalmo ral@BavtreeCA.org. If you will be so kind as to forward your e-mail address to me, I will make sure you receive all of the relevant correspondence from both the HCA and the CDD. My personal e-mail address isjsdarby14@gmail.com.

Welcome to Baytree and I look forward to meeting you soon.

Jerry Darby
Voting Member (VM) Balmoral/Southpointe

«LetterDate»

«AddrBlock»

Homeowners ID: «CustomerName»

Dear Homeowner:

Welcome to the Neighborhood! My name is Jim Kenney and I am the Community Association Manager for Baytree Community Association through Fairway Management. Please direct any concerns, issues, or questions to me at the phone number below or by email to jimkenney@fairwaymgmt.com.

The invoice for your Baytree Community annual assessment is mailed out in December and due by January 31st. Payments may be made online at www.fairwaymgmt.com, click Assessments, then Baytree Community Association, and follow the prompts. You will need to create a login and password to make a one-time payment or to set up recurring payments. This is a free service. To pay via credit card, follow the prompts as well, however this service is fee based. To pay via check, please contact our office to request a coupon. All payments must include your homeowner ID listed above. Payments and coupons are to be mailed to:

Baytree Community Association c/o Fairway Management
P.O. Box 531232
Atlanta, GA 30353-1232

As this is a deed restricted community, the regulations of your Association include, but are not limited to; submitting an Architectural Review Application for any changes you would like to make to your property (including painting, adding a fence, installing pavers to your drive, the removal and replacement of major landscaping and installing a new roof), keeping your yard properly maintained, returning your garbage cans to an area not visible from the road, keeping fences and homes free from mold and rust stains. It is recommended that you review the Covenants, Conditions & Restrictions you should have received at closing for a more in-depth description of all the regulations pertaining to your Homeowners' Association. If you did not receive a copy, you can go to the Baytree website at www.baytreeca.org. This website will also provide forms and other useful information.

If you reside in Turnberry, you will also be receiving a coupon booklet for your lawn maintenance. Please contact our office if you do not receive shortly after this letter.

Please contact our office, at your earliest convenience, so that we may update our files with your contact information. Contact us to be included on Info-Link and email blasts, which advise you of important information about the community. Also contact the Voting Member of your neighborhood, found on the website, to be included on their updates as well.

Thank you and again, Welcome to the Neighborhood! Regards,

Jim Kenney, LCAM Account Manager

MELBOURNE
1331 Bedford Dr., Suite 103
Melbourne, FL 32940

PALM BAY
2051 Bramblewood Circle SE
Palm Bay, FL 32909

(321) 777-7575	www.fairwaymgmt.com	(321) 777-4646 FAX

SECTION IV

RESULTS FROM THE RECREATION AREA SURVEY

Statistical Results

Total Number of Responses:
Total Number of Property Owners:
% Response:

149
461 Homes
32.3%

Specific Questions Results:

The specific survey questions are in italics.

Do you feel the open, undeveloped area in and around the pavilion should be left undeveloped?

YES: 38.9%	NO: 61.1%

If you answered "No" to the above, do you feel the COD should invest in any combinat ion of thefollowing:

Responses are as a percentage of residents who want the Recreation Area developed (91) and not the total number of respondents (149). The preferred improvements are listed in order of preference:

Re-install upgraded playground equipment	42.9%	
Modify the tennis courts to accommodate pickleball	39.6%	
Install a half-court basketball court	36.3%	
Remove the bocce ball court completely	30.8%	
Install grills and additional picnic tables near the pavilion	30.8%	
Offer swimming/life-saving/scuba lessons at the pool	30.8%	
Install a water slide at the pool	20.9%	
Invest in cornhole equipment	16.5%	
Replace the bocce ball court with a shuffle board court	16.5%	
Install permanent handicap access	14.3%	
Other:		
Install tennis hitting wall	4.4%	
Dog Park in undeveloped area	4.4%	
Tennis wind screens and awnings	2.2%	
Upgrade bocce ball court	2.2%	
Install horseshoe pit	1.1%	
Handball/paddleball courts	1.1%	
1st Aid and CPR courses	1.1%	
Outdoor fitness trail	1.1%	
Direct access to Brevard Zoo Linear Trail	1.1%	
2 more tennis courts	1.1%	
Croquet/badminton area	1.1%	
Sail cover over playground equipment	1.1%	

Some residents allege that non-residents have used the tennis courts without being guests of residents. Do you believe this is a problem? (Responses are the percentage of residents (121) responding to this question}:

YES: 62.0%	NO: 38.0%

If you answered "Yes," do you feel the COD should restrict access to the tennis courts by a key card system similar to the one currently used at the pool? (Responses are a percentage of residents (127) responding to this question):

YES: 62.2%	NO: 37.8%

The following is a synopsis of open-end comments. The number of parenthesis is the number of residents making the same or similar comments.

