Baytree Community Development District

Workshop Meeting Agenda November 10, 2020

A GENDA

Baytree
Community Development District

Workshop Meeting Agenda

Tuesday November 10, 2020 10:00AM

Roll Call

Baytree National Golf Links 8207 National Drive Melbourne, Florida

Discussion Meeting Agenda Composition

Movement of Engineer's Report

Consent Agenda

Discussion of Speed Control

Discussion of Recreation Area Planning

Access Control for Tennis

Solar Heating for Pool

Recreatiqn Equipment

Benches Throughout Baytree

Discussion of Suntree Bank Update

Paving Strategy Discussion

Strategic Planning

Discussion of 5-Year Capital Planning

Adjournment

SECTION Ill

S ECTION IV

RESULTS FROM THE RECREATION AREA SURVEY

Statistical Results

Total Number of Responses:
Total Number of Property Owners:
% Response:

149
461 Homes
32.3%

Specific Questions Results:

The specific survey questions are in italics.

Do you feel the open, undeveloped area in and around the pavilion should be left undeveloped?

YES: 38.9%	NO: 61.1%

If you answered "No" to the above, do you feel the COD should invest in any combination of the following:

Responses are as a percentage of residents who want the Recreation Area developed (91) and not the total number of respondents (149). The preferred improvements are listed in order of preference:

Re-install upgraded playground equipment	42.9%	
Modify the tennis courts to accommodate pickleball	39.6%	
Install a half-court basketball court	36.3%	
Remove the bocce ball court completely	30.8%	
Install grills and additional picnic tables near the pavilion	30.8%	
Offer swimming/life-saving/scuba lessons at the pool	30.8%	
Install a water slide at the pool	20.9%	
Invest in cornhole equipment	16.5%	
Replace the bocce ball court with a shuffle board court	16.5%	
Install permanent handicap access	14.3%	
Other:
Install tennis hitting wall	
4'.4%	
Dog Park in undeveloped area	4.4%	
Tennis wind screens and awnings	2.2%	
Upgrade bocce ball court	2.2%	
Install horseshoe pit	1.1%	
Handball/paddleball courts	1.1%	
1st Aid and CPR courses	1.1%	
Outdoor fitness trail	1.1%	
Direct access to Brevard Zoo Linear Trail	1.1%	
2 more tennis courts	1.1%	
Croquet/badminton area	1.1%	
Sail cover over playground equipment	1.1%	

Some residents allege that non-residents have used the tennis courts without being guests of residents. Do you believe this is a problem? (Responses are the percentage of residents (121) responding to this question):

YES: 62.0%	NO: 38.0%

If you answered "Yes," do you feel the COD should restrict access to the tennis courts by a key card system similar to the one currently used at the pool? (Responses are a percentage of residents (127) responding to this question):

YES: 62.2%	NO: 37.8%

The following is a synopsis of open-end comments. The number of parenthesis is the number of residents making the same or similar comments.

The playground equipment should be the same as previously installed.
Remove the flowering trees from next to the pool which are causing leaves to unnecessarily fall into the pool area.
Would like more community events
Never used the recreation facilities in 11 years.
Wants key code access to the pool
Spend more to maintain streets, trees and gutters and less on pavilion and bocce ball courts.
Appreciated the survey (3).
Wants free-standing pickleball court.
Suggested vending machines in Rec area
Against removing bocce ball court; water slides are unsafe. Lessons should not be available for non- residents.
Resurface pool deck installing dedicated swim lanes
Save money and do not develop Rec area (2).
Fix bocce ball court.
Water aerobics should use parking lot and not park in the street.
Complained about tailgating at back gate
Non-resident use of the pool is a problem as well (2).
Stop sign at Old Tramway and Baytree is obscured from old Tramway .
Extend the guard shack roof to provide protection when raining.
Want more shade at the pool (3).
Wants better upkeep at the pool. Looks dirty.
Liked the idea of scuba lessons
Wants clock at the pool
Wants lights at the pavilion
Likes the idea of improving the Rec Area but hates the speed humps
Outlaw basketball hoops in driveways
Landscape the undeveloped area.
All improvements are OK, will residents use them?

Open-end comments (continued) :

Install grills only
Scuba tanks will damage the pool especially corners and steps.
How to control use of grills?
Don't agree with lessons at the pool as it restricts other residents' use of the pool.
Lessons should be free the cost should be included in the assessments .
Observed non-resident use of tennis courts many times.
Provide golf cart parking at the pool.
Purchase the golf course and bring up to former glory.
Non-residents should be charged to use tennis courts (2) .
Wished playground and water slides were installed sooner.
Strongly endorsed pickleball as the fastest growing sport in the US.
Drainage at the NE and SE perimeter of the tennis courts is not good
Alleges non-resident coaches are using the tennis courts causing excessive w ear.

