MINUTES OF MEETING 

BAYTREE 

COMMUNITY DEVELOPMENT DISTRICT 

 

 The regular meeting of the Board of Supervisors of the Baytree Community Development 
District was held on Wednesday, August 7, 2024 at 1:30 p.m. at Baytree National Golf Links, 
8207 National Drive, Melbourne, Florida. 

 

 Present and constituting a quorum: 

 

 

 Melvin Mills Chairman 

 Richard Brown Vice Chairman 

 Richard Bosseler Assistant Secretary 

 Janice Hill Assistant Secretary 

 Jerry Darby Incoming Supervisor 

 

 

 Also present were: 

 

 

 Jeremy LeBrun District Manager 

 Rob Szozda GMS 

 Michael Pawelczyk District Counsel 

 Josh Spencer US Lawns 

 Valerie Scott DSI 

 Jackie Curley BCA President 

 Greg Cunningham IOB 

 Lew Hudson IOB 

 Residents 

 

FIRST ORDER OF BUSINESS Roll Call 

 Mr. Mills called the meeting to order at 1:30 p.m. and Mr. LeBrun called the roll. The 
Pledge of Allegiance was recited. All Supervisors were present. 

 

SECOND ORDER OF BUSINESS Engineer’s Report 

Mr. Mills: We're going to bypass the Engineer’s Report, because there was not one. 

 


THIRD ORDER OF BUSINESS Landscape Report 

Mr. Mills: Josh, you're here? 

Mr. Spencer: Howdy. Recently, the projects that we have going on, they pre-approved the 
Oak tree trimming and we've been going through the community trimming Oak trees. We'll be 
done by the end of this week. There were a few areas under our supervision, where the turf got 
dry and caused chinch bugs to develop in certain areas, mainly along the Baytree Drive, going 
out the resident’s gate. So, we replaced that on our dime. Under our contract, you have six 
fertilizations and we take care of your turf. So, we did that. The annuals are looking good. Our 
problem right now is out front with the Medjools. One was hit by lightning. We cut that one 
down last week. There's one next to it that is declining as well. We think that might have got hit 
by lightning. The other issue is at the resident gate, we had the same issue, where one is 
declining and some of the ones at the front bed, are declining. We met with a representative who 
was with the University of Florida for 20 years. He said that it was not weevils, root rot or butt 
rot. We can't figure out what it is. We're sending off samples today to the University of Florida 
and within seven to ten days, we'll know what's going on. In the meantime, ECOR is coming 
tomorrow to treat all of the Palms and then we're going to just go from there and see what 
happens. We're still working on the bag project, re-landscaping the front clock last week, which 
was hit with lightning as well. We replaced the front clock out by the street. We're still tracking a 
few zones. The well was completed. Other than that, everything's looking really well. We're just 
going through everything and then we're done. 

Mr. Mills: Josh, I went out the back gate and there is a sprinkler head, before you get to 
the back gate. 

Mr. Spencer: I picked it up. It's in the back of my truck. It looks like it fell off of 
somebody's truck, because it's a brand-new bed. I turned on the zone and there's no broken one 
back there. 

Mr. Mills: Well, there's one that I saw that was shooting straight up in the air. 

Mr. Spencer: Which side was it on? 

Mr. Mills: It was on the right-hand side. 

Mr. Spencer: When was that? 

Mr. Mills: About 11:30 a.m. this morning. 

Mr. Spencer: In the middle island? 


Mr. Mills: No, out the back gate, before you get to the back gate on the right-hand side, 
past the last house on the right. If you go about 500 feet up, it's on the right-hand side. 

Mr. Spencer: Is this before the gate or after it. 

Mr. Mills: This is before the gate. 

Mr. Spencer: Got it. Okay. I'll take a look at that today. 

Mr. Mills: Okay. 

Mr. Spencer: Does anybody have any questions about anything going on or any concerns. 

Mr. Mills: Josh, thank you for doing such a great job. 

Ms. Hill: Thank you. 

Mr. Mills: We greatly appreciate it. 

Mr. Brown: If we have to replace that Palm, what is the cost? 

Mr. Mills: Yeah, I talked to Josh about this Palm that was hit by lightning. To get a Palm 
that size is probably $10,000. Then we have to rent a tractor trailer to bring it in. In total, the cost 
would be about $25,000. I figured we have more important issues than replacing that Palm tree, 
so I instructed them to cut it down, which they did. It's been cut down. 

Mr. Spencer: Those Palm trees actually get harvested. They are farmed out in Arizona. 
They like the heat. They come from all the way up there and it's hard to find them right now. 
Even builders are getting away from using them because it's so hard to get them right now. So, 
everyone is jacking up the price. 

Mr. Mills: It was amazing, because I didn't know what happened to it. He called me and 
said, “Mel, can you come to the front gate?” I went out to the front gate and he said, “Look at 
this tree.” It literally blew a chunk out of that Palm tree, about that long, about that wide, and 
about that thick. There was a bird in the Palm tree and it actually hit and killed the bird and was 
laying on the street. So, it hit. The guard told me that afternoon when we came in, “I almost 
vacated the premises, because it hit somewhere and I don't know where, but it was really close. 
That's what happened to the rear gates and also the one front gate, just to let you know. Okay, 
thank you, Josh. Appreciate it, bud. 

 

FOURTH ORDER OF BUSINESS Community Updates 

A. Security 


Mr. Mills: Next is the community update. Security? 


Ms. Scott: I do not have an operational update today. All of the operations teams are still 
out and dealing with some residual things from the weather. I am here though to answer any 
questions when it comes time to talk about a potential increase and contract remodel. 

 

B. BCA 


Mr. Mills: Alright. BCA, Jackie? 

Ms. Curly: We’ve actually been kind of quiet. I've been gone for a couple weeks and I 
don't think we've had anything going on. There was just some rumbling about the increase in 
CDD fees. People have thought they were the homeowner’s fees and wanted to know why and 
what. I offered them to come to this meeting if they wanted to know about it. 