The playground equipment should be the same as previously installed.
Remove the flowering trees from next to the pool which are causing leaves to unnecessarily fall into the pool area .
Would like more community events
Never used the recreation facilities in 11 years.
Wants key code access to the pool
Spend more to maintain streets, trees and gutters and less on pavilion and bocce ball courts.
Appreciated the survey (3).
Wants free-standing pickleball court.
Suggested vending machines in Rec area
Against removing bocce ball court; water slides are unsafe. Lessons should not be available for non- residents.
Resurface pool deck installing dedicated swim lanes
Save money and do not develop Rec area (2).
Fix bocce ball court.
Water aerobics should use parking lot and not park in the street.
Complained about tailgating at back gate
Non-resident use of the pool is a problem as well (2).
Stop sign at Old Tramway and Baytree is obscured from old Tramway.
Extend the guard shack roof to provide protection when raining.
Want more shade at the pool (3).
Wants better upkeep at the pool. Looks dirty.
Liked the idea of scuba lessons
Wants clock at the pool
Wants lights at the pavilion
Likes the idea of improving the Rec Area but hates the speed humps
Outlaw basketball hoops in driveways
Landscape the undeveloped area.
All improvements are OK, will residents use them?

Open-end comments (continued):

Install grills only
Scuba tanks will damage the pool especially corners and steps.
How to control use of grills?
Don't agree with lessons at the pool as it restricts other residents' use of the pool.
Lessons should be free the cost should be included in the assessments.
Observed non-resident use of tennis courts many times.
Provide golf cart parking at the pool.
Purchase the golf course and bring up to former glory.
Non-residents should be charged to use tennis courts (2).
Wished playground and water slides were installed sooner.
Strongly endorsed pickleball as the fastest growing sport in the US.
Drainage at the NE and SE perimeter of the tennis courts is not good
Alleges non-resident coaches are using the tennis courts causing excessive wear .

Respectfully Submitted, Jerry Darby
January 20, 2020

SECTION V

Day: Wednesday
Date: 2/12/20

Prepared by Natlonal Data &. Surveying Services
SPEED
Baytree Dr Bet. Glastonbury Pl & Duncastle Ct

aty: Melbourne
Project#: FL20_3077_001

Summary

.	Time	" 16	16 • 20	21 • 25	26 • 30	31 • 35	36 • 40	41 • 45	46 • 50 -

51 • 55	56-  60     ,    61 • 65	66 • 70	71 +	Total
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13
28
14
13
7
9
22
17
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45	11	0	
48	8	l	
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88	11	2	
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69	20	0	
84	17	2	
78	19	2	
76	22.	3	
56	21	2	
63	9	1	
72	10	0	
38	lO	1	
31	7	2	
26	5	1	
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00:00 AM	1	0	0	0	4

01:00	0
02:00	0
03:00	0
04:00	5
OS:00	8
06:00	0	27

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0	0	0	0	0	0
0	0	0	0	0	4
1	0	0	0	0	12
1	0	a	0	23
a	0	0	0	60

07:00	l
08:00	4
09:00	6
10:00	3
11:00	l
12:00 PM	0
13:00
14:00	5
15:00	3
16:00	6
17:00	1
18:00	1

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78
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83
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128
145
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197
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187
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174
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157
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Directional Peak Periods
All Speeds	Volume
273

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%
12%

Volume
381

NO-ON-12-2

%
16%

Volume
332

P-M-4-6

Off Peak Volumes

%
14%

Volume
1347

--

%
58%

%ofTotal	2%	8%	41%	39%	1%	0%	100%

AM Volume,
%AM
AM Peak Hour
Volume PM Volume<
%PM
PM Peak Hou,
Volume

-

f6
1%
09:00
6
20
1%
16:00
6

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378
16%
11:00 , _
88
-	-	567
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83

