MINUTES OF MEETING BAYTREE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Baytree Community Development District was held on Wednesday, August 3, 2022 at 1:30 p.m. at Baytree National Golf Links, 8207 National Drive, Melbourne, Florida.

Present and constituting a quorum:

Melvin Mills Richard Brown Carolyn Witcher Janice Hill

Also present were:

Darrin Mossing, Sr. Jeremy LeBrun Michael Pawelczyk
Peter Armans (via phone)
Andy Hatton Bob Eksten Residents

Chairman Assistant Secretary Assistant Secretary Supervisor-Elect

OMS OMS
District Counsel District Engineer Field Manager President - BCA

The Pledge of Allegiance was recited.
Mr. Mills: Before I call the meeting to order, there are a few things that I'd like to go over, ifI may. First of all, Jason's father passed away last Monday and I would like for us to have a moment of silence for him and pray as you would pray. Keep him in your thoughts and prayers. Thank you. Also, I had talked to the Board about giving a donation towards flowers to be sent to the funeral home. I called the funeral home yesterday and the family requested that no flowers be sent. So, if anyone wants to make a donation to their favorite charity in his name, that would be appreciated. His father's name is Mr. Gary Lee Showe.
Ms. Witcher: Excuse me, does it say that in the obituary, because sometimes they will list a particular charity.

Mr. Mills: It does not. It just says, "In lieu of flowers, a donation may be made to your favorite charity in his name. "
Ms. Witcher: Is it in Florida? Mr. Mills: It's in Florida.
Ms. Witcher: Okay.
Mr. Mills: It's a community funeral home. If you would like to send Jason a sympathy card, for him and his family, I have his address. It's 131 Bluff Pass Drive, Eustis Florida 32726. I'm going to be sending one on behalf of the CDD Board. Jason has been a great manager and I think we owe it to him to pass along our sympathies. We're very pleased to have with us today, Mr. Darrin Mossing, who happens to be one of the owners of GMS. Darrin, thanks for being with us. Jeremy is going to take Jason's place today. He's got big shoes to fill. I'm sure he can do it. With that, we're going to have take roll call.

FmST ORDER OF BUSINESS	Roll Call
Mr. LeBrun called the roll. All Supervisors were present with the exception of Mr.
Bosseler.

SECOND ORDER OF BUSINESS
Mr. Mills: Is Peter on the phone?
Mr. LeBrun: He has not joined yet the call.

Engineer's Report

THIRD ORDER OF BUSINESS
Security
Mr. Mills: We don't have the security report.

Community Updates

BCA
Mr. Mills: Bob, you want to do the BCA Report?
Mr. Eksten: Sure. I just provided to Mike, a Revocable License Agreement between the BCA and the CDD. This is for the new light for the sign that we're going to put at the front gate. It will illuminate the sign exactly the same as the existing one, directly across from it. Mel and I went out there, looked at the spot and marked it so a concrete slab could be put in. It does have electricity coming from the monument so it can be illuminated. I gave the CDD a check today for

a down payment in the amount of $2,257. We will be paying the full amount of the BCA budget for supposedly $4,514. Hopefully, that's still the quote. The reason for doing all of this, as opposed to paying it ourselves is this is another example of the cooperation that we have between the BCA Board and the CDD Board by having them buy it for us as opposed to our doing it. It will save us about $200 in taxes. So, every penny helps. It is not a lot per household, but it all adds up. So, that's an advantage, I think over the last few years, we've had a great relationship between the two Boards. Long ago, that was not the case. We butted heads and now we have a very good relationship and that will continue. We had a special meeting of the BCA and at that time we approved guidelines for soffit lighting. Because there has been a trend within the Melbourne area and others places, I'm sure as well, to have decorative lighting in the soffits multicolored. It can be flashed. It can be coordinated with a computer. It looks like a carnival in our opinion, so we wanted to stop and restrict that, to show what guidelines will exist now for anybody contemplating putting in soffit lighting. Essentially, it's clear white bulbs. Nothing that's going to be unattractive to neighbors and can't shine into the neighbor's property, so on and so forth. So, we did pass that at a special meeting. We do have another special meeting coming up on Monday at 1:30 p.m. to deal with the driveway issue. I'm only mentioning this because we have to constantly look what's going on in the community to keep our standards high and protect everybody's property. Finally, this is a little bit humorous but a little bit serious as well. I've already mentioned this one to Mel. On Sunday, my wife and I were coming back through the rear gate in the afternoon, and there was a backlog of six cars behind the rare gate. It was all because a young lady was trying to get in that wasn't a resident. So, she pulled out and all of the cars in front of me, the four cars in front of me went through. I went through and stopped outside of the gate; but unfortunately, she pulled in behind the next person and tailgated through. Her comment to me was, "Screw you old man. " I hate to see this happening where people are so uncivil. There's nothing we can do to stop it I guess, although I did have a thought, that since you had success with the camera that you can insert anywhere, maybe just put it up there and tell people we've got one there for people who knowingly coming through the rear gate or have guests come through. She said she was just visiting somebody in Baytree and I said, "You have to go through the front gate" and that's when I got the, "Screw you old man. "
Mr. Mills: There are cameras already back there.
Mr. Eksten: Its disturbing when we see this sort of thing.

Mr. Mills: There are cameras already back there and maybe Andy can check that out and find out who it was.
Mr. Eksten: I didn't bother to get a license plate number. I was tempted to follow her but my wife said, "Do not do that," so I didn't.
Mr. Mills: No. We're living in a very cruel world, unfortunately.
Mr. Eksten: It was a big black, not an SUV, but a Yukon or that kind of thing. Mr. Hatton: About what time was it?
Mr. Eksten: I'm guessing about 3:00 p.m. or 3:30 p.m., somewhere in there. Mr. Hatton: Just a rough idea to start looking.
Ms. Hill: Was it black?
Mr. Eksten: Yeah very. She was young, probably in her late 30s. Mr. Mills: Moving right along. Is that it, Bob?
Mr. Eksten: That's it.

Isles of Baytree
Mr. Mills: Joanne emailed me last night. She's been called out of town on a family emergency, so she won't be here.

FOURTH ORDER OF BUSINESS	Consent Agenda
Approval of Minutes of the June 8, 2022 Meeting
Mr. Mills: Were there any additions or corrections to the minutes? Ms. Hill: On Page 3. "Lakes" should be "Lights."
Mr. Mills: Yeah, it's lights and I think he's already addressed that. There were a few other corrections in there. I didn't write them down, but I'll give them to you.

Engineer's Report (Item 2)
Mr. Armans: I'm here to join the call. Mr. Mills: Hi, Peter.
Mr. Armans: Hi. How are you doing? I was trying to join earlier, but I figured it out. Do you want me to give my report?
Mr. Mills: Sure.