Mr. Mills: Very good. 

 

C. Isles of Baytree 


Mr. Mills: Do we have anyone here from the Isles of Baytree (IOB). 

Mr. Cunningham: Yes, sir. 

Mr. Mills: Would you like to introduce yourself? 

Mr. Cunningham: I'm Mr. Greg Cunningham, President and our Treasurer, Mr. Lew 
Hudson. 

Mr. Mills: Would you like to give a report on your community? We usually ask for a 
report, like what's going on in IOB. 

Mr. Cunningham: I'm just out today as a first-time visitor. Thanks for letting us come by, 
to see what we can learn and meet a few folks. 

Mr. Mills: Okay, very good. Thank you. You're welcome to come to any of our meetings. 

Mr. Hudson: We're brand new on the Board, so we just came today to introduce 
ourselves. 

Mr. Mills: God bless you. I’ll see you next year, when I talk to you at this time. 

Mr. Cunningham: That’s right. We’ll have something to say. Thank you. 

Mr. Mills: Alright, good. 

Mr. Cunningham: Thank you. 

Mr. Mills: You're welcome. 

 


FIFTH ORDER OF BUSINESS Consent Agenda 

A. Approval of Minutes of the May 1, 2024 Board of Supervisors Meeting 


Mr. Mills: Were there any questions with regard to the minutes? If not, I'll entertain a 
motion to be approved. 

Mr. LeBrun: I'll also add in there for you, we received comments from a couple of 
Supervisors, electronically and in person. So, we could just approve those as amended. 

Mr. Mills: Okay. I have two for you also. 

 

On MOTION by Mr. Darby seconded by Ms. Hill with all in favor 
the Minutes of the May 1, 2024 Meeting were approved as 
amended. 

 

SIXTH ORDER OF BUSINESS Agenda 

A. Public Hearing 
i. Consideration of Resolution 2024-08 Adopting the Fiscal Year 2025 
Budget and Relating to the Annual Appropriations 






Mr. Mills: Alright. I'm going to turn it over now to Jeremy to do the Public Hearing. 

Mr. LeBrun: Sure. So, Item 6 on the agenda, is our Public Hearing on two items: 
Resolution 2024-08, Adopting the Fiscal Year (FY) 2025 Budget and Relating to the Annual 
Appropriations and Resolution 2024-09, Approving Special Assessments and Certifying an 
Assessment Roll. These are two things that we do each year, in order to fund the budget. If the 
Board is amenable, we'll go through the Budget. I know we've worked on this since March, so 
it’s been a very long process. I’ll go through the presentation and then we can open up the Public 
Hearing, they can ask any questions or comments, we'll close the Public Hearing and then we'll 
go forward from there. Does that sound good? 

Mr. Mills: Yes. 

Mr. LeBrun: Okay. First, I put together a summary packet, just for the Board and also the 
audience. There are color copies, which is a little easier on the eyes. So, this is just a summary. 
The actual budget is also available in paper copy and on the website. If you go over to Page 2, 
these are some of the components that make up the CDD, for our newer residents or if you're 
new to the idea, if you're new to Baytree or CDD, these are the main items that the CDD is in 
charge of operating and maintaining. So, those are listed for the Board and for the residents 
review as well. We also have the website on there, BaytreeCDD.com, if anyone wants to visit 


that. There's a lot of good information on there, such as Budgets, Audits, Minutes, anything that 
you want to look for, will be on that site. If you go to Page 3, the Board had asked us to put 
together a list of things that throughout the last FY, have been accomplished or had to be 
addressed in a positive way. Don't forget the FY runs from October 1, 2023 through September 
30, 2024, so we're nearing the end of the current FY. These are some of the main items that the 
CDD has accomplished throughout this current FY. I won’t go through and read all of them. You 
can see the things that have been going on. Some are very obvious, such as landscaping, but 
some might not be obvious, such as stormwater repairs and pool heaters that you might not see. 
So, those are listed on there as well. If the Board wishes I could read them out. 

Mr. Mills: You may want to just add, that some of these were necessary and weren't 
planned by the Board. It just happened and we had no choice but to repair it. So, you need to 
know that as well. 

Mr. LeBrun: Sure. On to Page 4, I compiled a list of large, unexpected costs that we 
experienced throughout the year, the largest of which, was a couple of stormwater repairs. As we 
talked about last meeting, the District was founded in the mid-1990s and we have some aging 
infrastructure. We had two major stormwater pipe fails, one within an easement area near a hole, 
where a bunch of cables converge. We also had one underneath the road that involves some 
asphalt work and pond mitigation, draining and things of that nature. We also did a lot of 
sidewalk repairs. In the previous year, the Board opted to do some proactive repairs of things that 
might be trip hazards, to further insulate the District from any sort of liabilities, trips and falls. 
Some lights and fixtures had to be repaired. I believe the new irrigation well was mentioned by 
Josh in his presentation. The other one previously went dry and was unable to irrigate the areas. 
So, it's a high up front cost, but you're also going to pay more if you don't do it, because you're 
going to lose all your sod and landscaping, which in the end is more expensive. 

Mr. Mills: I'd just like to add to that. Apparently when the community was developed, 
they dug shallow wells, as a result of them being artesian. That way, we didn't have to go so 
deep. That's why when you ride by and the irrigation is on, you can smell sulfur. The new wells 
that have been drilled, are over 200 feet deep and we're getting pure water. So, if you smell 
nothing going out the back gate, it's because that is the new well that was just dug at a cost of 
$20,000. Sorry. 


Mr. Darby: Jeremy, I think it's also fair to say that every year the District engages in 
sidewalk repairs in one shape or another, but this year, because of insurance recommendations, 
the extent of sidewalk repair, was far more than we had ever budgeted. 

