Baytree Community Development District

Workshop Meeting Agenda March 9, 2021

AGENDA

Baytree
Community Development District

Workshop Meeting Agenda

Tuesday March 9, 2021
10:00 AM

Roll Call
Baytree National Golf Links 8207 National Drive Melbourne, Florida

Engineer Discussion and Traffic Calming

Discussion of Amenity Plans/BCA Contributions

Discussion of Additional Benches

Discussion of Overnight Parking Rules

Discussion of Zoo Trail

Discussion of Holiday Lighting

Discussion of Letter to Golf Course

Discussion of Draft Fiscal Year 2022 Budget

Supervisor's Requests

Public Comment Period

Adjournment

S ECTION V

r I a	Stuart Waldron stuwald ron@outlook.com ubj	Access to Linear Trail from Baytree
O	February 28, 2021 at 9:01 PM jshowe@gmscfl.com

Hi Jason,
I' m a resident of Baytree on Southpointe Court and would like some of your time to discuss an idea to provide access to the linear trail without having to go 4.5 miles in one direction or 6.5 in the other to get there. See the attached for the information I have gathered thus far. My wife and I are very active in the zoo and so have discussed this with the leadership. Thus far there are no showstoppers . I also reached out to Topic Care hoping for an order of magnitude estimate but they want to hear from the COD first. I just wanted to validate this was not crazy expensive. My wife also spoke with Jerry Darby as he represents our area of Baytree though it appears my wife may be taking up the role. I have not contacted the golf club.

I believe an access inside the neighborhood would be a selling point for homes here. It should also reduce the frequency of residents using the golf carts paths for walking, running or biking as an attractive alternative would now be available. I do not think there is a security issue at least not any more than already exists at the north and south entrances. In talking with the zoo there does not appear to be any issue with this area as it is dry (not wetlands) aside from the creek itself.

Stu

Path to Linear Trail.docx

Path to Linear Trail.

Where: Cul-de-sac at the end of Balmoral Way where there could be a roughly 200-yard path to the Linear Trail. This would cross the golf cart path and the creek but otherwise no other impediments. It would not cross the 16th hole tee area.
Below is another view zoomed out to show the CDD controlled area within the res lines. Where the red line is to the left of the photo is a barbed wire fence, very overgrown with vegetation at this point and not in the best of shape. Just to the left (west} of the fence is a small creek. In the photo above the path of the creek is a little easier to see looking at the tree pattern.

Brevard County Property Appraiser
J11111ry21,2021	1:.t,000
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Need for a path: From Baytree there is no access to the linear trail other than driving (or biking) all the way around via Wickham road to the zoo (north) entrance or via Pineda to the south entrance. From my house that is 4.5 miles to the north entrance or 6.5 miles to the south. This leaves many residents to walk, run, or ride on the cart paths for any alternative to the neighborhood roads when there is a very nice, well maintained, nature path next to us. There is a locked gate to the zoo parking lot from Baytree Estates but most of us do not have to code to the gate. A path at the end of Balmoral would provide an alternative and increase the quality of life and hence overall value to Baytree residents.
Proposal: A simple gravel path thru the trees from the cul-de-sac to the trail. The path would be longer than 200 years to allow for trees or other obstacles. Low maintenance and minimal impact on the natural state of the area. There is a small creek to bridge across. This could be done as a community effort or by professionals such as the landscaping company that tends to common areas. Either way the costs would be modest. Maintenance would be annual as needed to replace gravel or cut back any growth. This also could be a community effort or tasked to the landscaping contractor. This would need the cooperation of the golf club, the CDD and the Brevard zoo.
Concerns raised thus far:

Security: This would be more secure than the bike paths from the back entrance to Baytree. No vehicles can get within a mile of this section of the Linear Trail without having the keys to several locked gates and pillars blocking the road. Any pedestrian or bicyclist already has easy access to Baytree. Where there may be a waiting car at the back entrance for someone who walked in to cause a problem, that would not be the case with the trail.
Golf club: I of course can not speak for the golf club but suggest anything that would reduce the non-authorized use of the cart paths should be of interest to them.

