Baytree
Community Development District

Proposed Budget
FY 2023

Table of Contents

General Fund	Page 1-2

Narrative	Page 3-10

Capital Projects Fund	Page 11-12

Pavement Management Fund	Page 13

Community Beautification Fund	Page 14

O&M Assessment Calculation	Page 15

IOB Roadway Maintenance Cost Share Schedule	Page 16

	Adopted
Budget	Actual
thru	Projected
Next	Total
Projected	Proposed
Budget	
Description	FY2022	03/31/22	6 Months	09/30/22	FY 2023	
Revenues						
Maintenance Assessments	$905,346	$873,140	$32,206	$905,346	$996,868	
Miscellaneous Income (IOB Cost Share Agreement)	$43,269	$11,868	$32,451	$44,319	$48,792	
Miscellaneous Income	$9,250	$3,139	$4,625	$7,764	$9,250	
Total Revenues	$957,865	$888,146	$69,282	$957,429	$1,054,910	
Expenditures						
Administrative
Supervisor Fees	
$8,000	
$5,800	
$5,000	
$10,800	
$11,000	
FICA Expense	$612	$444	$383	$826	$842	
Engineering	$35,000	$2,635	$31,000	$33,635	$36,050	
Assessment Administration	$7,500	$7,500	$0	$7,500	$7,500	
Attorney Fees	$18,000	$9,068	$12,000	$21,068	$24,000	
Annual Audit	$3,265	$0	$3,265	$3,265	$3,265	
Management Fees	$42,166	$21,083	$21,083	$42,166	$44,274	
Information Technology	$1,650	$825	$825	$1,650	$1,800	
Website Maintenance	$1,150	$575	$575	$1,150	$1,200	
Telephone	$250	$0	$125	$125	$250	
Postage	$1,500	$1,382	$650	$2,032	$2,000	
Insurance	$19,058	$25,917	$0	$25,917	$31,100	
Tax Collector Fee	$18,107	$17,493	$644	$18,137	$19,937	
Printing & Binding	$1,500	$507	$750	$1,257	$1,500	
Legal Advertising	$1,500	$171	$4,200	$4,371	$5,000	
Other Current Charges	$3,000	$389	$1,500	$1,889	$3,000	
Office Supplies	$250	$71	$125	$196	$250	
Property Taxes	$250	$326	$0	$326	$350	
Property Appraiser	$234	$234	$0	$234	$250	
Dues, Licenses & Subscriptions	$175	$175	$0	$175	$175	
Administrative Expenditures	$163,167	$94,594	$82,125	$176,719	$193,743	

	Adopted
Budget	Actual
thru	Projected
Next	Total
Projected	Proposed
Budget	
Description	FY2022	03/31/22	6 Months	09/30/22	FY 2023	
Operation and Maintenance
Security Contract	
$185,056	
$89,225	
$105,113	
$194,338	
$215,656	
Gate Maintenance Contract	$1,200	$650	$0	$650	$1,200	
Maintenance - Gatehouse	$9,500	$6,216	$3,284	$9,500	$9,500	
Telephone/Internet - Gatehouse/Pool	$14,500	$2,745	$2,799	$5,544	$6,300	
Transponders	$5,000	$874	$4,126	$5,000	$5,000	
Field Management Fees	$29,545	$14,772	$14,773	$29,545	$31,022	
Electric	$51,500	$25,360	$26,400	$51,760	$54,075	
Water & Sewer	$12,650	$7,343	$5,800	$13,143	$13,915	
Gas	$6,500	$5,347	$1,525	$6,872	$7,150	
Trash Removal	$577	$297	$297	$595	$613	
Maintenance - Lakes	$36,696	$18,120	$18,120	$36,240	$38,531	
Maintenance - Landscape Contract	$97,650	$47,555	$47,766	$95,321	$98,398	
Maintenance - Additional Landscape	$15,000	$7,225	$7,500	$14,725	$15,000	
Maintenance - Pool	$18,700	$9,064	$9,802	$18,866	$19,944	
Maintenance - Irrigation	$8,775	$1,441	$4,388	$5,829	$9,214	
Maintenance - Lighting	$8,000	$3,566	$1,500	$5,066	$5,000	
Maintenance - Monuments	$4,000	$845	$6,500	$7,345	$4,000	
Maintenance - Fountain	$700	$175	$525	$700	$700	
Maintenance - Other Field (R&M General)	$4,000	$2,221	$3,000	$5,221	$5,000	
Maintenance - Recreation	$1,500	$43	$750	$793	$1,500	
Holiday Landscape Lighting	$14,000	$10,258	$0	$10,258	$14,000	
Operating Supplies	$750	$0	$560	$560	$750	
Sidewalk/Curb Cleaning	$15,000	$0	$10,000	$10,000	$15,000	
Miscellaneous	$1,000	$0	$1,000	$1,000	$1,000	
O&M Expenditures	$541,799	$253,344	$275,526	$528,869	$572,466	
						
