Performance Measures/Standards & 


Annual Reporting Form 


 


October 1, 2024 – September 30, 2025 


 


1. Community Communication and Engagement 


Goal 1.1: Public Meetings Compliance 


Objective: Hold at least three regular Board of Supervisor meetings per year to 
conduct CDD related business and discuss community needs. 


Measurement: Number of public board meetings held annually as evidenced by 
meeting minutes and legal advertisements. 


Standard: A minimum of three board meetings were held during the Fiscal Year. 


Achieved: Yes . No . 


 


 


Goal 1.2: Notice of Meetings Compliance 


Objective: Provide public notice of meetings in accordance with Florida Statutes, 
using at least two communication methods. 


Measurement: Timeliness and method of meeting notices as evidenced by 
posting to CDD website, publishing in local newspaper and via electronic 
communication. 


Standard: 100% of meetings were advertised per Florida statute on at least two 
mediums (i.e., newspaper, CDD website, electronic communications). 


Achieved: Yes . No . 


 


 


Goal 1.3: Access to Records Compliance 


Objective: Ensure that meeting minutes and other public records are readily 
available and easily accessible to the public by completing monthly CDD website 
checks. 


Measurement: Monthly website reviews will be completed to ensure meeting 
minutes and other public records are up to date as evidenced by District 
Management’s records. 


Standard: 100% of monthly website checks were completed by District 
Management. 


Achieved: Yes . No . 


 


 


 


 


2. Infrastructure and Facilities Maintenance 


Goal 2.1: Field Management and/or District Management Site Inspections 


Objective: Field manager and/or district manager will conduct inspections per 
District Management services agreement to ensure safety and proper functioning 
of the District’s infrastructure. 



Measurement: Field manager and/or district manager visits were successfully 
completed per management agreement as evidenced by field manager and/or 
district manager’s reports, notes or other record keeping method. 


Standard: 100% of site visits were successfully completed as described within 
district management services agreement 


Achieved: Yes . No . 


 


 


Goal 2.2: District Infrastructure and Facilities Inspections 


Objective: District Engineer will conduct an annual inspection of the District’s 
infrastructure and related systems. 


Measurement: A minimum of one inspection completed per year as evidenced 
by district engineer’s report related to district’s infrastructure and related systems. 


Standard: Minimum of one inspection was completed in the Fiscal Year by the 
district’s engineer. 


Achieved: Yes . No . 


 


3. Financial Transparency and Accountability 


Goal 3.1: Annual Budget Preparation 


Objective: Prepare and approve the annual proposed budget by June 15 and 
final budget was adopted by September 30 each year. 


Measurement: Proposed budget was approved by the Board before June 15 
and final budget was adopted by September 30 as evidenced by meeting 
minutes and budget documents listed on CDD website and/or within district 
records. 


Standard: 100% of budget approval & adoption were completed by the statutory 
deadlines and posted to the CDD website. 


Achieved: Yes . No . 


 


Goal 3.2: Financial Reports 


Objective: Publish to the CDD website the most recent versions of the following 
documents: Annual audit, current fiscal year budget with any amendments, and 
most recent financials within the latest agenda package. 


Measurement: Annual audit, previous years’ budgets, and financials are 
accessible to the public as evidenced by corresponding documents on the CDD’s 
website. 


Standard: CDD website contains 100% of the following information: Most recent 
annual audit, most recent adopted/amended fiscal year budget, and most recent 
agenda package with updated financials. 


Achieved: Yes . No . 


 


Goal 3.3: Annual Financial Audit 


Objective: Conduct an annual independent financial audit per statutory 
requirements and publish the results to the CDD website for public inspection, 
and transmit to the State of Florida. 



Measurement:Timeliness of audit completion and publication as evidenced by 
meeting minutes showing board approval and annual audit is available on the 
CDD’s website and transmitted to the State of Florida. 
Standard:Audit was completed by an independent auditing firm per statutory 
requirements and results were posted to the CDD website and transmitted to the 
State of Florida 
Achieved:Yes . No . 
Chair/Vice Chair:____________________________ 
Date:________________ 
Print Name:_________________________________ 
Baytree Community Development District 
District Manager:____________________________ 
Date:________________ 
Print Name:_________________________________ 
Baytree Community Development District 
Docusign Envelope ID: F60F3AAD-C8BC-4AB7-91E9-3C1C0EEE935E 
2024-08-14Jeremy LeBrunMelvin Mills2024-08-19