Liability: Not more exposure to the golf club (crossing the cart path) than they already face from residents using the cart paths for walking or riding. No difference to the zoo as well. I expect no difference to the CDD as we all on occasion traverse CDD areas.
Parking: There may be a concern for those living at the end of Balmoral. There are areas to park without obstructing traffic however to avoid any concerns there may be a need to put up no parking signs which would be an additional expense.

Conclusion: I suggest this is an easy and relatively low-cost opportunity to improve the living experience in Baytree and add to property values. We as a community invest in neighborhood entrance masonry for appearances but here is something that adds to our quality of life. I find the golf club has been very accommodating and a good neighbor but hopefully this will provide an alternative solution to the cart paths for those that want to get out for some exercise. An alternative  that is literally right in our backyard at low cost to us.

 HOLIDAY
L I G H T S C A P E S"'

j PROPOSA

Holiday Lightscapes 3855 Tucks Road Boynton Beach, FL 33436
www.ho lidaylig htsca pes.com info@holi daylightsca pes.com

To: Jason Showe - jshowe@gmscfl.com
Project Title: Baytree Community Holiday Lighting 2021 - 2022 Season
Submitted on:	3/ 3/ 2021

AREA 1 - ALL PREVIOUS LIGHTING AND DECOR AS OF 2020

Outlining 3 monuments in LED garland with 2 red bows on each monument
4 -  large palms spiral wrapped in warm white LED minis on base
Drooping pre-lit LED garland on two  wing walls at main entrance
Lining Trim of 2 guard houses with LED C-9
** ADD-ON - One large palm at front center median
(LABOR  ONLY)  TOTAL= $1,965.00
+$350.00

AREA 2 - MONUMENT SIGNS THROUGHOUT COMMUNITY

15 monument signs throughout community decorated with 1 pre-lit wreath per sign
15 monument signs w top edge outlined in LED C9 stringer lighting
** ADD-ON - Upgrade to 36" wreath for center of monument signs
TOTAL = $2,275.00
+525.00
AREA 3 - MAIN ENTRANCE OAK TREES IN CENTER MEDIAN

5 - Large Oak trees spiral wrapped in LED mini fights on base and main branches
40 - Animated Icicles randomly staggered throughout branches in 5 main Oak trees
TOTAL = $3,280.00
** ADD-ONS I AREA 4 - NEW PALMS ADDED TO DISPLAY
4 - Sylvester palms on exit side drive spiral wrapped in LED mini lights on base
1 - Large Medjool palm in front of guardhouse spiral wrapped in LED mini lights on base
1  -  Large Queen  palm  behind guardhouse  spiral  wrapped  in  LED mini lights on base
2 -  Color changing RGB up-lights to showcase fountain on the  drive into community

TOTAL = $1,600.00
DISPLAY TOTAL= $9,995 LESS 10% DISCOUNT FOR MULTI-YEAR CONTRACT= $8,995.50
** ADD-ONS I AREA 5 - OAK TREES WITH ADDITIONAL ICICLES FOR CENTER MEDIAN
2 - Large Oak trees spiral wrapped in LED mini lights on base and main branches.
(Entrance and exit side of main entrance off Wickham Road)
80 - Animated Icicles randomly staggered throughout branches in 2 main Oak trees - 40 per
60 - Additional animated Icicles randomly staggered throughout branches in 5 main Oak trees.
(Center median at main entrance off Wickham Road)
Random pattern LED mini lights laced in hedges on center median at main entrance.

