Baytree Community Development District

Agenda May 3, 2023

AGENDA

Baytree
Community Development District
219 E. Livingston Street, Orlando, FL 32801 Phone: 407-841-5524- Fax: 407-839-1526

April 26, 2023

Board of Supervisors Baytree Community

Dear Board Members:

The Board of Supervisors of the Baytree Community Development District will meet Wednesday, May 3, 2023 at 1:30 p.m. at the Baytree National Golf Links, 8207 National Drive, Melbourne, Florida. Following is the advance agenda for the meeting:

Roll Call
Engineer's Report
Community Updates A Security
B. BCA
C. Isles of Baytree
Consent Agenda
A Approval of Minutes of the April 5, 2023 Board of Supervisors Meeting
Agenda
A Ratification of Joint Acknowledgement of Encroachment into Drainage Easement
Consideration of District Counsel Fee Adjustment
Consideration of Resolution 2023-03 Approving the Proposed Fiscal Year 2024 Budget and Setting a Public Hearing
Consideration of Resolution 2023-04 Electing Jeremy LeBrun as Assistant Secretary
Discussion of Proposal for Well Drilling for Irrigation CDD Action Items/Staff Reports
A CDD Action Items
Additional Staff Reports
Attorney
District Manager
Field Manager's Report
Treasurer's Report
A Consideration of Check Register
B. Balance Sheet and Income Statement
Supervisor's Requests
Public Comment Period
Adjournment

The balance of the agenda will be discussed at the meeting. In the meantime, if you have any questions, please contact me.

Sincerely,

Jeremy LeBrun, District Manager

Cc:	Michael Pawelczyk/Dennis Lyles, District Counsel Peter Armans, District Engineer
Darrin Mossing, GMS

SECTION IV

SECTION A

MINUTES OF MEETING BAYTREE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Baytree Community Development District was held on Wednesday, April 5, 2023 at 1:30 p.m. at Baytree National Golf Links, 8207 National Drive, Melbourne, Florida.

Present and constituting a quorum were:

Melvin Mills Richard Brown Richard Bosseler Janice Hill
April Simmons

Also present were:

Jason Showe Jeremy LeBrun Michael Pawelczyk
Peter Armans (via phone)
Andy Hatton William McLeod Residents

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager District Manager District Counsel District Engineer Field Manager DSI Security

Roll Call

Mr. Mills called the meeting to order at 1:30 p.m. and Mr. Showe called the roll. The Pledge of Allegiance was recited. All Supervisors were present.

SECOND ORDER OF BUSINESS	Engineer's Report
Mr. Mills: Peter, are you on the phone?
Mr. Armans: Yes. I have one item that I wanted to update the Board on. This is regarding the two locations that we were looking at re-designing the pavement to try to solve the pooling issues. We are facing some issues with the way that the roadways were originally constructed. Some of them, especially the intersections of Bradwick Way and Ashwell Court, the comer is very flat. Before we do an extensive design, we don't think any design in that comer will solve the problem 100%. Basically, there are multiple low spots and if we got the water out of one low

spot, it would just go to the next one. So, we wanted to give the Board a heads up on that before we moved forward with it. The two alternatives we have is to simply repair what is there concrete-wise and then make it all match using asphalt to match the existing and re-building the gutters. It is a smaller project to just repair the structural integrity of that location, but it is not going to solve the water pooling issue. To solve the water pooling issue in that comer, you need to move it either to the south or to the north. It will be a bigger project. Those are just two things that we were looking at. We probably think that just repairing the sections structurally and maybe trying to create a grass area next to curb to collect that water to pool there instead of pooling on the street, might be the least impactful solution and more realistic at this point. Because if we try to move the water north, south, east or west, it's just going to pool on the road somewhere else. We just want to make sure that you understand the limitations of that area to be designed. I spoke to the homeowner of Lot 15, which is at the northeast comer of Ashwell Court and Bradwick Way and he confirmed that this comer used to pool much, much less. It used to have some water pooling since it was constructed prior to the repairs that caused existing issues. So, that confirmed the way it was originally built, had some issues to begin with. I recommend repairing the existing structural concrete, replacing that with black top pavement to match the rest of the road and then try to divert some of that water to go into the grass area where the stop sign is, instead of having it pool on the street.
Mr. Mills: Do you have any idea, Peter, of the cost in that proposal?
Mr. Armans: I don't have a cost, but that would be the least expensive between the two options.
Mr. Mills: Well, I think before we discuss it and come to some definitive answer, we are going to need some budgetary number.
Mr. Brown: I would like to see that.
Mr. Armans: Do you want to look at the cost to do what I just proposed? Mr. Mills: Yes.
Mr. Armans: Which is Option 1, repairing the structural comer and then diverting the water into the grass area. That means we will have some water pooling in that grass area between the sidewalk and the curb.
Mr. Mills: I think Mr. Brown wants to have costs on both Options 1 and 2.
Mr. Armans: Option 1 is pushing the water to pool in the next low spot on the roadway.

Mr. Brown: Ifl  understood Option 1, it just pools the water somewhere else.
Mr. Armans: Option 1 will pool the water in the grassy area between the curb and the sidewalk.
Mr. Brown: Okay.
Mr. Armans: To the maximum extent possible. It depends on how much water there is. Option 2 would try to get the water out of that comer and try to get it go somewhere else. Based on the topography of the roadway, it is just going to pool at the next slow spot on the roadway because the roadway is really flat.
Mr. Brown: It is until you have 4 to 5 inches of water.
Mr. Mills: There's no way that you can do what they did on Old Tramway Drive several years ago, where they dug up the side along the curb and put a pipe in, that has holes, that the water can actually go into. Could you put a drain in the center at Ashwell Court and have it go into that pipe and channel it towards Baytree Drive?
Mr. Armans: The problem in this area is the water table is very high. So that will only work if the ground is high enough to where that pipe underground will not always be saturated with water anyway. I did talk with a company that will put a small tank, maybe the size of a wheelbarrow, that will go underground and collect that water. However, for that to work, we will need to have the water table low enough to where, when that tank is collecting the water, it is not already full with groundwater. Does that make sense?
Mr. Brown: Yes.
Mr. Armans: I can clarify if it doesn't.
Mr. Mills: Then we have the problem of stagnant water sitting and drawing mosquitos.
So, we really haven't solved the problem.
Mr. Armans: We can look into the option of putting in an underground tank, which is typically used for parking lots that don't have enough stormwater storage. I talked to a vendor about it and he said that would be a good solution here, but we just have to verify the water table height at that location. If we know that its slow enough, we suggest that option. That will take as much water as it can fill below ground. That means we will put a small catch basin at the curb on that comer to drain that water.
Mr. Mills: I understand. What are the Board's wishes?

Mr. Brown: My opinion is whatever is the best way to get the water from pooling. If that wheelbarrow container is the best way to solve that issue, then I would like to know how much that costs.
Mr. Armans: I can come back with costs for the wheelbarrow option, if it's feasible, depending on the ground water. The other option is to basically have the water pool in the grass area, instead of in the street.
Mr. Mills: That's the route I think we should take. Mr. Brown: I agree.
Mr. Mills: Richard, are you alright with that? Mr. Bosseler: Yes.
Mr. Mills: Give us two proposals; one on the underground tank and one with the pooling on the grass.
Mr. Armans: Perfect. The other item is there is basically a large 24-inch tree that caused the sidewalk, the curb and even some sections of the road to rise. Basically, what we looked at is taking the water away from the driveway and repairing the curb; however, based on our survey, there is another low spot that is just east of the mailboxes. That will cause some of the water to stay on the street. So, again, we can fix the problem with the tree roots, but it's not going to solve the problem 100%. It might pool east of that area.
Mr. Mills: But the pooling wouldn't be as deep as it currently is. Correct?
Mr. Armans: It won't. Because once it rises above the edge of the curb, it will go into the grass area and keep it in the ground.
Mr. Mills: Right. So, you're actually spreading it out further.
Mr. Armans: Basically, we're taking that pool of water further east, hoping that some of it will go into the grass, but it will get away from the driveway and mailbox area.
Mr. Mills: Well, I think we're going to need a cost on that as well.
Mr. Armans: Yes. I will provide a cost estimate. It will not be a contractor's estimate, because for the contractor to do an estimate, we must have the design complete. But we'll have a conceptual idea of what we need to do and a cost estimate just for comparison and I'll present that to you at the next meeting.
Mr. Mills: That's perfect. Are there any other questions?

Ms. Simmons: I have a question. I'm new to the Board. How deep is this water and how long does it stand there?
Mr. Mills: If we have a major rain on Ashwell Court, the water will lay there for a couple of days and then it will eventually evaporate.
Ms. Simmons: So, it's a safety issue.
Mr. Mills: Exactly. The same way on Bradwick Way.
Ms. Simmons: It's in the street, not on someone's driveway.
Mr. Brown: Yes, but not to the point where you can't travel in your car. Mr. Mills: Exactly.
Ms. Simmons: Thank you.
Mr. Mills: Peter, I have two other issues. The first is that I would like to have you come out and survey what the sealer people have done. We're holding back money for them and they are telling us that they used all of the sealer that they proposed to us. But Jan and I both feel that they did not do three coats at any of the intersections on Baytree Drive as well as some other areas in Baytree. I recommend to the Board that before we release this money, we make sure that they have lived up to their contract.
Mr. Armans: Okay. Would you like to meet onsite and for me to invite the contractors to that meeting?
Mr. LeBrun: About an hour ago, I received an email from Matt, sending me the data on the gallons and the amount of mixture used. So, Jason and I spoke and we are going to forward that information to Peter and give him a chance to look at it. That would be helpful, if you have an onsite visit to have that raw data to look at.
Mr. Mills: I don't think it's necessary to have the contractor here because we met with him three or four times. I think we should get you out here and you and Jan could meet and look at it. If you look at some of the other streets that they have done, Kingswood for example, the sealing is excellent. It couldn't be any better. In fact, even Kingswood Way is pretty good, but if you look at some of the other streets in Baytree, you can see where the sealer is minimal at its best. It has a wear pattern, which we knew was going to happen, but its wearing quicker than it should.
Ms. Hill: Correct.
Mr. Mills: So, we need your expertise.

Ms. Hill: You can see the stones underneath it. It is supposed to last five years and it hasn't lasted five months.
Mr. Mills: Yeah.
Ms. Hill: The amount of the sealer that they use, you have to take into consideration how many times those machines broke and how much sealer got wasted in all of the different areas. So, maybe that was the sealer that we were supposed to get from that third coat. If it has three coats now, then those coats were really worn.
Mr. Mills: Yeah. So, if you would do that, Peter, coordinate it through Jeremy and line up a time when Jan is available for you two to look at it. I don't need to be involved.
Ms. Hill: I'm here until the 16th.
Mr. Armans: Jeremy, I don't know if I have your contact information. So, would you please send me an email along with the contact information for the Board Member that we need to meet with in the field?
Mr. LeBrun: Yeah. I just forwarded to you the data from the contractor as well.
Mr. Mills: The second item, which I don't want you to take seriously, is when you mentioned the fact that the sealer doesn't bond to the concrete, I want to differ with you on that one. They actually had to chisel some of the sealer off of the concrete. In other areas, they had to use an acid to get it off. So, I don't want to hear from anybody that the sealer doesn't bond to concrete, because it does.
Mr. Armans: Yeah.
Mr. Mills: So, having it done over...
Mr. Armans: I think it's probably because of whoever made the sealer, didn't test it on concrete. So, it's easy for them to say that it doesn't bond to concrete.
Mr. Mills: It does. So, in the future, if you ever hear about that, it does bond to concrete.
Mr. Armans: Yes. We have our reference. That sounds great. If you guys have anything else for me, please let me know. Otherwise, that's it for my report.
Mr. Mills: Okay. Thanks very much.
Mr. Armans left the meeting.

THIRD ORDER OF BUSINESS	Community Updates
Security
Mr. McLeod: In February, we had four administrative visits for the remainder of that month. Our Managers came out. In March, we had six visits. The officers completed their monthly training for February. I reported to the Board last month, but I'll finish up. They did their first amendment auditors Part 1 training in February and in March they did the first amendment auditors Part 2 training. This month, they will be doing severe weather safety awareness. I haven't received any complaints about any of the officers.
Mr. Mills: They are doing good. This training for weather training is for snow. Right? Mr. McLeod: Yes.
Mr. Brown: The lock on the sliding door, needs to get fixed. If you have a storm, you
can't lock it.
Mr. McLeod: Yeah. It broke once, I fixed it. It broke again. It should be under warranty. The new one that they put in does not have a lock. Neither one of them did. I requested the lock for that.
Mr. Brown: The other door doesn't have a lock?
Mr. McLeod: They don't come with locks. We had to get them separately, which I did and which I'm using, but not for the other one. It locks manually with a key. But if we evacuate, we would need a lock with a key.
Mr. Brown: They could lock it from the inside. The one that they use all the time, we need to replace.
Mr. McLeod: I was going to ask about storm doors because the doors are wide open.
Mr. Brown: Check with the guard to see if there's an issue with air flow. Mr. McLeod: There have not been any complaints.
Mr. Brown: I haven't heard anything.
Mr. Mills: Especially since they put the new doors in.
Mr. Brown: Have them keep an eye on it. If there is an issue, let us know. Mr. McLeod: Absolutely.
Mr. Mills: Alright. Bill, thanks very much. Mr. McLeod: You're welcome.