Total Expenditures	$704,966	$347,938	$357,650	$705,588	$766,210	
Other Financing Uses						
Transfer Out - Capital Projects- Paving - Baytree	$75,370	$21,608	$53,762	$75,370	$97,981	
Transfer Out - Capital Projects - Paving - IOB Funds	$24,630	$0	$24,630	$24,630	$32,019	
Transfer Out - Capital Projects - Reserves	$78,392	$78,392	$0	$78,392	$65,000	
Transfer Out - Community Beautification Fund	$37,265	$37,265	$0	$37,265	$45,265	
Transfer Out - Rebalance First Quarter Operating	$37,242	$0	$0	$0	$48,436	
Total Other Financing Uses	$252,899	$137,265	$78,392	$215,657	$288,701	
						
Total Expenditures & Other Financing	$957,865	$485,203	$436,042	$921,245	$1,054,910	
						
Net Change in Fund Balance	$0	$402,944	($366,760)	$36,183	$0	

REVENUES:
Maintenance Assessments
The District will levy a non-ad valorem assessment on all taxable property within the Baytree Community Development District in order to pay for operating & maintenance expenditures for the fiscal year.

Miscellaneous Income (IOB Cost Share Agreement)
Represents estimated earnings from Isles of Baytree.

Miscellaneous Income
Represents estimated earnings from the sale of security gate transponders, pool access cards and tennis court instructor fees.

EXPENDITURES

Administrative:

Supervisor Fees
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated $200 per meeting. This amount for the fiscal year is based upon 5 Supervisors attending 11 monthly meetings.

FICA Expense
Represents the Employer's share of Social Security and Medicare taxes withheld from Board of Supervisors checks.

Engineering
The District currently has a contract with Dewberry Engineers to provide engineering service to the District. The contract includes preparation for board meetings, contract specifications, bidding, etc.

Assessment Administration
Expenditures with Governmental Management Services related to administering the annual assessments on the tax roll with the Brevard County Tax Collector.

Attorney Fees
The District currently has a contract with Billing, Cochran, Lyles, Mauro & Ramsey, P.A. to provide legal counsel services. This contract includes preparation for board meetings, review of contracts, review of agreements and resolutions and other research as directed by the Board of Supervisors and the District Manager.

Annual Audit
The District is required by Florida Statutes to arrange for an Independent audit of its financial records on an annual basis. The budget is based on the current rate for the annual audit with our auditors at Berger, Toombs, Elam, Gaines & Frank.

Management Fees
The District has contracted with Governmental Management Services to provide Management, Accounting and Recording Secretary Services for the District. The services include, but not limited to, recording and transcription of board meetings, administrative services, budget preparation, all financial reporting, annual audits, etc.

Information Technology
Represents costs with Governmental Management Services related to the District’s information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, accounting software, etc.

Website Maintenance
Represents the costs with Governmental Management Services associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc.