TOTAL= $6,300.00

3 SEASON LEASE AGREEMENT  (PER SEASON TOTAL): 	$ ..._1_5.....=_2,  9  5, ....-,.=0=0

** PRICE ABOVE INCLUDES PRODUCT, MATERIAL, EQUIPMENT and LABOR **
** INSTALLATION, MAINTENCE, and REMOVAL**

50%	deposit to secure installation, 50% due upon completion of installation
Terms of Agreement
Thank you for the opportunity to partner with The Baytree Community. This agreement  outlines the  terms under which Holiday Lightscapes agrees to serve as your holiday decorator for 2021-2022 decorating season.

FEES
The Baytree Community agrees to pay Holiday Lightscapes the total cost outlined in the proposal that includes the cost of materials and labor. Payment must be made with a 50% deposit prior to beginning work and final balance at completion of installation. The 'completion  date' is defined as the  date when the decor has been installed and working properly.

Invoices shall be payable with fifteen (15) days of the invoice date. A penalty of 3% per month will be applied to all balances over 30 days past due.

INSURANCE
During the term of this agreement, Holiday Lightscapes agrees to maintain Commercial General Liability Insurance.

LIABILITY
The Baytree Community agrees to defend, hold harmless and indemnify Holiday Lightscapes, its officers and employees from and against all claims, liabilities to any third parties for injury, death or damage to person, property, trespass, and all other damage or loss arriving out of the installation/takedown or location of materials, unless such damage or loss is a result of the gross negligence of Holiday Lightscapes.

CONDITIONS
Installation of lights and decor will take place before November 24th 2016. Every effort will be made to have the lights plugged in on the date provided to us at the bottom of this agreement. Note: Installation will not always occur on the same day as the plug-in date.

It is assumed that sufficient electrical power will be available for use in decorative illumination. The Baytree Community will be responsible for supplying the adequate power including receptacles for completing the project. ***GFI outlets are notoriously sensitive to tripping. Customers are responsible for resetting all GFI's. There is no way to prevent GFI protected outlets from tripping when the lights get wet. They simply must be reset once they are dried out.

Holiday Lightscapes will use the best commercial grade materials in installing the decorative lighting but makes no claim to installation code compliance. All of the lights and decorations are supplied with a manufacturer's warranty.

Employee(s) of Holiday Lightscapes will periodically visit the site and make service calls to the customer as necessary to repair any installation problems and replace expired bulbs. Maintenance does not cover vandalism, damage from lawn/landscape companies, or animals.

Any permanent fastening or drilling will be approved in advance. Best efforts will be made to avoid permanent fasteners.

In any case The Baytree Community decides to terminate contract early and not retain our services, Holiday Lightscapes retains the right to charge 30% buyout of contract for remaining years.
AGREEMENT
This Agreement contains a complete statement of all terms of the Agreement between the parties, superseded all previous agreements, and cannot be changed or modified, except by written agreement signed by both parties. In the event of an express conflict between the terms of this Agreement and an Agreement Addendum, the terms of this Agreement shall govern. This agreement shall be governed by and in accordance with the laws of the State of Florida.

The Holiday Lightscapes team looks forward to working with you! Upon acceptance, sign and email to info@holidaylightscapes.com.

Holiday Lightscapes 3855 Tucks Road
Boynton Beach, FL 33436 407.808.8328
Jason Showe - Jshowe @g ovm gtsvc.com 8207 National Drive
Melbourne, FL 32940
407.470.8825

3   SEASON   LEASE   AGREEMENT   (PER SEASON  TOTAL): 	$. ,,1::..a,5..._,=29=5=·-=o=o

** MUST SIGN CONTRACT AND SUBMIT 50% DEPOSIT FOR AUTHORIZATION**

Signature: _
_ _ _
_ _ _ _ _ _ _ _
Signature: _ _
_ _ _ _ _ _ _ _ _ _

Name: _
_ _ _ _ _ _ _ _ _ _ _ _
Name: _ _ _ _ _ _ _
_ _ _
_ _ _ _

Title: 	_
Title: _ _ _
_ _ _ _ _ _ _ _ _ _ _

Date : 	_	Date: 	_

UPON ACCEPTANCE, PLEASE PROVIDE US WITH THE FOLLOWING INFORMATION

I  would like the lights plugged in on 	(weather permitting) I  would like the lights unplugged on		(weather permitting