Respectfully Submitted, Jerry Darby
January 20, 2020

I Dewberry·

Date: September 29, 2020
To: Baytree COD Board of Supervisors
From: Peter Armans, P.E. District Engineer
Subject: Engineer Report for the October 7th, 2020 Board Meeting

ENGINEER REPORT

Report:
Dewberry Engineers (Dewberry) is submitting this report to the Baytree COD Board of Supervisors (Board) to be reviewed and discussed during the October ?'h, 2020 Board meeting.

Multiple items were requested during the previous Board meeting, and by the District Manager, which are being addressed in this report.

Future Paving Cost Review: During the August 5th 2020 Board meeting, the Board requested that I review, and provide comments on a spreadsheet prepared by Mr. Darby. A review was completed and a response was forwarded to Mr. Darby  and the COD Manager. A summary of the review comments is attached as Attachment A.

Kingswood Way Drainage: On August 5th 2020, during a routine walkthrough with the Field Manager, we noticed materials placed in the stormwater path along the north end of the COD limits. A memo with exhibits was prepared with photographs and a map of the area of concern. The memo was electronically submitted to the COD Manager on 8/20/2020. A copy of the memo is attached as Attachment B.

Pavement Cores: During the August 5th Board meeting, the Board mentioned that during past pavement repair projects, it was noted that the pavement suffered structural issues and base material deficiencies. The Board requested that we solicit quotes for performing pavement cores throughout the COD maintained roadways to understand if the previously noted issues will be encountered during future pavement repair projects. The results of the core samples will aid the district in planning and budgeting for future pavement repair projects and reduce the potential for unplanned costs during construction. Two proposals were obtained from qualified contractors; Terracon Consultants Inc. and GEC Consultants   Inc (see Attachment C for Proposals) . The District Engineer recommends the Board to consider to lower cost proposal provided by Terracon Consultants Inc.

Lake Bank Inspection and Restoration Plan: The Board requested that we provide a Work Order scope and fee to inspect, report, and create a future repairs and restoration plan for COD owned and maintained ponds/lakes within the Baytree COD limits. The Work Order was forwarded to the District Manager and is included in the Agenda Packet under "New Business" for the Board's consideration.

Speed Reduction Study: The Board requested that we prepare a speed reduction plan to add speed calming devices throughout the community. We conducted field visits to document existing traffic calming devices and related signs, and we prepared a speed reduction plan (see Attachment D). The budgetary cost estimate to construct devices per the attached plan is $27,000.

Playground/Pavilion Area Drainage: The Board requested that we review the drainage issues and prepare a drainage plan to resolve the ponding adjacent to the pavilion and within the playground area. We performed a field inspection following a rain event and prepared a plan to address the ponding within the area of concern (see Attachment E).

If you have any comments or questions, you may contact me at Parmans@dewberry.com, or 321-354-9767.

Attachments:
Attachment A: Summary Review Comments on Future Paving Cost.
Attachment B: Kingswood Way Drainage Debris Memo.
Attachment C: Pavement Cores Proposals.
Attachment D: Speed Reduction Plan.
Attachment E: Playground Drainage Plan.

Engineer Report 11 of 1

SECTION VII

Strengths:
Strong Board with business background
Professional financial Management
Supervisors with specific areas of responsibility
Baytree landscape professionally maintained complimenting Baytree as a premier community
GMS together with the COD staff, as partners with the COD Board
Infrastructure Area Assignments to specific Supervisors
Working within budgeted amounts
Reserve Funds
Supervisors willing to work as a team
1O. Strong Professional Support Staff(s)
Baytree location/ Central to everything but private at same time
Baytree Golf Links/ We appreciate without costs to us
CDD Organization and performance
Baytree topography and landscape - We are the anchor community for the area
Excellent Amenities
Proximity to I 95 and shopping
Well managed
Homes have curb appeal and well maintained
Grade A schools
Excellent relationship with BCA/10B
Focus on resident welfare and responsiveness
Gated community

Critical Items
Board/Staff/Contractor excellent working relationships
Golf Course - Value to the Community
Location of the Community
No COD Debt
Communication with the BCA

Weaknesses:
Budget Process - budget development without Infrastructure Area Supervisor input
Limited Reserve Funds
Internal politics within Neighborhoods
Potential changes to the CDD Board, resulting from elections and resignations.
Old Infrastructure and Age of Community
President and/or Chairman with short 1 yr tenure
Infrastructure getting old
One large community (Windsor) controlling the entire community
Too few people getting involved in the community/resident apathy (same people all the time)
Not a private gated community
Inability to communicate with Residents on a timely basis
Inconsistent condition of the Golf Course
Sunshine Impedes Communication
Identity Crisis: Most do not know what the CDD does.