Telephone
Telephone and fax machine.

Postage
The District incurs charges for mailing Board meeting agenda packages, overnight deliveries, checks for vendors and other required correspondence.

Insurance
The District’s general liability, public official’s liability and property insurance coverage is provided by the Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to government agencies.

Tax Collector Fee
Represents charges from Brevard County Tax Collector’s office for administration of the tax collection process.

Printing & Binding
The District incurs charges for printing and binding agenda packages and printing computerized checks, correspondence, stationery, envelopes, photocopies and other printed material.

Legal Advertising
The District does most of its legal advertising in the Florida Today. Publication amount is based on prior years cost for advertising regular meetings, special meetings, public hearings, etc.

Other Current Charges
Any other miscellaneous expenditures incurred during the year that does not fall under a budgeted line item.

Office Supplies
The District incurs charges for supplies that need to be purchased during the fiscal year, including copier and printer toner cartridges, paper, file folders, binders, pens, paper clips, and other such office supplies.

Property Taxes
Represents the estimated non-ad valorem assessment from Brevard County that will be charged to the District.

Property Appraiser
Represents the Brevard County Property Appraiser fee to cover the cost of processing and distributing of non-ad valorem assessment information.

Dues, License & Subscriptions
The District is required to pay an annual fee to the Department of Economic Opportunity for
$175.

Operation and Maintenance:

Security Contract
The District currently has a contract with DSI Security Services to provide security services.

DESCRIPTION	ANNUAL AMOUNT	
REGULAR HOURS: CONTRACT COST OF $23.61 PER HOUR FOR 356 DAYS	$201,724	
HOLIDAY HOURS: CONTRACT COST OF $35.42 PER HOUR FOR 9 DAYS	$7,651	
CONTINGENCY		$6,281 	
	$215,656	

Gate Maintenance Contract
Represents annual contract amount from for maintenance of the automated gate entrance systems. The District currently has a contract with Access Control Technologies.

Maintenance - Gatehouse
Represents maintenance contract for gates, and any other maintenance cost the District may incur at the security gate house, i.e. plumbing, gate repairs, pest control, etc.

Telephone/Internet - Gatehouse/Pool
The District has a telephone at the front entrance for the security staff to make local calls. Additionally, the District has a phone line at the front and rear entrance for the automated gate access system, and an IP line at the front gate for the access system and the line for the emergency phone at the pool. The amount is based on projected monthly charges from Spectrum.

DESCRIPTION	MONTHLY AMOUNT	ANNUAL AMOUNT	
201 BAYTREE DR FRONT GATE	$200	$2,400	
630 BAYTREE DR BACK GATE	$145	$1,740	
8207 NATIONAL DR POOL AREA	$145	$1,740	
CONTINGENCY			$420		
		$6,300	

Transponders
Accounts for costs associated with purchasing new transponders to replace those purchased by residents.

Field Management Fees
The District has contracted with Governmental Management Services-Central Florida, LLC to provide on-site field management of contracts for the District services such as landscape and lake maintenance. Services to include weekly onsite inspections, meetings with contractors and monitoring of utility accounts.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
FIELD MANAGEMENT FEES (GMS)	$2,585	$31,022	
		$31,022	