Mr. Armans: Okay. I tried to send out a PDF a couple of hours ago. Were you guys able to get that? Does anybody have my report or should I just go over it verbally?
Mr. Mills: You probably should go over it verbally because I didn't get it. Ms. Hill: I didn't get it either.
Ms. Witcher: I didn't get it.
Mr. Mills: Carolyn didn't get it.
Mr. Armans: Oh okay. So, this report is only about the seal coating. We were able to connect with three contractors. Two of them are local contractors; All Florida Striping and Seal Coating and D&E Asphalt Services and then another contractor that we worked with before, Pothole Heroes. We put together a scope that we sent to the contractors. We also have a map. We broke down in the community into two types of traffic; what we call heavy traffic and then light traffic. Heavy traffic is basically everything on Baytree Drive and Old Tramway Drive. Everything else will be lighter traffic. The reason why we did it that way, is we want the heavier traffic area to be treated slightly different than the rest. Basically, it would receive an additional seal coat. We answered questions by all contractors. We received two bids: one by D&E and one by Pothole Heroes. There were too many variables to get a quote for each one, so we got a quote for the entire community. Then on striping, there was the option of just using FDOT approved paint or adding thermoplastics like crosswalks and stop bars, which are much more durable. The CDD actually used them in other areas unlike speed bumps. In my report, I basically have two numbers; one by D&E to do that entire community, which was $194,485 and Pothole Heroes, which was $184,687. We asked them to spray three coats, one applied by a squeegee machine in the light traffic areas and a third spray coat in heavy traffic areas. There is a lot of education, more like awareness to the community about what that project entails and how it would affect the community and traffic, but we can dig deeper into those details as you make up your mind about which route you're going to go in.
Mr. Mills: Are both of them quoting the same product?
Mr. Armans: Yeah. These two contractors are quoting the same exact product. Actually, they both use the same supplier of material. The difference in their numbers have to be mostly on the labor hours, scheduling and maybe some traffic control like signage, but the material they're using and spraying on, is actually provided by the same company. The reason why we specified this material is in order for the material to be warranted by the supplier, they cannot add any

additives that will water down the product to where they can save on the material surface. We'll get the same material applied regardless of which contractor we go with.
Ms. Hill: How much time will it buy us as far as durability for the roads before we have to resurface totally?
Mr. Armans: It will give you three years until you have to resurface entirely. If the roadway is in good condition, sometimes you can do another seal coat. The roadways in the community are in good condition and are a very good candidate for seal coating right now. Maybe in three years' time, the Board should consider maybe doing another seal coating. A lot of communities are able to almost double their life of the pavement by seal coating regularly.
Ms. Hill: Oh, wow. At least it will buy us three years of being able to accumulate more money for a full resurfacing.
Mr. Brown: Peter, the map shows National Drive as light to medium traffic. You might want to consider making that heavy traffic because that's the main entrance into the golf course. I think we get about well over 25,000 cars a year going just to the golf course, so you might want to consider that.
Mr. Armans: I did know that road was resurfaced. Mr. Mills: Yes.
Mr. Armans: If I'm not mistaken, they applied a layer recently, but I do agree with you.
There's benefit adding a third stray on coat on National Drive. I did want to clarify that we're not including the parking lot of the Clubhouse or the parking lot of the Community Center.
Mr. Mills: No, that belongs to the golf club.
Mr. Armans: Yeah. I just want to clarify those are not included.
Mr. Mills: Peter, I haven't brought this up before the Board and now would be a good time to do that, since we're thinking about doing seal coating. There has always been this issue with regard to the gutters being terrible looking. Some residents do have it done, but some residents don't, so you have this checkerboard look throughout the community. What is your thought of spraying the gutters the same color as the road?
Mr. Armans: I've never seen that done before. This material binds the aggregates together and because the gutter is made out of concrete, not asphalt, it doesn't have the same type of aggregate. Because you are just trying to add color to it, it may not bind to it. It's not made to

bind the concrete. It may end up looking a lot worse by having the material peel off of the concrete.
Mr. Mills: Okay. You answered my question.
Resident (Art Breitner, Kingswood): I think that's a good idea. While we've got these guys here, let them look at the concrete and give us a price to do that. I think that's a good idea overall. I understand what he's saying. It's a different material, so it may not work, but I'm sure that there is another type of sealer that will work. We have nothing to lose by asking.
Mr. Mills: Did you hear that, Peter?
Mr. Armans: Yeah. Basically, what I heard is, while we have the contractor here, why don't we ask him if they have a different solution for the gutters. What is your goal? Are you trying to just make it more aesthetically pleasing?
Mr. Mills: That's correct.
Mr. Armans: Is there another issue?
Mr. Mills: Just to make it more aesthetically pleasing. That way its uniform throughout the entire community.
Resident (Art Breitner, Kingswood): Also, I'm assuming that the right type of sealer will go a long away to stopping the staining that you get in there also.
Mr. Mills: Yeah.
Resident (Art Breitner, Kingswood): Which is what makes it look ugly. Mr. Mills: Right. Could you check that out for us?
Mr. Armans: I will look into it. I'm not sure if these contractors would be the right ones to contact about this, but I'll ask them. One thing to keep in mind is, if I'm understanding correctly, you're concerned that some of the gutters have an orange stain on it.
Mr. Mills: Yes
Mr. Armans: Is that what you're referring to? Mr. Mills: Yes.
Mr. Armans: That's mostly because the groundwater is coming up and that is going to continue to happen even if we paint it. But that's more of a structural thing. Just so you do know. That groundwater when it comes onto the pavement, may also actually discolor the pavement itself. So, I just want you to know this is more of a groundwater issue than it is simply like a concrete material. Any treatment we add to it, is not going to stop it from happening.

Mr. Mills: I don't think we're asking to stop it, Peter. What we're saying is that it will mask the red earth tones that's being caused by the water from the runoff.
Mr. Armans: Have you guys thought about pressure cleaning the entire gutter system, if its more about the looks?
Ms. Witcher: It's too expensive.
Mr. Mills: We have asked the residents, basically when they do their sidewalks to also clean the gutters. Some do and some don't. For the CDD to pay to have those gutters power washed, costs a fortune.
Mr. Armans: They look the same anyhow.
Mr. Mills: Yeah, that's right. If you power wash it, you're still going to have the stains.
Ms. Witcher: What about the end of the street on Ashwell where there's drainage across the road? Is that going to be sealed? What are you going to do, because that's concrete? It's going to cause a problem with the grading there. Not just there, but that's an example of where it's at.
Mr. Mills: Did you take that into consideration, Peter? Mr. Armans: Which area that is?
Mr. Mills: When you come in Baytree Drive and tum left on Bradwick, in the first cul­ de-sac, there's a concrete gutter that goes across the road.
Mr. Armans: Correct. I actually took one of the contractors that wanted to visit the site, to look at it. They actually did not recommend spraying that concrete gutter at all.
Ms. Witcher: Okay.
Mr. Armans: That's an area we looked at in the past that we have decided to wait on until we're doing the resurfacing and to fix the grade on that. Because that's the area that's all broken up. The concrete is broken and it pools with water. I'm familiar with it. I was there.
Ms. Witcher: It's always wet.
Mr. Armans: This project is not going to address that issue at all. Ms. Witcher: So, they would skip over the concrete.
Mr. Mills: Yes.
Mr. Armans: Exactly. Ms. Witcher: Okay. Mr. Mills: Jackie?

Resident (Jackie Curly, Kingswood Way): Have you considered Kingswood Way as high traffic, due to the number of homes in the Isles of Baytree that come down Kingswood Way? How many homes are in there, 160?
Mr. Mills: It's close to 200.
Resident (Jackie Curly, Kingswood Way): Yeah.
Ms. Witcher: 200 homes at the end of the Kingswood Way.
Resident (Jackie Curly, Kingswood Way): So, the traffic on Kingswood Way is quite
heavy.
Mr. Armans: Sure. That section we're showing on the map, which is basically up to the
entrance of the HOA, there's a speed hump there. If the Board would like for us to consider that because of the high traffic, we can get a quote for a third coat.
Mr. Mills: I think we should.
Mr. Armans: Okay. So far that would be Kingswood Way and National Drive. Mr. Mills: Right.
Mr. Armans: We will add that to the high traffic ifwe go that route.
Mr. Mills: I still would like for you to go ahead and see if there is a sealer material that we can use for the concrete that will be black and blend in with the streets, if at all possible.
Mr. Armans: Okay. Do you want it to be black? Mr. Mills: Yes.
Mr. Armans: Okay. I would think we could look into some type of concrete sealer. There's some concrete sealer material that is used for pool patios and basketball floors and things like that. Usually, it wouldn't be black. We can look for something that could be sprayed on so it's a quick application, but if it's black, I'll have to do a little bit more digging and see if there's such a thing available.
Mr. Mills: Please do that because in the summertime, when we have all this rain, the gutters actually turn black along with the red. So, you've got a mixture of red and black.
Ms. Witcher: Do we do that before we do this sealing or after?
Mr. Armans: I don't think it would make a lot of difference. If it's the same color, then it shouldn't matter, but if they're different colors, then one will defin tely seep into the other a little bit.