319
14%
10:00
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84

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194

Day: Wednesday Date: 2/12/20

Prepared by National Data & Surveying SemeN
SPEED
Baytree Dr Bet. Bradwick Way & Daventry Dr

City: Melbourne Project#: FL20_3077_002

Summary

r	,	•	-

13%

4%
08!00

Directional Peak Periods
All Speeds	Volume
201

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Off Peak Volumes

%
12%

Volume
278

%
17%

Volume
231

%
14%

Volume
946

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%
57%

	Total ·	
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144
134
118
162
129
102
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Time	,	<: 16	16 • 20	21· 25	26 - 30	31 • 35	36 • 40	41 - 45	46 • SO	51 · 55     '   56- 60	61- 65	66-  70	71 +

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2%

9%

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100%

AM Volumes	13
%AM	1%
AM Peak Hou r	10:00
Volume	5
PM Volumes -	1$
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15:00
6

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23
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10:00
62
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218

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15:00
74

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14

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62
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141 t83] 62% lS:00
162

00:00 AM
01:00
02:00
03:00
04:00
05:00
06:00
07:00
08:00
09:00
10:00
11:00
12:00 PM
13:00
14:00
15:00
16:00
17:00
18:00
19:00
20:00
21:00
22:00
23 :00

-	-	-     ..._	'	,	.     I	I

Day: Wednesday
Date: 2/12/20

Prepand by Natlonal Olla & Surveying s.m ...
SPEED
Old Tramway Dr Bet. Montrose Way & Chatsworth Dr

C"ity: Melbourne
Project#: FL20_3077_003

Summary

.	-	'	-

-

TIme	< 16	16 • 20	21 • 25	26 - 30	31 • 35	36 • 40    ,  41-   45	46 • 50	51• 55  ·     56 - 60	61• 65	66 - 70	71 +	Total
..	-	-	-	.
00:00 AM	0	0	0	1	0	0	0	0	0	0	0	0	0	1	
01:00	0	0	0	0	0	0	0	0	0	0	0	0	0	0	
OZ:00	0	0	0	0	0	0	0	0	0	0	0	0	0	0	
03:00	0	0	l	l	1	0	0	0	0	0	0	0	0	3	
04:00	0	l	0	1	0	0	0	0	0		0	0	0	2	
05:00	0	2	6	3	0	0	Q	0	0		0	0	0	0	
06:00	1	5	13	4	0	0	0	0	0		0	0	0	23	
07:00	1	12	44	11	1	0		0	0		0	0	0	69	
08:00	8	25	39	9	0	0	0	0	0		0	0	0	81	
09:00	4	16	31	2	0	0	0	0	0			0	0	53	
10:00	16	35	34	s	0	0	0	0	0	0	0	0	0	90	
-11:00	4	27	17	s	0	0	0	0	D	0	0	0	0	S3	
12:00 PM	7	21	44	17	0	0	0	0	0	0	0	0	0	89	
13:00	3		33	'.L4	0	0	0	0	0	0	0	0	0	72	
14:00	5	12	37	9	0	0	0	0	0	0	0	0	0	63	
15:00	2	1.l	56	30	5	0	0	0	0	0	0	0	0	106	
16:00		14	36	25	5	0	0	0	0	0	0	0	0	81	
17:00	4	12	39	13	0	0	0	0	D	D	0	0	0	68	
18:00	3	7	38	10	1	0	0	0	0	0	0	0	0	59	
19:00	l	13	22	0	0	0	0	0	0	0	0	0	so	
20:00	1	2	21	7	1	0	0	0	0	0	0	0	0	32	
21:00	0	2	7	5	0	0	0	0	0	0	0	0	0	14	
22:00
23:00

%ofTotal	1	2
0

23%	5
0

50%	5
.0,
18%	4
1

2%	0
0	0	0
0	0
0	0	0	0
0	0
0	17
.2

100%	

luml!l

0

15 0

AMVo  -
%AM
AM PeakHou 1
Volume	3'1
3%
10:00
16		l z;t	i.as
18%
07(@
44	,	 	JJ	2
0%
03:op 1	0	0	0	0	0	0	-		0	386
37%
1 ,	lO!Oll
90	
		12%
10:00•
35		4%
07:00
11											
PM Volume,
%PM
PMPeakHo u1
Volume	30
3%
12:00
7	120
12%

22	ns
33%
-·	
56	148
14%
,	:<J\l
30	:l!l
2%
15 ;00
5	0	0	0	0

-		0	,-	-0	0	0	651
63%
1S:00
106	
															
Directional Peak Periods
All Speeds	-AM7-9
Volume	"
150	14%	NO-ON 12-Z
Volume	"
161	15%	-PM4-6
Volume	"
149	14%	Off Pe-ak Volumes
Volume	"
579	56%	

.