I would like the lights to turn on at (circle one)
4PM	4:30PM	5PM	5:30PM	6PM	6:30PM	7PM	7:30PM	8PM	8:30PM
I would like the lights to turn off at (circle one)

10PM	10:30PM	11PM	11:30PM
Leave them on all night
12AM	12:30AM	1AM	1:30AM	2AM

Please provide us with any special instructions, neighborhood codes, etc. (if any)

THANK YOU FOR YOUR BUSINESS!

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S ECTION VII

Dear 	_

The Baytree Community Development District(CDD) has enjoyed a long lasting, cooperative, relationship with the Golf Course. We commend your recent efforts to improve the conditions of the course and believe the continued growth in the number of rounds played on it are the result of your efforts. We believe the value of the golf course goes hand in hand with the value of this community. It is our goal to continue to keep this premier community thriving to maintain its reputation as THE best place to live in Brevard County and trust your goals are to continue to maintain and enhance the conditions of this premier golf course.

As your know, Baytree is a gated community. Every visitor, to include people coming to play golf, must pass through the front gate. The Security Guards at this gate are under orders, as allowed by law, to request a photo id of anyone coming into the community through the Visitors lane. This includes outside golfers.

Recently some of the people coming to play golf have given the Security Guard a hard time when he asks for a photo id. Some have gotten rather belligerent. We do not condone this type of behavior from residents who give these guards a hard time and will not tolerate it from outside golfers as well. The guards are just doing their job.

One of the major benefits of living in Baytree is its 24/7 Security presence. We value it and will do everything we can to maintain it and protect it.

In an effort to maintain our excellent relationship with the Golf Course, we would ask you to consider notifying golfers, when they make a tee time, to advise them that the golf course is in a private, gated community and they will be asked to show a photo id when arriving at the front gate of the community on their way to the course. With this advance notification to outside golfers maybe we can lesson the incidents of unacceptable behavior to the positive advantage of all concerned.

Thank you for your consideration of this request but, be advised that we will continue to ask for photo ids of every visitor entering this community through the Visitor Lane.

Sincerely yours

Baytree CDD

S ECTIO N VI11

Baytree
    CQmmunitl£ DevelogmentDist rict 
Proposed Budget FY 2022 General Fund

Adopted Budget	Actual
lhru	Projected
Next	Total
Projected	Proposed
Budget	
Description	FY2021	01/31/21	&Months	09/30/21	FY 2022	

Maintenance Assessments	$853,142	 		$853,142	$917,946
Miscell111eOOS Income (10B Coot Share Agreement)	$42,299	$42,299	$43,269
Miscellaneous Income	$8,000	$7,335	$9,250

Total Revenues	$903,441	$902,776	$970,465

Emendltures

Administrative	
Supervisor Fees	$4,200	$8,000	$8,000
FICA Expense	$321	$612	$612
Engineering	$20,000	$32,655	$3(,,000

Assessment Administration	$0	$7,500	$7,500
Attorney Fees	$11,200	$17,703	$18,000
Annual Audit	$3,185	$3,185	$3,265
Managemen1 Fees	$1.if;O&i	$28,111	$42,166	$42,166
Information Technology	$943	$2,829	$3,772	$2,750
Telephone	$95	$127	$223	$250
Postage	$410	$821	$1,231	$1,500
Insurance	$16,647	so	$16,647	$18,312
Tax Collector Fee	$16.028	$1,781	$17,809	$18,3.59
Printing & Binding	$272	$816	$1,098	$1,500
Legal Advertising	$1,094	$0	$1,004	$1,500
Other Current Charges	$863	$1,727	$2,590	$3,000
Office Su ies	$71	$141	$212	$250
Property Taxes				$0	$250	$250	$250	
Property Appraiser				$234	so	$234	$234	
Dues, Licenses & Subs				$175	$0	$175	$175	
		$148,002	$81,637	$75,009	$157,146	$162,623		
Baytree
Community Development District
Proposed Budget FY 2022
General Fund