Mr. Mills: I like Artie's idea with regard to the contractors. Ask the contractors if they have a seal for concrete.
Mr. Armans: I'll give them a call and find out.
Ms. Witcher: How much would that add onto the bill? Mr. Mills: Give us a total.
Mr. Armans: Okay. So, you guys want to add that to the same contract? Mr. Mills: Yes.
Ms. Witcher: If they do it.
Mr. Armans: Okay. If they don't, I just want to grab your attention to the cost of oil. I actually had several conversations with these contractors to be able to get these quotes that the price would not change by the time we have a meeting. All of these prices could change if we wait until the next meeting. Just as a heads up.
Ms. Witcher: We have a workshop, don't we? Mr. Mills: We can meet, but we can't vote.
Mr. Armans: The contractors told me that the price changed three times already in the last 60 days.
Mr. Mills: What's the Board's feelings of tentatively giving him the go-ahead on the sealer at $184,087?
Mr. Brown: I'm going to throw something in here. The contractor that quoted $10,000 more than the other, is from Merritt Island, while the cheaper one is from Orlando. We've been talking about trying to give local contractors business here. Just a thought. Its $10,000 more, but it's somebody from Merritt Island versus Orlando and if we're going to have issues like with the gates, we're paying $150 for a transportation cost, just to have somebody come out from Orlando to fix a gate for $1,295. I'mjust throwing it out.
Ms. Hill: Would you be fixing anything? Mr. Brown: I have no idea.
Ms. Hill: I would assume that once you seal it... Ms. Witcher: Its one and done?
Resident (Not Identified): You do realize, if you paint it, you have·to pressure clean it, right? First you have to pressure clean it, then you have to prep it and seal it. So, it's not only
$10,000 for the paint. It takes a lot of prep work to get it done.

Mr. Arrnans: It's all included in the quote. The contractor also provides you with a one­ year warranty. So, within the one year, if something happens and it has to be re-coated because it's failing, that's also included. There's no additional cost to that.
Mr. Mills: In your experience, Peter, have you had anything happen within a year or shortly thereafter?
Mr. Arrnans: I would have to talk to somebody who's done multiple projects like this. I personally haven't had that issue, but I can talk to someone about it. If the material was applied correctly, basically the way we're specifying it, it's really a durable application. I had one of the contractors basically tell me that he was impressed with what we were requiring because that's something he would do in a high-end community, a high-traffic community. Just the material that we're specifying, if applied correctly, we should not have issues with it. I think both of these contractors would do a good job.
Ms. Witcher: Is he going to be on-site when we do it?
Mr. Armans: In our scope, we require that the contractor actually have a kickoff meeting with us and a representative of the Board, to basically talk about the sequencing of the project because that is going to affect traffic. People are not going to be able to drive on certain areas at certain times and park in some other place. So, we will have a kickoff meeting with us and a representative from the Board. If you want, they can come to a Board meeting, but again, that would be a while from now and would change the price. If the Board directs me to find somebody to be another point of contact to coordinate the schedule with them, yes, we'll have that kickoff and be on-site.
Mr. Mills: Peter, that is Jan's responsibility. So, she would be the one that would be representing the Board.
Ms. Hill: I'll be happy to meet with you. Mr. Armans: Perfect.
Mr. Brown: Once you pick a date, let the rest of the Board know. I'd like to be there because this is a big project.
Ms. Hill: Right
Mr. Brown: People are going to start having all kinds of questions, so the more we know what the process is going to be and what's going to be closed, the better.
Mr. Mills: What about the Sunshine Law?

Mr. Pawelczyk: As long as you do not discuss any matters that could come before this Board for a vote, you're fine. We're basically just there to observe and find out what's going on.
Ms. Hill: Do we need to send a letter out to the homeowners to let them know so that they can deal with the parking and stuff?
Mr. Mills: Oh yes. Absolutely.
Mr. Hill: Yeah, we will. We'll make sure people know.
Resident (Art Breitner, Kingswood Way): Just a quick question. I understand what they're doing, but from a logistic standpoint, I don't know how it works. For example, we live on Kingswood Way. If they're going to do Kingswood Way on Wednesday, will the people in Kingswood be told that they can't drive on Kingswood Way on Wednesday?
Mr. Mills: My understanding is that they'll do one half of the road and leave the other half open. Then they'll do the other half and you'll get to use the one side that's completed.
Ms. Hill: Kind of like they do when they resurface.
Resident (Art Breitner, Kingswood): That makes sense, except when one guy is coming this way and the other guy is going the other way.
Mr. Mills: Well, you'll have to pull off. I'd like to make a suggestion that the Board go ahead and approve a not-to-exceed amount of $195,000 and get this rolling.
Mr. Brown: I'm not opposed to going with the lower quote. I just thought everybody should be aware of it. It's something that we talked about, using a local contractor versus somebody from Orlando. Peter is basically saying that they could be from Chicago. Both are using the same exact products that they get from the same exact supplier.

On MOTION by Mr. Brown seconded by Ms. Hill with all in favor authorizing a not-to-exceed amount of $185,000 for the roadway sealing project was approved.

Resident (Not Identified): I just have a quick question. Mr. Mills: Yes, sir.
Resident (Not Identified): Did you get three bids?
Mr. Mills: Our engineer does that for us. We got two quotes. One didn't quote.

Mr. Pawelczyk: Just for clarification, your motion and what was adopted does include authorization to enter into an agreement with a contractor once that documentation is provided, because management hasn't looked at it and we haven't looked at it.
Ms. Hill: Okay.
Mr. Pawelczyk: I want to make that clarification. Mr. Brown: Okay. That's fine.
Ms. Hill: Since we increased the scope of the contract, did we allow for that in the motion?
Mr. Brown: No, because I think that that's going to come back in December. Mr. Mills: Yeah. It's going to come back separately.
Mr. Armans: Is this about the gutters?
Mr. Mills: Yeah. The gutters are going to be totally separate.
Mr. Armans: Correct. Once we figure out what the materials are, it would most likely be cheaper to go with a contractor who is already on site than to get additional quotes.
Mr. Mills: Exactly.
Mr. Armans: But we'll look into that and have some numbers for you at the next meeting. Mr. Mills: Okay.
Mr. Brown: Jan just raised a very good point. We've just advised you to make National Drive high traffic and Kingswood Way high traffic, which is going to change the quote price.
Mr. Armans: Absolutely.
Mr. Mills: Do you have a square foot price?
Mr. Armans: Let me do a quick estimate of potentially how much that would add, to give you give you a recommended amount.
Resident (Art Breitner, Kingswood): I still think from a logistic standpoint for the residents, they are going to have to be given some information as to how to access their houses and their driveway while this is being done. I understand what you're saying that they do one­ half of the road at the time, but if you are on the half that wasn't done and your house is on the other side of the street, what do you do? Just drive over it anyway to get to your driveway.
Mr. Mills: Artie, I am sure that whoever does this work has done enough of it that they have a detailed plan and it'll all work out.