Day: Wednesday Date: 2/12/20

SPEED
Kingswood Way Bet. Berwick Way & Ashbourne Ct

City: Melbourne Project#: FL20_3077_004

Summary

I	-	--	,

111

4S

19%
l:2:00

32%
r ;OO

Volume

6

19

35

5

57

125	--
Directional Peak Periods	AM7-9
All Speeds	Volume

NO-ON 12-2

-PM4-6

Off Peak Volumes

%
18%

Volume
95

%
13%

Volume
90

%
13%

Volume
399

--

%
56%

Time	< 16	16 • 20	21 - 25	26 • 30    '   31 • 35	36 • 40	41- 45	46 - 50	51 - SS	56 - 60    ·   61 • 65	66 - 70	71 +	Total·
.	.	•	I	• ;
00:00 AM	0	0	0	0
0
0
1
2
0
1
0
5
7
1
0
4
2
5
2
1
3
4
1
2
2
2
,0

6%	0
0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0	0
0
0
0
0
0
0
0
0
0
0
0
0
q
0
0
0
0
0
0
0
0
0
0	0
0
0
0
0
Q
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0	0
0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Q	0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0	0
0
0
0
0
e
0
0

0
0
0
0
0
0
0
0
0
0
0
0	0
0
0
d
0
0
0
0
0
0
0
Q' 0
0
0
0
0
0
0
0
0
0
0
,Q	0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0	0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0	0
0
0
3
3
4
15
62
63
43
43
64
so
45
57
so
47
43
S6
21
19
u
7
2

100%	
01:00	0	0	0												
02:00	0	0	0												
03:00	0	J	l												
04:00	0	0	1												
05:00	1	1	1												
06:00	1	4	9												
07:00	s	25	32												
08:00	2	17	39												
09:00	6	12	18												
10:00	5	19	18												
11:00	7	'.32	25												
12:00 PM	2	19	25												
13:00		14	27.												
14:00	2	15	35												
15:00	6	15	2.7												
16:00	2	16	28												
17:00	1	19	20												
18:00	1	18	33												
19:00	0	6	14												
20:00	2	7	8												
21:00	0	7	3												
22:00	0	0	5												
23:00	0	0	2												
%ofTota	
6%	
35%	52%												

AM Volume,
%AM

27

1

-

AM Peak Hou,	11:00

Volume PM Volume!
%PM
PM Peak Hou,

-

n
2%
1)9:QI)
7
28
4%
J 'l :00

0

0

0

0

0

D

0

0

0

4%

20%
Qll:00
39
227

'

7
lS
3%
15:00

11:00
32
136

0

0

D

0

-
Q

0

a

----E.

I)

-	-	

-

II

300
42%
11:00
64
409
58%
H : 00

16%

-

NOISE MEASUREMENTS TAKEN NEAR 385 BAYTREE DRIVE

APRIL 28, 2020 8:45 to 9:45 AM
Total vehicles
dBA less than 60 dBA60-65 dBA65-70
dBA 70-80 dBA80+

APRIL 29, 2020 9:50 to 11:20 AM
Total vehicles
dBA 60 or less dBA60-70 dBA 70-80

dBA85+

May 4, 2020 6:05 to 7:00 AM
Total vehicles
dBA 60 or less dBA60-70 dBA 70-80 dBA80+

May 4, 2020 2:05 to 3:00 PM
Total vehicles
dBA 60 or less dBA60-70 dBA 70-80 dBA80+
May 5, 2020 8:30 to 9:15 AM

84
72
8
0
3 trucks 71.3 and 73; garbage truck 73. 1 Carroll Dist. Truck 82

180
85 mostly cars
89 landscape vehicles, pick-ups, SUVs, delivery
6 trucks= 73, 74, garbage truck =75, corvette =74, truck -79(muffler), Parcel Post= 74
1 man on ride onmower rode right past me =87 Barking dog running right past me =84: Not Counted

31
20 mostly cars
11 some pick-ups
0
0
NOTE: background noise from 195 = 48-60 Truely Moen truck = 67
Bird flying overhead = 65