BCA
Mr. Mills: Bob, you're up.
Mr. Eksten: Okay. Thank you. I have a couple of things today. As everybody knows, your Board as well as mine, are dealing with a lot of complaints from homeowners regarding the golf course. We are moving ahead on this and I drafted a letter that I might be sending to Mr. Charles Staples, the Chairman and CEO of Florida Golf. They own the golf course. I also briefly talked with Mr. Daniel Silcox, the General Manager and told him that I would like to meet with him. Today was his day off. So maybe Friday, you can go with me to talk about this. I thought that I would read the letter that I am sending so you folks know what I said. Dear Mr. Staples, As President of the Baytree Community Association (BCA), I am writing to request action to address serious drainage issues on the Baytree Golf Course and private properties that border your golf course. There are serious drainage issues for some of our Baytree homeowners. In particular, several property owners, on the 6th and 7th fairway and by the 1Ith hole tee boxes, have provided evidence to the BCA Board, providing that their lanais are consistently flooding with excess water from the golf course during heavy rains. In many cases, the drains that are in place, have not been maintained by the golf course maintenance team and are no longer functioning. In one or two other cases, it appears that new drains may need to be installed to prevent water runoff from the golf course nto homeowner lanais or pools. The BCA attorney has advised me that these homeowners need to notify golf course management directly, either individually or as a group, since the BCA owns no property and would have no legal standing in any lawsuit. This letter serves as an alert to you, in the hopes that we can proactively work together to address the drainage issues before our residents resort to any legal action. Please let me know your thoughts via email or reach out to me at the number provided. Thank you for your prompt attention. " I did give a copy of this to Jason. Jason had some inquiries about this as well as you do. I will be sending a copy to management as well as to Mr. Staples and Mel on Friday. We'll talk to Daniel and give him a copy of this as well, so we are on the same page. Again, my hope is that we can get them to add drainage quickly and avoid legal action as people are trying to form a class action lawsuit. I think it also puts the responsibility on them. We can't be involved as we have no legal standing. The second thing that I would like to talk about is we would like to restrict new homeowners to not rent their property until they have lived at that address for at least 18 months. The latest numbers that I have as of a couple of days ago, is we

have 181 guests and proxies from residents to pass this. That shows overwhelming support for this and it also shows an overwhelming apathy on the part of a lot of homeowners. So, the good news is the proxies are good for 90 days past our April 24th BCA meeting. So, if we don't get close to the 309 that we must have to pass this amendment, we'll have to make more effort again. Sandy, I know that you have done a great deal of effort and Jackie and some other people have as well. I do understand that the letter that was sent out, was a little bit difficult for everybody, but I think if we get enough word out there that this is in your best interest as it does protect your property values, we should be able to get this passed. I had one homeowner write me about five different times, wanting to know more and more about what this means and I ran the examples of where this was adversely affecting property values and so on. I read in one community, Palm Bay, I believe, where a corporation came in and bought about 150 homes to rent out. That does not bode well for your property values. We see all the time in our violation reports, where a renter, doesn't quite have the same feeling about maintaining that property the way that a homeowner would. Isles of Baytree (IOB) did this because they had a huge influx of rental properties. After those discussions, over five emails, we finally said, "You have a good point," we should vote for this. So, my hope is that we could continue to get the word out there that it is in your best interest to pass this. I think we may need to send out some more proxy ballots.
Mr. Mills: Bob, I personally think the letter was so litigious that people didn't really understand the whole scenario. I think maybe you should send another letter plainly written.
Mr. Pawelczyk: That is my suggestion, to send out whatever legalese you have to have in the actual voting form.
Mr. Mills: Right.
Mr. Pawelczyk: Put that there. The rest of it should explain in simple language, what you are talking about and why you need to do this.
Mr. Mills: Yes.
Mr. Pawelczyk: That would be my recommendation.
Ms. Simmons: I know that Sandy and Art have been working on that for Kingswood, but I don't know about the other Voting Members (VMs).
Resident (Sandy Schoonmaker, Berwick Way): They are. I am in touch with several of them. We had proxies at every event and received five or six every time.
Mr. Mills: Chatsworth Drive hasn't been done at all. I signed mine and sent it in.

Mr. Brown: I didn't turn mine in right away. I just turned it in last week. Ms. Hill: I just figured that I could be at the meeting.
Mr. Eksten: We have our annual meeting on April 24th at 1:00 p.m. at the Clubhouse. We are doing the elections of the VMs as well as the officers. Hopefully, folks will attend.
Mr. Mills: Thanks Bob.

Isles of Baytree
Mr. Mills: Joanne said she might be late. So, we will proceed with the agenda.

FOURTH ORDER OF BUSINESS	Consent Agenda
Approval of the Minutes of the February 1, 2023 Board of Supervisors Meeting
Mr. Mills: I guess everyone has seen them.
Ms. Hill: I have a correction. On Page 24, its "Southpointe" not "Southwind "

On MOTION by Mr. Brown seconded by Ms. Hill with all in favor the Minutes of the February 1, 2023 Meeting were approved, as amended.

Mr. Mills: I'm sorry. I didn't introduce our new Manager, Jeremy. Jeremy, would you like to introduce yourself?
Mr. LeBrun: Sure. I am Mr. Jeremy LeBrun and have been shadowing Jason for seven or eight months. I joined GMS in the summer. Prior to joining GMS, I was a school principal in Brevard County. I did administration for about 10 years, for a total about 15 years in the educational system. I thought that I would try something new. So, I've been following Jason around in the Districts, learning. I live in Brevard County. Going forward, I think he announced at a workshop, that we're going to slowly transition. So, I will start doing the day-to-day things in the next 30 to 60 days and then fully come up after that time, having gotten a chance to learn from Jason and get to know everyone. I look forward to working with everyone.

FIFTH ORDER OF BUSINESS	Agenda
Discussion of Fiscal Year 2024 Budget
Mr. Mills: Jeremy, do you want to walk us through the budget?
Mr. LeBrun: Sure. In your agenda, you have an updated draft version of the budget. We took the comments from our last workshop. I know that we came to the workshop with an

assessment increase, but you made some changes to bring it down to no assessment increase for the upcoming fiscal year. Just to refresh your memory from the workshop, the biggest change was reducing the Sidewalk/Gutter Repair to $14,500. You guys also decided to take a reduction in the Roadway Project Fund for one year, to keep assessments level in the current year and going into the next fiscal year. It also took into account a 5% increase for the various contracts for inflation. That 5% is included to be conservative in the actuals that we have in the financials today through 2/28. So, you should be able to see those as well. The major thing is that there is no assessment increase for this upcoming year, coming out of the last workshop. If there are any questions or comments, Jason and I could help on anything specific.
Mr. Brown: I would say as far as security is concerned, Bill and I were talking that they may want a 50 cents per hour increase for the guards to keep themselves in the market. Also, I have a question about some of the increases in expenses like Engineering going up 17%, Attorney Fees going up 26% and Insurance going up 28%. I know that Insurance went up from last year, but I haven't seen anything in the literature about another 25% to 30% increase.
Mr. Showe: We are getting those actual costs from the insurance company. There are going to be increases.
Mr. Brown: Is Engineering going up 17%?
Mr. Showe: The budget numbers for Engineering and Attorney Fees are ones that we use.
They are just guesses at this point.
Mr. Brown: Okay.
Mr. Showe: They only bill based on actuals and we can make adjustments. Mr. Mills: Do you see that kind of an increase?
Mr. Pawelczyk: It depends on the number of hours. We weren't asked to look at this. It is just based on their accounting software.
Mr. Showe: Yeah. Mr. Brown: Okay.
Mr. Pawelczyk: I don't foresee an increase. We are asking for a fee adjustment. I don't know if it made it on this agenda. It is an increase in our hourly rate from $225 to $275 an hour for Partner and $175 to $225 an hour for Associate. We haven't increased our rates since 2005.
Mr. Mills: I know.
Mr. Pawelczyk: There has been a 52.4% CPI. We'll just put that on the next agenda.

same.

Mr. Mills: Okay.
Mr. Pawelczyk: Even with that, that is minimal. It's not going to affect your budget. Mr. Mills: I agree.
Mr. Pawelczyk: If you look at the projected numbers now, hopefully things stay the

Mr. Mills: Okay.
Mr. Pawelczyk: We will stay around that $20,000 per year as opposed to the $26,400.

The other thing is, if you are going to increase your budget for any other reason, within the
$26,400, you can always move that $6,000 to another line item, if you need it. So, there's flexibility there.
Mr. Mills: Jan, did you have any comments?
Ms. Hill: Basically, when we had the workshop, we recognized that we had just spent a lot on sealant, but it's supposed to least at least five years.
Mr. Brown: Right.
Ms. Hill: You know, that's a part of my issue with it being so thin in certain places. The other thing that comes out of that budget is the sidewalk. We are having that repaired now. So, I would assume, with all of these repairs, we won't have a big drain on it, at least for the next couple of years. But I do want to stipulate that we go back to setting aside the money because we can't wait until the last minute.
Mr. Brown: Right. My concern is we are now looking at an electrical proposal for almost
$200,000, just to redo the wiring for guardhouse on Wickham Road. Where is that money going to come from?
Mr. Mills: We are going to have to do it in phases.
Mr. Brown: I don't know how you do that in phases. I'm not an electrician. Mr. Mills: We can.
Mr. Brown: To turn a lightbulb on, you have to have a wire going from Point A to Point
That's what I'm worried about. The infrastructure is almost 30 years old and some of this infrastructure is going to start giving way. I don't want to turn around every year and say, "Oh, lets increase the assessment. " I would rather plan for it and set aside the money in a smaller scale on an annual basis, so when stuff like this hits us, we don't have to say, "Oh my God!"
Mr. Mills: I think you're preaching to the choir.

Mr. Brown: I'm sorry. Mr. Mills: That's alright.
Mr. Brown: Can I get an Amen?
Mr. Mills: Amen. April, do you have anything? Ms. Simmons: I do not.
Mr. Mills: Alright. Very good.
Mr. LeBrun: I just have one last thing. For the timeline, we're looking at adopting the Proposed Budget at the May meeting and then we will have the Public Hearing and the formal adoption at the August meeting.
Mr. Brown: So, if you can throw in a 50 cent per hour increase starting in October...
Mr. Showe: It already has a 10% increase. We'll let the accountants know that it's a 10% increase and they can re-calculate that.
Mr. Brown: I'm happy.
Mr. Mills: I'm glad that you're leaving happy.

Discussion of Proposal for Electrical Upgrades
Mr. Bosseler: Can we get another quote from another electrical company?
Mr. Mills: We are in the process of doing that. I gave him the name of a company and he's going to be meeting with Andy.
Ms. Hill: I have a question. Who writes the Request for Proposal (RFP)?
Mr. Brown: We didn't do an RFP. We brought Eau Gallie in because we've done alot of work with them. The holiday lights on the left side by the Credit Union, were off more than they were on. Wires were being cut by the landscaping people. We were looking at all of the wiring and the ground fault indicators and just told them to look at it and redo it.
Ms. Hill: When the landscapers cut wires, do we go through their insurance company? Mr. Brown: No.
Mr. Mills: There was an issue with an extension cord, basically.
Mr. Brown: It was an extension cord that cut across the road that was held down by duct tape and the landscaper just came along and whacked it.
Ms. Hill: I understand that for smaller jobs we wouldn't have an RFP, but when you get to $200,000 jobs, we should have one.

Mr. LeBrun: Yes. Once you get to a certain amount, like $194,000, we start to see proposals. So, it would probably be best to have a formal RFP.
Mr. Showe: Jan, just so you know, Andy has pretty good knowledge of what is required or what we want. Andy is working with the contractor directly. As Jeremy indicated, if we think that the bids are going to come in excess of $194,000 or $195,000, that is the statutory threshold. That's when we would create a formal RFP.
Ms. Hill: My husband is an Electrical Engineer. I don't understand it, but I asked him what he thought and he looked at the estimate of materials with the price, a diagram of the site and where they are going to place all of these connectors. He said, "When you're spending this kind of money, that's what you normally expect to get." That's why I was asking. I have a whole page of notes. Mainly we need to know so that we don't end up here again with getting all of this work done and then still finding that we come up short. He had a number of things that he questioned.
Mr. Mills: I think there needs to be a blueprint. Ms. Hill: That's what he was saying.
Mr. Mills: That way in the future, we can have somebody look at a blueprint and say,
"Ah. ,,
Mr. Brown: Yeah.
Ms. Hill: Uh ha.
Mr. Mills: We don't have that now. That's alot of the problems, because we don't know
where the conduit is and where its feeding from. So, we need to start from the beginning. Mike?
Mr. Pawelczyk: Yeah. I was just thinking that a lot of those questions would be great to include in the agreement that we would eventually enter into.
Ms. Hill: Right.
Mr. Pawelczyk: I would encourage you to get those, so, they can include those in their discussions. Then, they will send that all to me and it will either be in the proposal or they will send it to me as additional specifications.
Ms. Hill: Okay.
Mr. Pawelczyk: I like Mel's idea of including an as-built showing us where all of the electrical is. Even if it costs a little more, it's worth every penny so we know where it is in the future.

Mr. Mills: Exactly.
Mr. Brown: Just so you are aware, Andy and I did specifically tell them that we wanted an as-built drawing showing where everything was.
Ms. Hill: I think when you are spending that kind of money, we need it. Mr. Brown: Absolutely
Ms. Hill: The other thing that my husband questioned is they don't specify what kind of wiring they are using, whether it is aluminum or copper.
Mr. Brown: Its copper.
Ms. Hill: Okay. We definitely want it to be copper.
Mr. Mills: Along those lines, I talked to Jason before the meeting, that we don't have in our contracts that we will be holding back 10% or 20% until the job was completed, satisfactorily. We don't have that at all. I think we need to say, "Anything above a certain number like $20,000 or $30,000, we need to be able to hold back money, until the job was completed to the Board's satisfaction."
Mr. Pawelczyk: I will double check, but it depends. I always ask management to look at that with the compensation schedule to make sure that they are okay with it. I am writing a note. If you have a large project, you can have them hold back a 5% retainage. That wouldn't be paid until final inspection. For most of our agreements, they are not making that final payment until after final inspection. I'm almost positive that's in every agreement. You don't write a check until the Board says, "Okay, here's your final payment."
Mr. Mills: Okay. Because with the sealing project, we probably should've held out 20% instead of 10%.
Mr. Pawelczyk: When these come to the Board, I draft it. I took the old agreement and I used that. I don't know whether I changed that or not. They look at it to be sure that its right. So, in the future, I'll try to remember to remind you when it comes up, this is the payrp.ent schedule. We can always change that before we send it to the contractor.
Mr. Brown: Good idea.
Mr. Pawelczyk: Between all of us, we can remind each other to say, "Okay, this is the payment schedule. This is the warranty. Those are really the big items. "
Ms. Hill: In addition to not having enough sealant, just by accident, I ended up running over one of those things to show you where the fire hydrant is, only it was black, during a

bicycle ride. So I didn't see it. I almost went down. It caused me to go back and start looking. It wasn't on the main street, but on the side streets, there is a number that is in the contract. I don't know what product they used.
Mr. Showe: They are RPMs. Ms. Hill: Yeah.
Mr. Brown: Do you know what they were, Jan, because I went back and looked at them
too?
Ms. Hill: There's one on Bradwick Way and Birchington Lane on the corner and further
down Birchington Lane. Because of the problem with Bradwick Way and Ashwell Court, there's none at all by the fire hydrant. I don't know what happened to it.
Mr. Hatton: I replaced that myself.
Ms. Hill: Its gone again. I haven't gone down every street. I only got about halfway through the community. Like you said, I wasn't really looking for them, but I was riding and going pretty fast and hit one and went down.
Mr. Mills: Yeah, they don't take the coating off. They just replace them. Ms. Hill: Right.
Mr. Hatton: They missed it and so did I. Mr. Mills: Okay.
Mr. Hatton: I'll replace them. Ms. Hill: Oh okay.
Mr. Hatton: We would normally replace them when a sealant is applied. Ms. Hill: Its easy to miss them.
Mr. Mills: It is. Alright. Do we want to discuss any more regarding the electrical issues since we were waiting on another proposal? Hearing none,

Discussion of Proposal for Pool Deck Resurfacing
Mr. Mills: Richard, do you want to present this?
Mr. Bosseler: Yeah. Andy and I met and decided to work with the two lower bids. We are not going to talk to the company that bid $31,000. With that being said, we were working to make sure we were comparing apples to apples. I called Gulfstream Pools in Cocoa Beach and I asked them for a couple of referrals, so I can personally take a look at th ir work. Andy is going

to call Orlando's Best Pool Deck Resurfacing and get a couple of referrals to look at their work. So, we're going to walk a little slower on this and make sure that we get a good job for what we pay.
Mr. Hatton: I talked with Ed also. He's going to come out and re-measure the four drains that we talked about in the area that was tiled. He knew that we had a meeting today and was going to try to get out here, but his schedule is pretty tight.
Mr. Brown: Do we have an expectation once we do this, how long the finish will last? Mr. Bosseler: That's a good question.
Mr. Hatton: I believe its 15 years. Mr. Brown: Okay.
Mr. Bosseler: I think that was the $31,000 proposal.
Mr. Hatton: If you look at the proposal, that's with Behr's Premium paint. If we use polyurothane paint, it's a cooler touch and texture.
Mr. Bosseler: The lower one that came in about $10,000, we're going to ask him to also bid doing the re-tiling right in front of the bathroom under the overhang. Its starting to crack, so its not going to be too long before that goes. If we end up working with them, I'm thinking it would cost $15,000.
Mr. Brown: I was just curious if we had an idea how long it would last.
Mr. Showe: Its probably about seven years since the last resurfacing. Its been awhile. We expect to get seven, eight or nine years out of it.
Mr. Mills: We just painted it. If we did that stamped concrete, that will definitely last alot longer, but you are looking at spending $25,000.
Mr. Hatton: Yeah.
Mr. Brown: You get what you pay for.
Mr. Hatton: We get to pick the color. There are about 15 color choices. Mr. Mills: Cool. Is there anything else, Richard?
Mr. Bosseler: No.