Resident (Art Breitner, Kingswood): I agree, but just I'm saymg, it's going to inconvenience the residents. I think before it happens, we have to let them know.
Mr. Mills: No question. Ms. Hill: Absolutely.
Mr. Mills: We'll let them know.
Ms. Hills: I don't know if you were going out the back gate when they were resurfacing. People were parked outside of the community while they resurfaced it. Obviously, they weren't going over that to get in their driveway.
Ms. Witcher: You don't want to drag it onto your driveway.
Resident (Art Breitner, Kingswood): I'm not trying to make a big deal, but obviously if you are on the side of the road that's being used to drive on while the other side gets done, if people start parking on the road to not drive over their driveway, before you know it, no one's going to able to get down the street.
Mr. Mills: I'm sure they'll give directions to us and we'll get it in a letter.
Mr. Eksten: It would be over by nightfall to be able to drive over that to get into your driveway.
Mr. Mills: It may take 24 hours to dry.
Mr. LeBrun: Part of the pre-construction meeting, is to go through all those timelines and instructions and how we set this up. This would be pretty well-planned out.
Ms. Witcher: Exactly when will we send the letter out? Mr. Mills: After the meeting.
Mr. LeBrun: Once you have a chance to go through the agreement and make sure everything is in the form that we need, that pre-construction meeting would answer a lot of the questions that the residents would have with timing.
Ms. Witcher: That's the kick-off meeting?
Mr. Armans: I ramped some numbers and I believe it's going to be somewhere between
$10,000 and $50,000 additional dollars, probably closer to $10,000.
Ms. Witcher: So, if we make it $200,000, Peter, would that be all right? Will that cover everything?

Mr. Armans: I believe so. Yes, homeowners will have to be notified because people will have to find alternative parking in some places. All of that will be coordinated with the contractor with the sequence broken down by area.
Mr. Mills: What's the cure time? Do you know?
Mr. Armans: Well, they usually don't want anyone to drive on it for 24 hours. They will have cones and tape overnight, so the surface isn't drivable.
Ms. Witcher: Because you could mess it up by driving on it.
Mr. Armans: I just want to give you a heads up. People who will not follow that, will end up tracking that material on their tires, if they decide to drive on an area with cones or something. That's not a good look if they start tracking the material onto the pavers.
Ms. Hill: Do we have to put that in our letter so that we're covered? Mr. Pawelczyk: I don't write letters to residents.
Mr. LeBrun: Once we had the unit schedule on the scoping, we would draft something that we could send out.
Ms. Hill: We want to warn them that if they do that, "Don't come back to us because we told you not to do it. "
Mr. LeBrun: We'll make sure to state everything that an engineer recommends and the contractor.
Mr. Armans: We can provide a flyer or something with the print and mail out that would have some educational material to everyone.
Mr. Eksten: Don't hate me for asking this but given that there are going to be some real problems with that kind of a curing plan, we will probably have people turning around and there can be tracking on that. The alternative is to go back to the old way of just preparing the streets on the timely basis that the engineer sets up for when different parts of Baytree would be resurfaced. That wouldn't cause the major problems that this would cause for homeowners and I'm thinking particularly of older people that really can't park six blocks away and walk back to their house.
Mr. Mills: It's actually a cost issue, Bob. When you do one street and you don't do the whole community, you come back in next time and do another street and not the whole community. You have an on-site preparation and that's expensive.

Mr. Eksten: I understand that. I know we talked about doing a small segment, not a large portion.
Mr. Mills: That's right.
Mr. Eksten: But even considering that, I have no idea what the cost difference is. But paving and patch was not a painful experience that this might be for some homeowners.
Ms. Hill: We had set up for next year that we were going to do 30% of the community in resurfacing the roads, but when we were setting that up, gas was $2.43 a gallon. Okay? We started out with $60,000 that we were setting aside to do that project. Down the road, we increased that to $100,000, but now we're talking about double where we started.
Mr. Eksten: The consideration would be that would last longer. In three years, you probably have to do this resurfacing again.
Mr. Brown: We're doing seal coat for the entire community. Resurfacing the entire community is going to well over $500,000, probably close to $1 million. We've been putting aside about $100,000. Now it has been advised for next year, which is one of the reasons why we're looking at increasing assessments to put away $13,000 and maybe even more for resurfacing.
Mr. Mills: I thought it was $160,000.
Mr. Brown: It's like, "Pay me now or pay me later," but the reality is I think we've got around $300,000 to $400,000 in reserves right now for road repaving. We can spend $200,000 to reseal the entire community to give us three more years. Reserving $130,000 a year, will get you to almost $400,000. That plus the $100,000 to $200,000 that we've got left, now we've got a better cushion to start resurfacing the community. I hear it's a logistical nightmare and probably people are going to drive over it and drive into their driveways.
Mr. Mills: But they'll put up cones and tape.
Ms. Hill: Apparently, this has been done in other communities, so they have had to figure out how to do it.
Mr. Brown: We have done it before.
Mr. Armans: I also would like to add that the resurfacing of the community was $1.3 million to $1.5 million.
Mr. Mills: That's right.
Mr. Armans: That was the estimate for doing mill and resurfacing.

Ms. Hill: Okay. So, we're talking the difference between $200,000 and $1.3 million. Mr. Mills: It's more like $1.5 million today.
Mr. Eksten: With a different life expectancy. Ms. Hill: It's just one day.
Mr. Eksten: I agree.
Mr. Mills: No matter what we do, we're going to be inconvenienced. You have to pick your battles and this is a battle that I think we need to move forward on, only because it's going to stabilize the roads and give us at least three to five more years that we can accumulate money in our budget to pay cash and not have to borrow money.
Ms. Hill: Otherwise, you're talking about going to a bank and getting a line-of-credit or floating a bond issue. That doesn't make sense.
Mr. Eksten: I don't have the numbers in front of me. I just was tossing that out only because I'm concerned that this would be a more difficult time period to do this resurfacing than what we've done in the past for homeowners. The curing period, if there was a curing period wouldn't be a problem. Would it be 12 hours that we can drive on it?
Mr. Mills: 24 hours.
Ms. Hill: We should probably give them enough notice.
Mr. Mills: Yeah. We'll give them enough notice. I'm sure that these people that do it, have this worked out.
Mr. Eksten: I hope so.
Mr. Mills: Do you want to amend your motion to increase the amount to $200,000?
Mr. Pawelczyk: I think what you were looking for is a new motion to rescind the prior motion and authorize a not-to-exceed amount of $200,000 for the roadway and resealing project and further authorize entering into an agreement with the low bidder.

On MOTION by Ms. Hill seconded by Mr. Brown with all in favor authorizing rescinding the prior motion and authorizing a not-to­ exceed amount of $200,000 for the roadway and resealing project and entering into an agreement with the low bidder was approved.

Mr. Armans: Sound good. That's it for my report unless you have any questions.

Mr. Mills: Thanks, Peter. Get back to us as soon as you can with regard to the cost of doing the gutters.
Mr. Arrnans: Okay. I will reach out to the contractors. Either way that's not going to get approved until the next meeting. By then, this work would have started.
Mr. Mills: That's fine.
Mr. Arrnans: Perfect. I'll be in touch with that information.
Mr. Mills: Okay. Great. Thanks. Ms. Hill: Thank you, Peter.