Mr. LeBrun: Correct. 

Mr. Darby: Its was normally around $20,000 a year and it was well over $60,000 this 
year. Right? 

Mr. LeBrun: Yeah. So, in the previous fiscal year, the Board utilized some pavement 
reserves to do very large-scale maintenance for that one fiscal year. But you're correct, every 
year there's a small, budgeted amount for these repairs. It’s a never-ending task. 

Mr. Brown: That was the result of the insurance companies, risk management people, 
coming out here and telling us that all of these little raised sidewalks needed to be repaired, 
because another community in Florida, someone tripped and fell on a raised sidewalk and sued 
the development for $500,000. So, we spent $85,000. 

Ms. Hill: $86,000. 

Mr. LeBrun: There were close to 300 locations. It was a very large-scale project. 

Mr. Brown: It was huge, but necessary unfortunately. 

Mr. LeBrun: Then you had two well pumps that were at the end of their life that were 
replaced. We had other unexpected costs, but those were the kind of large chunks that really hit 
us this year. We are hoping for better luck next year, but just a kind of quick summary for the 
Board and residents. Page 5 showcases the projected increase. Just as a reminder, this is the 
Proposed Budget and we're looking at a proposed 2025 assessment rate of $2,500. That's yearly 
and is collected on the Property Tax Bill under the non-ad valorem section of your property 
taxes. That is where you will see that rate listed there. If you go to Page 6, we put together some 
historicals of the operation and maintenance (O&M) for the Board and residents, just to see the 
history over the last five fiscal years, from 2020 through 2025. The average percent increase over 
those six fiscal years, is about 5.4%. The last few years have been terrible with inflation, but 
that's over the last six years. That's just historical data of the O&M assessments, for the Board 
and residents. Unfortunately, many things aren't getting less expensive. They are getting more 
expensive. I'm sure we've all experienced that in our private lives. Page 7, includes a quick pie 
chart, showing expenses for the main categories. It lists out what's included in there. In the full 
budget, there is a narrative that explains each line item of what that line item covers. This just 


kind of gives you a good snapshot of expenses by category. For those visual learners, that might 
be a tool that you can use. If you go to Page 8, there is a comparison of Fiscal Year 2024, the 
current adopted budget, versus the Proposed Budget for next fiscal year. It is just a side by side 
of those comparisons and then a variance from year to year. I included a little note there at the 
bottom, noting the reserves. One of the goals of the Board this year, was to replenish some of 
those reserves that were used in the past for different road repairs, stormwater repairs, sidewalk 
repairs. 

Ms. Hill: Sealing. 

Mr. LeBrun: Sealing the roads to extend that life. The District also added a Disaster 
Emergency Fund line item, to add money to that each year. You'll see that reflected in the 
budget. That is just a result of aging infrastructure. As you know, the District is going on 30 to 
35 years and things are going to fail, just like in your own homes. So, we have a Disaster 
Emergency Fund added to the reserves as well. It is important to note, that any excess operating 
funds, although it's budgeted in there, doesn't mean it has to be spent. So, anything that's not 
spent, doesn't go anywhere. It stays within the District. Other Boards committed to rolling those 
into reserve funds, for anything that's underspent or over budgeted, if you want to put it in that 
context. So, that’s Page 8. If you go to Page 9, as the Board knows, we've been working through 
this budget since March. That was the first time we really started going through the budget 
process and looking at things. Last year, there was no assessment increase. This year, I know we 
were kind of hit with some costs and looking at that going forward. The main reason, which I 
highlighted here just for the Board and our audience members, was due to inflation. Its easing 
now a little bit, but we have increased costs, such as the cost of doing business, security, 
landscaping, pool maintenance, pool chemicals, utilities and insurance. We see some areas of 
increases from that. I mentioned earlier, aging infrastructure. Baytree was established in June 
1992. So, all of our infrastructure, underground stormwater, drains, amenities, sidewalks, things 
of that nature, was from 1992 and we're going to have to plan for that. We also looked at 
additional funds for roadway reserves. The Board was committed to getting back on that 
schedule. The engineer, several years back, provided a recommended funding, to make sure 
when it came time to repay the roads, the District would have the money ready to go and they're 
not having to take on debt to fund the road resurfacing. So, adding to those reserves, helps to 
keep us on track and stay on track. The last item that I put on there, was for some future capital 


projects that the Board discussed for next fiscal year, such as lake bank restoration. Each year, 
the District allocates money to restore lake banks that might be experiencing erosion. The main 
areas that we focus on, are places behind houses. That's always step number one, to make sure 
everything behind the houses is solid. That's in conjunction with our lake management vendor. 
We have a contract that actually does the erosion repair. They use the report of the engineer and 
look for areas that need help. They stay within our budget amount to fund those lake bank 
restorations. There are also sidewalk repairs and landscape renewal, just make Baytree look as 
good as it does. Also on the future horizon, is resurfacing the bottom of the pool. This past year, 
there's been some talk about indentations on the bottom. So far it has passed inspection and we 
had no issues with operating the pool. But that might be something that's coming down the road. 
That's a pretty large expense. The pool deck is in good shape, but the actual pool itself, in the 
future, is going that way. So, that's the end of my presentation. The last thing that I will do, 
before opening up the Public Hearing, is the actual budget. It's in your agenda. It hasn't changed 
since the last time the Board saw it. The only thing that's been changed, is we updated the costs 
from our lake management, security and janitorial vendors. There were very small changes. 
That's the only main change that you will see from the budget from the last time that you looked 
at it, at our prior meeting. I’m happy to take any questions from the Board. If not, I'll go ahead 
and open up the Public Hearing, Mr. Chairman, if that's okay with you. 

Mr. Mills: You go right ahead. 