Electric
Represents costs for electric for projects such as streetlights, signs, electric for well pumps, guardhouse, entrance features, fountain and pool house. Florida Power & Light provides this service.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
00533-81406	8002 BRADWICK WAY # WALL	$16	$189	
02781-39043	8207 NATIONAL DR # POOL HSE	$525	$6,300	
04080-73153	609 BAYTREE DR # WALL	$16	$189	
04396-25492	8205 NATIONAL DR # COURTS	$47	$567	
09459-03086	8147 OLD TRAMWAY DR # ENTRANCE	$21	$252	
11105-10375	7948 DAVENTRY DR # WALL	$16	$189	
14771-79517	345 BAYTREE DR # PUMP	$42	$504	
15604-14425	8005 KINGSWOOD WAY # FOUNTAIN	$315	$3,780	
36008-52200	602 BAYTREE DR # SIGN	$21	$252	
46619-40025	8253 OLD TRAMWAY DR # ENT SIGN	$26	$315	
47131-19107	1409 SOUTHPOINTE CT# ENT SIGN	$16	$189	
67950-66148	7951 DAVENTRY DR # PUMP STREET	$47	$567	
724916-0156	7942 KINGSWOOD WAY #LIGHTS	$21	$252	
73679-10572	201 BAYTREE DR # GRD HSE	$116	$1,386	
83711-46575	8005 KINGSWOOD WAY # STREET LIGHTS	$2,835	$34,020	
86596-45173	8005 KINGSWOOD WAY # PUMP	$147	$1,764	
88573-27285	687 DEERHURST DR # PUMP	$74	$882	
91260-64568	8128 OLD TRAMWAY DR # SIGN	$16	$189	
99142-26460	8005 KINGSWOOD WAY# GATE	$21	$252	
	Contingency		$2,037	
			$54,075	

Water & Sewer
Represents cost for water & sewer for expenses associated with the front guardhouse and community pool. City of Cocoa Utilities provides this utility service.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
121573-112400	201 BAYTREE DR #GUARDHOUSE	$63	$756	
167895-118058	8207 NATIONAL DR #POOL	$840	$10,080	
	CONTINGENCY		$3,079	
			$13,915	

Gas
Represents cost of gas required for heating the community pool. Florida City Gas provides this utility service.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
2932702542	8205 NATIONAL DR POOL HEATER
CONTINGENCY	$525	$6,300
$850	
		$7,150	

Trash Removal
Represents cost of trash removal services. Services are provided by Waste Management.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
96 Gallon Trash Toter	$51		$613 
$613	

Maintenance - Lakes
The District currently has a contract with ECOR to maintain its 66.46 acres of lakes. Additional funds are allocated for the installation of grass carp and unanticipated lake maintenance.

DESCRIPTION	MONTHLY AMOUNT	ANNUAL AMOUNT	
LAKE MAINTENANCE	$2,625	$31,500	
NATURAL AREAS MANAGEMENT: CONTRACT COST OF
$790 BI-MONTHLY CONTINGENCY		$4,740
$2,291	
		$38,531	

Maintenance - Landscape Contract
The District currently has a contract with Tropic Care, Inc. to maintain its 352,000 Square Feet of Landscaping.

DESCRIPTION	MONTHLY AMOUNT	ANNUAL AMOUNT	
LANDSCAPE MAINTENANCE CONTINGENCY	$7,961	$95,532
	$2,866 	
		$98,398	

Maintenance - Additional Landscape
Funding for trimming, replacement of trees/plants, and other routine landscape maintenance not covered under the landscape vendor contract.

Maintenance - Pool
The District has constructed a community swimming pool, which requires maintenance service multiple times per week.

DESCRIPTION	MONTHLY AMOUNT	ANNUAL AMOUNT	
VENDOR: BEACH POOLS			
POOL MAINTENANCE			
SEPTEMBER THRU MAY - 3 DAYS/WEEK	$721	$6,497	
JUNE THRU AUGUST - 5 DAYS/WEEK	$924	$2,772	
CONTINGENCY - POOL REPAIRS		$3,500	
VENDOR: COVERALL OF ORLANDO			
JANITORIAL SERVICES	$431	$5,172	
SUPPLIES		$2,003	
		$19,944	

Maintenance - Irrigation
Represents estimated cost for repairing irrigation line breaks, replacement of sprinklers, etc.

Maintenance - Lighting
Estimated cost for routine/replacement of fixtures.

Maintenance - Monuments
Estimated cost to pressure clean and paint monuments.

Maintenance - Fountain
The cost of providing preventative maintenance to the District fountains. The cost of service is $175 per quarter.