Critical Items
Aging Infrastructure
Keeping Up with Inflation/COLA
Soft gate community restrictions

Opportunity:
Revise Budget Development Process
Plan for long-term increases to Reserve Funds
Move to Quarterly Newsletters
Post every other quarterly Newsletter to Website (only}
Mail every other quarterly Newsletter to residents & post to Website
Rethink Lake Bank Restoration costs based on latest engineering report with aerial pictures.
Maximize cost control in order to maintain and limit any budget creep, while providing adequate reserves.
Maintain Baytree as a premier community to maximize property values.
Continue communications with the BCA and the residents
Continue to manage the budget in a fiscally conservative manner
Recreational  amenity additions
Bike lane to keep off sidewalks
Take advantage of lower costs to fix up aging community
Showcase our community by getting more involved with Brevard County or by possibly setting up a public relations function.
Continue to improve the working relationship with the BCA
Try to get more people involved
Improve relationship with Golf Course
Selling community to future potential residents
Control Speeding
Consider a Welcome Wagon function for new residents.
Better communications with residents/owners by establishing a comprehensive contact list in conjunction with the BCA.

Critical Items
Monitor Reserves and Build as Necessary
Continue Communications/Relations with the SCA/Residents
Landscaping needs improvement/refreshing
Develop 5 years plans for all areas of responsibility and infrastucture
Improve resident participation
Review process for roadway working
Maintain and promote Baytree as a premier community

Threats
Economy
Crime
Frequency of law enforcement presence
Monitor the golf course to provide early warning of any potential bankruptcy.
Control accuracy of information disseminated to Residents, BCA and the Press.
Ramifications of affect on the CDD infrastructure due to storms.
New Board decides to abolish the CDD.
Cost growth of COD Contractors and getting bids
Natural areas around the lakes/ grass, berm, etc
1O. Increase appeal of community and therefore property values
11. Create and nurture a sense of community among residents 12.Age of community/ turnover of ownership
Size of community/ 461 + homes
Build out of the rest of Viera creating stiff competition
Widening of Wickham road
On going maintenance of aging community
Not enough capitol reserves to keep community looking fresh and up to date
Poor economy, foreclosures, and short sales, forcing home values down
Change in resident demographic
Increased assessments
Increased property taxes
Deterioration of Golf Course
Overly restrictive ARC rules and policies

Critical Items
Economy/Property Values
Growth of Viera
Monitor Wickham Rd Widening
Golf Course Interface/Develop contingency plan for golf course closure

Mission Statement
The Baytree COD will continue to manage and enhance its operation and assets to assure Baytree's premier status, providing a beautiful/ safe/friendly environment for all to enjoy.

Goals

Reserv e Poli cy
Define Poli cy -
1m p r o v e communication with residents and BCA
a.Marketing Perspective
1mp r o v e participation and volunteerism with residents
Develop materials to solicit volunteers for specific projects
b.Be aware of changing demographics and respond to those needs

SECTION VI11

Baytree
Community Development District

Adopted Budget FY 2021

Presented by:

Table of Contents

General Fund	Page 1-2

Narrative	Page3-9

Capital Projects Fund	Page 10-11

Pavement Management Fund	Page 12

Community Beautification Fund

O&M Assessment Calculation

108 Roadway Maintenance Cost Share Schedule Exhibit A: Allocation of Operating Reserve

Page 13

Page 14

Page 15

Page 16

 	CQmmuoi Develggm1nt District
Adopted Budget FY 2021 General Fund

Adopted
Budget	Ac:tual
thru	Projected
Next	Total Projected	Adoplad
Budget	
Description	FY2020	06/30#20	3Months	09/30/20	FY 2021	

Bmmm		
Maintenmice Assessments	$853,142	$839,633	$13,509	$853,142	$853,142	
Interest Income	$0	$1	$0	$1	$0	
Miscellaneous Income (1OB Cost Share Agreement)	$40,223	$20,702	$20,112	$40,814	$42,299	
Miscellaneous Income	$8,000	$3,409	$1,136	$4,545	$8,000	
Tota1 Revenues	$901,365	$863,745	$34,757	$898,502	$903,441	