Mr. LeBrun: Before we do that, just for new members of the audience, if you wish to 
speak, raise your hand and state your name and address for the record. We ask that you make one 
comment and keep it under three minutes, if possible. It is not necessarily like Q and A back and 
forth, but we, of course, will answer anything, as we go through the budget hearing process or if 
the Board wishes to go back and respond to anything. I’m Mr. Jeremy LeBrun and with the 
management company, GMS, serving as District Manager for Baytree. I’m happy to answer any 
questions. I have cards with me, if anybody wants my card. I’m happy to help in any way that I 
can. The Board needs to make motion to open the Public Hearing. 

 

On MOTION by Mr. Darby seconded by Mr. Brown with all in 
favor the Public Hearing on the Budget for Fiscal Year 2025 was 
opened. 

 


Mr. LeBrun: The Public Hearing is officially open. Do any members of the public wish to 
speak? 

Resident (Lou Cardinale, 504 Royston Lane): I have a question on the reserves. You put 
reserves in there. Now, if reserves last year were $195,000, was all of that spent or is there still 
monies in there carried over to this year? Does money from past years, carry over and how do we 
determine a new amount, based on what we have in the pot already? Do we increase it based on 
what you would spend this year? Is that how you work that reserve? 

Mr. Mills: Basically, the reserves are projected. We have our engineer, when it comes to 
the roads, project what it's going to take for the next 10, 15, 20 years, what we will have to do to 
the roads. That money, even though it's in reserves, it's in a capital reserve and not a reserve that 
can be spent other than for capital, unless absolutely necessary. This year, we took $86,000 out 
of the Roadway Budget to do the sidewalks, because we didn't have enough money in the 
Sidewalk Budget. So, even though it looks like money just lying there, it's projected spending 
that we have to do. If we don't do that, either you increase assessments now or we wait and don't 
do anything and then there will be a major assessment. We do not want any resident in Baytree 
to get a $10,000 assessment, because eventually the roads are going to have to be resurfaced. We 
don't have a choice. We sealed them in order to add another three years, maybe five years, to the 
small areas like Kingswood and your cul-de-sacs, that don't get as much traffic as Baytree Drive 
or Old Tramway Drive. So, even though it's marked as reserve, it's projected expenditures that 
we're going to have to do. Did I answer your question? 

Mr. LeBrun: I'll add on to that. I think I heard you ask about this year to next year. The 
current amount in the Capital Reserve Budget, is $195,172. That's not in this budget. There's an 
actual budget that is also available. That is where you'll see this number. So, $195,172 for this 
year, was allocated for capital reserves. Proposed for next year, is $237,504. 

Resident (Lou Cardinale, 504 Royston Lane): Out of the $195,000, how much did you 
spend 

Mr. LeBrun: The fiscal year is not over yet, but the money that you don't spend, carries 
over into the next fiscal year into the Carry Forward Surplus. So, let's say, for example, for lake 
bank restoration, there was $35,000 budgeted. We saw a need for $34,000 of those areas to 
repair. For sidewalk maintenance, we budgeted $14,000 and only spent maybe $2,000 as of now. 


So, that budget can carry over to the next year or be reallocated if we have to do a stormwater 
repair. So, we don't automatically spend all of it. 

Resident (Lou Cardinale, 504 Royston Lane): What you're saying is that out of the 
$237,000, basically, zero may be coming from last year. How did you come up with that 
$237,000? 

Mr. LeBrun: That is based on projections and estimates of what might need to come in 
the future and also repaying back what was spent this year. 

Mr. Mills: Let me give you an example. I forgot to add in, that the sinkholes in Balmoral 
cost us over $60,000 that we didn't budget for. That money had to come out of something, so we 
took it out of the Roadway Budget to repair those sinkholes. So, with the $86,000 for the 
sidewalks and $60,000 for the sinkholes, there's your $140,000 right there. We didn't have it in 
any particular budget, so we had to take that money out. So, we're replacing that money. Jerry, 
you were in charge of this. Do you remember what the projected amount was to replace the roads 
in Baytree? 

Mr. Darby: Oh, yeah, I just happen to have it here. It was staggered over up into 2050, 
believe it or not and the total amount, based in 2020, was $2.5 million total, over that period of 
time. Now, one of the things that, when you look at the capital plan, some of these are funds, 
bank accounts and a retirement plan. Roads are the same way. We keep putting money in, and 
then at certain points in time, we'll spend it. We won't spend it every year, so we accumulate it. 
Others, like the capital projects, has an itemized list of all the items that we intend to spend in the 
next year, including lake bank restoration, sidewalks, drainage maintenance, tennis court lights, 
so on and so forth. We introduced a new one, a Disaster Fund, because we found that disasters 
happen, but yet there is no specific reserve to accommodate an unanticipated disaster. So, the 
Board agreed that we should start funding a particular account to do that. So, that will 
accumulate over time. It will not necessarily be spent. So, there are two different kinds of capital 
accounts. Is that essentially right, Jeremy? 

Mr. LeBrun: Correct. 

Mr. Darby: Beautification is another one. I think you have $78,000 to spend this year. 
The budget was $65,000. That gets spent almost every year. 

Mr. Mills: Yep. 


Resident (Lou Cardinale, 504 Royston Lane): So, if you don't spend it, are you going to 
give it back to us? 

Mr. Darby: No. 

Mr. Mills: No. 

Mr. Darby: We're going to save you a future very large bill, because if we don't have 
these reserves and something happens, the only other option is a special assessment where we 
have to go out and borrow. If we go out and borrow, that's going to come back and bite you as 
well. 

Mr. Mills: You have to look at it as a savings account. 

Resident (Lou Cardinale, 504 Royston Lane): Yeah. 

Mr. Mills: That's what it basically is. The reserve is a savings account for us, to help us 
preventing to come to you and say, “By the way, this year you're going to owe us $10,000 in an 
assessment fee.” We don't want to do that. So, the smart way is to increase your assessments 
each year, as little as we can and put that money back so when the time comes, we have the cash 
to pay for it. 