O@rafion and Maintooance						
Security Contract	$179,666			$177,720	$185,056	
Gate Maintenance Cootract	$1,200			$1,200	$1.200	
Maintenaice - Gatehouse	$9,500			$8,724	$9,500	
Telephooe/lntemet - Gatehouse/Pool	$14,500			$16,169	$14,500	
Transpondem	$5,000			$5,287	$5,000	
Field Management Fees	$28,684		$19,123	$28,684	$29,545	
Electric	$50,000		$33,072	$49,608	$51,500	
Water & Sewer	$11,500		$8,100	$10,527	$12,650	
Gas	$7,800		$4,150	$4,926	$6,SQO	
Trash Removal	$404		$384	$576	$576	
Maintenance - Lakes	$33,360		$20,320	$31,640	$36,696	
Maintenance - l,andscape Contract	$93,000		$62,000	$93,000	$97,650	
Maintenance - Additiooal Landscape			$0	$16,957	$15,000	
Maintena,ce - Pool			$9,COO	$16,839	$18,700	
Maintenance - Irrigation			$4,800	$5,226	$8,775	
Maintenance - Lighting			$461	$1.on	$8.000	
Maintenance - Monuments			$3,097	$4,129	$4,000	
Maintenance - Foon1ain			$525	$700	$700	
Maintenance - Other Field (R&M General)			$370	$4,000	$4,000	
Maintenance - Recreation			$1,125	$1,125	$1,500	
Holiday l.a1dscape Lighting			$0	$9,492	$10,000	
Operating Supplies			$0	$1,297	$750	
Sidewalk/Curb Cleaning			$11,000	$11,000	$10,000	
Miscellaneous			$1,000	$1,000	$1,000	
 O&M Expenses		$519,565		$188,904		$311,998		$500,902		$532,798 	
Rese,ves						
Transfer Out - Capital	$75,370	$0	$75,370	$75,370	$75,370	
Transfer Out- Capital P·	-	ving • 1OB Funds	$24,630	$0	$24,630	$24,630	$24,630	
Transfer Out - Capital Projects	$60,531	$30,266	$30,266	$60,531	$95,537		
Transfer Out - Community Beautif'	$45,265	$45,265	$0	$45,265	$42,265	
Transfer Out - Rebalance First Quarter	$30,078	$0	$30,078	$30,078	$37,242	
Reserves	$235.874	$75,531	$160,344	- 35,874	$275,044	
						
!Total Expenses	$903,441	$346,071	$547,851	$893,922	$97-0A64]	

2

Baytree
Communiti DevelQJ2mi!ll District	
Proposed Budget FY 2022
Capital Projects Reserve

Descri  ion			Adopted
Budget FY2021	Actual thru 01/31/21		Projected Next
8 Months		Proposed Budget
FY 2022	

Revenues:									
Beginning Fund Balance			$2,729					$14,363	
BCA ContritxJtion			$0					$40,000	
Transfer In• Baytree			$00,531					$95,537	
Interest Income			$100					$100	
Total Revenues			$63,360					$150,000	
Expenses:									
Lake Bank Restoration/Evaluation							$30,000	$30,000	
Sidewalk/Gutter Repair							$10,000	$10,000	
Drainage Maintenance							$8,000	$8,000	
Curb-Tree Trimming/Replacements			 				,000	$4,000	$4,000	
Recreation Area Improvements						$2,335	$10,000	$0	
Lake Founlain Replacement						$0	$0	$8,000	
Fitness Course/Roo-eation						$0	$0	$20,000	
Shuffleboard/Recreat n						$0	$0	$10,000	
Pool Equipment						$0	$4,568	$0	
Pool Fumiture						$0	$0	$4,000	
Pool Refurbishing						$0	$0	$15,000	
Gate Operators						$0	$0	$40,000	
Pool Drinking Fountain						$0	$0	$1,000	
Bank Fees						$0	$420	$0	