Expenditures						
Administrative
Supervisor Fees	
$8,000	
$4,600	
$3,000	
$7,600	
$8,000	
FICA Expense	$612	$352	$225	$577	$612	
Engineerirg	$25,000	$34,798	$7,500	$42,298	$30,000	
Assessment Administration	$7,500	$7,500	$0	$7,500	$7,500	
Attorney Fees	$17,750	$17,685	$12,000	$29,685	$17,750	
Annual Audit	$3,400	$3,185	$0	$3,185	$3,185	
Ma,agement Fees	$40,938	$30,704	$10,235	$40,938	$42,166	
Information Technology	$5,300	$1,200	$400	$1,600	$2,800	
Telephone	$150	$0	$40	$40	$150	
Postage	$1.500	$9'.l8	$303	$1,211	$1,500	
Insurance	$13,970	$13,665	$0	$13,665	$15,100	
Tax Collector Fee	$13,980	$0	$13,980	$13,980	$13,980	
Printirg & Biooirg	$1,700	$625	$208	$834	$1,700	
Advertisirg	$1,200	$1,602	$934	$2,537	$1,200	
Other Current Charges	$1,700	$528	$176	$704	$1,500	
Office Supplies	$200	$100	$33	$133	$200	
Property Taxes	$250	$248	$0	$248	$250	
Property Al)IX'aiser	$234	$234	$0	$234	$234	
Dues, Licenses & Subscriptions	$175	$175	$0	$175	$175	
IAdminlstrallve Expenses	$143,559	$118,109	$49,034	$167,143	$148,002	

I	I

1

 	Commuoib! Devel u meol Di&trict
Adopted Budget FY 2021
General Fund

Adopted Budget	Actual
thru	Projected
Next	Total Projected	Adopted Budget	
Description	FY2020	06/30/20	3Months	09l30l20	FY 2021	

Security Contract	$172,306	$128,385	$43,921	$172,306	$179,666	
Security - Speed Contro	$5,000	$0	$0	$0	$0	
Gate Maintenance Contract	$1,200	$1,100	$0	$1,100	$1,200	
Maintenance - Gatelwse	$10,000	$6,342	$2,500	$8,842	$9,500	
Telephone/Internet·Gateoouse.lPool	$11,000	$10,708	$3,569	$14,277	$14,500	
Transponders	$4,500	$5,030	$0	$5,030	$5,000	
Field Management Fees	$27,849	$20,887	$6,962	$27,849	$28,684	
Electric	$55,000	$36,273	$12,091	$48,365	$50,000	
Water & Sewer	$10,460	$7,458	$2,486	$9,944	$11,500	
Gas	$7,800	$5,928	$1,976	$7,904	$7,800	
Trash Removal	$0	$0	$101	$101	$404	
Maintenance • Lakes	$32,600	$25,380	$8,730	$34,110	$33,360	
Maintenance - Landscape Contract	$94,536	$70,884	$23,250	$94,134	$93,000	
Maintenance - Adotional Landscape	$15,000	$14,825	$175	$15,000	$15,000	
Maintenance - Pool	$17,000	$18,493	$3,168	$21,661	$17,000	
Mcintenance - lnigation	$11,000	$5,019	$2,750	$7,769	$10,000	
Maintenance - Lighting	$15,000	$777	$3,750	$4,527	$9,000	
Maintenance - Monuments	$6,000	$15	$1,500	$1,515	$5,000	
Maintenance - Fountain	$700	$562	$175	$737	$700	
Mairtenance - Other Field {R&M General)	$6,000	$5,043	$0	$5,043	$4,000	
Maintenance - Recreation	$1,500	$230	$1,270	$1,500	$1,500	
Holiday	Lighting	$10,000	$9,008	$0	$9,008	$10,000	
Operating Suppies	$750	$805	$300	$1,105	$750	
Sidewalk/Curb Cleaning	$11,000	$1,950	$9,050	$11,000	$11,000	
MisceNaneous	$1,000	$592	$408	$1,000	$1,000	

]O&M Expenses	
 	$527,201		
$375,785		
$128,133		
$503,918 	$519,565 !	

Transfer Out - Capital Projects- Paving - Baytree	
$71,783	
$71,783	
$0	
$71,783	
$75,370	
Transfer Out - Capital Projects - Paving - 10B Funds	$23,453	$23,453	$0	$23,453	$24,630	
Transfer Out - Capital Projects - Reserves	$68,901	$68,901	$0	$68,901	$60,531	
Transfer Out - Community Beautification Fuoo	$45,265	$45,265	$0	$45,265	$45,265	
Transfer Out - Rebalance First Quarter Operating	$21,203	$0	$0	$0	$30,078	

!Reserves	
 	$230,605		
$209,402		
$0 	$209,402	$235,874 I	

Operation IIQd Mantenance

ITota1E nses	 	$901,365	$703,296	$177,167	$880,463	$903,441 j
IExcess Revenues/lE dlturesj	$0	$160,448	!$142,410!	$18,039	$0I

2

REVENUES:
Maintenance Assessments
The District will levy a non-ad valorem assessment on all taxable property within the Baytree Community Development District in order to pay for operating & maintenance expenditures for the fiscal year.

Interest Income
Represents estimated interest earnings from cash balances in the District's operating account with Wells Fargo and investments through US Bank.

Miscellaneous Income (108 Cost Share Agreement}
Represents estimated earnings from Isles of Baytree.

Miscellaneous Income
Represents estimated earnings from the sale of security gate transponders, pool access cards and tennis court instructor fees.