101
39
57
4 delivery trucks, mail truck, porsche, corvette
1 big delivery truck,

Total vehicles	44
dBA 60 or less	20
dBA60-70	19
dBA 70-80	4 truck, car with loud muffler
dBA 80+	1 garbage truck (84) NOTE: Decibels at 70 dBA is considered safe
Decibels 85 dBA and above could damage hearing hearing over time

SECTION VII

7/9/2019

Mr. Jason Showe
Governmental Management Services, Central Florida 135 W. Central Blvd., Suite 320
Orlando, FL 32801
Phone: 407-841-5524 ext. 105 Fax: 407-839-1526 Mobile: 407-470-8825
jshowe@gmscfl.com

RE: Baytree Access Control Upgrades REVISION ONE (070919ND) Dear Mr. Showe,
Thank you for giving us the opportunity to quote on your access control requirements for Baytree, a residential  community located in Brevard  County.  Following is a description of the job to be perfonned and our cost quotation.

The cost information given should be considered budgetary at this time.  When  you have made your final decision as to the configuration of the jot,,, we will be pleased to submit a final price.

WORK EFFORT

Our work effort is to provide an access control system for Baytree. This .effort will consist of furnishing and installing two (2) proximity card readers, one (1) mag-lock and one (1) pedestal-mounted exit button to control access through one (1) existing and one (1) new powder-coated, ornamental aluminum pedestrian gate at the  pool. Each card  reader will be connected to and controlled by a web-based programmable entry controller located at the pool cabana. All other existing access control devices will retain their  current  locations and functionalities.
NOTE: This proposal is based on all existing electrical  wiring,  communications  wiring, conduit, pedestals, swing gates, gate operators, access  control  devices, pedestrian gates, detector loops, loop detectors, concrete pads, etc. being present and in proper working order for re-use. Any additional labor and materials necessary will be separate and billable.
Quotation for
- Baytree - 07/09/19
Page 1 of 5

NOTE: The existing card reader is obsolete and will not be reused. The existing access cards will no longer function.

BASE SYSTEM EQUIPMENT. PRICE AND CARD COSTS

Base System Equipment
2 ea HID proximity card reader
2 ea Surge suppression (power and control) for card reader 1 ea Linear eMerge web-based controller
1 ea Mag-lock
1 ea "Request to Exit" button
1 ea ACT pedestal for "Request to Exit" button
1 ea Ornamental &luminum pedestrian gate approximately 5' long x 6' high, powder-coated forest green

Base System Price
Total base system price including
equipment, installation and freight, as quoted:

$9,665.00

Card/Fob Costs
Standard Proximity Cards
Standard proximity access cards in quantities of 50-200, each: Standard proximity access cards in quantities of 201-550, each: Standard proximity access cards in quantities of 551-1050, each: Standard proximity access cards in quantities of 1051-up, each:

Proxkey III Key Fob
Key Fob in multiples of 100, engraved each: Key Fob in multiples of 100, stamped each:

Proximity Wristband
Rubber wristband, each:

$4.20
$4.05
$3.90
$3.80

$7.65
$7.65

$7.20

NOTE: Local sales tax, shipping and handling will be added to the above prices per order.

Quotation for
- Baytree - 07/09/19
Page 2 of 5

OPTIONS

Option #1: To provide the labor and materials necessary to install two (2) additional proximity card readers, two (2) mag-locks and two (2) pedestal-mounted exit buttons to control access to two (2) the north and south pedestrian gates at the tennis court. Each card reader  will be wirelessly connected  to and controlled by the web-based programmable entry controller in the base system.

ADD TO BASE SYSTEM:
2 ea HID proximity card reader
2 ea Surge suppression (power and control) for card reader
2 ea Mag-lock
2 ea "Request to Exit" button
2 ea ACT pedestal for "Request to Exit" button
2 ea Wireless weigand bridge

Add to base system price:	+$5,685.00

Option #2: To provide the labor and materials necessary to install an additional web­  based programmable entry controller at the front and back gates to control the existing RPID readers. These controllers would take tl;le place of the existing units and would be linked with the controller at the pool to create a single, integrated system.

ADD TO BASE SYSTEM:
2 ea Linear eMerge web-based node
1 ea Database conversion

Add to base system price:	+$2,635.00

NOTE: High speed internet connections with static LP. addresses will be required at each gate location.