Mr. Brown: Hindsight being 20/20, we did not increase the assessment last year. This 
year, we had the sidewalks and the sinkhole in Balmoral. If we had increased the assessment last 
year by $100 or $150, we would have had half of the money that we spent this year, just to cover 
those two things. So, maybe we should have had an increase last year, but we did propose it. 

Mr. Pawelczyk: We went through the whole process. 

Mr. Mills: We did. 

Mr. Brown: We decided not to, because of everything else going on. 

Mr. Mills: Due to inflation, we decided not to. 

Ms. Hill: The other thing is, the engineer that we employed, directs us as to what we’re 
going to need in order to keep the community safe, going forward. 

Mr. Mills: We're not spending it foolishly, believe me. 

Resident (Lou Cardinale, 504 Royston Lane): I just had a question. 

Mr. Mills: No, it's fine. Good question. 

Mr. LeBrun: Are there any other members of the public that want to make a statement? 

Resident (Artie Hudson, 1312 Montrose Way): I noticed that your budget is $1,201,000 
and the letter that we got said that you going to collect $1,179,000. 


Mr. Mills: That’s carry over. 

Mr. LeBrun: If you pay your property tax early, you received a discount, which has to be 
accounted for. If everyone pays their property taxes early, they get that discount, but if they wait 
until the end, they will not get discount. So, it's a gross net situation. 

Resident (Artie Hudson, 1312 Montrose Way): So, my question is, are you going to 
collect less than you're going to spend? Where are you getting the $22,000? 

Mr. LeBrun: The amount that's in the budget, those are the total revenues that's going to 
be collected. 

Mr. Mills: Projected collected. 

Mr. LeBrun: Correct. That includes miscellaneous income, your interest, your 
carryforward surplus. That $1.2 million includes all of that funding in there. 

Resident (Artie Hudson, 1312 Montrose Way): The budget says $1,201,000. 

Mr. Mills: Correct. 

Resident (Artie Hudson, 1312 Montrose Way): The letter that I received says that you're 
going to collect $1,179,000. 

Mr. Mills: I see what he's saying. 

Mr. Brown: We pay the county a percentage. 

Mr. Mills: We have to pay the county a percentage. 

Mr. LeBrun: Yeah, like I said, there's the gross collected and then the discount for those 
that pay early, the tax collector has their fee. So, there are different things that go into the amount 
that you actually collect, that the District actually takes in to pay their operating expenses. 

Resident (Artie Hudson, 1312 Montrose Way): In my simple mind, you're going to spend 
$1.2 million and you're going to collect $1,179,000. Where does the difference go? 

Mr. LeBrun: That's just a budgeted amount and not the actual. The amount that you're 
seeing for the revenues, that's all of the revenues combined. 

Mr. Darby: Artie, if you look at the budget, in addition to the $1,179,000, there's 
miscellaneous. If you look in the revenues, you have assessments of $1,179,000 and 
miscellaneous income out of IOB, of $55,000. You also have miscellaneous income, which I’m 
not sure where that comes from, of $9,200 and then interest. If you add all of that up, it comes to 
$1,201,000. So, the assessment is $1,179,000, but there's other revenue involved. 


Mr. LeBrun: Yeah. Sorry, I wasn't clear. There are other things that go into the O&M 
Budget. 

Resident (Artie Hudson, 1312 Montrose Way): The other question I had was the reserves 
for unanticipated events. 

Mr. Darby: Disaster Fund. 

Resident (Artie Hudson, 1312 Montrose Way): I don't see that. 

Mr. Darby: It's under the Capital Projects Reserve Budget. 

Mr. LeBrun: On Page 8. 

Mr. Darby: Under the Capital Improvement Program. It's budgeted for $6,500. I have it 
on Page 9. 

Resident (Artie Hudson, 1312 Montrose Way): So, you are budgeting $6,500. Is that 
what you're budgeting today? 

Mr. LeBrun: That's only the unexpected cost for the first year. I know the Board is 
looking at continuing to fund that. Now we have other line items that are budgeted, such as 
gutter repair, sidewalk repair, tree trimming. Those are their own separate line items. 

Resident (Artie Hudson, 1312 Montrose Way): But for purposes of 2025, you’re 
budgeting $6,500 for unanticipated events. 

Mr. Brown: Yep. 

Mr. Pawelczyk: Just to clarify, you guys, correct me if I'm wrong, their intent was to start 
that fund. 

Mr. LeBrun: Correct. 

Mr. Pawelczyk: That doesn't mean that $6,500 is obviously going to cover a storm event. 
They will draw from other funds if they have to. The Board's goal, when they discussed this, I 
think, you guys can tell me if I’m wrong, was to start building that fund up. So hopefully it 
eventually reaches, depending on how much money is left over, $100,000. 

Mr. Brown: The main focus for this coming fiscal year, is to replenish the Roadway Fund 
from all the money that we had to take out, because we had to repair sidewalks and the sinkhole 
on Balmoral, and to start a Disaster Fund. 

Mr. LeBrun: Correct. 

Mr. Brown: There are other items in the budget that if they don't meet their budget, if 
they're below their budget, at the end of the fiscal year, then we have to decide with that excess 


money how much should go into the Roadway Reserves or how much should go into this 
Disaster Fund. But we wanted to make sure that we put the stake in the ground first, at least start 
a Disaster Fund, because a number of years ago, when we had the hurricane that came through 
Baytree, we spent $40,000 after the hurricane, to remove all of the debris. We did not have a 
budget for that. That came out of this Beautification Budget. So, what we want to try to do, is to 
start setting up some kind of a Disaster Fund to handle things like this, so that we don't have to 
take it from someplace else, you know, rob Peter to pay Paul, type of thing. 

Resident (Artie Hudson, 1312 Montrose Way): So, you really don't have a credit card. 

Mr. Brown: No. We don't. 