Maintenance - Other Field
Miscellaneous costs related to additional pond work, cleaning storm drains, etc

Maintenance – Recreation
Estimated cost for routine maintenance for the District’s recreational areas, such as paint, mulch, or repairs to playground area and nets, facility repair, or minor improvements to tennis court area.

Holiday Landscape Lighting
Estimated cost for installation of holiday lights and décor as well as supplies.

Operating Supplies
Purchase of supplies for the District's gatehouse, etc.

Sidewalk/Curb Cleaning
Estimated cost for pressure washing the District-owned sidewalks throughout the community.

Miscellaneous
Any other miscellaneous expenses incurred during the year.

Reserves:
Transfer Out - Capital Projects - Paving - Baytree/IOB
The District has established a Pavement Management Fund in order to pay for resurfacing of roadways.

Transfer Out - Capital Projects - Reserves
Renewal and replacement costs such as replacement cost of the sidewalks, drainage repair, playground equipment, etc. See attached Capital Improvement Program Chart.

Transfer Out - Community Beautification Fund
Represents the assessments dedicated to the Community Beautification Fund.

Baytree
Community Development District Proposed Budget FY 2023 Capital Projects Reserve

	Adopted
Budget	Actual
thru	Projected
Next	Total
Projected	Proposed
Budget	
Description	FY2022	03/31/22	6 Months	09/30/22	FY 2023	
Revenues:						
BCA Contribution	$40,000	$33,000	$0	$33,000	$0	
Interest Income	$100	$2	$3	$5	$0	
Total Revenues	$40,100	$33,002	$3	$33,005	$0	
Expenses:						
Lake Bank Restoration/Evaluation	$30,000	$30,840	$0	$30,840	$30,000	
Sidewalk/Gutter Repair	$10,000	$0	$10,000	$10,000	$10,000	
Drainage Maintenance	$8,000	$0	$8,000	$8,000	$8,000	
Curb -Tree Trimming/Replacements	$4,000	$0	$4,000	$4,000	$4,000	
Recreation Area Improvements	$30,000	$0	$40,000	$40,000	$5,000	
Pool Furniture	$4,000	$0	$0	$0	$0	
Pool Refurbishing	$15,000	$0	$0	$0	$0	
Bank Fees	$0	$264	$528	$792	$600	
Capital Outlay	$10,000	$14,580	$4,810	$19,390	$0	
Total Expenditures	$111,000	$45,684	$67,338	$113,022	$57,600	
Other Financing Sources						
Transfer In	$78,392	$78,392	$0	$78,392	$65,000	
Beginning Fund Balance	$2,046	$3,847	$0	$3,847	$2,221	
Total Other Financing Sources	$80,438	$82,239	$0	$82,239	$67,221	
						
Net Change in Fund Balance	$9,538	$69,557	($67,335)	$2,221	$9,621	

Baytree CDD - Capital Improvement Program	

Project Description	FY 2023	FY 2024	FY 2025	FY 2026	
Lake Bank Restoration	$	30,000	$	30,000	$	30,000	$	30,000	
Sidewalk /Gutter Repair	$	10,000	$	14,500	$	14,500	$	14,500	
Drainage Maintenance	$	8,000	$	10,000	$	10,000	$	10,000	
Curb - Tree Trimming/Replacements	$	4,000	$	6,500	$	6,500	$	6,500	
Tennis Court Lights	$	-	$	-	$	2,000	$	-	
Pool Refurbuishment	$	-	$	-	$	-	$	-	
Recreational Area Improvements	$	5,000	$	-	$	-	$	-	
Pool Furniture	$	-	$	-	$	-	$	4,000	
Gate Operators	$	-	$	-	$	-	$	-	
Total	$	57,000	$	61,000	$	63,000	$	65,000	