Option #3: ACT Wi-Pak Communication System. This will allow wireless  communication service for the controller in the base system. Any necessary equipment will be maintained and serviced for the duration of the contract  term.

Set-up cost:
Monthly cost (minimum twelve (12) month contract):
NOTE: A Wi-Pak would be needed at each controller location.
Quotation for
- Baytree - 07/09/19
Page 3 of 5

$850.00
$110.00

INSTALLATION

Includes:
Installing all equipment.
Concrete work required for device mounting.
Providing electrical power to system equipment.
Providing of conduit and control wiring between equipment items.
Making all power and electrical connections to equipment.
Testing out system for proper operation.
Training owner in operation of system.

Does Not Include:
Grounding of fence, ifrequired or applicable.
Decorative brick paver removal, if required or applicable.
Adequate signage, if required or applicable.
Adequate lighting, if required or applicable.
Costs	for perm.its, bonds, surveys, drawings (which includes electrical, mechanical, engineering, elevation, etc.) or site plan modifications.
Concrete work required for construction of walls, islands or curb separations in or adjacent to roadways.
Removal of trees or other landscaping that may be reqtl;ired in order to install equipment.
Repair and/or replacements of grass, irrigation lines, sprinklers, control wiring or any other landscape materials that might be damaged during installation.
Cost of repairing undetected items that may b damaged during installation.
Cost of installing, and monthly rental op., high-speed internet service with a Static IP address required by telephone entrance device and/or programmable entry device.

ADDITIONAL INFORMATION

Warranty
Our warranty covers all parts, labor & travel, with the only exclusions being vandalism (such as being hit by a vehicle) and natural disaster (such as lightning or flooding). The warranty for the system is one year from date of  completed installation.

Quotation for
- Baytree - 07/09/19
Page 4 of 5

Annual Service Agreement
In most cases customers choose, after the one-year warranty expires, to utilize our annual service agreement for the mechanical and electronic  items. Please let us know if this would be of interest and I will be glad to work up the contract cost for your  final system configuration.

Service Support
At ACT, we are very proud of our service department. We have provided sales and service in Central Florida since 1942 and have been installing and maintaining gated entry systems for over 25 years. ACT provides factory-trained technicians, radio dispatched service vehicles and a large inventory of spares for all products sold. Because of this attention to service, calls are responded to the same or next working day with 95% of all problems encountered being repaired on the frrst call. If the  highest quality instalJatien and service after the sale are of importance in your purchasing decision, ACT is the right choice.

Quotation Expiration
This quotation remains valid for 30 days from the submission date. ACT reserves the right to requote after this time period elapses.

Terms of Sale
Normal terms of sale require that fifty percent (50%) of the quoted system cost is due at time of order. The remaining fifty percent (50%) is due upon completion of the installation.

If you have any questions, please be sure and give me a call. We look forward to serving you soon.

Sincerely yours,

Steven Guettler
Access Control Technologies, Inc. 407-422-8850
steve.guettler @actflorida.com
Quotation for
- Baytree - 07/09/19
Page 5 of 5

S ECTION VIII

=---

Cocoa Handyman Inc
CocOA /'@	 X r. 	4190 Royal Palm Ave
.   .	Cocoa, Fl 32926
IIANDYIIJAM INC. 321-522-2185
Helpful~ Ha.nd.9~	Honest	cocoah  and  ymani nc @ gma i  l.com 

Client:	GMS Central Florida (Will)	Cell Phone:	407-451-4047

Property:	Baytree
201 Baytree Drive
Melbourne, Fl 32940

E-Mail:	wviasalyers@g mscfl.com 

Monument Repairs

Quantity

Unit Price Per

Total

Scope of Work

~ Tilt Columns back  into Plumb postion	4	ea	$400.00	$1,600.00
& Repair foundations of columns
~ Repair damaged stucco	3	ea	$200.00	$600.00	
~ Pressure Clean Monuments	3	ea	$50.00	$150.00	
~ Re-Paint Monuments	3	ea	$200.00	$600.00	

Quantity

Unit Price Per

Total

~ Install Baytree Sign on Spacer to give 3D Effect
~ Install LED lighting behind each letter

1	ea	$750.00
1	ea	$BOO.DO

$750.00
$BOO.OD

   Total 

Thank yor for considering Cocoa Handyman Inc for your service and repair needs.
We look forward to working with you.