Discussion of Additional Sheriff Patrols
Mr. Mills: That really worked. They gave out a bunch of fines. I asked for them to give me an actual count of how many tickets or citations were issued, but I haven't received it. Personally, I would like to see us implement this every other month or every quarter. I think it's

worth spending that extra money as it slowed people down. I have seen more people stopping at stop signs. It is $169 ticket for not stopping at a stop sign, but there were two drivers today that did not stop at the stop sign on Chatsworth Drive. They kept right on going. So, I think it is money well spent. I refer back to April when she was taking her child to school and a car passed her on Baytree Drive. It is becoming a typical situation.
Mr. Brown: I got passed on Baytree Drive.
Mr. Mills: So, I would like to see the Board entertain having additional sheriff patrols every other month or once a quarter.
Mr. Brown: Either one is fine by me. Ms. Hill: Me too.
Mr. Brown: For the next six months, lets do every other month and then re-assess it. Mr. Mills: Okay.
Mr. Brown: I like the idea that nobody knows when this is going to happen. Mr. Mills: That's right.
Mr. Brown: But I also have to say, I don't remember seeing a police car on National Drive checking to see if people stopped.
Mr. Mills: I have.
Mr. Brown: Okay. That's good.
Resident (Art Breitner, Kingswood Way): I have. Do we tell them what road we want them on?
Mr. Mills: Yes.
Resident (Art Breitner, Kingswood Way): Because I did see one on National Drive. I didn't see one trying to catch golfers in the morning, but I saw them in the afternoon, stopping people coming from the Clubhouse to get home in a hurry. However, they were sitting 300 yards from the stop sign and anyone seeing that squad car is going to slow down and stop at that stop sign. So, I didn't think that was a smart place for them to be.
Mr. Brown: If they go further back by Adrian's driveway, alot of people are not going to see them. Can we request that they be at a certain location at a certain time?
Mr. Mills: I don't think we can.

Mr. Showe: We try to give them a list of locations that we want them to be at _and it's up to them. We don't always know exactly when they are coming in. We ask for certain dates on when they can fill those four hours.
Mr. Brown: Can we impress upon them that National Drive and Old Tramway gets alot of traffic early in the morning and people that don't stop at stop signs?
Mr. Mills: We had 7:00 a.m. to 10:00 a.m. and 3:00 p.m. to 6:00 p.m. I think those are good times.
Ms. Hill: I do too.
Mr. Brown: I agree, but it would be nice to have a car on National Drive.
Mr. Mills: I think we would still want to emphasize Kingswood Way, National Drive, Old Tramway Drive and Chatsworth Drive. We need a true concentration on those areas.
Mr. LeBrun: When I make the request, I will make sure that I request those specific streets and times. Do you want the same time; 7:00 a.m. to 10:00 a.m. and 3:00 p.m. to 6:00 p.m.?
Mr. Mills: Yeah.
Mr. LeBrun: I will make sure that's in there. The last time was February 16th through March 10th. What month did you want to start the every other month cycle?
Mr. Brown: April is tax month. Let's wait until May.
Mr. Mills: In May, school is out. Let's do it every other month. You can put that on the same form.
Ms. Hill: So, we're going to do it in May and skip June? Mr. Mills: Yes.
Mr. Brown: Do it in July, skip August and do it in September. At the September meeting, we'll reassess it.
Mr. Showe: Okay.
Mr. LeBrun: Would the Board like for them to go straight to citations and not issue any warnings?
Mr. Brown: No warnings.
Mr. Mills: Absolutely. Put that in big letters, "NO WARNINGS. TICKETS ONLY"

SIXTH ORDER OF BUSINESS
CDD Action Items

CDD Action Items/Staff Reports

Mr. Mills: Are three any CDD action items?
Mr. LeBrun: They are working on trimming back the CDD conservation areas to push it back to the natural tree line.
Mr. Art Breitner (Kingswood Way): I know that they were having problems with a machine.
Mr. Mills: I think so. However, on some of the pushbacks, they need to fine tune it.
Mr. Hatton: He told me that they were coming out on Thursday to clean up any mess he left behind.
Mr. Mills: Okay. On the first house on the left, there was a big pepper tree there that needs to be cut down.
Mr. Hatton: They didn't take it down? Mr. Mills: No.
Mr. Hatton: I will remind them about that. Mr. Mills: You haven't run through it yet? Mr. Hatton: No.
Mr. Mills: You might want to do that. I rode through there yesterday and they were still working on it. Is there anything else, Andy?
Mr. Hatton: Probably a couple of things that we haven't already touched on. Phil is going to re-measure the guardhouse. Access Control Systems (ACS) will be out tomorrow. The problem with the exit gate is it is loose. They disconnected the machine. A separate company comes out, takes it out, puts the new one in and then ACS will get it online. They are starting the work tomorrow and probably won't get it completed until next week. It will be replaced on Friday.
Mr. Mills: Okay.
Mr. Hatton: Richard and I were talking about having the pool furniture cleaned. I left a message with Jane today.
Mr. Bosseler: Tomorrow the pavilion is going to be pressure washed? Mr. Hatton: Yes.
Mr. Bosseler: As well as areas in the parking lot. Mr. Hatton: Yes.
Mr. Bosseler: Where the ice cream truck was. It all needs to be pressure washed.

Mr. Hatton: I talked with Ken to add that on. He said that he wasn't sure of the cost to pressure washing the additional areas, other than the pavilion, but he would provide us with a proposal.
Mr. Mills: If they do the parking lot where the ice cream truck was, send the bill to the

BCA.

Mr. Bosseler: Okay.
Mr. Mills: Is he going to power wash the tables as well as the pavilion? Mr. Hatton: Yes. He will be doing the picnic tables.
Mr. Mills: Perfect.
Mr. Eksten: As well as some areas in the parking lot that Richard and I looked at. Mr. Mills: Very good.
Mr. Hatton: Regarding the sidewalk repairs, we only have two sections left. Ms. Hill: They are doing a good job.
Mr. Brown: They are doing a good job.
Mr. Hatton: I know that pool furniture is not in the budget, but we are going to get a

quote from our maintenance crew to re-strap it, in the meantime.
Ms. Hill: When are we going to do our sign?
Mr. Hatton: We can talk about that as soon as we are done. I will go on the website and pull up some sizes. Luckily that t-post is back there. Its expandable.
Ms. Hill: We just need the light.
Mr. Hatton: I'm sourcing a new light for that. The anchors that go in the asphalt for the speed bumps is blown out from people taking it off. I talked with the guy that is doing the sidewalks and he would gladly put in the bolts. So, I ordered new bolts for them. I ordered extra because I noticed some at the back gate that were loose when I walked on them.
Mr. Mills: Is there any adhesive that we can put on the back of those before we actually bolt them?
Mr. Hatton: We can, but I don't know if it will hold. The asphalt most of the time will give way before we do this. I don't know if you can see, but it actually came out of the asphalt. There are holes in there. We usually only use three of them, which we can move around.
Mr. Mills: Okay.

Mr. Hatton: My drill is not big enough to do it or I'd do it myself. There is a pretty substantial hole there. It is 6 inches long.
Mr. Mills: Oh wow.
Ms. Hill: There is one at the back end that's gone already. Mr. Hatton: I pulled that one off. It was sideways.
Mr. Mills: Its laying right there. I saw it.
Ms. Sandy Schoonmaker (Berwick Way): I have a question. We always had a sign there that says, "No Fishing." This last Spring Break, the sign was gone and kids were fishing there. I don't want to be a policeman. Are we responsible for putting that sign up or is the golf course?
Mr. Hatton: The first one?
Ms. Schoonmaker: The first one on the left by the fountain. Mr. Mills: I think we should probably put it on.
Mr. Showe: It's our property. We will get it up. Ms. Schoonmaker: Thank you.
Mr. Mills: Thanks, Sandy. Is that it? Mr. Hatton: That's it.

Additional Staff Reports
1.	Attorney
Mr. Mills: Mike?
Mr. Pawelczyk: I don't have anything.

ii.    District Manager
Mr. LeBrun: I had one quick item. We covered most of it. I will follow up with Peter with the data that the sealer vendor sent to make sure that what they said is what actually happened. I will work with him. Regarding the transition, if there's something that you would normally email Jason about, start including me or making me the primary and copy Jason. The good news is he's 30 seconds away, so I can always go to him. I know that he has a long history here. He knows everything about this place. Going forward, I will start taking over the day-to­ day type items. So, if you have any questions or comments or anything that I can help with, send it my way and I will get Jason's help if I need anything. In 30 to 60 days, we will slowly transition.
Mr. Mills: Do you want to give your contact information?

Mr. LeBrun: Sure.
Ms. Schoonmaker: What he always told us to do, is when we received a complaint that doesn't go to Fairway Management, we have been giving out Jason's contact information.
Mr. LeBrun: That's fine.
Mr. Showe: When I've been responding, I've been including Jeremy.

1.	Field Manager's Report
Mr. Mills: You are already done.

SEVENTH ORDER OF BUSINESS
Consideration of Check Register
Mr. Mills: Jeremy?

Treasurer's Report

Mr. LeBrun: In your agenda, you have the Check Register for items totaling $109,508.52.
If there are no comments or questions, we would look for a motion to approve.
Mr. Brown: I just have a comment for my wonderful ACS. On their invoices, they are now charging us for freight. Not only are they charging us travel at a minimum hourly rate, now they are charging us freight.
Mr. Hatton: It is for the shipping for the new area rug. Mr. Brown: Give me a break!
Mr. Mills: That's the rule of thumb.

On MOTION by Mr. Bosseler seconded by Ms. Hill with Ms. Simmons, Mr. Mills, Mr. Bossler and Ms. Hill in favor and Mr. Brown dissenting, the Check Register for January 1, 2023 through February 28, 2023 in the amount of $109,508.52 was approved. (Motion Passed 4-1)

Balance Sheet and Income Statement
Mr. LeBrun: The financials for February 28, 2023 were included in the agenda package. No action is required. It shows you where you are at this point in time. It looks like we are about 96% collected on assessments.
Mr. Mills: Very good.

EIGHTH ORDER OF BUSINESS
Mr. Mills: April?

Supervisor's Requests

Ms. Simmons: I finished looking at all of the streetlights and I gave Andy a list of lights that are compromised. There are 22 that are about to break through from the weed whackers. Forty-nine have a purple hue. Three actual lights are out on Sandhurst Drive and two on Baytree Drive. That's it.
Ms. Schoonmaker: There is one in front of my house that's tilting to the side.
Mr. Hatton: We are still working on that. Jeremy reported one on Bradwick Way and Sandhurst Drive. He was told that it would take 30 days to replace.
Mr. LeBrun: They said it would take up to 40 days. We'll just keep on them. I know that Jason has been following up.
Mr. Mills: Try that card that I gave to you.
Ms. Schoonmaker: They spray painted our entire yard six weeks ago and now it is all mowed over and you can't see it
Mr. Breitner: They came out and identified the gas line four months ago and then three months ago, a Florida, Power & Light (FPL) truck came out. They spent three hours looking at the type of poles that we have. Before they left, they put a 3-foot hole in the ground and now I have grass growing out of the hole.
Mr. Mills: Mike, in our Lease Agreement, it says that you have to maintain these holes and they are not. What can we do from a legal perspective?
Mr. Pawelczyk: I would have to look at the agreement. I guess we could send them a demand letter. If you are going to try to enforce it, you could sue them.
Mr. Brown: Could we put a small border around their poles like we did with ours? Mr. Mills: We could.
Mr. Brown: Why don't we do that? Mr. Pawelczyk: Do what?
Mr. Mills: Put stones around the bottom.
Mr. Brown: So that weed whackers don't weed whack the bottom of the pole and wreck
it.
Mr. Hatton: I want FPL to come out and do a review of that because I've seen in other
places where they put a wrap around the bottom. A new pole has a different bottom.
Mr. Mills: Andy, try the guy that I gave you or somebody and see how you make out. If you don't, the Board may have to have FPL come.

Mr. Brown: Do the FPL lights have a special tool in order to change the light?
Mr. Hatton: The problem with those LEDs is it's an entire fixture. Those LEDs are sodded to a motherboard. You can't just unscrew the bulb. You have to replace the entire fixture.
Mr. Brown: Can you buy the replacement parts online?
Mr. Hatton: No. Our Baytree CDD lights that we're responsible for, I ordered four and Eau Gallie is going to be installing those. I had to go through FPL to source them. They are coming to replace the one by the tennis court and one by the guardhouse.
Mr. Brown: Like April is saying, half of them are purple, so they are all going to go at some point.
Mr. Hatton: Luckily, that's done by maintenance. Mr. Brown: They are right on top of that.
Mr. Mills: Alright. Rick, do you have anything?
Mr. Bosseler: I wanted to add one thing. When we get the pavilion pressure cleaned tomorrow, they are probably going to need painting.
Mr. Hatton: We'll work on that.
Mr. Brown: I have the name of a good painter. Mr. Bosseler: Mel, you used that painter.
Mr. Mills: Justin?
Mr. Bosseler: Yeah. Do you think that they can do the job? Mr. Mills: We're not using him anymore.
Mr. Bosseler: Alright. Enough said. Mr. Mills: Jan, do you have anything? Ms. Hill: No. I'm good.
Mr. Mills: Rick, do you have anything?
Mr. Brown: Just a quick question. Are we still announcing our meetings in Florida Today or are we using the website?
Mr. Showe: As far as I know, the website for Brevard has not been fully set up yet, but soon you will be able to use it. This was due to the legislation that they passed last year, but so far none of the counties that set infrastructure up is required to be compliant.
Mr. Pawelczyk: Broward has. Mr. Brown: But nobody else.