Pavement Management

	Adopted
Budget	Actual
thru	Projected
Next	Total
Projected	Proposed
Budget	
Description	FY2022	03/31/22	6 Months	09/30/22	FY 2023	
Revenues:						
Interest Income	$75	$18	$0	$18	$0	
Total Revenues	$75	$18	$0	$18	$0	
Expenses:						
Bank Fees	$0	$207	$228	$435	$500	
Total Expenditures	$0	$207	$228	$435	$500	
Other Financing Sources						
Beginning Fund Balance	$378,345	$357,795	$0	$357,795	$457,379	
Transfer In - Baytree	$75,370	$21,608	$53,762	$75,370	$97,981	
Transfer In - IOB	$24,630	$0	$24,630	$24,630	$32,019	
Total Other Financing Sources	$478,345	$379,403	$78,392	$457,795	$587,379	
						
Net Change in Fund Balance	$478,420	$379,215	$78,164	$457,379	$586,879	

BAYTREE	
CARRY FORW FY 2022
$342,842	
ARD SPLIT
FY 2023
$440,323	
IOB		$114,537	$146,556 
	$457,379	$586,879 

Community Beautification

	Adopted
Budget	Actual
thru	Projected
Next	Total
Projected	Proposed
Budget	
Description	FY2022	03/31/22	6 Months	09/30/22	FY 2023	
Expenses:						
Bank Fees	$400	$200	$50	$250	$400	
Beautification Projects	$0	$30,650	$0	$30,650	$0	
Total Expenditures	$400	$30,850	$50	$30,900	$400	
Other Financing Sources						
Beginning Fund Balance	$24,125	$13,145	$0	$13,145	$19,510	
Transfer In - Baytree	$37,265	$37,265	$0	$37,265	$45,265	
Total Other Financing Sources	$61,390	$50,410	$0	$50,410	$64,775	
						
Net Change in Fund Balance	$60,990	$19,560	($50)	$19,510	$64,375	

Baytree
Community Development District O&M Assessment Calculation

	FY 2022	FY 2023	
Net Assessments	$905,346	$996,868	
Discounts (4%)	$37,875	$41,704	
Gross Assessments	$943,221	$1,038,572	

Less : Golf Course (2.25%)	
$21,222	
$23,368	
Adjusted Gross	$921,999	$1,015,204	
Assessable Units:			
Phase 1	304	304	
Phase 2	157	157	
Total	461	461	
			
Per Unit O & M Assessments	$2,000.00	$2,202.18	
			
FY 2023 Baytree CDD Assessments	Phase 1	Phase 2	
Per Unit O & M	$2,202	$2,202	

Change From 2022
$202.18

Isles of Baytree
Baytree Roadway Maintenance Cost Sharing Agreement Proposed Budget FY2023

FY23
Proposed Budget

Security	$215,656	
Maintenance - Gatehouse/Agreement	$10,700	
Telephone - Gatehouse	$6,300	
Utilities1	$4,001	
Maintenance - Lighting	$2,500	
Capital Reserve - Paving Management2		$32,019 	
Total		$271,176 	
Less: Golf Course Contribution (2.25%)	($6,101)	
Total to be assessed To Baytree CDD & Isles of Baytree HOA	$265,074	
Total Number of Lots Baytree Phase I	
304	
Baytree Phase II	157	
Isles of Baytree		104 	
		565 	
Total Per Lot Assessment
Total Expenses divided by Total Units	$469	
Proposed Amount for Isles of Baytree HOA for FY23	$48,792	
Notes		
Total Utilities
201 Baytree Drive Guardhouse	
$1,419	
201 Baytree Drive Guardhouse - Water	$632	
8005 Kingswood Way - Street Lights		$1,950 	
		$4,001 	
Capital Reserve Calculation is based on the following areas: Baytree Boulevard
National Drive Kindswood Drive		
Total Area of Pavement	89,711	
IOB Shared Roadway Area	22,093	
Fraction of Shared Roadways	24.63%	
Total Projected FY21 Paving Management	$130,000	
IOB Shared Cost	$32,019