 	$1,360	$17,933	$3,290)		$14,363	$0 

3

Baytree COD - Capital Improvement Program

Project Description			FY 2023	FY 2024	FY 2025	
FY 2026	
Lake [3.ank Restoration		30,000	$	30,000	$	30,000	$	30,000		
Sidewalk /Gutter Repair		10,000	$	14,500	$	14,500	$	14,500		
Drainage .Maintenance			10,000	$	10,000	$	10,000	$	10,000	
Curb - Tree Trimming/Rep! e			6,500	$	6,500	$	6,500	$	6,500	
Tennis..Court Lights		2,000	$	-	$	2,000	$		
Pool Refurbuishment		-	$	-	$	-	$		
Recreational Area lmprovE!men		5,000	$	-	$	-	$		
Pool Drinking Fountain		-	$	-	$	-	$		
Pool Furniture		-	$	-	$	-	$	4,000		
Lake Fountain Replacement		-	$	-	$	-	$		
Gate Operators		-	$	-	$	-	$		
Total			$	61,000	$	63,000	$	65,000		
Rev: Dec. 3, 2020	Baytree Capital Projects (Excludes Paving and Beautification*}
Project	j 2020 Projection l	2021	2022	2023	2024	2025	2026	Total

;'	,,

y
Budget ! $	s2,100 I s	s2,ooo I s	96,soo I s	56,soo Is	61 , 00 0 I
Variance to Budget !	,   s 1,01s .o) I	{20,110.oJ I	(63,s7s .o)I	(17,o7s .oi l	(1 4,01 s ,.o 1

Cumulative Excess Revenues/(Expenditures)    $	2,729.00	($1 7,441 )	($ 8 1,0 1 6 )	($98,091)	($ 111,1 66)

* Suntree Bank Landscaping ($5,200) and Phase 1 Monument Upgrades ($10,000) excluded.

Baytree
Comm unity Development District
Proposed Budget FY 2022 Pavement Management

	Adopted
Budget	Actual
thru	Projected	Proposed
Nat	Budget	
Description	FY2021	01/31/21	8Months	FY 2022	

Reyenues:				
Beginning Fund Balance	$278.788		$378,740	
Transfer In - Baytree	$75,370		$75,370	
Transfer In -108	$24,630		$24,630	
Interest Income	$75		$75	
 Total Revenues		$378,863		$478,815	
Expenses:				

Bank Fees			
$110	$0	
Total Expenses				 	$110		$0 	

Excess Revenues/(Expenditures			
 	$100,068		$378,740	$478,815 	
			
CARRY FORWARD SPLIT	
BAYTREE	$354,110	$429,555			
108	 	$24,630	$49,260 			
	 	$378,740	$478,815 			

6

Baytree
Communiyt DevelopmentPh;trict
Proposed Budget FY 2022 Community Beautification

	Adopted
Budget	Actual
thru	Projected
Next	Total	Proposed
Budget	
Description	FY2021	01/31121	8Months	FY 2022	

Reyen_ues:					
Beginning Fund Balan e	$12,859	$9,525		$51,440	
Transfer In • Baytree	$45,265	$0		$42,265	
 Total Revenues		$58,124			$93,705	
Expenses:					
Bank Fees	$1W			$630	$750	
Beartification Projocts	$0			$470	$0	
Landscape Improvements	$0			$2,2W	$0	
Total E enses				 	$3,350		$750 	

EX(;j!SS Revenues/(Expenditures				
 	$51,440	$92,955 	

7
Baytree
Community DevelopmentDistrict
O&M Assessment Calculation

FY2021	FY202Z

8