Mr. Pawelczyk: In order to do it, you still have to advertise in the newspaper. Mr. Brown: Really?
Mr. Pawelczyk: Yeah. You have to do an advertisement saying, "We're going to start advertising on the website. "
Mr. Brown: Every time you have a meeting?
Mr. Pawelczyk: Just once. I don't know how much money it's going to save. They charge you to do it.
Mr. Mills: Of course.
Mr. Pawelczyk: Brevard is going to charge you to post something on their website. Mr. Brown: Oh yeah?
Mr. Pawelczyk: Absolutely. Broward does. Ms. Hill: How about our website?
Mr. Pawelczyk: We can't put it on our website because the Legislature doesn't allow us to do that, even though that was what the original Bill said. When I look for a meeting for the City of Pompano Beach, do I look on Broward County's website to see when the meeting is? No. Do residents go to the Brevard County website to see when the Baytree CDD meets? No. they are going to go to the CDD website. So why wouldn't the Legislature allow it? It's unbelievable, the thought process that goes into that.
Ms. Hill: There is no thought process.
Mr. Mills: Alright. Let's move along. I heard that somebody is not going to be here in June. Is that correct?
Ms. Hill: I'll be here in June. I wasn't going to be here in May, but it turns out that I will
be.
Mr. Mills: Okay. I will not be in May, June and/or July. Mr. Showe: All it takes are three people for a quorum.

NINTH ORDER OF BUSINESS	Public Comment Period
Mr. Mills: Alright. We'll open it up for public comments.
Mr. Breitner: I just have one question. Are we ever going to fix the transponder? We used to have a problem with it every other month and there's an issue with it every week, but now it's every other day. With my car, in order for the gate to open, I have to be at the gate or under it.

Someone said that it was probably the transponder. At the rear gate, I have to be 15 feet away and it goes right up. So, it can't be my transponder, if one gate works and the other gate doesn't.
Mr. Brown: That resident gate in the front is a brand-new gate with a new mechanism. It has state of the art technology that cost $8,500.
Mr. Hatton: It could be just the angle of your windshield. We will talk to ACS next time they are out and re-adjust the antenna.
Mr. Brown: Just make sure that they don't charge us for freight. Mr. Hatton: I'll talk to them.
Mr. Mills: Andy, why don't you try a new transponder on his car. Ms. Hill: That's what I was thinking.
Mr. Mills: Sometimes when I was doing them, one transponder would work and the other wouldn't. You have to be very careful if you move that antenna because other cars may have the same issue. That's why I'm suggesting that you change his transponder. Back when the system was installed and we were involved with this, Mr. Eksten and I tried the rear gate and drove to the front gate to make sure that it worked the same. Sometimes it would not. Sometimes the rear gate would work and the front gate would not work. We changed the transponder and it worked at both gates.
Ms. Hill: We have a SunPass and when I have the Sunpass too close to the transponder, it won't work. Apparently, they use the same frequency.
Mr. Hatton: If you want to bring it back next Monday, we'll switch out transponders. Mr. Mills: Have him replace it on Monday.
Mr. Mills: Is there anything else to be brought before the Board? Hearing none, we need a motion to adjourn.

TENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Brown seconded by Ms. Hill with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	ChairmanNice  Chairman

SECTION V

SECTION A

CFN 2023067933, OR BK 9756 Page 2781, Recorded 04/06/2023 at 09:44 AM Rachel M.
Sadoff, Clerk of Courts, Brevard County

THIS INSTRUMENT PREPARED BY AND RETURN TO:

Miclrnel J. Pawelczyk, Esq.
Billing, Cochran, Lyles, Mauro & Ramsey, P.A. las Olas Square, Suite 600
515 East Las Olas Boulevard
Forr Lauderdale, Fl 3330 l

Pared ID: .26-J7-22-SK-N-9

ABOVE SPACE RESERVED FOR RECORDING PURPOSES ONLY

.JOINT ACKNOWLEDGMENT OF ENCROACHMENT

INTO DRAINAGE .EASEMENT

This JOINT ACKNOWLEDGMENT OF ENCROACHMENT INTO DRAINAGE EASEMENT
(the ''Acknowledgment"') is made this J!Z_ day of ({'\4.J-cfi , 2023, by an between the BAYTRE:E COMMlJNlTY DEVELOPMENT DISTRICT, a local unit of special purpose government established pursuant to Chapter 190, Florida Statutes, whose address is 219 East Livingston Street. Orlando. Florida 3280 I (together with its successors, successors-in-tille, and a'lsigns, the ''District'') and EDWARD CODY RAY :ind
.JULIE FROEHLfCH RAY, husband and wife, whose address is 8175 Belford Way, Melbourne, Florida 32940 (collectively and together with their successors, success.ors-in-title, and assigns, the ·'Ho1neo\\rn:r'·j.

RECITALS
WHEREAS, the Homeowner owns the following described properly in Brevard Connty, Florida: Tract J, Lot 9, Block N, BALMORAL BAYTR.EE PLANNED UNIT
DEVELOPMENT PI-IASE 3, according to the Plat thereof, as recorded in Plat Book 47, Page 44 of the Public Records of Brevard County, Florida: Address: 8175 Belford Way, Meloo11rne, Florida 32940; Parcel fD No. 26- 37-22-SK-N-9 (the ''Proper!)'"); and

WHEREAS. a twenty (20') foot drainage ec1seme11t is locatecl on the southwesterly boundary of the Property, ten (IO') feet of which drainage easement is located on the Property, and which drainage easemcnl is dedicated to the District pursuant 10 the BALMORAL BAYTREE PLANNED UNIT DEVELOPMENT PHASE 3-TRACT J Plat. as recorded in Plat Book 47. Page 44 of the Public Records of Brevard County. Florida (the "District Drainnge Easement"); and

WHEREAS, within the District Drainage Easement is a drainage pipe running from the Balmornl Way right-of-way to a stormwater pond that is part or the District-owned and operated storm water mmrngemcnt system; and

WHEREAS, the District Drainage Easement serves an essential and integral purpose as part of the stormwater management system for the Baytree residential development; and

El!cronchmcm :\ck11nwlcdgc111cn1 ( ij 175 Ol'lford W yl
Rev. 02-22-2022

WHEREAS. 1he residential home sirnated 011 r.he Property was co11s1Tuc1cd in 2{)04 in a manner in which the residenti:-11 home and the screened patio encroaches L!p to a.pproximat, ly three feet, three inches (3 '3") into Hie Disfrict Drainnge Easement (lhe "Encroachment"), which Encronclllnem is more particularly shown on Exhibit t\, attached hereto and made a part hereof; and

WHEREAS, the District has determined that the Encroachment does 1101 curre111ly adversely impact and has not adversely impacte.d the opt,ration, maintenance, or functioning of the. District stormwatcr management system, nor does the Encroachment currently frustrate the intent and use of the District Drainage Easement.

WHEREAS, the Homeowner was aware of the Encroachment at the time the Homeowner 11urclrnsed and acquired the Prnpcrty; and

WHEREAS, the District and the Homeowner mutually desire to acJrnowledge tile existence of the Encroachment, which exists through 110 fault of either such party in order to identity the Encroachment in the Public Records for future owners of the Property.

NOW, THEREFORE, in consideration of the murual covenants and thi: conditivns cont ined in this Agreement, and other good and valuable considen1tion, the adequacy und receipt of which arc hereby acknowledged. the parties agree as follows:

I.	The li.1rcgoing recitals are true and correct and are incorporated into this /\cknowledgment

The Dislf'ict and the l{omeowner acknowledge thi;: existence of the Enc.roachment into the District Drainage Easement, ,is shown with particularity in Exhibit.A.

Nothing 11crein shall constit11te .;onsent by or permission from the District to the Encroachment, nor shall this Acknowledgment grant. nny property rights, including, bul not limiled lo, prescriptive rights, to either the District or the Homeowner. Nor shall this Ack11owfedg111e111 be rnkrprcted ,r constmed to limit or restrict any of the District's rights pursuant to the District Drainage Easement or the Homcowner's rights as t.he Owner oflhe Property.

The rights and obligations created by this t\cknowledgrnent shall be bin<ling: upon and imu-ti lo the benefit of District and the Homeowner. ,md their respective sHcce.ssors, successors-in-titk', and assigns.

This Acknowledgment shall bl! construed, interpreted and controlled according to the laws or the State of Florida.

This Acknowledgment has been neg(>tiated fi.dly betv,een the District and the Homeowner as an arm's length transaction. Both parties participated folly in the pn,\paration of this Al:knowlcdg;ment mid received or hud rhe opportunity to receive the advice of counsel. In the case of a dispute concerning the interpretation of any provision ofthis Acknowledgment, both parties are deemed to haw drafled, chosen, and selected the language, and Hie doubtful language will not be interpreted or constrned against either the District or lhe Homeowner.

The i.nvalidity or uncnfon.:eabiliiy nfany one or more provisions of this Acknowledgment shall not affect the validity or enforceability of the remaining portions of th is Acknowledgment, or any p::irt ('f rhis 1\ck11(,wledgmcnt not held to be invalid or unenforceable.

Enwiuchmcnt 1\ck11,.iwkdg•;mcn1 (8175 Belford l\'llY!
Rev. 02.:2.2022

IN WITNESS OF THE FOREGOING, the parties have set their hands :rnd seals to this Joint
Ac.:know le<lgtncnt of Encroachment into Drainage Easement the day and year first wri11en above.

WITNESSES:	HAYTREE COMMllNITY DEVELOPMENT

DISTRICT

By:	,-.,.,.---lo-6. ='')i;/�/L
el ·in Mill!> --c-1=,,,,-,

Address:
c/o District Manager
219 East Livingston Street
Orlando, Florida 3280 I

ATTEST:

STATE OF FLORIDA

COUNTY OF BREY ARD

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l'v1y Commission Expires:

Encrnach111 111 Acku,,wku;cmcnt (817-' Dclfo,d Way)
ihw. 02-22-21122

Name of Notary
(Typed, Printed or Stamped]

WITNESSES:	AS TO HOMEOWNER, EDWARD CODY RAY  and  ,lliUE  fROEI-ILICH  RAY,
husband and wife

1/4-_L· 	
Print Name: --J--i//r-y,O liA.(}(e_'//
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STATE Of FLORIDA

COUNTY OF BREVARD

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Tlw foregoing inst!·l11ncnr was acknowledged before me by means of  phy. ical presence or [_:I online notarizatio1t, this _.!.J_ day o-f- c._,c..h,	, 2023, by Edward Cody Ray, who is personally known to me or has produced l=L 'Or,<tr L\c.e,, -;eas identification and did not fdid) take an oath,
 -		(Vl , -- .

1 l•l•'· l	IAA'RY MULLINS

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Notary Publlt - State of Florlda
Comm1,,1on # HH 330387

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•·•-Pf_,r;.,,• My Comm. Explrt1 Nov 8, 1026

Notary  ublic. State of	f\-Clc,J: c...
[Signarnre]

Nant ;:irnry f'\u \ \ n 5

1

My Commission Expires: /\Jo-J	').ti,?..(,
STATE OF FLORIDA

[Typed, Printed or Stamped]

COUNTY OF BREVARD

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The foregoing instrument wns acknowledgecl before me by'1i1eans ofV·J phys1c.al presenc or LJ on line norn.rization, this Ji)_. day of _Jf.lc;rc.h	. 2023, by Julie Frolilrkh Ray. who i;; personally known to me or has produced _u_Q..G.\/_e( 1...,cci1 as identification and did not (did) take an oath.
1A{ a	fluM;,

{{�.il Notory Public • State of Florida
\.W.,1•  Commbslon N HH 330387
.	My Comm. Expire, Nov 8, 2026
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MAff'f MUUINS

Notary l u lie, State of  £1:-.¢_t!cJl·c_,  [Sigmm ·]

Name of Notary
lTyped. l'rinied or Stamped]

My Commission Expires: 1J 0	'6)	o	G

Encro111.:hmcm f\cknnwh:dµ( nwnt (817; u lford \V;ty)
Rei. 02-22-2022

U:04£. OESORIPTION:
LOT 8", BLOC,< N, lM,L,MOftA.L S.4Yrn£f:' P!..ANN O UNl'J' D£VE QPMl!:NT P""'5E .3 - CT	J, ACCORDING TO THE: PLAT TH£'Rl!O,,-. J\$ rteCOROF;D tN PLAT BOOl't 47,  PAG6:S
◄4-♦7, PUBLIC Rf!t...--OROS OF SR AR'D CGIUf'.fTY. F)..D IOA

NOTES:
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SECTION 8

LAW OFFICES
BILLING, COCHRAN, LYLES, MAURO & RAMSEY, P.A.
ESTABUSHED 1977

DENNIS E, LYLES lOHN W. MAURO
KENNETH W. MORGAN, JR. RICHARDT, WOULFE CAROL J, HEALY GLASGOW MlCMAELJ. PAWELCZYK ANDREW A, RIEF
MANUEL R, COMRAS GINGER E. WALD JEFFERY R. LAWLEY SCOTT C, COCHRAN SHAWN 8. MCKAME'Y ALINE O•. MARCANTONIO JOHN C. WEBBER

LAS 01.AS SQUARE, SUITE 600
515 EAST LAS OLAS 80ULEVARD FORT LAUDERDALE, FLORiDA 33.30.1 (954) 764·7150
(9S4) 764•7279 FAX
PGA NATIONAL OFFICE CENTER
300  AVENl/E Of' THE CHAMPIONS, SUlTE 270
PALM BEACH GARDfNS, FLORIDA 33418
(561) 659·5970
(561) 659-6173 FAX

WWW, BlLLlNGCOCHRAN.COM PLEASE REPLY TO; FORT LAUOERD.ALE

CHRISTINE A. BROWN GREGORY F, GEORGE &RAD J. KIMBER

OF COUNSEL

CLARK J. COCHRAN, JR. SUSAN f, OELEGAL SHlRI.EY A. DELUNA GERALD L. KNIGHT BRUCE M, RAMSEY

STEVEN f, BILLING (1947-1998)
HAYWARD 0. GAY (1943-2007)

February 2, 2023

VIA E-MAIL ONLY- jshowe@gmscfl.com

Mr. Jason Showe District Manager
Governmental Management Services 219 E. Livingston Street
Orlando, Florida 32801

Re:		Adjustment to District Counsel Fee Structure Baytree Community Development District Our File: 749.05409
Dear Jason:

This firm's current fee structure has been in place since 2005. Although we are certainly mindful of the necessity to keep increases in the District's expenses, including the cost of legal services, to a minimum, it has become necessary for us to adjust our hourly rates effective May 1, 2023, as follows:

Attorneys/Partners:
Attorneys/Associates:

$275.00 per hour
$225.00 per hour

This hourly fee structure will be adjusted on a periodic basis in connection with the District's budget process no later than every third Fiscal Year to reflect changes in the Consumer Price Index published by the U. S. Department of Labor. The CPI has reflected a 52.4% increase since the year 2005 and we have not raised our fees during that time.