Approval of Minutes of the June 8, 2022 Meeting (Item 4A)
Mr. LeBrun: Before Peter jumped in, we were going to approve the minutes as amended.

On MOTION by Mr. Brown seconded by Mr. Mills with all in favor the Minutes of the June 8, 2022 Meeting were approved as amended.

FIFTH ORDER OF BUSINESS	Agenda
Public Hearing
Mr. Mills: Do we want to go through the complete presentation that we have prepared as to why there is an increase or not? I think we all pretty much know the budget. Correct?
Mr. Eksten: Why is it the insurance so much higher? Mr. Mills: Inflation.
Mr. Eksten: By 15% over next year?
Mr. Mills: Fuel costs and insurance went up. Ms. Hill: Every one of our contractors went up.
Ms. Hatton: They went from $19,058 to $31 100. Mr. Mills: Thirty percent.
Ms. Hills: Had you gotten your insurance? Mr. Eksten: Yeah. It didn't go up that much. Ms. Hill: Mine did.
Mr. Brown: Mine did.
Ms. Hill: Mine went up considerably.

Mr. Pawelczyk: I don't know the answer to this question, but didn't we add the additional amenities that are now insured? I don't know if that's for sure, but I remember we talked about that here, where the insurance company came out and re-evaluated.
Mr. Mills: That's right.
Mr. Pawelczyk: What the District owns, including the park area and the pavilion.
Mr. LeBrun: It's also based off of what is projected for the end of the fiscal year. It's projected to be at the most, $26,000 for the end of this fiscal year. That's why we're looking at
$31,000 for next year, especially with those added other things to insure. That's where you get the proposed amount from. It is also looking at the projected through the end of the fiscal year. I've seen at other communities, insurance going up.
Mr. Pawelczyk: I can't think of a community that I represent and I represent 140 Districts, where insurance has not gone up, because we're limited as a local government. There are only two or three in the state that issue insurance under the sovereign immunity deal that we have. Everything is going up, just like your home insurance and property insurance, unfortunately.
Ms. Witcher: Every contract that we have, have increased. Mr. Mills: Everybody is going up.
Ms. Witcher: Every one of our contracts?
Mr. Eksten: Do you guys negotiate the insurance contract every year?
Mr. Pawelczyk: Like I said, there are three companies in the state. Management would know more, but there are only three that we can even utilize and get insurance from. I do know that all of the rates are about the same. I haven't seen a District go out and change insurance companies because they're getting a significantly lower rate from the other. Right?
Mr. LeBrun: The best practice is to take the one that has the best price, the best value. It's very limited. I don't have the data in front of me, but like I said, based off of the projected at the end of fiscal year, that's where it is.
Mr. Brown: Is the insurance company that insures us the same insurance company that insures all of your other managed properties? It's not like we're a single entity. How many communities are you the manager for?
Mr. Mossing: Over 200.
Mr. Brown: So, you're talking 200 amenities to one insurance company. That's a lot of coverage. I would think you're getting a better rate than ifwe went on our own.

Mr. LeBrun: I think the only other one out there, is the one that ensures municipalities.
EGIS has been competitive.
Mr. Mossing: It doesn't help that every other commercial is for a slip and fall attorney.
That factors in.
Mr. Pawelczyk: Which is not me, by the way.
Mr. Eksten: I'm just asking. Thank you very much.
Mr. Mills: You're welcome. Do we want to forego the presentations?
There was Board consensus.
Mr. LeBrun: We need to open up the public hearing.
Mr. Mills: Does anybody have any comments? Hearing none,

On MOTION by Ms. Hill seconded by Mr. Brown with all in favor the public hearing on the Budget for Fiscal Year 2023 was opened.

Mr. LeBrun: We officially opened the public hearing for the consideration of Resolution 2022-05, adopting the Fiscal Year 2023 budget and the annual appropriations as well as the consideration of Resolution 2022-06, imposing special assessments and certifying an Assessment Roll. The public hearing is now officially opened, Mr. Chair, if you wanted to take comments.
Mr. Brown: Yes. I'll take any comments from the floor. Hearing none, do we want to take each one of these separately or approve them together?
Mr. LeBrun: If there are no comments, we can close the public hearing. Mr. Mills: We don't have to vote first?
Mr. LeBrun: No.

On MOTION by Mr. Brown seconded by Ms. Hill with all in favor the public hearing was closed.

Consideration of Resolution 2022-05 Adopting the Fiscal Year 2023 Budget and Relating to the Annual Appropriations
Mr. Mills: Now we'll vote on Resolution 2022-05, adopting the Fiscal Year 2023 budget and the annual appropriations.

On MOTION by Ms. Hill seconded by Mr. Brown with all in favor Resolution 2022-05 Adopting the Fiscal Year 2023 Budget and Relating to the Annual Appropriations was adopted.

Consideration of Resolution 2021-07 Imposing Special Assessments and Certifying an Assessment Roll
Mr. Mills: Now we'll consider Resolution 2022-06, imposing special assessments and certifying an Assessment Roll.

On MOTION by Mr. Brown seconded by Mr. Darby with all in favor Resolution 2021-07 Imposing Special Assessments and Certifying an Assessment Roll was adopted.

Review and Acceptance of Fiscal Year 2021 Audit Report
Mr. LeBrun: In your agendas, you have the full audit that comes from our audit company. Page 96 is the management letter. That's the summary of the audit. To give you the run down, it's basically what's called a clean audit. There are no findings. There were no prior issues. So, that's great news. Like I said, the management letter gives you the summary, but that's basically it. They said everything looks good and that things are running well at Baytree. So, if there are no questions on that, we would just need a motion to accept the audit.

Mr. Brown MOVED to accept the Fiscal Year 2021 Audit Report and Ms. Hill seconded the motion.

Mr. Eksten: Who is the auditor?
Mr. Brown: Berger, Toombs, Elam, Gaines & Frank. They were the low bidder, the last time we did it.
Mr. Pawelczyk: I have a hard copy if you want it.
Mr. LeBrun: It's also on the agendas that are posted to the CDD website. Mr. Eksten: Thank you.
Mr. Pawelczyk: If you're going to look at anything, if anybody does look at the audits, the first thing that I always do when I see these, is I go to the management letter in the back. That tells you if there are any findings. The rest pertains to financial information. All of the

information that's in that audit, is also on the District's website. The Florida Auditor General's website has all of our past audits.

On VOICE VOTE with all in favor the Fiscal Year 2021 Audit Report was accepted.

Approval of Fiscal Year 2023 Meeting Schedule
Mr. Mills: Are there any issues with it? Mr. Brown: No.
Ms. Hill: When is the next meeting? Mr. Mills: October 5th-
Mr. LeBrun: The schedule that's in your agenda is for next fiscal year, starting October through September. It looks like it's the same schedule that you are used to seeing. If everything looks good, we'll look for motion to accept the Fiscal Year 2023 meeting scheduled as proposed.

On MOTION by Mr. Brown seconded by Ms. Hill with all in favor the Fiscal Year 2023 meeting schedule as proposed was approved.

Ms. Witcher: Is there another workshop in between the October 5th meeting? Mr. Mills: We haven't scheduled another workshop.
Mr. Brown: No, we don't have one. Mr. Mills: We have to do that.
Mr. Pawelczyk: Since Jason is not here, is there a need to add a September meeting for a
workshop in connection with the Roadway Project? Ms. Witcher: We can do an extra meeting.
Mr. Pawelczyk: I'm just saying, since he has to advertise this meeting schedule anyway, since we don't meet in September. If you thought you needed to add one, you could add it now just to save on some advertising costs. I'm just asking a question because Jason's not here.
Mr. Mills: Let me ask you a legal question. Ifhe comes back with a quote and it's sent out to all ofus, can we meet online?