S ECTION IX

Final Costs for Recreation Area Parking Lot Vs Budget

Item	Budget	Actual	Comments

Dig Pond	$	2,D00.00	$	2,000.00		
Parking Stops	$	1,400.00	$	1,400.00		
Striping and Signage	$	2,000.00	$	2,000.00		
Lab Testing	$	500.00	$	500.00		
Density Testing	$	1,500.00	$	1,500.00		
Concrete (9,685 sq. Ft)	$	31,476.25	$	31,476.25		
Sidewalk Demo	$	500.00	$	500.00		
Pour and Finish Sidewalks	$	2,835.00	$	2,835.00		
Final Grading	$	2,000.00	$	2,000.00		
10" ADS Culvert	$	2,400.00	$	2,400.00		
Seed ing	$	200.00	$	200.00		
Parking Lot Markings	$	2,000.00	$	2,000.00		
Advantage Total	$	48,811.25	$	48,811.25		
				
Surveys	$	2,600.00	$	2,600.00		
Permits (Includes $775 for Sidewalk Waiver)	$	2,422.50	$	2,422.50		
Soil Borings	$	1,150.00	$	1,150.00		
Move Tennis Court Gate for ADI	$	427.00	$	427.00		
Shut Off and Relocate Sprinkler System	$	1,500.00	$	1,500.00		
Tree Re mova l	$	250.00	$	250.00		
Tree Replacement	$	200.00	$	200.00		
Engineering	$	23,000.00	$	27,206.00		
Sod	$	-	$	4,850.00		
Miami Curb Repairs	$	-	$	480.00	Required by the County at time of Inspection	
Signs		$	270.00		
Culvert Extensions to  West Side Regrade Slo pe,
and Additional Fill	$	-	
$	1,000.00	Slope judged to be dangerous requiring additonal fill and culvert extension per Coiunty Inspector.	
Irrigation Improvements	$	-	
$	7,050.00		
Portable Toilet	$	-	$	120.00	Unanticipated expense	
Yard Drains		$	1,400.00		

Total $	80,360.75	$	99,736.75	
CDD/BCA Allocated Funds $	ss,000.00	s	 s_s,o_oo_.o_o_	
Excess/(Deficit) $	(25,360.75)	$	(44,736.75)	

SECTION X

PROPOSAL

M - Maint / PM Only

Valid for 45 days unless otherwise noted

PM Contract and Programming

Proposal #: 32509
Date:	02/20/2020
Pymt Terms:50% Net USC
Start Date:
Bid Code	Commercial

Prepared by: Jordan Harpold

o: 321-254-8011 x.999

Mailing

Florida Door Control of Orlando, Inc.	658-2

FDC Melbourne
658-2 Washburn Rd, Melbourne FL

c: 321-544-5814
e: jharpold@fdc.com 

Address: Washburn Rd., Melbourne, FL 32934
Toll Free: 800-321-6487 Fax: 321-259-8725

Location:
Baytree HOA 201 Baytree Dr.
Melbourne, FL 32940

Billing:
Baytree HOA
C/O GMS Central Florida 219 E. Livingston St.
Orlando, FL 32801

Sales Person
Jordan Harpold

Email:
 wviasalyers@gmscfl.com

Phone:
(407) 451-4047

Prepared for:
William Viasalyers

Proposed Service:
Quarterly preventative maintenance inspections on the following equipment. 2 Main entry Liftmaster mega arm barrier gates.
2 Main exit Liftmaster mega arm barrier gates.
Residence only entry Liftmaster mega arm barrier gate. 1 Residence only exit Liftmaster mega arm barrier gate. 12 Loops Saw cut in asphalt.
Transcore RFID readers. ( 1 main entry and 1 residence only entry) 2 Elite CSW swing gate operators. ( Residence only entry and exit)
4 Magnetic Locks ( 2 per swing gate on residence only gates)

NAME	DESCRIPTION	QTY

Programming contract will only go into effect once new Emerge panel is in place. FDC will need the Ip address of the emerge panel as well as the log in credentials.
1 Year Quarterly Maintenance Inspections	1
1 Year Programming Contract	1

NOTE:

Signature 	Date 	TOTAL
Print

$3,180.00

Printed: 02/20/2020 01:13 PM

Florida Door Control of Orlando, Inc.	GSA Contract# GS-07F0599X

Page 1 of 1