. '

Mr. Jason Showe February 2, 2023 Page2

Naturally, should you have any questions or require any further information in support of this adjustment you should feel free to contact me at your convenience. As I think you are aware, we very much appreciate the opportunity to serve as District Counsel as well as your courtesy and cooperation with regard to the necessity of what we believe to be both infrequent and reasonable adjustments to our schedule of professional fees.

1fo	
czyk

MJP/jmp

SECTION C

RESOLUTION 2023-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE BAYTREE COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2023/2024 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors ("Board") of the Baytree Community Development District ("District") prior to June 15, 2023, a proposed budget ("Proposed Budget") for the fiscal year beginning October 1, 2023 and ending September 30, 2024 ("Fiscal Year 2023/2024"); and

WHEREAS, the Board has considered the Proposed Budget and desires to set the required public hearing thereon.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE BAYTREE COMMUNITY DEVELOPMENT DISTRICT:

PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 2023/2024 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget.

SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location:

DATE: HOUR: LOCATION:

August 2, 2023

12:00 p.m.

Baytree National Golf Links 8207 National Drive
Melbourne, FL 32940

TRANSMITTAL	OF  PROPOSED  BUDGET  TO  LOCAL  GENERAL
PURPOSE GOVERNMENT. The District Manager is hereby directed to submit a copy of the Proposed Budget to Brevard County at least 60 days prior to the hearing set above.

POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District's Secretary is further directed to post the approved Proposed Budget on the District's website at least two days before the budget hearing date as set forth in Section 2, and shall remain on the website for at least 45 days.

PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law.

SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.

EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 3rd DAY OF MAY, 2023.

ATTEST:	BAYTREE COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary

By:		_ Its:	_

Ba.v, tree
Community  Development District

Proposed Budget
FY2024

Table of Contents

General Fund	Page 1-2

Narrative	Page 3-10

Capital Projects Fund	Page 11-12

Pavement Management Fund

Community Beautification Fund

O&M Assessment Calculation

Page 13

Page 14

Page 15

10B Roadway Maintenance Cost Share Schedule	Page 16

	Adopted
Budget	Actual
thru	Projected
Next	Total
Projected	Proposed
Budget	
Description	FY2023	03/31/23	6 Months	09/30/23	FY2021	
Revenues						
Maintenance Assessments	$995,884	$962,889	$32,995	$995,884	$995,884	
Miscellaneous Income (IOB Cost Share Agreement)	$48,639	$16,689	$36,357	$53,046	$47,191	
Miscellaneous Income	$9,250	$2,031	$3,584	$5,614	$9,250	
Interest	$0	$10	$0	$10	$0	
Total Revenues	$11053,773	$981.619	$72,935	$1,054,554	$1,0521325	
Expenditures						
Mministm Cive
Supervisor Fees	
$11,000	
$6,000	
$5,000	
$11,000	
$12,000	
FlCA Expense	$842	$459	$383	$842	$918	
Engineering	$36,050	$13,295	$17,500	$30,795	$36,050	
Assessment Administration	$7,500	$7,500	$0	$7,500	$7,875	
Attorney Fees	$24,000	$9,270	$14,000	$23,270	$24,000	
Annual Audit	$3,265	$0	$3,265	$3,265	$3,350	
Management Fees	$44,274	$22,137	$22,137	$44,274	$46,488	
Information Technology	$1,800	$900	$900	$1,800	$1,890	
Website Maintenance	$1,200	$600	$600	$1,200	$1,260	
Telephone	$250	$0	$0	$0	$250	
Postage	$2,000	$1,704	$300	$2,004	$2,000	
Insurance	$31,100	$28,686	$0	$28,686	$39,783	
Tax Collector Fee	$19,918	$19,259	$660	$19,919	$19,918	
Printing& Binding	$1,500	$582	$600	$1,182	$1,500	
Legal Advertising	$5,000	$243	$1,000	$1,243	$5,000	
Other Current Charges	$3,000	$239	$240	$479	$3,000	
Office Supplies	$250	$40	$90	$130	$250	
Property Taxes	$350	$336	$0	$336	$350	
Property Appraiser	$250	$234	$0	$234	$250	
Dues, Licenses & Subscriptions	$175	$175	$0	$175	$175	
Administrative Ex1?enditures	$193,724	$111,659	$661675	i118,334	$2061307	

	Adopted
Budget	Actual
thru	Projected
Nel..1:	Total
Projected	Proposed
Budget	
Description	FY2023	03/31/23	6 Months	09/30/23	FY 2024	
 QJie.ro.tiaa ,rnd. Mo.iate.ao.a,e.	
Security Contract	
$214,805	
$102,692	
$103,412	
$206,104	
$217,904	
Gate Maintenance Contract	$1,200	$650	$0	$650	$1,200	
Maintenance - Gatehouse	$9,500	$27,367	$2,200	$29,567	$20,000	
Telephone/Internet - Gatehouse/Pool	$6,300	$2,582	$3,099	$5,681	$6,818	
Transponders	$5,000	$0	$5,000	$5,000	$5,000	
Field Management Fees	$31,022	$15,511	$15,511	$31,022	$32,573	
Electric	$54,075	$27,756	$27,000	$54,756	$56,700	
Water & Sewer	$13,915	$6,689	$7,200	$13,889	$15,120	
Gas	$7,150	$5,754	$2,894	$8,647	$9,115	
Trash Removal	$613	$306	$306	$613	$643	
Maintenance - Lakes	$38,531	$20,880	$21,100	$41,980	$42,440	
Maintenance - Landscape Contract	$98,398	$53,720	$59,675	$113,395	$129,076	
Maintenance - Additional Landscape	$15,000	$15,405	$5,000	$20,405	$20,000	
Maintenance - Pool	$19,944	$21,499	$10,266	$31,765	$30,000	
Maintenance - Irrigation	$9,214	$6,031	$4,000	$10,031	$9,214	
Maintenance - Lighting	$5,000	$10,622	$0	$10,622	$6,000	
Maintenance - Monuments	$4,000	$0	$2,000	$2,000	$4,000	
Maintenance - Fountain	$700	$390	$240	$630	$700	
Maintenance - Other Field (R&M General)	$5,000	$6,854	$3,960	$10,814	$10,000	
Maintenance - Recreation	$1,500	$945	$500	$1,445	$1,500	
Holiday Landscape Lighting	$16,092	$12,092	$0	$12,092	$16,092	
Operating Supplies	$750	$0	$500	$500	$750	
Sidewalk/Curb Cleaning	$15,000	$1,700	$10,000	$11,700	$15,000	
Miscellaneous	$1,000	$55	$750	$805	$1,000	
'O&M Ex(!enditures	$5731708	$3391501	$284,612	$624,113	$650,845	
Total Ex11enditures	$767,431	$4511160	$351.287	$802,447	$857,152	
otbe.cfiao.ac;iag Use.s						
Transfer Out - Capital Projects- Paving- Baytree	$97,981	$0	$97,981	$97,981	$25,051	
Transfer Out- Capital Projects - Paving- !OB Funds	$32,019	$0	$32,019	$32,019	$8,187	
Transfer Out - Capital Projects - Reserves	$64,041	$32,021	$32,020	$64,041	$65,093	
Transfer Out - Community Beautification Fund	$45,265	$0	$45,265	$45,265	$45,265	
Transfer Out - Rebalance First Quarter Operating	$47,036	$0	$0	$0	$51,577	
Total Other Financing Uses	$286,342	$321021	$207,285	$2391306	$195,173	
Total Ex(!enditures & Other Financing	$1.053,773	$483,181		$558.572		$1,041.753	$11052,325	
Net Change in Fund Bal!}nce	50	$f98t4-39	[i48[.637)	$121802	so	

REVENUES:

Maintenance Assessments
The District will levy a non-ad valorem assessment on all taxable property within the Baytree Community Development District in order to pay for operating & maintenance expenditures for the fiscal year.

Miscellaneous Income (IOB Cost Share Ae,eement)
Represents estimated earnings from Isles of Baytree.

Miscellaneous Income
Represents estimated earnings from the sale of security gate transponders, pool access cards and tennis court instructor fees.

EXPENDITURES

Administrative:

Supervisor Fees
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated $200 per meeting. This amount for the fiscal year is based upon 5 Supervisors attending 11 monthly meetings.

FICA Expense
Represents the Employer's share of Social Security and Medicare taxes withheld from Board of Supervisors checks.

En&rtneerin1:
The District currently has a contract with Dewberry Engineers to provide engineering service to the District. The contract includes preparation for board meetings, contract specifications, bidding, etc.

Assessment Administration
Expenditures with Governmental Management Services related to administering the annual assessments on the tax roll with the Brevard County Tax Collector.

Attorney Fees
The District currently has a contract with Billing, Cochran, Lyles, Mauro & Ramsey, P.A. to provide legal counsel services. This contract includes preparation for board meetings, review of contracts, review of agreements and resolutions and other research as directed by the Board of Supervisors and the District Manager.

Annual Audit
The District is required by Florida Statutes to arrange for an Independent audit of its financial records on an annual basis. The budget is based on the current rate for the annual audit with our auditors at Berger, Toombs, Elam, Gaines & Frank.

Mana ment Fees
The District has contracted with Governmental Management Services to provide Management, Accounting and Recording Secretary Services for the District. The services include, but not limited to, recording and transcription of board meetings, administrative services, budget preparation, all financial reporting, annual audits, etc.

Information Technoloe;y
Represents costs with Governmental Management Services related to the District's information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, accounting software, etc.

Website Maintenance
Represents the costs with Governmental Management Services associated with monitoring and maintaining the District's website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc.

Telephone
Telephone and fax machine.

Postaee
The District incurs charges for mailing Board meeting agenda packages, overnight deliveries, checks for vendors and other required correspondence.

Insurance
The District's general liability, public official's liability and property insurance coverage is provided by the Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to government agencies.

Tax Collector Fee
Represents charges from Brevard County Tax Collector's office for administration of the tax collection process.

Printine & Bindine
The District incurs charges for printing and binding agenda packages and printing computerized checks, correspondence, stationery, envelopes, photocopies and other printed material.

Leeal Advertisine
The District does most of its legal advertising in the Florida Today. Publication amount is based on prior years cost for advertising regular meetings, special meetings, public hearings, etc.

Other Current Charees
Any other miscellaneous expenditures incurred during the year that does not fall under a budgeted line item.

Office Supplies
The District incurs charges for supplies that need to be purchased during the fiscal year, including copier and printer toner cartridges, paper, file folders, binders, pens, paper clips, and other such office supplies.

Property Taxes
Represents the estimated non-ad valorem assessment from Brevard County that will be charged to the District.

Property Appraiser
Represents the Brevard County Property Appraiser fee to cover the cost of processing and distributing of non-ad valorem assessment information.

Dues. License & Subscriptions
The District is required to pay an annual fee to the Department of Economic Opportunity for
$175.

Operation and Maintenance:

Security Contract
The District currently has a contract with DSI Security Services to provide security services.

DESCRIPTION	ANNUAL AMOUNT	
REGULAR HOURS: COST OF $24.11 PER HOUR FOR 359 DAYS	$207,732	
HOLIDAY HOURS: COST OF $35.92 PER HOUR FOR 6 DAYS	$5,172	
CONTINGENCY	$5,000	
	$217,904	

Gate Maintenance Contract
Represents annual contract amount from for maintenance of the automated gate entrance systems. The District currently has a contract with Access Control Technologies.

Maintenance - Gatehouse
Represents maintenance contract for gates, and any other maintenance cost the District may incur at the security gate house, i.e. plumbing, gate repairs, pest control, etc.

Telephone/Internet - Gatehouse/Pool
The District has a telephone at the front entrance for the security staff to make local calls. Additionally, the District has a phone line at the front and rear entrance for the automated gate access system, and an IP line at the front gate for the access system and the line for the emergency phone at the pool. The amount is based on projected monthly charges from Spectrum.

DESCRIPTION	MONTHLY AMOUNT	ANNUAL AMOUNT	
201 BAYTREE DR FRONT GATE	$215	$2,580	
630 BAYTREE DR BACK GATE	$150	$1,800	
8207 NATIONAL DR POOL AREA	$145	$1,800	
CONTINGENCY			
		$6,818	

Transponders
Accounts for costs associated with purchasing new transponders to replace those purchased by residents.

Field Management Fees
The District has contracted with Governmental Management Services-Central Florida, LLC to provide on-site field management of contracts for the District services such as landscape and lake maintenance. Services to include weekly onsite inspections, meetings with contractors and monitoring of utility accounts.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
FIELD MANAGEMENT FEES (GMS)	$2,714	$32,573	
		$32,573	

Electric
Represents costs for electric for projects such as streetlights, signs, electric for well pumps, guardhouse, entrance features, fountain and pool house. Florida Power & Light provides this service.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
00533-81406	8002 BRADWICKWAY#WALL	$17	$198	
02781-39043	8207 NATIONAL DR# POOL HSE	$551	$6,615	
04080-73153	609 BAYTREE DR#	WALL	$17	$198	
04396-25492	8205 NATIONAL DR# COURTS	$50	$595	
09459-03086	8147 OLD TRAMWAY DR# ENTRANCE	$22	$265	
11105-10375	7948 DAVENTRY DR# WALL	$17	$198	
14771-79517	345 BAYTREE DR#	PUMP	$44	$529	
15604-14425	8005 KINGSWOOD WAY# FOUNTAIN	$331	$3,969	
36008-52200	602 BAYTREE DR#	SIGN	$22	$265	
46619-40025	8253 OLD TRAMWAY DR# ENT SIGN	$28	$331	
47131-19107	1409 SOUTHPOINTE CT# ENT SIGN	$17	$198	
67950-66148	7951DAVENTRY DR# PUMP STREET	$50	$595	
724916-0156	7942 KINGSWOOD WAY #LIGHTS	$22	$265	
73679-10572	201 BAYTREE DR#	GRD HSE	$121	$1,455	
83711-46575	8005 KINGSWOOD WAY# STREET LIGHTS	$2,977	$35,721	
86596-45173	8005 KINGSWOOD WAY# PUMP	$154	$1,852	
88573-27285	687 DEERHURST DR# PUMP	$77	$926	
91260-64568	8128 OLD TRAMWAY DR# SIGN	$17	$198	
99142-26460	8005 KINGSWOOD WAY# GATE	$22	$265	
	Contingency		$2,060	
			$56,700	

Water & Sewer

DESCRIPTION

Represents cost for water & sewer for expenses associated with the front guardhouse and community pool. City of Cocoa Utilities provides this utility service.