EXPENDITURES
Administrative:

Supervisor Fees
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated $200 per meeting. This amount for the fiscal year is based upon 5 Supervisors attending 8 monthly meetings.

FICA Expense
Represents the Employer's share of Social Security and Medicare taxes withheld from Board of Supervisors checks.

Engineering
The District currently has a contract with Dewberry Engineers to provide engineering service to the District. The contract includes preparation for board meetings, contract specifications, bidding, etc.

Assessment Administration
Expenses related to administering the annual assessments on the tax roll with the Brevard County Tax Collector.

Attorney Fees
The District currently has a contract with Billing, Cochran, Lyles, Mauro & Ramsey, P.A. to provide legal counsel services. This contract includes preparation for board meetings, review of contracts, review of agreements and resolutions and other research as directed by the Board of Supervisors and the District Manager.

3

Annual Audit
The District is required by Florida Statutes to arrange for an Independent audit of its financial records on an annual basis. The budget is based on the current rate for the annual audit.

Management Fees
The District has contracted with Governmental Management Services-Central Florida, LLC to provide Management, Accounting and Recording Secretary Services for the District. The services include, but not limited to, recording and transcription of board meetings, administrative services, budget preparation, all financial reporting, annual audits, etc.

Information Technology
The District incurs costs related to the District's accounting and information systems, District's website creation and maintenance, electronic compliance with Florida Statutes and other electronic data requirements.

Telephone
Telephone and fax machine.

Postage
The District incurs charges for mailing Board meeting agenda packages, overnight deliveries, checks for vendors and other required correspondence.

Insurance
The District's general liability, public official's liability and property insurance coverage is provided by the Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to government agencies.

Tax Collector Fee	.
Represents charges from Brevard County Tax Collector's office for administration of the tax collection process.

Printing & Binding
The District incurs charges for printing and binding agenda packages and printing computerized checks, correspondence, stationery, envelopes, photocopies and other printed material.

Legal Advertising
The District does most of its legal advertising in the Florida Today. Publication amount is based on prior years cost for advertising regular meetings, special meetings, public hearings, etc.

Other Current Charges
Bank charges and any other miscellaneous expenses incurred during the year.

Office Supplies
The District incurs charges for supplies that need to be purchased during the fiscal year, including copier and printer toner cartridges, paper, file folders, binders, pens, paper clips, and other such office supplies.

Property Taxes
Represents the estimated non-ad valorem assessment from Brevard County that will be charged to the District.

4

Property Appraiser
Represents the Brevard County Property Appraiser fee to cover the cost of processing and distribuntig of non­ ad valorem assessment information.

Dues, License & Subscrpitions
The District is required to pay an annual fee to the Department of Economic Opportunity for $175.

Operationand Maintenance:
Security Contract
The District currently has a contract with DSI Security Services to provide security service for the District.

DESCRIPTION	ANNUAL
AMOUNT	
REGULAR HOURS: CONTRACT COST OF $20.26 PER HOUR FOR 356 DAYS HOLIDAY HOURS: CONTRACT COST OF $30.39 PER HOUR FOR 9 DAYS	$173,102
$6,564	
	$179,666	
Gate Maintenance Contract
Represents annual contract amount from for maintenance of the automated gate entrance systems. The District currently has a contract with Access Control Technologies.

Maintenance - Gatehouse
Represents maintenance contract for gates, and any other maintenance cost the District may incur at the security gate house, i.e. plumbing, gate repairs, etc.

Telephone/Internet- Gatehouse/Pool
The District has a telephone at the front entrance for the security staff to make local calls. Additionally, the District has a phone line at the front and rear entrance for the automated gate access system, and an IP line at the front gate for the access system and the line for the emergency phone at the pool. The amount is based on projected monthly charges from AT&T.

DESCRIPTION	MONTHLY	ANNUAL	
		AMOUNT	AMOUNT	
131679593	201 BAYTREE DR FRONT GATE (Internet)	$55	$660	
321254-0017857 3148	201 BAYTREE DR FRONT GATE	$650	$7,800	
321 751-1034 001 3145	630 BAYTREE DR BACK GATE	$165	$1,980	
321751-0214454 3143	8207 NATIONAL DR POOL AREA	$170	$2,040	
287673584	630 BAYTREE DR BACK GATE (Internet)	$70	$840	
292703718	801 NATIONAL DRIVE	$45	$540	
	CONTINGENCY		 	$400	
			$14,500	

Transponders
Accounts for costs associated with purchasing new transponders to replace those purchased by residents.

5

Field Management Fees
The District has contracted with Governmental Management Services-Central Florida, LLC to provide on-site field management of contracts for the District services such as landscape and lake maintenance. Services to include weekly onsite inspections, meetings with contractors and monitoring of utility accounts.