Mr. Pawelczyk: No. You can't pull the Board outside of the meeting. Right now, the manager has the authority to enter into a contract with the low bidder in a not-to-exceed of
$200,000.
Mr. Brown: Right.
Mr. Pawelczyk: I'm going to draft a contract next week and we'll be ready to go once the proposal is finalized.
Mr. Mills: Well, then why don't we go ahead and schedule a meeting.
Mr. Pawelczyk: GMS will typically send this out in September to advertise it, but they can do it any time. I would say just put a September meeting in here and if you need it, you can have it. If you don't need it, you can cancel it.
Mr. Mills: Cool. Let's do that.
Ms. Witcher: Labor Day is the 5th. We can do schedule it for September 7th or the 14th. Mr. Mills: September 7th is a Wednesday.
Ms. Hill: I'm not here on the ?fh_ I leave on the 6th and I won't be back until the 16th. Mr.
Mills: How does it work for you, Rick?
Mr. Brown: Fine.
Mr. Mills: How about you, Carolyn?
Ms. Witcher: I don't have my calendar in front of me, but we'll just work with it.
Mr. Pawelczyk: I think the chances are you're not going to be need it. If you do need it, then you just need three people to come in person and the other two can appear by phone.
Mr. Mills: Okay. Let's go ahead and schedule a meeting for September 7th. Mr. LeBrun: Do you use the same time?
Mr. Mills: 1:30 p.m.
Mr. Pawelczyk: I think you could just let Jason know if it's needed. You guys can send out your regular notice to the Board members asking if we need one. We already saved $350 to
$600 for advertising.
Ms. Witcher: If we do end up with a meeting, we can draft our letter to send out to the people to start the repaving, so everybody can bring their suggestions.
Ms. Hill: If you need me, I can be available by phone.
Mr. LeBrun: If you wanted to be, you could just appear by phone. Mr. Mills: But she can't vote by phone.

Mr. Pawelczyk: She can vote by phone.
Ms. Witcher: She can vote. As long as there's a quorum in the building. Mr. Mills: That'll work.

SIXTH ORDER OF BUSINESS	Consideration of Agreement for Lake Bank
Restoration
Mr. Mills: Let's go to the Lake Bank Restoration Agreement. Ms. Witcher: Is this our annual thing with the company?
Mr. Mills: Yes. It provides a list of all the lake banks, which comes up to 775 linear feet. Mr. Brown: At $44.
Mr. Mills: Yeah, $44 a foot for a total cost of $34,100. Do I hear a motion to approve
this?
Mr. LeBrun: I spoke to Jason earlier and he said that they identified one additional lake
that would be a good candidate for this, at a slightly extra cost. I didn't know if you wanted to do that extra lake, since he's already out here to save on immobilization.
Mr. Mills: We might as well.
Mr. LeBrun: It was recommended. Mr. Mills: Okay.
Mr. Brown: I'm just wondering in the future whether we need to take a look at that as far as reserving more than $30,000 a year.
Ms. Witcher: We've kept it at $30,000 for quite a while.
Mr. Mills: Yeah, we've kept it at $30,000. Once the restoration is done, we can go several years without having to do it.
Mr. Brown: It has to be done. Maybe at our next workshop, we can get some input from the engineer about whether we should be doing it moving forward.
Ms. Witcher: Do we need to contact him and ask him for that information? Mr. Brown: Jeremy can.
Mr. LeBrun: I can try.

On MOTION by Mr. Brown seconded by Ms. Hill with all in favor the Lake Bank Restoration Agreement with the additional lake in the amount of $34,100 was approved.

Ms. Witcher: Does that mean mine is going to get done finally? Mr. Mills: It sounds like it.

SEVENTH ORDER OF BUSINESS
CDD Action Items

CDD Action Items/Staff Reports

This item was included in the agenda package.

Additional Staff Reports
Attorney
Mr. Pawelczyk: Bob mentioned that he has the Revocable License Agreement signed. This is the one dealing with the sign at the front entrance. We will complete the execution of it. I think we're still waiting on the exhibit.
Mr. Mills: I've got that.
Mr. Pawelczyk: Okay. We've decided to execute it and hold it until we get all of the exhibits together. Then we'll release it.
Mr. Mills: Yeah.
Mr. Pawelczyk: That's good news. The other thing is, we had our legislative update. I don't know if management sent it out to you yet.
Mr. Hill: Yeah.
Mr. Pawelczyk: I'm not going to review that, but if there's something in there that you want to discuss or you want a copy of that legislation, just let me know or let Jason's office know and they will send it to you, because we have sent the legislative update. I don't think there's anything in there that's going to affect us. There are no unfunded mandates like the Needs Analysis we had to do for last year. The only one I will bring up, is the legislation that allows us to advertise on a website, but it doesn't allow us to advertise on our website. You have to do it on the county's web.site. It doesn't mean the county is not going to charge for it. Right? Before you even advertise on the county's website, you have to do an advertisement to tell people you're going to advertise on the county's website. So, it really doesn't make much sense, as usual, but I think the legislature is finally starting to make progress into this by allowing us to put it on our website, the CDD's website. That is where I would go if I needed to find out where a meeting was. I'm not going to go over to the county's website. Anyway, that's the only one that I thought

was interesting and ridiculous at the same time. If members of the public want to see the report, you can email Jason. He'll send it to you.

District Manager
Field Manager's Report
Consideration of Proposal for Back Gate Repair
Mr. Hatton: I have actually a whole list of things. I was talking to Richard about replacing the pool rings at the pool. The ropes were bad and rotting. So, instead ofreplacing one, we replaced both of those. We trimmed some trees. Right now, the furniture that was taken off of the deck is being re-strapped and once those are done, they will take the ones on the deck and repair those. The pool deck will be resurfaced. They were out yesterday and measured for that. I should have something tomorrow and can forward that over. The 25-mile-per-hour signs are done. The parking lot at the tennis courts, that the playground vendor left a mess, is going to be all taken care of on August 8th, along with the rest of them. He pre-treated some of the rust stains already.
Mr. Mills: Is it coming off?
Mr. Hatton: Yeah. It's actually lighter than the rest. We will take care of the rest of that. As you know, the street signs are ongoing as they are having a problem getting screws. He's still working on that. All of the 'No Fishing' signs are up. The sidewalk review is done.
Mr. Mills: I would like to share with the audience that we had some complaints with regard to the 'No Fishing' and 'No Trespassing' signs being put up. Please convey to those that you hear the negative comments about, that they are required by our insurance company. We just didn't arbitrarily do that. Besides that, we weren't in compliance. Now we are in compliance. The front lake coming in on the left-hand side is not our lake. That's the reason there are 'No Fishing' signs on that lake. It belongs to the golf course. Okay? Sorry.
Mr. Hatton: No, you're good. I don't know if you've heard, the sidewalks were handed out for bids. The vendor installed the access control system at the main guardhouse. We did that last week. The small fountain up front has been cleaned. It's working very good right now. It looks really good. The door on the guardhouse was done this morning. The other one's on order. There's no date for that. Eau Gallie was out today to look at those meter boxes for Southpoint that's running the irrigation back there. Nothing's working back there. So, they have to coordinate