MONTHLY	ANNUAL	
		AMOUNT	AMOUNT	
121573-112400	201 BAYTREE DR #GUARDHOUSE	$66	$794	
167895-118058	8207 NATIONAL DR#POOL	$882	$10,584	
	CONTINGENCY		$3,742	
			$15,120	

Gas
Represents cost of gas required for heating the community pool. Florida City Gas provides this utility service.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
2932702542	8205 NATIONAL DR POOL HEATER	$551	$6,615	
	CONTINGENCY		$2,500	
			$9,115	

Trash Removal
Represents cost of trash removal services. Services are provided by Waste Management.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
96 Gallon Trash Toter	$54	$643	
		$643	
Maintenance - Lakes
The District currently has a contract with ECO R to maintain its 66.46 acres oflakes. Additional
funds are allocated for the installation of grass carp and unanticipated lake maintenance.

DESCRIPTION	MONTHLY AMOUNT	ANNUAL AMOUNT	
LAKE MAINTENANCE	$2,930	$35,160	
NATURAL AREAS MANAGEMENT: CONTRACT COST OF
$790 BI-MONTHLY CONTINGENCY		$5,280
$2,000	
		$42,440	

Maintenance - LandscapeContract
The District currently has a contract with Tropic Care, Inc. to maintain its 352,000 Square Feet of Landscaping.

DESCRIPTION

LANDSCAPE MAINTENANCE CONTINGENCY

MONTHLY AMOUNT
$9,946

ANNUAL AMOUNT
$119,352
$9,724
$129,076

Maintenance - Additional Landscape
Funding for trimming, replacement of trees/plants, and other routine landscape maintenance not covered under the landscape vendor contract.

Maintenance - Pool
The District has constructed a community swimming pool, which requires maintenance
service multiple times per week.

DESCRIPTION	MONTHLY AMOUNT	ANNUAL AMOUNT	
VENDOR: BEACH POOLS			
POOL MAINTENANCE			
SEPTEMBER THRU MAY - 3 DAYS/WEEK	$900	$8,100	
JUNE THRU AUGUST- 5 DAYS/WEEK	$1,100	$3,300	
CONTINGENCY - POOL REPAIRS		$7,500	
VENDOR:COVERALLOFORLANDO			
JANITORIAL SERVICES	$431	$5,172	
SUPPLIES		$5,928	
		$30,000	

Maintenance - Irrieation
Represents estimated cost for repairing irrigation line breaks, replacement of sprinklers, etc.

Maintenance - Lighting
Estimated cost for routine/replacement of fixtures.

Maintenance - Monuments
Estimated cost to pressure clean and paint monuments.

Maintenance - Fountain
The cost of providing preventative maintenance to the District fountains. The cost of service is $175 per quarter.

Maintenance - Other Field
Miscellaneous costs related to additional pond work, cleaning storm drains, etc

Maintenance - Recreation
Estimated cost for routine maintenance for the District's recreational areas, such as paint, mulch, or repairs to playground area and nets, facility repair, or minor improvements to tennis court area.

Holiday Landscape Lighting
Estimated cost for installation of holiday lights and decor as well as supplies.

Operating Supplies
Purchase of supplies for the District's gatehouse, etc.

Sidewalk/Curb Cleanine;
Estimated cost for pressure washing the District-owned sidewalks throughout the community.

Miscellaneous
Any other miscellaneous expenses incurred during the year.

Reserves:
Transfer Out- Capital Projects - Pavine;- Baytree/IOB
The District has established a Pavement Management Fund in order to pay for resurfacing of roadways.

Transfer Out - Capital Projects - Reserves
Renewal and replacement costs such as replacement cost of the sidewalks, drainage repair, playground equipment, etc. See attached Capital Improvement Program Chart.

Transfer Out- Community Beautification Fund
Represents the assessments dedicated to the Community Beautification Fund.

Baytree
Community Development District Proposed Budget FY 202.J Capital Projects Reserve

Adopted	Actual	Projected		Total	Proposed Budget		thru		Next	Projected		Budget
Description	FY2023	03/31 /23	6 Months	09/30/23	FY 2024

Revenues·		
Interest Income	$0	$1	$0.	$1	$0	
Total Revenues	$0	$1	so	i:1	iO	
Expenditures:						
Lake Bank Restoration/Evaluation	$30,000	$34,100	$0	$34,100	$35,000	
Sidewalk/Gutter Repair	$10,000	$0	$10,000	$10,000	$14,500	
Drainage Maintenance	$8,000	$0	$8,000	$8,000	$10,000	
Curb -Tree Trimming/Replacements	$4,000	$0	$4,000	$4,000	$6,500	
Recreation Area Improvements	$5,000	$0	$5,000	$5,000	$0	
Bank Fees	$600	$228	$228	$456	$600	
Totalllxl!endltu!,!:S	i57,600	$34,328	$27,228	i61,556	$66,600	
Other Financing 5ovcces						
Beginning Fund Balance	$2,521	$24,521	$0	$24,521	$27,007	
Transfer In	$64,041	$32,021	$32,020	$64,041	$65,093	
Total Other Financing Sources	i66,561	is61542	$32,020	$88,562	$92,100	
IChmgeIn Fund Balance	!.!,2!i1	22,2!5	H."79i	siz,l:!!lz	ii Joo	

Baytree CDD - Capital Improvement Program	
FY2024	FV2025	FY2026
Prolect Description	
Lake Bank Restoration	$	35,000	$	30,000	$	30,000	
Sidewalk /Gutter Repair	$	14,500	$	14,500	$	14,500	
Drainaue Maintenance	$	10,000	$	10,000	$	10,000	
Curb-Tree Trimming/Replacements	$	6,500	$	6,500	$	6,500	
Tennis Court Lights	$	-	$	2,000	$	-	
Pool Furniture	$	-	$	-	$	4,000	
Total	$	66,000	$	63,000	$	65,000	

12

Pavement Management

Budget

Adopted	Actual	Projected		Total	Proposed Budget		thru		Next	Projected
Description	FY2023	03/31/23	6 Months	09/30/23	FY 2024

Revenues·
Interest Income	$0	$17	$0	$17	$0

Total Revenues	so	$17	50	$17	so
Expenditures·
Bank Fees	$500	$228	$342	$570	$600
Sidewalk Repairs	$0	$159,561	$75,000	$234,561	$0
Roadway Paving	$0	$0	$0	$0	$0

TotalEx!!enditures	isoo	$159,789	!7S,342	$235,131	!600

Qthe.r. Eiaaa,iag. ,ma:e
Beginning Fund Balance	$457,388	$400,152	$0	$400,152	$295,038
Transfer In - Baytree	$97,981	$0	$97,981	$97,981	$25,051
Transfer In - JOB	$32,019	$0	$32,019	$32,019	$8,187

Total Other Financing Sources		$587,388		$400,152	$130,000	$530,152		$328,276
Net Change Jn Fund' BalanEe	si! 1ass	!242,31!0	!S4,6 8	$225,!!;!8	! 27,626

CARRY FORWARD SPLIT FY2023	FY2024
BAYTREE	$180,501	$204,953
JOB	i114,537	i122,724
	$295,038	i327.676

Community Beautification

Adopted	Actual	Projected		Total	Proposed Budget		thru		Next	Projected		Budget
Description	FY2023	03/31/23	6 Months	09/30/23	l'Y 2024
Revenues·
Interest	$0	$0	$0	$0	$0

Total Revenues	$0	so	$0	to	$0
Expendih1res·

Bank Fees	$400	$150	$0	$150	$400	
Totael nditures	$400	$150	$0	$150	$400	
Other financing Sources:						
Beginning Fund Balance	$19,510	$19,560	$0	$19,560	$64,675	
Transfer In• Baytree	$45,265	$0	$45,265	$45,265	$45,265	
Total Other Financing Sources	$64,775	$19,560		$45,265		$64,825	$109,940	
'NetQ!ange in Fun!! Balance	6i,i!:Z5	icj1£1.o	45,26l?	$64,67'5	$1.09,540	

Baytree
Community Development District O&M Assessment Calculation

FY2023
Net Assessments	$995,884

FY2024
$995,884

Discounts (4%)	$41,663	$41,663 
Gross Assessments	$1,037,547	$1,037,547

Less: Golf Course (2.25%)	$23,345	$23,345 

Adjusted Gross	$1,014,202	$1,014,202		
Assessable Units:				
Phase 1	304	304		
Phase2	15.Z	15.Z		
Total	461	461		
			Change From
2..0..2..3.	
Per Unit O & M Assessments	$2,200.00	$2,200.00	$0.00	

FY 2024 Baytree COD Assessments
Per UnitO& M

Phase 1	Phase 2
$2,200	$2,200

Isles of Baytree
Baytree Roadway Maintenance Cost Sharing Agreement Proposed Budget FY2024

FY24
Proposed Budget

Security	$217,904	
Maintenance - Gatehouse/Agreement	$21,200	
Telephone - Gatehouse	$6,818	
Utilities1	$6,293	
Maintenance - Lighting	$1,875	
Capital Reserve - Paving Management2		$8,187 	
Total		$262,278 	
Less: Golf Course Contribution (2.25%)	($5,901)	
Total to be assessed To Baytree COD & Isles ofBaytree HOA	$256,376	
Total Number of Lots		
Baytree Phase I	304	
Baytree Phase II	157	
Isles ofBaytree		104 	
		565 	
Total Per Lot Assessment
Total Expenses divided by Total Units	$454	
Adopted Amount for Isles ofBaytree HOA for FY24	$47,191	
 Notes	 Total Utilities		
201 Baytree Drive Guardhouse	$3,710	
201 Baytree Drive Guardhouse - Water	$780	
8005 Kingswood Way - Street Lights		$1803 	
		$6,293 	
Capital Reserve Calculation is based on the following areas:		
Baytree Boulevard		
National Drive		
Kindswood Drive		
Total Area of Pavement	89,711	
JOB Shared Roadway Area	22,093	
Fraction of Shared Roadways	24.63%	
Total Projected FY24 Paving Management	$33,238	
JOB Shared Cost	$8,187	

SECTION D

RESOLUTION 2023-04

A RESOLUTION OF THE BAYTREE COMMUNITY DEVELOPMENT	DISTRICT	ELECTING JEREMY LEBRUN AS ASSISTANT SECRETARY OF THE BOARD OF SUPERVISORS

WHEREAS, the Board of Supervisors of the Baytree Community District desires to elect Jeremy LeBrun as an Assistant Secretary.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE BAYTREE COMMUNITY DEVELOPMENT DISTRICT:

1.	Jeremy LeBrun is elected Assistant Secretary of the Board of Supervisors.

Adopted this 3rd day of May, 2023.

Secretary/ Assistant Secretary	Chairman/Vice Chairman

SECTION E

HEIDEKRUGER WELL & PUMP SERVICES, INC.
P.0. BOX 500404
Malabar, FL 32950
321-723-8594
321-725-9222

PROPOSAL

April 20, 2023

BlueH2O
1745 Aurora Road
Melbourne, FL 32935

Job Location: 345 Baytree Boulevard
Melbourne, FL 32940

We hereby submit specifications and estimates for:

4" Deep Well, up to 147' of galvanized casing	$8000.00
-Additional Casing, ifrequired	$50.00 per foot
Brevard County Pennit

3" Deep Well Abandon.	$1300.00
- Cement.......................................:i.-.$55.00 per bag
Brevard County Permit

We hereby propose to furnish labor & materials - complete in accordance with the above specifications, for the sum of, Nine Thousand Three Hundred Dollars ( $9300.00 + additional casing if required), + Cement, per bag, with payment to be made in full upon completion. Prices subject to change, due to availability of materials.
All material is guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices.
*Not responsible for sidewalks/driveways, curbing, plants, pavers, and/or lawns.

crews-;-bffice Manager

K
Heidekruger Well & Pump Services, Inc.

Owner/Agent

SECTION VI

SECTION A

5/3/23

Item#	

Action Item	

Assigned To:	

Status	
Date
Added	
Estimated Start	
Estimated
Completion	

Comments	

1	
Recreation Area Improvements	
LeBrun/Hatton	
Ongoing	
7/9/20	
2022		Quotes for pool deck received & reviewed, review of references	

2	
Beautification Fund Plans for FY 23	
Mills/Hatton	
Ongoing	
7/9/20	
2023		Preserve cutback commenced, final detail & cleanup work still to be completed	

SECTION A

Baytree
Community Development District
Summary of Check Register
March 1, 2023 to March 31, 2023

Fund	Date	CheckNo.'s	Amount	

General Fund	
3/1/23	
569 -573	
$	19,310.78	
	3/8/23	574 - 575	$	2,278.55	
	3/16/23	576 -578	$	11,066.38	
	3/23/23	579 -589	$	36,799.96	
	3/30/23	590 -594	$	23,451.42	
			
$	92,907.09	
Pavement Management Fund	3/1/23	19	$	21,951.00	
	3/23/23	20	$	23,116.00	
			
$	45,067.00	
Payroll	March2023 April Simmons	
50604	
$	184.70	
	Gilbert M. Mills Jr.	50605	$	184.70	
	Janice Hill	50606	$	184.70	
	Richard C. Bosseler	50607	$	184.70	
	Richard L. Brown	50608	$	184.70	
			
$	923.50	
$ 13s,s97.s9 I

DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS	AMOUNT	#

3/01/23 00047

3/01/23 00132

2/14/23 11359	202303 320-53800-41100
SPS AGRMNT 3/1/23-3/1/24 2/16/23 S87546	202302 320-53800-41100
REPAIR MAIN GATE TOGGLE
- - - - - - - - - - - - - - - - - -A-CCESS CONTROL TECHNOLOGIES 2/16/23 40374	202302 320-53800-49000
SECURITY 2/16-2/17

*	650.00
*	347.35
- - - - - - - - - - - -99-7.-35-
*	330.00

000569

- - - - - - - - - - - - - - - - -
3/01/23 00193 12/31/22 15800350
SPECIAL 12/31/22 15800350
SPECIAL 12/31/22 15800350

- - - - - - - - - -BR-EVARD COUNTY SHERIFF'S OFFICE 202210 320-53800-46200
CLEANING OCT 22
202211 320-53800-46200
CLEANING NOV 22
202212 320-53800-46200