WEEKLY	ANNUAL
DESCRIPTION	AMOUNT	AMOUNT	
FIELD MANAGEMENT FEES (GMS)	$2,390	$28,684	
	$28,684	

Electric
Represents costs for electric for projects such as streetlights, signs, electric for well pumps, guardhouse, entrance features, fountain and pool house. Florida Power & Light provides this service.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
00533-81406	8002 BRADWICK WAY# WALL	$15	$180	
02781-39043	8207 NATIONAL DR# POOL HSE	$500	$6,000	
04080-73153	609 BAYTREE DR# WALL	$15	$180	
04396-25492	8205 NATIONAL DR# COURTS	$45	$540	
09459-03086	8147 OLD TRAMWAY DR# ENTRANCE	$20	$240	
11105-10375	7948 DAVENTRY DR# WALL	$15	$180	
14771-79517	345 BAYTREE DR# PUMP	$40	$480	
15604-14425	8005 KINGSWOOD WAY# FOUNTAIN	$300	$3,600	
36008-52200	602 BAYTREE DR# SIGN	$20	$240	
46619-40025	8253 OLD TRAMWAY DR# ENT SIGN	$25	$300	
47131-19107	1409 SOUTHPOINTE CT# ENT SIGN	$15	$180	
67950-66148	7951 DAVENTRY DR# PUMP STREET	$45	$540	
724916-0156	7942 KINGSWOOD WAY #LIGHTS	$20	$240	
73679-10572	201 BAYTREE DR# GRD HSE	$110	$1,320	
83711-46575	8005 KINGSWOOD WAY# STREET LIGHTS	$2,700	$32,400	
86596-45173	8005 KINGSWOOD WAY# PUMP	$140	$1,680	
88573-27285	687 DEERHURST DR# PUMP	$70	$840	
91260-64568	8128 OLD TRAMWAY DR# SIGN	$15	$180	
99142-26460	8005 KINGSWOOD WAY# GATE	$20	$240	
	Contingency		$440	
			$50,000	

Water & Sewer
Represents cost for water & sewer for expenses associated with the front guardhouse and community pool. City of Cocoa Utilities provides this utility service.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
121573-112400	201 BAYTREE DR #GUARDHOUSE	$60	$720	
167895-118058	8207 NATIONAL DR #POOL	$800	$9,600	
	CONTINGENCY		$1,180	
			$11,500	
6

Gas
Represents cost of gas required for heating the community pool. Florida City Gas provides this utility service.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
2932702542	8205 NATIONAL DR POOL HEATER	$600	$7,200	
	CONTINGENCY		$600	
			$7,800	

Trash Removal
Represents cost of trash removal services. Services are provided by Waste Management.

DESCRIPTION	MONTHLY	ANNUAL
AMOUNT	AMOUNT	
96 Gallon Trash Toter	$34	$404	
	$404	

Maintenance - Lakes
The District currently has a contract with ECOR to maintain its 66.46 acres of lakes. Additional funds are allocated for the installation of grass carp and unanticipated lake maintenance.

DESCRIPTION	MONTHLY	ANNUAL AMOUNT	AMOUNT	
LAKE MAINTENANCE	$2,540
NATURAL AREAS MANAGEMENT: CONTRACT COST OF $480 Bl-MONTHLY	$30,480
$2,880	
	$33,360	
Maintenance - Landscape Contract
The District currently has a contract with Tropic Care, Inc. to maintain its 352,000 Square Feet of Landscaping.

DESCRIPTION	MONTHLY	ANNUAL
AMOUNT	AMOUNT	
LANDSCAPE MAINTENANCE	$7,750	$93,000	
	$93,000	

Maintenance - Additional Landscape
Funding for trimming, replacement of trees/plants, and other routine landscape maintenance not covered under the landscape vendor contract.

7

Maintenance • Pool
The District has constructed a community swimming pool, which requires maintenance service five times per week.

DESCRIPTION	MONTHLY AMOUNT	ANNUAL AMOUNT	
VENDOR:BEACHPOOLS			
POOL MAINTENANCE			
SEPTEMBER THRU MAY· 3 DAYS/WEEK	$625	$5,625	
JUNE THRU AUGUST· 5 DAYS/WEEK	$800	$2,400	
CONTINGENCY· POOL REPAIRS		$2,803	
VENDOR:COVERALLOFORLANDO			
JANITORIAL SERVICES	$431	$5,172	
SUPPLIES		$1,000	
		$17,000	

Maintenance • Irrigation
Represents estimated cost for repairing irrigation line breaks, replacement of sprinklers, etc.

Maintenance • Lighting
Estimated cost for routine/replacement of fixtures.

Maintenance • Monuments
Estimated cost to pressure clean and paint monuments.

Maintenance • Fountain
The cost of providing preventative maintenance to the District fountains. The cost of service is $175 per quarter.