Mr. Mills: It's just there for protection just in case we absolutely have to have it, like for 
an example, the well that was drilled and cost $22,000. That was totally unexpected. Where did it 
come out of? The Beautification Fund. So, I can't do the rear gate now that I planned to do with 
the re-landscaping, because I pulled the money out to dig that well. 

Resident (Artie Hudson, 1312 Montrose Way): How much to backfill? 

Mr. Mills: You mean how much are we going to allot in that category? 

Resident (Artie Hudson, 1312 Montrose Way): You're saying that you have to refund a 
few reserves for unanticipated events. 

Mr. Mills: It should be there on the budget. 

Mr. LeBrun: The total just for the stormwater repair? 

Mr. Mills: Yes. 

Mr. LeBrun: Once we have all the bills from the investigative work, it was close to over 
$75,000. That's the biggest chunk of what was spent recently. 

Resident (Artie Hudson, 1312 Montrose Way): So, about $75,000. 

Mr. LeBrun: That's just for the stormwater repair. 

Resident (Artie Hudson, 1312 Montrose Way): This whole thing is going to backfill. 

Mr. Brown: A big chunk of it was. 

Mr. LeBrun: Also to maintain the pace to stay on track, with the engineer’s prediction to 
keep up with that. 

Mr. Pawelczyk: Based on the Reserve Study. 

Mr. LeBrun: You have to keep pace with what is going on. 


Mr. Darby: I might also add, we're allocating a total of $77,000 into the Pavement Fund 
this year, between the IOB allocation and ours. The engineers originally wanted us to put 
$100,000 a year into that fund. So, we are essentially under allocating into that fund and we have 
to catch that up at some point in time. 

Resident (Artie Hudson, 1312 Montrose Way): I looked on the District’s website to see if 
there was an engineering report and couldn't find one. 

Mr. LeBrun: Usually the engineer will call into the meetings, if he has information to 
share. 

Mr. Pawelczyk: He's talking about the Reserve Study. Right? 

Resident (Artie Hudson, 1312 Montrose Way): Yeah. I want to see if I can find it. 

Mr. LeBrun: I don't have it with me today, but I can email his latest calculation to you. 

Resident (Artie Hudson, 1312 Montrose Way): I'm wondering when do the roads need to 
be repaved? 

Mr. Brown: Probably in another two years. 

Resident (Artie Hudson, 1312 Montrose Way): You had them sealed recently. 

Ms. Hill: They said three to five years for the main roads, Baytree Drive, Old Tramway 
Drive and Kingswood Way. The other roads, we are hoping to get a longer time, because they 
don't get the use. They only have the local traffic. 

Mr. Brown: Yeah. The big-ticket items are, Kingswood Way, Baytree Drive and Old 
Tramway Drive. We expect to get three to five years until we have to reseal those roads. Year 
three is next year. Okay? So, we need to build up that road reserve, because if we're lucky and 
we don't have to repave those three roads for five years, then we should have enough money in 
the Road Reserve to cover that. The side streets, we were told we should get at least five years, if 
not longer, because there's not as much traffic. It all depends upon traffic. 

Mr. LeBrun: Rick, I was able to pull up the engineer’s update, which has the year and the 
suggested balance. So, for 2024, the engineer suggested that our Pavement Reserve Balance 
should be at $435,000. With this anticipated increase for the upcoming fiscal year, the current 
balance is projected to be $434,000. So, with that, we are on track to go through that. I hope that 
answer helps answer your question. 

Mr. Brown: That's subject to change based upon the price of oil. 

Ms. Hill: The price of oil has impacted our need for more money. 


Mr. LeBrun: Do any other members of the public wish to make a comment? 

Mr. Mills: Are there any comments? Because you guys are involved in this, you help to 
share the cost of the guards in the streets. 

Resident (Not Identified): Well, just listening and hearing today, I feel that we are being 
treated fairly, on what you are projecting for next year. I appreciate the constant work that goes 
into this. 

Mr. Mills: For those that weren't here, when we did seal the streets, $200,000 was 
transferred from the Roadway Budget. We were in a deficit then. Are there any other questions? 
Jackie? 

Ms. Curley: When we see an increase in Baytree of $300, what happens in IOB? 

Mr. Mills: They pay a percentage. 

Mr. Brown: Same as the golf course. 

Mr. Pawelczyk: There's a cost share agreement that is specific to those line items. They 
pay annually. Right? 

Mr. LeBrun: Yeah. If you have a copy of the actual budget, the last page of that, will 
show you the breakdown of security and the guardhouse. It's right there. Do any other members 
of the public that haven't spoken, want to make a comment? 

Resident (Tom Harrison, 669 Deerhurst Drive): While we’re talking about the roads, 
maybe it's just me, but if you think you’re going to get five years out of Baytree Drive, it looks to 
me like there are many areas that did not get proper treatment. Am I wrong? It just looks like all 
of a sudden, there are areas that look like they've been already worn and I just don't understand 
why, with the amount of traffic on Baytree Drive, why they didn't maybe do a double coating or 
something like that. 

Mr. Mills: They did do a double coating. The problem with some of the areas and I know 
what you're talking about, is it's like a sponge. The granular surface of the blacktop was porous 
in some areas, more porous than others. 

Resident (Tom Harrison, 669 Deerhurst Drive): Okay. 

Mr. Mills: So, what happened was, a sealer filled those, which then in turn took off the 
top. He told us that that's what was going to happen. It will fill the cracks. Is that what we want 
to do? Because we don't want the water to get down in to penetrate it. He said that it will show. 


You will also see tire tracks. Tire tracks are from residents going over the damn street, when the 
street was wet and they were told not to do that. So that's what happened there. 

Mr. Brown: I think one was a Volkswagen. 

Mr. Mills: Yeah. 

Resident (Tom Harrison, 669 Deerhurst Drive): It just seemed very inconsistent. 