- - - - - - - - - - - -33-0.-00-
*	150.00
*	150.00
*	150.00

000570

SPECIAL CLEANING DEC 22

12/31/22 15800350
SPECIAL 1/31/23 15800359

202210 320-53800-46200
CLEANING SEPT 22
202301 320-53800-46200

*	150.00
*	500.00

3/01/23 00224

SPECIAL CLEANING JAN 23
- - - - - - - - - -CO-VERALL NORTH AMERICA, INC DBA 2/23/23 2250587 202301 310-51300-31100
GENERAL ENGINEER JAN 23

- - - - - - - - - - -1,-10-0.-00- 000571
*	1,017.50

- - - - - - - - - - - - - - -

DEWBERRY ENGINEERS, INC
- - - -

- - - -

- - - - - - -1-,0-17.-50- 000572

3/01/23 00200

3/08/23 00004

2/01/23 1803780 202301 320-53800-34500
SECURITY 1/26/23-2/1/23 2/08/23 1803857 202302 320-53800-34500
SECURITY 2/2/23-2/8/23
2/15/23 1803885 202302 320-53800-34500
SECURITY 2/9/23-2/15/23 2/22/23 1803912 202302 320-53800-34500
SECURITY 2/16/23-2/22/23
- - - - - - - - - - - - - - - - - -D-SI SECURITY SERVICES 1/31/23 179173	202301 310-51300-31500
GENERAL COUNSEL JAN 23

*	3,966.49
*	3,966.48
*	3,966.48
*	3,966.48
- - - - - - - - - - -15-,86-5.-93-
*	2,227.50

000573

3/08/23 00225

3/16/23 00132

- - - - - - - - - - - - - - - - - -B-ILLING,COCHRAN,LYLES,MAURO&RAMSEY
2/24/23 0066961- 202303 320-53800-43300
96 GALLON TOTER MAR 23
- - - - - - - - - - - - - - - - - -WA-STE MANAGEMENT CORPORATE SERVICES 2/22/23 40412	202302 320-53800-34500
SECURITY 2/21 2/28 3/2

- - - - - - - - - -
*	51.05

*	495.00

2,227.50 000574

51.05 000575

BREVARD COUNTY SHERIFF'S OFFICE	495.00 000576

BAYT --BAYTREE--	MBYINGTON

3/16/23 00021

SECURITY 2/23/23-3/1/23

- - - -	- -

- - - - - -		- - - - -	-	D-SI SECURITY SERVICES 3/01/23 458	202303 310-51300-34000
MANAGMENT FEES MAR 23
3/01/23 458	202303 310-51300-35200
WEBSITE ADMIN MAR 23
3/01/23 458	202303 310-51300-35100
INFORMATION TECH MAR 23 3/01/23 458	202303 310-51300-51000
OFFICE SUPPLIES MAR 23
3/01/23 458	202303 310-51300-42000
POSTAGE MAR 23
3/01/23 458	202303 310-51300-42500
COPIES MAR 23
3/01/23 459	202303 320-53800-34000
FIELD MANAGEMENT MAR 23 3/01/23 459	202303 320-53800-49000

- - - - - - - - - - - - - - - -

TROPHY & AWARDS

- - - - - - - - - - -3-,9-66-.4-9 000577

3,689.50

*

*	100.00
*	150.00
*	.84
*	17.10
*	10.20
*	2,585.17
*	52.08

3/23/23 00047

3/23/23 00019

- - -		GOVERNMENTAL MANAGEMENT SERVICES 2/28/23 S88596	202302 320-53800-41100

- - -	- - -

REPAIR BARRIER GATE
- - - - - - -	- - - - - A-CCESS CONTROL TECHNOLOGIES 3/01/23 446	202303 320-53800-46200
POOL MAINTENANCE MAR 23 3/01/23 446	202303 320-53800-46900
FOUNTAIN SERVICE MAR 23

- - - - - - - - - - -6-,6-04.- 89-

175.00

*

-	- - -

- - - - - - - -	1-75.- 00-
*	900.00
*	40.00

000578

000579

- - - - - - - - - - - - - - -

3/23/23	00132	

3/23/23	
00244	

3/23/23	
00224	

3/23/23	
00200	

-		-	-	-	BEACH POOL SERVICE 3/09/23 40460	202303 320-53800-34500
SECURITY 3/8 & 3/10/23

- -	- - -	-

- - - - - - -		- - - - - - BREVARD COUNTY SHERIFF'S OFFICE 8/10/22 3039	202303 320-53800-41100

- - - -	- - - - - - - - - - -

REMAINING BAL SLIDER DOOR
- - -	-	BREVARD WINDOW &  DOORS INC.
3/20/23 2254273 202302 310-51300-31100
ENGINEER SERVICES FEB 23

- - - - - - -	- - 94- 0-.00 000580

-	- -	-

*	330.00

- - - - -

- - - - - - -	3-30-.0-0 000581
*	2,200.00

- - - - -	-

-	- -	- - - 2-,2-00-.00 000582
*	3,330.00

- - - -	-

- - - - - -	- - - - - - -	D-EWBERRY ENGINEERS, INC 3/08/23 1804011 202303 320-53800-34500
SECURITY 3/2/23-3/8/23

- - - - - -	- - - 3,330-.00-

- -	- -

*	3,966.48

000583

DATE		DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS			AMOUNT	#	
3/16/23	00200	3/01/23	1803988 202302 320-53800-34500	*	3,966.49			

BAYT --BAYTREE--	MBYINGTON

CHECK VEND# .....INVOICE........EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
3/15/23 1804032 202303 320-53800-34500
SECURITY 3/11/23-3/15/23

STATUS

*

AMOUNT	....CHECK.....
AMOUNT	#
3,942.87

3/23/23 00039

3/23/23 00123

DSI SECURITY SERVICES
3/03/23 440791	202303 320-53800-47000
AQUATIC WEED CONT MAR 23
ECOR INDUSTRIES
1/11/23 W30735	202301 320-53800-47500 REPLACE ELECTRICAL PANELS
1/11/23 W30736	202301 320-53800-47500 TOW BEHIND

- - -	- -	-

3/08/23 W31566	202303 320-53800-47500 REPLACE PHOTOCELL

- - - - - - - - 7,909-.35- 000584

- - -	- -

*	2,930.00

-  -	-

- -	- - - - - - 2-,9-30.-00- 000585
*	2,500.55
*	1,015.86
*	457.11

3/23/23 00008

3/23/23 00210

- - - - - - -	- - - - - -EAU GALLIE ELECTRIC INC.
3/07/23 9-646-46 202303 310-51300-42000
FEES 1/31/23
FEDEX
3/17/23 29609A	202303 320-53800-46900 QTRLY FOUNTAIN CLEANING

-	- - - - - -

-	- -

*	23.34

- - -

- - - -	-	- -
*	175.00

3,973.52 000586

23.34 000587

3/23/23 00016

3/30/23 00047

3/30/23 00004

3/30/23 00200

FOUNTAIN DESIGN GROUP
2/09/23 46211	202302 320-53800-47300
LANDSCAPE MAINT FEB 23
2/17/23 46236	202302 320-53800-47400
REPAIR MAINLINE
2/17/23 46240	202302 320-53800-47400
REPAIR SPRAY NOZZLES
2/19/23 46283	202302 320-53800-47200
LAKE BANK/GRIND STUMP
2/19/23 46284	202302 320-53800-47200
TREATED VEGETATION

- -	- -

- - - - - -	- - - - - - -	- T-ROPIC-CARE OF FLORIDA, INC. 3/27/23 S89733	202303 320-53800-41100
REPLACE BARRIER GATE ARM

- - -	- - -

- - - - -	 - - - - -	- - A-CCESS CONTROL TECHNOLOGIES 2/28/23 179788	202302 310-51300-31500
GENERAL COUNSEL FEB 23

-	-	- -

-	- - -	- - - - - - -	- - - B-ILLING,COCHRAN,LYLES,MAURO&RAMSEY 3/22/23 1804053 202303 320-53800-34500
SECURITY 3/16/23-3/22/23

- - - - -	- - - - 1-75-.0-0 000588

-	- -

*	9,945.75
*	650.00
*	1,068.00
*	3,000.00
*	150.00

- -	- -

- - -	- - - - - -14-,81-3.75 000589
*	1,195.33

- -	- -

- - -	- - - - - -1-,1-95.33 000590
*	2,362.50

- - - -	- - - -

-	- - - - - -2,362.50 000591
*	3,966.48

DSI SECURITY SERVICES	3,966.48 000592

BAYT --BAYTREE--	MBYINGTON

CHECK VEND# .....INVOICE........EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS

STATUS	AMOUNT	....CHECK.....
AMOUNT	#

3/30/23 00021

3/30/23 00016

2/28/23 460	202302 320-53800-49000
GENERAL MAINT FEB 23

- - - - - - - - - - - - - - - - - - -

GOVERNMENTAL MANAGEMENT SERVICES
3/03/23 46311	202303 320-53800-47300
LANDSCAPE MAINT MAR 23
3/08/23 46367	202303 320-53800-47400
REPLACE SPRINKLER HEADS 3/09/23 46397	202303 320-53800-47400
REPAIR SPRAY HEADS

*	4,906.36

*	9,945.75

- - - - - - - - - - -4-,9-06-.3-6 000593
*	225.00
*	850.00

TROPIC-CARE OF FLORIDA, INC.	11,020.75 000594

TOTAL FOR BANK F TOTAL FOR REGISTER

92,907.09
92,907.09

BAYT --BAYTREE--	MBYINGTON

DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS	AMOUNT	#

3/01/23 00007

3/23/23 00007

2/21/23 13780	202302 600-53800-46000
REMOVE/REPLACE CONCRETE

- - - - - - - - - - - - - - - - - - -

DON BO, INC.
2/28/23 17580	202302 600-53800-46000
REMOVE/REPLACE GRINDS
3/14/23 14506	202303 600-53800-46000
REPLACE GRIND/STUMP GRIND

*	21,951.00

*	9,273.00
*	13,843.00

21,951.00 000019

DON BO, INC.	23,116.00 000020

TOTAL FOR BANK C TOTAL FOR REGISTER

45,067.00
45,067.00

BAYT --BAYTREE--	MBYINGTON

SECTION B

Baytree
Community Development District

Unaudited Financial Reporti.ng
March 31, 2023

Table of Contents

1		Balance Sheet 	

2-3	
	General Fund 	

4	
Capital Projects Reserve 	

5	
	Pavement Management Fund 	

6	
Community Beautification Fund 	

7-8	
	Month to Month 	

9	
	Assessment Receipt Schedule 	

Combined Balance Sheet
March 31, 2023

	General Fund	Capital Reserve Funds	Totals Governmental Funds		
Assets:					
.Gash:.
Operating Fund	
$	612,191	
$	
$	612,191		
Capital Reserves	$	$	22,215	$	22,215		
Pavement Management	$	$	240,380	$	240,380		
Community Beautification	$	$	19,410	$	19,410		
Investtueots·
Custody	
$	1,041	
$	
$	1,041		
1Total Assets	$	613,232	$	2821005	$	895,237		

Liabilities:					
Accounts Payable	$	4,846	$	$	4,846		
Total Liabilites	$	4,846	$	$	4,846		

Fund Balance:					
Assigned for:					
Capital Reserves	$	$	22,215	$	22,215		
Pavement Management	$	$	240,380	$	240,380		
Community Beautification	$	$	19,410	$	19,410		
Unassigned	$	608,385	$	$	608,385		
Total Fund Balances	·$	608,385	$	282,005	$	890,391		

Total Liabilities & Fund Balance	
$	613,232	
$	282,005	
S	895,237		

1

1

Adopted	Prorated Budget	Actual
-	- - --- - ----==------		 '	-	-_i  [_.· -	-!'_.,· .•·.:--	-.	-	-

Revenues·

Maintenance Assessments	$	995,884	$	962,889	$	962,889	$	
Interest Income	$		$	$	10	$	10	
10 B Cost Share Agreement	$	48,639	$	16,689	$	16,689	$	
Miscellaneous Income	$	9,250	$	4,625	$	2,031	$	(2,595)	
Total Revenues	s	1,053,773	$	984,203	$	981,619	$	(2,584}	
Expenditures·						
f'fllJllr:lll & llrl.ml.llfgr:u.tillll"						
Supervisor Fees	$	11,000	$	6,000	$	6,000	$	
FICA Expense	$	842	$	459	$	459	$	
Engineering	$	36,050	$	18,025	$	13,295	$	4,730	
Assessment Administration	$	7,500	$	7,500	$	7,500	$	
Attorney Fees	$	24,000	$	12,000	$	9,270	$	2,730	
Annual Audit	$	3,265	$	$	-	$	
Management Fees	$	44,274	$	22,137	$	22,137	$	0	
Information Technology	$	1,800	$	900	$	900	$	
Website Maintenance	$	1,200	$	600	$	600	$	
Telephone	$	250	$	125	$	$	125	
Postage	$	2,000	$	1,000	$	1,704	$	(704)	
Insurance	$	31,100	$	31,100	$	28,686	$	2,414	
Tax Collector Fee	$	19,918	$	19,259	$	19,259	$		
Printing & Binding	$	1,500	$	750	$	582	$	168	
Legal Advertising	$	5,000	$	2,500	$	243	$	2,257	
Other Current Charges	$	3,000	$	1,500	$	239	$	1,261	
Office Supplies	$	250	$	125	$	40	$	85	
Property Taxes	$	350	$	350	$	336	$	14	
Property Appraiser	$	250	$	250	$	234	$	16	
Dues, Licenses & Subscriptions	$	175	$	175	$	175	$		
 b!otal General &Admtntst_ratlve	s	193?24	$	124,756	$	111&59	s	13,097	

_ _ _ _		 _	_	_	A,d()J_>_t_cd	 £_rora d Bu ?t		A al  _	_	_
-	-	-- ---	---	--	-  '_ .. ,	--	--'- .. /""•_, .. ' •	- '.	·:  . '	.	..,.	.