with Florida, Power & Light (FPL) to get the meter taken out so they can put the new meter box and breaker box in. So, we are at the mercy of their schedule. They are super busy right now.
Mr. Mills: They had targeted August. Is that still on track?
Mr. Hatton: They were here this morning. I showed them everything that we needed. The guy was here last time. They've had people leaving. The technicians that we're familiar with our property are gone. So, we're getting all of these new technicians. I'm showing them around. He has pictures and a material list. He added the two GFis to the flower box up front that were broken.
Mr. Mills: They are bad.
Mr. Hatton: Those are brand new and they're on that stack. They're out of the vegetation that's in there that they covered. They put new soil on it.
Mr. Mills: Good.
Ms. Hill: I've noticed that the street light in front of our house stays on all day long. Mr. Hatton: Yeah. I just reported three more of those this morning.
Ms. Hill: Okay. Because it's part of our bill.
Mr. Hatton: Yeah. It's just something that happens with those. They'll either stay on or sometimes they'll cycle off and on.
Ms. Hill: Okay.
Mr. Mills: If any of you notice some street lights out, call Jason or call me and let me know and I'll tum it into Andy.
Ms. Hill: They're swinging around and about at night.
Mr. Hatton: That's all I have. The last thing was the street light outage.
Ms. Witcher: Where the new area is in the recreational area, the sidewalk that goes into the mulch, was a mess the other day. How are you going to resolve that?
Mr. Hatton: So, Richard and I were talking about a good resolution for that because the rains wash the ground and the sidewalk.
Ms. Witcher: It was a mess.
Mr. Hatton: Yeah. I may have to reach out to ARC on that and see if they have a net or something we can use to keep that mulch ahead.
Ms. Witcher: Can they do edging or something? We don't want someone to trip on it.

Mr. Hatton: Then we have to worry about that. Yeah, exactly. We have to remain ADA compliant and keep everything inside there. It looks horrible now because the bark is washing out onto the sidewalk and turning it brown. He's going to take care of that when he's here doing the parking lot. He'll take care of that.
Ms. Witcher: Maybe we need to have a little drain on the side to let the water pour out. Mr. Hatton: That water will make its way out.
Ms. Witcher: But on the sidewalk?
Mr. Hatton: It makes it out everywhere. We only see it on the sidewalk.
Resident (Jackie Curly, Kingswood Way): I have a question. The light post with the new gravel and rubber around it, looks so nice, but I noticed that landscapers are chewing the hell out of them.
Mr. Hatton: Yeah.
Resident (Jackie Curly, Kingswood Way): Is there anything that we can do, like give a note to the homeowner about their landscaper? It is annoying because they're so pretty and then you see their landscaper run over it.
Mr. Mills: We had the choice of using aluminum, which is at the back gate. If you step on that, you bend it. That's the most secure part. Justin had mentioned the fact that some of them are pulling apart.
Mr. Hatton: Yeah.
Resident (Jackie Curly, Kingswood Way): Yeah. Mr. Mills: He was going to fix those.
Mr. Hatton: He was here working on those last week. He was actually using some screws to keep the couplers together. They're just a press in and they were getting pulled apart from the abuse they take from weed whackers, edgers and lawn mowers.
Mr. Mills: It is cheaper to replace those than it is to repaint the post.
Mr. Hatton: He's added rock to a lot of them too as he's going along and fixing them.
Ms. Witcher: How about the concrete guy that was going to do the strips by the mailboxes, the concrete pieces?
Mr. Hatton: We're on his schedule. He's going to be the same guy that fixes our sidewalks.
Ms. Witcher: I'm trying to get hold of him.

Mr. Hatton: They're super busy. If they are the vendor you guys choose for the sidewalks, then they'll do it all at the same time, which is a bonus. The sidewalk report was sent out.
Ms. Witcher: Are we going to do those extra pieces next to the benches for people with walkers and whatever?
Mr. Mills: We have that already.
Ms. Witcher: There's a piece, but it's not wide enough for walkers and wheelchairs. Mr. Mills: They are there already. They are ADA compliant.
Ms. Witcher: Is that wide enough? Mr. Mills: Uh ha.
Mr. Hatton: That's why the benches are all set to one side of it. Ms. Witcher: From the street it didn't look wide enough.
Mr. Hatton: Yeah, it doesn't. It's tight though. Ms. Witcher: It is tight.
Mr. Hatton: It's not an inch too wide
Ms. Witcher: Next year, we need to increase it just a little bit.
Mr. Mills: The problem is if you put a seam there, then you're asking for it.
Ms. Witcher: No, I mean on new ones, if you put any more benches and make them
bigger.
Mr. Mills: Yeah.
Ms. Witcher: Just five inches.
Mr. Mills: Yeah. Okay. Anything else? Mr. Hatton: That's good for me.

Presentation of Registered Voters - 939
Mr. LeBrun: I just had a couple of things. The first one is the required presentation of registered voters. The Baytree CDD has 939 registered voters. That's just something we're required to report every year. Then with the motion today, the action for the paver sealing, management will work with District Counsel to draft the agreement and then we'll make sure all of that is in line. The second motion, Jason is caught up. We'll get that going in the works. That is all I have to report.
Mr. Brown: What about the back gate repair.

was.

Mr. Hatton: I.don't have it. I'm assuming that Jason was going put it in the packet. Mr. Mills: It's in the packet.
Mr. Hatton: I can tell you about it. I don't have a number in my head of what the cost

Mr. Brown: Will we do a single channel detector or whatever they are? Mr. Hatton: Those are your main controllers on the back gate.
Mr. LeBrun: Yeah. It looks like its $7,570 for that one. It should be in your agenda. Mr. Brown: There are two prices, two options. What's the difference?
Mr. Mills: That is if you ever want to add a closure or a light or something else, that

would be your channel. There are actually two channels; an open and closed. If you want to add an additional part to that, it gives you the option to do that.
Mr. Hatton: A light, a flash area? Mr. Mills: Yes.
Mr. Brown: A flag.
Mr. Mills: Christmas lights. I mean, holiday lights.
Mr. Hatton: The reason for the bid was when they were replacing the backup batteries on those units, they noticed a ton of corrosion in there. You can't see from the outside of the frame.
Mr. Brown: I'm not disputing, I'm just curious.
Mr. Hatton: That's why they decided to give me a quote.
Mr. Brown: Do you think it's worthwhile to go from two to three? Mr. Hatton: Yeah, for sure. Especially back there.
Mr. Brown: No problem.
Mr. Mills: You're only looking at what, almost $200?
Mr. Hatton: Yeah. They're not broken and they function now, but they're going to need to be replaced sooner than later. The problem with waiting until they break is now we have people waiting for traffic back _there with no guards until we get the parts.
Ms. Witcher: So, we need to order them.
Mr. Hatton: Whenever you guys want to move on that.

On MOTION by Mr. Brown seconded by Ms. Hill with all in favor the proposal from Access Control Technologies for a replacement swing gate operator for the exit/back in the amount of $7,570 was approved.

Mr. Mills: Is that your report? Mr. Hatton: That's all I have.

EIGHTH ORDER OF BUSINESS	Treasurer's Report
Consideration of Check Register
Mr. LeBrun: We have the Check Register for May 1, 2022 through June 30, 2022, Checks 386 through 418 for a total of$90,267.3 and May payroll in the amount of $1,660.30 for a total of $91,929.69. If there are no questions, we need a motion to approve.

On MOTION by Ms. Witcher seconded by Mr. Brown with all in favor the Check Register for May 1, 2022 through June 30, 2022 in the amount of $91,929.69 was approved.