Mr. Mills: If you get a chance, on Old Tramway Drive, when you turn right off of 
Baytree Drive, go down about the second to third house on the right. You will see where there is 
very porous blacktop and you will see how it's filled in. 

Resident (Tom Harrison, 669 Deerhurst Drive): Okay. 

Mr. Mills: Now, that is an area that we know we're going to have to resurface as soon as 
possible. 

Mr. Pawelczyk: I think it would be foolish to assume that you could go five years without 
having to do any roadwork. 

Mr. Brown: Right. 

Mr. Pawelczyk: You might have a $20,000 project for a particular area and you'll have to 
find the money from somewhere to pay for. The purpose of that reserve is for the whole mill and 
resurface in any of those main thoroughfares. 

Mr. Mills: Yeah. I think we have to go back and look at the historic perspective of 
Baytree. We had Boards back, I want to say, 10 years ago, that did not want to spend any money 
at all, period. I suggested one time, that we should raise it $200. Well, you thought it was going 
to be riot in here. I mean, the place was filled. Had we done that, we wouldn't be in the situation 
as bad as we are today. You have to keep up with maintenance. You have no choice, but to 
maintain. This is a big community to maintain and it’s going to cost money. 

Mr. Brown: Especially when we don't control the amount of traffic there. 

Mr. Mills: Exactly. 

Ms. Hill: Everybody's individual home is the same thing. 

Mr. Mills: Right. 

Ms. Hill: When we look at our budget here and think about your electric bill and the 
fertilizer on your lawn and pool, all of our bills have gone up. 

Resident (Tom Harrison, 669 Deerhurst Drive): I think also the fact that there was no 
CDD assessment last year, that needs to be somewhat highlighted. 


Mr. Mills: It is. It shows it in here. 

Resident (Tom Harrison, 669 Deerhurst Drive): Because I think it's important, when you 
see a 13.6% increase over a two-year period. 

Mr. Brown: You're right. 

Resident (Tom Harrison, 669 Deerhurst Drive): I think that's really important. 

Mr. Brown: That's a good point. We should have put it in the letter. 

Mr. Mills: It was. 

Mr. Brown: It was not in the letter. It was on the chart. 

Resident (Tom Harrison, 669 Deerhurst Drive): I think it should be highlighted. 

Mr. Mills: That’s a good point. 

Mr. Brown: good point. 

Mr. LeBrun: I know for next year. 

Mr. Mills: Alright, thank you guys for participating. We greatly appreciate your 
comments. Anything else? 

Mr. LeBrun: We just need a motion to close the Public Hearing. 

 

On MOTION by Mr. Brown seconded by Ms. Hill with all in favor 
the Public Hearing on the Budget for Fiscal Year 2025 was closed. 

 

Mr. LeBrun: So, now that we closed the public meeting, the two items under 
consideration is Resolution 2024-08, Adopting the FY 2025 Budget, Relating to the Annual 
Appropriations. So, as we discussed this, we’ve been going through the budget since March. This 
resolution would officially adopt the budget that we've arrived at, at this point, which is five 
months later. I’m happy to take any questions or changes. The Board can make changes, you 
know, up until they adopt it, but this resolution would just be adopting this budget for FY 2025, 
which starts on October 1st. 

 

On MOTION by Mr. Brown seconded by Mr. Bosseler with all in 
favor Resolution 2024-08 Adopting the Fiscal Year 2025 Budget 
and Relating to the Annual Appropriations was adopted. 

 


ii. Consideration of Resolution 2024-09 Imposing Special Assessments 
and Certifying an Assessment Roll 






Mr. Mills: The next resolution is Resolution 2024-09, which is imposing special 
assessments and certifying an Assessment Roll. The Board just adopted the budget and this is the 
mechanism that funds the budget through the Property Tax Roll through the Property Appraisers 
office. This is imposing the assessments that the Board just approved. It would be funding your 
budget that you just adopted. I’m happy to take any questions on it? If not, we would just look 
for a motion to approve that resolution. 

 

On MOTION by Mr. Darby seconded by Mr. Mills with all in 
favor Resolution 2024-09 Imposing Special Assessments and 
Certifying an Assessment Roll was adopted. 

 

Mr. LeBrun: So, we've adopted our FY 2025 budget. We will get that sent to the State, 
get it on the website and then we're ready. 

Mr. Brown: Just for your information, what we have in our packet, shows the $2,500 
assessment for every home in Baytree. For those of you that have always wanted to know what 
the golf course pays, next year they will be paying $25,498.98. 

Mr. Darby: Is that a similar percentage? 

Mr. Brown: That's the percentage that was based on the assessment that was 
contemplated when the community was developed by the original developer. 

Resident (Sandy Schoonmaker, Berwick Way): Could I ask you a question? If my house 
was on two lots, am I paying two assessments? 

Mr. LeBrun: It is by Parcel ID. 

Resident (Sandy Schoonmaker, Berwick Way): They get two votes. 

Mr. Mills: No, one vote. 

 

B. Consideration of Resolution 2024-10 Adopting District Goals & Objectives 


Mr. LeBrun: The Memo is from GMS and was based on legislation that was just enacted 
for CDD's, one of which was the adoption of goals and objectives starting on October 1, 2024. 
Boards have to adopt goals and objectives prior to that date. So, what GMS did for all of our 
Districts, we created goals and objectives, that not only align with State Statute, but also meet the 
criteria of what was in the legislation, regarding goals, objectives and standards. So, those are 


there for your review, which not only meet the letter of the law, we believe, but also follow us as 
we're doing our work according to State Statute. So, what we're suggesting for all of our 
Districts, for this fiscal year, since there is such a quick turnaround from when it was passed and 
when we have to adopt it by and this is our last meeting before October, is that you adopt these 
goals for the current year. Then in the future, if the Board wants to create new ones or customize, 
you certainly have the flexibility to do that. But we believe that these goals are not only 
attainable, but they also align with our current way of work. The last thing that I have on that is 
you are also required to report if you met these goals and objectives by December of the 
following year, December 2025. You will also see that each goal and objective has an achieved 
yes or no. So, all we have to do is, once we go through our FY, make sure we hit all these goals. 
Then we just have to post them to our website. We don't have to send them into the State. There's 
no Oversight Committee as of now, but that's kind of the role we have to play. So, that's what 
we're recommending to all of our Districts for this requirement. 