Maintenance • Other Field
Miscellaneous costs related to additional pond work, cleaning storm drains, etc

Maintenance - Recreation
Estimated cost for routine maintenance for the District's recreational areas, such as paint, mulch, or repairs to playground area and nets, facility repair, or minor improvements to tennis court area.

Holiday Landscape Lighting
Estimated cost for installation of holiday lights and decor as well as supplies.

Operating Supplies
Purchase of supplies for the District's pool, gatehouse, etc.

Sidewalk/Curb Cleaning
Estimated cost for pressure washing the District-owned sidewalks throughout the communtiy.

B

Miscellaneous
Any other miscellaneous expenses incurred during the year.

Reserves:
Transfer Out • Capital Projects • Paving - Baytree/IO8
The District has established a Pavement Management Fund in order to pay for resurfacing of roadways.

Transfer Out • Capital Projects • Reserves
Renewal and replacement costs such as replacement cost of the sidewalks, drainage repair, playground equipment, etc. See attached Capital Improvement Program Chart.

Transfer Out • Community Beautification Fund
Represents the assessments dedicated to the Community Beautification Fund.

9

Baytree
CQmmuoit Develggmeot District

Adopted Budget FY 2021 Capital Projects Reserve

	Adopted	Actual	Projected
Budget	thru	Next	Total
Projected	Adopted Budget	
Description	FY2020	06/30/20	3Months	09/30/20	FY2021	

Rewnues;				
Begiming Fund Balance	$13,268	$68,986	$0	$68,986	$2,7'J!J	
Paving CartritxJtions	$0	$28,000	$0	$28,000	$0	
Transfer In - Baytree	$68,901	$68,901	$0	$68,901	$60,531	
Interest Income	$100	$13	$4	$17	$100	

!Total Revenues	 	$82,269	$165,899		$4	$165,904 	$63,360 I	
Expenses:						
Lake Bank Restoration/Evaluation	$30,000	$0	$30,000	$30,000	$30,000	
Sidewalk/Gutter Repair	$13,!iOO	$15,712	$0	$15,712	$10,000	
Drainage Maintenance	$6,!iOO	$1,275	$0	$1,275	$8,000	
Curb -Tree TrimmingReplacements	$6,!iOO	$3,950	$0	$3,950	$4,000	
Recreation Area Improvements	$0	$0	$0	$0	$10,000	
Playgrol.lld Replacement	$21,400	$9,629	$0	$9,629	$0	
Landscaping	$0	$7,800	$0	$7,800	$0	
Pod Heater Replacement	$4,200	$3,928	$0	$3,928	$0	
Pod Refurbishing	$0	$23,320	$0	$23,320	$0	
Landscape Lighting	$0	$4,532	$0	$4,532	$0	
PaviHicrl Parking	$0	$43,899	$0	$43,899	$0	
Bank Fees	$0	$75	$25	$100	$0	
Capital Outlay	$0	$16,330	$2,700	$19,030	$0	
!Total E!!i!enses	 	$82,100		$130,450		$32,725		$163,175 	$62,000 1	

IExcess Revenuesl(Expendlturesj	
$169	
$35,450	

($32,7211	

$2,729	$1,360I	

10

Baytree COD - Capital 1mprovement Program

Project Description	FY 2020	FY 2021	FY 2022	FY 2023	FY 2024	
Lake Bank Restoration	$	30,000	$	30,000	$	30,000	$	30,000	$	30,000	
Sidewalk /Gutter Repair	$	13,500	$	10,000	$	10,000	$	10,000	$	14,500	
Drainage Maintenance	$	10,000	$	8,000	$	10,000	$	10,000	$	10,000	
Curb - Tree Trimming/Replacements	$	6,500	$	4,000	$	6,500	$	6,500	$	6,500	
Recreational Area Improvements	$	-	$	10,000	$	-	$	-	$	-	
Tennis Court Surface	$	-	$	-	$	-	$	-	$	-	
Playground	$	21,400	$	-	$	-	$	-	$	-	
Pool Heater	$	4,200	$	-	$	-	$	-	$	-	
Pool Furniture	$	-	$	-	$	-	$	-	$	-	
LED Gate Arms	$	-	$	-	$	-	$	-	$	-	
Rear Gate Camera System	$	-	$	-	$	-	$	-	$	-	
Pavilion Parking	$	-	$	-	$	-	$	-	$	-	
Gate Ooerators	$	-	$	-	$	40,000	$	-	$	-	
Total	$	85,600	$	62,000	$	96,500	$	56,500	$	61,000	