Balance Sheet and Income Statement
Mr. Showe: You have the Unaudited Financials through June 30th. No action is required.
It is for your information to see where we're at financially in the District.
Mr. Mills: Are there any questions?
Ms. Hill: It appears that we're a little ahead of the budget when I looked at the finances.
Mr. LeBrun: Yes. Those are actual projections through the end of the fiscal year, but for the projections that we have, we are in good shape and have more assessments coming in for next year.
Ms. Hill: That's what I was talking about.

NINTH ORDER OF BUSINESS
Mr. Mills: Do you have anything, Rick?

Supervisor's Requests

Mr. Brown: Just one thing. Andy, in the pavilion, the knobs are missing that turns on the fans and the light.

Mr. Hatton: Both of the knobs. I can't find any knobs. I've been looking for months. Finding parts for those in America are very difficult. So, I'm going to switch those switches out to intermatics, which cost $50.
Mr. Brown: Fine.
Ms. Hill: Why didn't you buy extra knobs? Mr. Brown: They come in handy.
Mr. Hatton: I will do that.
Ms. Hill: Thank you. Do you have a place to store them? Mr. Hatton: In my truck.
Mr. Mills: Do you have anything, Carolyn? Ms. Witcher: No, I'm good.
Mr. Mills: I do. In the minutes, it reflected the fact that we would like to get a Homeowner Directory. At the last meeting, Jan brought up about her family. I don't think Jason has probably reached out to Paula to get that. Bob, can you request that and forward it to me?
Mr. Eksten: Yeah, I can. The information you're looking for wouldn't be including phone numbers, right?
Mr. Mills: No.
Mr. Eksten: I'll get that for you.
Mr. Mills: All we want are names and addresses. That's it. Period.
Mr. Eksten: You do know that there are people that are not residents of Baytree that lease properties.
Mr. Mills: Right.
Ms. Hill: But it's just to help the guards.
Ms. Witcher: What if we don't want our name or address in the book or whatever you're
doing?
Mr. Mills: Well, we should have our addresses in the book, because her family came in
and didn't know her address. So, they could look it up on the computer.
Resident (Not Identified): They can look up your house on the tax records and know who you are.
Ms. Hill: We filled out a sheet.
Mr. Mills: I know, but not every resident did that.

Ms. Hill: Oh. Okay. But I did.
Mr. Mills: I did too, but not every resident.
Ms. Hill: The guards could have looked up the information.
Mr. Mills: How many do we have on there now? It's not that many. Mr. Brown: I can't remember.
Mr. Mills: It's like 30%?
Mr. Brown: Yes. Let me do some checking. Mr. Mills: Okay.
Ms. Witcher: When you have a nice social, you could have someone there from the security people signing people up.
Mr. Mills: A lot of them refuse. That's the problem.
Ms. Witcher: Well, not everybody. Even if you get 20 people, it's better than none. Mr. Mills: How many meetings do we have on that system?
Ms. Witcher: Not meetings. I'm thinking at a social event. Because people come to social events instead of meetings.
Mr. Eksten: I'm not necessarily sure that a social event is the proper place to do that. Mr. Mills: I don't either.
Ms. Witcher: Well, at least put out a flyer about it.
Mr. Eksten: We are having a concert in December. I don't want people running in and out to see if they need to sign up or whatever. People come and go at concerts and there will be constant interruption.
Mr. Mills: It's just easier for Paula to give us the names and addresses and that's done.
Alright.
Mr. Eksten: The goal now is to get it to the guards up front?
Mr. Mills: Yes. Did you silicone the bottom of the pots that are on the front so that they

stick?

Mr. Hatton: No.
Mr. Mills: Would you please do that? Mr. Hatton: Absolutely.
Mr. Mills: Also, we're having a problem with potholes going out the rear gate. That is

county property. In the past, we filled those potholes at our expense.

Ms. Witcher: From Home Depot. Then the county came out and said they didn't like us doing that and to leave it alone.
Mr. Mills: I guess we need to call the county and see that those potholes are taken care of. Mr. Hatton: Are they outside of that gate?
Mr. Mills: Yeah.
Ms. Witcher: Once we get past the circle, between there and the next development. Mr. Hatton: Yes.
Ms. Hill: They didn't do a very good job last time. It hasn't been that long since they did
it.
Mr. Mills: I know.
Ms. Witcher: Their repair wasn't terrific. The Home Depot one lasted longer Ms. Hill: The repair left a lot to be desired.
Mr. Mills: Right. We're still having some dog feces problems. Whether the BCA
approved this or not, I don't know, but I thought maybe we could post a sign somewhere.
Ms. Hill: At everyone's house?
Resident (Jackie Curly, Kingswood Way): No lie, I was telling Mel, I left my house this morning and when I walked 2.5 miles, I found three bags of poop; two on Baytree Drive and one five houses in on Kingswood Way.
Mr. Eksten: Some people, when they walk their dogs, drop the bag and as they come back towards home, they pick up the bag. It is not always people that are being inconsiderate. I don't approve of it, but that's what some people do.
Mr. Mills: They're also throwing it in the preserve. Resident (Jackie Curly, Kingswood Way): Yeah.
Ms. Hill: We have a new neighbor who has a dog, but he's standing out there talking to us and somebody went by and dropped their package on the driveway. He went down and picked it up, ran out to him and said, "Oh, You forgot something. "
Mr. Mills: This is for Jeremy. There's a property at 8143 Old Tramway Drive. I have had discussions with Jason and he said that he was going to get with Mike to draft a letter. 8143 has gone into the preserve dramatically beyond their property, both the side and the rear.
Mr. Pawelczyk: What do you mean they've gone in?
Mr. Mills: They've cut into the preserve and cleared it down right down to the ground.

them.

Mr. Pawelczyk: Okay.
Mr. Mills: Jason said he'll get with you or Jeremy could get with you to draft a letter to

Mr. Pawelczyk: The best thing for him is for you draft it, because I need all of that

information.
Mr. Mills: Okay.
Ms. Hill: I have pictures if you need them. Mr. Pawelczyk: I don't.
Mr. LeBrun: Email them to either Jason or me.
Mr. Mills: Well, Andy also can go by. Have you seen it? Mr. Hatton: No. I have not.
Resident (Jackie Curly, Kingswood Way): Not only did they clear it, but they must also have used some kind of poison on it because the same thing is around each of their spigots for their irrigation. I took pictures of that too. They sprayed around each of the irrigation so the grass wouldn't get in the irrigation. They must have done it at the same time.
Mr. Mills: When you pass Chatsworth Drive, it's the first house on the left. She's the one that gave us a rough time about clearing out the back. She didn't want it cleared out. Then she made up her mind that she wanted all of the pepper trees cut down. So, we paid $5,000 to have the pepper trees cut down out of that preserve and now she's cleared it.
Ms. Witcher: That's the State of Florida, isn't it? Mr. Mills: St. John's County.
Ms. Witcher: Put her name in.
Mr. Mills: Mike's going to handle it. Mr. Pawelczyk: I'll talk to Jason.

TENTH ORDER OF BUSINESS	Public Comment Period
Mr. Mills: Is there anything else to be brought before the Board?
Mr. LeBrun: We just still have to have a general public comment period.
Mr. Mills: Oh, I'm sorry. Does anybody have any more comments? Very good. Thank you all for coming. Thank you for supporting us.
Mr. Eksten: That was good. You guys are doing a good job.

Mr. Mills: Thank you.
Mr. LeBrun: We need a motion to adjourn.

ELEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Brown seconded by Mr. Mills with all in favor the meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

August 3, 2022	Baytree CDD

Mr. Mills: Thank you.
Mr. LeBrun: We need a motion to adjourn.

ELEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Brown seconded by Mr. Mills with all in favor the meeting was adjourned.