Qperations& Maintenance		
Seculity Contract	$	214,805	$	107,403	$	102,692	$	4,711	
Gate Maintenance Contract	$	1,200	$	600	$	650	$	(SD)	
Maintenance - Gatehouse	$	9,500	$	9,500	$	27,367	$	(17,867)	
Telephone/Internet- Gatehouse/Pool	$	6,300	$	3,150	$	2,582	$	568	
Transponders	$	5,000	$	2,500	$	$	2,500	
Field Management Fees	$	31,022	$	15,511	$	15,511	$	D	
Electric	$	54,075	$	27,038	$	27,756	$	(719)	
Water & Sewer	$	13,915	$	6,958	$	6,689	$	269	
Gas	$	7,150	$	3,575	$	5,754	$	(2,179)	
Trash Removal	$	613	$	306	$	306	$	(0)	
Maintenance -- Lakes	$	38.531	$	19,265	$	20,880	$	(1,615)	
Maintenance - Landscape Contract	$	98,398	$	49,199	$	53,720	$	(4,521)	
Maintenance -Additional Landscape	$	15,000	$	15,000	$	15,405	$	(405)	
Maintenance - Pool	$	19,944	$	19,944	$	21,499	$	(1,555)	
Maintenance - Irrigation	$	9,214	$	4,607	$	6,031	$	(1,424)	
Maintenance - Lighting	$	5,000	$	5,000	$	10,622	$	(5,622)	
Maintenance - Monuments	$	4,000	$	2,000	$	$	2,000	
Maintenance - Fountain	$	700	$	350	$	390	$	(40)	
Maintenance - Other Field (R&M General)	$	5,000	$	5,000	$	6,854	$	(1,854)	
Maintenance - Recreation	$	1,500	$	750	$	945	$	(195)	
Holiday Landscape Lighting	$	16,092	$	16,092	$	12,092	$	4,000	
OperatingSupplies	$	750	$	375	$	$	375	
Sidewalk/Curb Cleaning	$	15,000	$	7,500	$	1,700	$	5,800	
Miscellaneous	$	1,000	$	500	$	55	$	445	
Subtotal 02eratlons & Maintenance		$	57;1,708  $	322,122  $	339.S0l  $		(17 79)j	
Total E enditures	$	767,431	$	446,877	$	451,160	$	{4,283)	

Excess (Deficiency) ofRevenues over Expenditures	
$	
286,342		
$	530,459		
Other financing Uses·						
Transfer Out- Capital Projects- Paving- Baytree	$	97,981	$	$	$	
Transfer Out- Capital Projects- Paving- 1OB Funds	$	32,019	$	$	$	
Transfer Out- Capital Projects - Reserves	$	64,041	$	32,021	$	32,021	$	
Transfer Out- Community Beautification Fund	$	45,265	$	$	$	
Transfer Out- Rebalance First Quarter Operating	$	47,036	$	$	$	
iTotal Other Financing Uses	$	286,342	$	32,021	$	32,021	$	
						
tNet Chanptn Fund Balance	s	0		$	498,439		
						
!Fund Balance-Beginning	$			$	109,947		

nd Balance• EndiRg	s	
0		s	608,385		

Capital Projects Reserve
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending March 31, 2023

Revenues		
Interest Income	$		$	$	1	$	1	

Total Revenues	
$		$	.	
$	
1	
$	1	

Expenditures·							
Lake Bank Restoration/Evaluation	$	30,000	$	30,000	$	34,100	$	(4,100)	
Sidewalk/Gutter Repair	$	10,000	$	$		$	
Drainage Maintenance	$	8,000	$	$		$	
Curb-Tree Trimming/Replacements	$	4,000	$	$		$	
Recreation Area Improvements	$	5,000	$	$		$	
Bank Fees	$	600	$	300	$	228	$	72	
'Total E:SJ!enditures	$	57,600	$	30,300	$	34,328	$	(4.028)	

Excess (Deficiency) of Revenues over Expenditures	
$	
(57,600)		
$	
(34,327)		
Other Eiuauciug sources {(Jlses)							
Transfer In - Baytree	$	64,041	$	32,021	$	32,021	$	

:Total Other Financing Sources {Uses)	s	64,041	$	32,021	$	32,021	$	

tNet Change In Fund Balance	s	
6,441		
s	
(2,306)		

, Fund Balance - Beginning	s	2,521	$ 	24,521	
Fund Balance· Ending	$	8,961	$	22.215

Pavement Management
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending March 31, 2023

Beveones		
Interest Income	$		$	$	17	$	17	
Total Revenues	$	.	$	$	17	$	17	

Expendjtnres·					
Bank Fees	$	500	$	250	$	228	$	22	
Roadway Paving	$		$	$	159,561	$	(159,561)	
;Total E?'l)endltu_tes	s	500	$	250	$	159p89	$	(159,539)1	

Excess (Deficiency) ofRevenues over Expenditures	
$	
(500)	
$	(159,772)		
Qtber financing Sources ((JlsesJ					
Transfer In - Baytree	$	97,981	$	$	.	$	
Transfer In - JOB	$	32,019	$	.	$	.	$	
: Total Other Financing Sources (Uses)	$	130,000	$	$	$_	

!r,cetChangein Fund Balance	s	129.SOO	$	(159,772)		
:Fund Balance· Beginning	$	457,388	
$	400,152	
			
r,und Balance- lndlng	$	586,888	2 80	

Community Beautification
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending March 31, 2023

Revenues

Interest	

$		

$		

$	

-	

$		
Total Revenues	s		s		$		$		

Expendjtures·									
Bank Fees	$	400	$	200	$	150	$	50		
;Total E enditures	$	400	$	200	$	150	$	so		

Excess (Deficiency) ofRevenues over Expenditures	
$	
(400)			
S	
(150)			
Other Eioaociog sources ((Jlsesl

Transfer In - Baytree	

$	

45,265	

$	

-	

$		

$		

!Total Other Financing Sources (Uses)	$	45,265	$	-	s		$		

 Net Change in Fund Balance	s	44,865			s	(150)			
									
'Fund Balance - Beginning	s	19,510			s	19,560			

t,lUldBalance· Encllng	
$	
64;375			
$	
19,410			

Ort	Nov	Dl'<:	l,rn	h·h 	M;,rrh	1\pril	f\fay	Junt'	July	,,,q	St•pl	ro:;1]

Maintenance Assessments	$		$	214,737	$	686,016	$	30,426	s	20,820	$	10,E\90	$	$	$	$	$	$	$	962,889	
Interest Income	$	1	$	2	$	2	$	2	s	2	$	2	$	$	$	$	$	$	$	10	
108 Cost Share Agreement	$		$		$	4,571	$		$	12,118	$		$	$	$	$	$	$	$	16,689	
Miscellanecus Income	$	238	$	560	$	589	$	50	$	584	$	10	$	$	$	$	$	$	$	2,031	
Total Revenues	'.§	239	$	215,298	$	691,178	$	30,478	s	33,524	$	10,902	$	s	s	s	s	s	$	981,619	

Ell)f':Ddih1res·																				
Cd:a.:call dd.mtaist.a,,tt»:·																				
Supervisor Fees	$	1,000	$	1,000	$	1,000	$	1,000	s	1,000	$	1,000	$	$	$	$	$	$	$	6,000	
F1CA Expense	$	77	$	77	$	77	$	77	s	77	$	77	$	$	s	$	$	s	$	459	
Engineering	s	3,305	$	3,358	$	2,285	$	1,018	s	3,330	$		$	$	$	$	$	$	$	13,295	
Assessment Administration	$	7,500	$		$	$		s		$		$	$	$	$	$	$	$	7,500	
Attorney Fees	$	2,295	$	630	$	1,755	$	2,228	s	2,363	$		$	$	$	$	$	$	$	9,270	
Annual Audit																				
Management Fees	$	3,690	$	3,690	$	3,690	$	3,690	$	3,690	$	3,690	$	$	$	$	$	$	$	22,137	
Information Technology	$	150	$	150	$	150	$	150	$	150	$	150	$	$	$	$	$	$	$	900	
Website Maintenance	$	100	$	100	$	100	$	100	$	100	$	100	$	$	$	$	$	$	$	600	
Telephone
Pos13ge	
$	
920	
$	
63	
$	275	
$	
331	
$	
75	
$	
40	
$	
$	
$	
$	
$	
$	s	
1,704	
Insurance	s	28,686	s		$	$		$		$		$	$	$	$	$	$	$	28,686	
Tax Collector Fee	$		$	4,295	$	13,720	$	609	$	418	$	218	$	$	s	s	$	s	$	19,259	
Printing & Binding	$	309	$	108	$	30	s	53	s	71	s	10	s	$	$	$	$	$	$	582	
Legal Advertising	$		$	243	$	s		s		$		$	$	$	$	$	s	$	243	
Other Current Charges	$	40	$	40	$	39	$	40	$	41	$	40	$	$	$	$	$	s	$	239	
Office Supplies	$	1	$	1	$	18	s	1	$	19	$	1	s	$	s	$	$	s	$	40	
Property Taxes	$		s	336	$	$		s		$	-	$	$	$	$	$	$	$	336	
Property Appraiser	$		$		$	234	$		$		$		$	$	s	$	$	$	$	234	
Dues, Licenses & Subscriptions	$	175	$		$	s		$		$		$	$	$	$	$	$	$	175	
s.ub.total 6'!ner l.&A.dmlalstratlve	$	4:11,247	s	1.4).)	s	Z3.."373		9,2.93	s	U,33.Z	.$	5.325	s	s	s	s	$	,s	s	!l1.i!, !t	

	Oct	 lov	I>("('	f:m	h·b	 farrh		April		May		lune		July		/\ug		S('pt	Total		
Qpecatious& Maintenance																					
Security Contract	$	19,100	$	15,618	$	16,149	$	20,116	$	15,866	$	15,842	$		$		$		$		$		$		$  102,692		
Gate Maintenance Contract	$	$	$	$	$	$	650	$		$		$		$		$		$		$	650		
Maintenance -Gatehouse	$	9,875	$	9,048	$	3,530	$	1,171	$	522	$	3,220	$		$		$		$		$		$		$	27,367		
Telephone/Internet - Gatehouse/Pool	$	516	$	516	$	516	$	516	$	516	$	$		$		$		$		$		$		$	2,582		
Transponders																					
Field Management Fees	$	2,585	$	2,585	$	2,585	$	2,585	$	2,585	$	2,585	$		$		$		$		$		$		$	15,511		
Electric	$	4,108	$	4,346	$	4,457	$	4,554	$	4,865	$	5,425	$		$		$		$		$		$		$	27,756		
Water & Sewer	$	1,232	$	918	$	1,085	$	942	$	1,166	$	1,346	$		$		$		$		$		$		$	6,689		
Gas	$	28	$	542	$	1,060	$	$	1,881	$	2,243	$		$		$		$		$		$		$	5,754		
Trash Removal	$	51	$	51	$	51	$	51	$	51	$	51	$		$		$		$		$		$		$	306		
Maintenance -Lakes	$	2,930	$	3,810	$	3,590	$	3,810	$	2,930	$	3,810	$		$		$		$		$		$		$	20,880		
Maintenance - Landscape Contract	$	7,961	$	7,961	$	7,961	$	9,946	$	9,946	$	9,946	$		$		$		$		$		$		$	53,720		
Maintenance-Additional Landscape	$	1,400	$	875	$	4,450	$	5,530	$	3,150	$	$		$		$		$		$		$		$	15,405		
Maintenance - Pool	$	7,135	$	2,701	$	7,521	$	1,871	$	1,371	$	900	$		$		$		$		$		$		$	21,499		
Maintenance - Irrigation	$	23	$	1,903	$	$	1,312	$	1,718	$	1,075	$		$		$		$		$		$		$	6,031		
Maintenance -Lighting	$	$	$	6,018	$	4,147	$	$	457	$		$		$		$		$		$		$	10,622		
Maintenance• Monuments	$	$	$	$	$	$	$		$		$		$		$		$		$		
Maintenance -Fountain	$	$	$	175	$	$	$	215	$		$		$		$		$		$		$	390		
Maintenance• Other Field (R&M General)	$	$	$	$	740	$	5,731	$	382	$		$		$		$		$		$		$	6,854		
Maintenance - Recreation	$	945	$	$	$	$	$	$		$		$		$		$		$		$	945		
Holiday Landscape Lighting	$	8,046	$	$	1,632	$	2,414	$	$	$		$		$		$		$		$		$	12,092		
Operating Supplies	$	$	$	$	$	$	$		$		$		$		$		$				
Sidewalk/Curb Cleaning	$	$	$	$	1,700	$	$	$		$		$		s		$		$		$	1,700		
Miscellaneous	$	$	$	55	$	$	$	$		$		$		s		$		$		$	55		
fSub!<>t•l Ol!!;ratlons & Maln.tenance		s	65,936  s	50,87S  s	 60,837  $	61.40.5  5    52 99  $	♦8,14&  s	s	s	s	s	,5	s  33,"!,501		
Total Ex_e_enditures	s	114,183	$	64,964	s	84,210	$	70,699	$	63,631	$	53,474	$	$	J	s	s	s	s	451,160	
ExcessRcvenues(Expcnditurcs)	S	(113,944)	
$	JS0,334	
$	606,%8	$	(40,221)	
$	(311,107)	
$	(42,572]	
$	S	S	S	S	S	S	530,459	
Other Ftnancino: Swcce5i{llses																			
Transfer Out- Capital Projects- Paving- Baytree																	$		
Transfer Out-Capital Projects-Paving-10B Funds																	$		
Transfer Out- Capital Projects -Reserves						32,021	$	$		$		$	$	$	$	$	$	$	32,021	
Transfer Out- Community Beautification Fund							$	$		$		$	$	$	$	$	$	$		
Transfer Out- Rebalance First Quarter Operating												$							

Total Other FinancintJ urces/(Uses)	s	.	s		s	
32,021	$	.	
$		5		
$	s	s	s	$	. s	s	
JZ,021	
																			
I Hd.Ch11111r In Fund Balance		(113,944)	$	150,334		574,948	140.221)	s	po,10,l	s	[42,572)	S	s	s	J	$.	!I	s	49'.+391	

Baytree
Community Development District Special Assessment Receipts Fiscal Year 2023

ON ROLL ASSESSMENTS

GrossAssessments $ 1,037,545.00	$  1,037,545.00
NetAssessments	$	996,043.20	$	996,043.20

100.00%	100.000/4

11/21/22	ACH	$14,850.95	($754.30)	$0.00	$14,096.65	$14,096.65	$14,096.65	
11/29/22	ACH	$209,000.00	($8,360.00)	$0.00	$200,640.00	$200,640.00	$200,640.00	
12/13/22	ACH	$678,945.00	($27,157.80)	$0.00	$651,787.20	$651,787.20	$651,787.20	
12/22/22	ACH	$35,436.40	($1,207.36)	$0.00	$34,229.04	$34,229.04	$34,229.04	
01/12/23	ACH	$31,367.00	($941.00)	$0.00	$30,426.00	$30,426.00	$30,426.00	
02/01/23	ACH	$0.00	$0.00	$1,460.45	$1,460.45	$1,460.45	$1,460.45	
02/09/23	ACH	$19,800.00	($440.00)	$0.00	$19,360.00	$19,360.00	$19,360.00	
03/09/23	ACH	$11,000.00	($110.00)	$0.00	$10,890.00	$10,890.00	$10,890.00	
	TOTAL	$	1,000,399.35	$	(38,970.46)	$	1,460.45	$	962,889.34	$	962,889.34	$	962,889.34	

97%
$33,153.86

Net Assessments Collected
Net Assessments Remaining