11

Commuoiti De elQpmeol District

Adopted Budget FY 2021 Pavement Management

Adopted Budget FY 2021

Total Projected 09/30/20

Projected Next 3Months

Actual thru 0&/30/20

Adopted Budget FY2020

Description

Revenues:
Beginning Fund Balance	$212,635	$222,640	$0	$222,640	$278,788
Transfer In - Baytree	$71,783	$71,783	$0	$71,783	$75,370
Transfer In -10B	$23,453	$23,453	$0	$23,453	$24,630
Interest lrcome	$75	$57	$20	$77	$75
!Total Revenues	 	$317,946	$317,933		$20	$317,953	$378,863 I
Expenses:

Roa<t.Yay Paving	$0	$39,16.5	$0	$39,16.5	$0
!Total E!!£!!!!ses	$0	$39,165	$0	$39,165	so I

IExcess Revenuesl(Expendltures)	 	$317,946	$278,768		$20	$278,788	$378,8631

CARRY FORWARD SPLIT
BAYTREE	$255,335	$330,780
10B	 	$23 453	$48,083
$278i788	$3781 863

12

CQmmuoi Deyelopmeot Diilrict
Adopted Budget FY 2021
Community Beautification

Description

Adopted Budget FY2020

Actual thru 116130/20

Projected Next
3 Months

Total Projected 09/30/20

Adopted Budget FY 2021

Revenues;

Beginning Fund Balance	$1,281	$1,894	$0	$1,894	$12,859	
Transfer In - Baytree	$45,265	$45,265	$0	$45,265	$45,265	
!Total RM11ues	$46,546 	$47,159		$0		$47,159	$58,124 !	
Expenses;						
Bank Fees	$150	$150	$0	$150	$150	
Beautification Projects	$45,000	$33,900	$0	$33,900	$0	
Contingency	$0	$175	$75	$250	$0	
ltota1E 5!!!!ses	$451  150	
 	$34,225		$75		
$34,300	 	$150 I	

IExcess Revenues/!E	
ditures!	
$1,396	
$12,934	!$7!	$12,859	$57,9741		

13

Baytree
Community Development District
O&M Assessment Calculation

	FY 2020	FY 2021	
Net Assessments	$853,142	$853,142	
Discounts (4%)	 	$35,691	$35,691 	
Gross Assessments	$888,833	$888,833	
Less: Golf Course (2.25%)	 	$19,999	$19,999 	
Adjusted Gross	 	$868,834	$868,834 	
Assessable Units:		
Phase 1	304	304		
Phase2	157	1fil		
Total	461	461		
			Change From	
			2020	
Per Unit O & M Assessments	$1,884.67	$1,884.67	($0.00)	

FY 2021 Baytree COD Assessments
Per Unit O & M

Phase 1	Phase 2
$1,885	$1,885

14

Isles of Baytree
Baytree Roadway Maintenance Cost Sharing Agreement Adopted Budget FY2021

FY21
Adopted Budget

Security	$179,666	
M ntena,ce-Gatehous Agreement	$10,700	
Telephone- Gatehouse	$14,500	
Utilities1	$5,340	
Maintenance - Lighting	$250	
Capital Reserve - Paving Management2	 	$24,630 	
Total	 	$235,086 	
Less: Golf Course Contribution (2.25%)	($5,289)	
Total to be assessed To Baytree COD & Isles of Baytree HOA	$229,797	
Total Number of Lots		
Baytree Phase I	304	
Baytree Phase II	157	
Isles of Baytree	 	104 	
	 	565	
Total Per Lot Assessment
Total Expenses divided by Total Units	$407	
Adopted Am001t for Isles of Baytree HOA for FY21	$42,299	

Notes		
Total Utilities		
201 Baytree Drive Guardhouse	$3,360	
201 Baytree Drive Guardhouse - Wat.er	$480	
8005 Kingswood Way - Street Lig,ts	 	$1,500 	
	 	$5,340 	

Capital Reserve Calculation is based on the following areas:		
Baytree Boulevard		
Natiooal Drive		
Kindswood Drive		
Total Area of Pavement	89,711	
10B Shared Roadway Area	22,093	
Fraction of Shared Roadways	24.63%	
Total Projected FY21 Paving Management	$100,000	
10B Shared Cost	$24,630	

15

Baytree
Com m uni ty Development District
Exhibit II    A II
Allocation of Operating Reserve

Allocation of Operating ReseNes

Estimated Funds Available

Beginning Fund Balance Balance - Fiscal Year 2020 Projected Fiscal Year 2020 Excess (Deficit)

Total Estimated Funds Available First Quarter Operating Reserve- 9/30/20

Rebalance First Quarter Operating - FY 21
Total First Quarter at 9/30/20	

$81,774
 	$18,039 

 	$99,813 

 	$30,078 
$129,891	

Allocation of Reserves		
Estimated capital Reserve Fund Balance (carry forward Plus New FY21 Funds)	
$63,260	
Estimated Beautification Fund Balance (carry forward Plus New FY21 Funds)	$58,124	
Total Reserves for capital Projects (Start of FY21)	
$121,384	

16