Mr. Mills: Jeremy, at the proper time, I think we should have a workshop and look at 
these and if we want to redo any of them or add to them, we do that as well. 

Mr. LeBrun: Sure. So, what we could do, is we have our workshops in the Spring. 

Mr. Mills: Yep. 

Mr. LeBrun: We can look at those objectives for the following FY. 

Mr. Mills: Perfect. 

Mr. LeBrun: I think this just makes sure we're staying compliant with having October 1. 

Mr. Mills: But put that on the agenda for the one in the Spring. 

Mr. LeBrun: I will add that to my notes. 

Mr. LeBrun: Mike, did you want to add anything to this part? 

Mr. Pawelczyk: Since we're, since the meeting's being taped, I won't say for the record 
how stupid this is. It's really just another case of the Legislature. Someone presents something 
like this, they say, “Wow, that sounds like a really good idea.” But they don't look at it and 
realize what a waste of time, money and resources it is to do this and spend the time to go 
through these goals and resources. We represent 150 Districts. They're all going to look about the 
same, at least for the first year. Right? 

Mr. LaRue: Yeah. 


Mr. Pawelczyk: We're already required to do this by law. We're already required to put 
stuff on the website. What else are you going to put out there? Oh, we want to make sure that the 
grass is maintained at three inches instead of three and a half inches. Really? The Board can take 
those actions. So, that's kind of what I feel about it. Thankfully, it doesn't cost you much money 
to comply with this. It's just another thing Jeremy has to make sure gets done on an annual basis. 

Mr. Mills: I think it has a lot to do with transparency. 

Mr. Pawelczyk: Even though everything we do is public record. 

Mr. Mills: I know. 

Mr. Pawelczyk: All of the agendas are posted on the website. 

Ms. Hill: It looked like it was mostly what we do already anyway. 

Mr. Mills: We are, every one of them. 

Mr. Pawelczyk: It's the same as the 25,000 or whatever you all spent to the engineer to do 
the infrastructure a couple years ago that we had. You're already doing that, except now you have 
to pay somebody to prepare this report and update that report. I guess this legislation is like all 
legislation. It punishes everyone, for the mistakes of a few. 

Mr. LeBrun: We would look for a motion to adopt those goals and objectives for the 
upcoming year. 

 

On MOTION by Ms. Hill seconded by Mr. Darby with all in favor 
Resolution 2024-10 Adopting the District’s goals and objectives 
were adopted as presented. 

 

C. Consideration of First Amendment to Services Agreement with Merry & 
Bright, LLC. for Holiday Landscape Lighting 


Mr. Mills: Rick, you want to talk about the resolution for the holiday lighting? 

Mr. Brown: I met with George. We have a three-year contract with Merry & Bright, to do 
the holiday lights for the community. This year is the last year of our present contract. So, I 
asked George to prepare a new contract for 2025, 2026 and 2027. I asked him to do a separate 
proposal for adding two more additional Oak trees, that are off of the second island, off of the 
main entrance. Basically, develop a canopy. Okay. But that was a bit too expensive and given 
everything else that's going on, I said no. So, what he's proposed to us, is basically a repeat of 
what we're doing now for the next three years. It's at a higher cost, but we have $16,000 in our 


budget and have had for the last three years for that. If I can continue to get the contribution from 
the Homeowners Association (HOA), of $1,500 a year, our focus would be to make sure that all 
of the monuments are done. Then this is basically budget neutral for the next three years. So, my 
recommendation is that we approve it for the next three years. If I don't get the money from 
HOA, so be it. Maybe we can find $1,500, somewhere in our budget to cover the cost. 

Mr. Mills: We'll find it. 

Mr. Brown: By the way, Jackie, I want to thank you and the BCA Board, for your 
contribution over the past number of years for the holiday lights. It’s been a big help. It really 
nice. 

Mr. Mills: Maybe IOB would like to chip in. We're glad you came, guys. 

Ms. Curley: We lost a Palm tree. 

Mr. Brown: I'm going to talk to George about that one Palm tree. I already wrote that 
down. Thank you. 

Mr. Darby: So, Rick, I'm just reading the proposal. I noticed that the last paragraph, 
which included the cancellation clause, is crossed out. Is there a cancellation clause for this 
contract? 

Mr. Pawelczyk: It's crossed out, because this is an amendment to an existing agreement. 

Mr. Brown: Right. 

Mr. Pawelczyk: You already have the ability to terminate the agreement, pursuant to a 
certain date. I don't have the main agreement with me, but I think it's like August or September. 

Mr. Brown: Something like that. Yeah. 

Mr. Pawelczyk: So, each year you can always modify this. 

Mr. Darby: Okay. 

Mr. Pawelczyk: I have Districts that modify their scope of services every year. So, they 
might enter into a three-year contract, but they might change it. 

Mr. Brown: We’ve done that. 

Mr. Pawelczyk: We can just amend it at that time. 

Mr. Darby: Okay. 

Mr. Pawelczyk: I think as long as you're providing the contractor with sufficient notice, 
you’re in good shape, but if you do want to cancel it, you have to cancel by that either August or 
September date, that's in here. 


Mr. Brown: That's what er had to do when we canceled the other company that did the 
holiday lights. 

Mr. Pawelczyk: Yes. 

Mr. Mills: Okay. I need a motion to approve the resolution. 

 

On MOTION by Mr. Darby seconded by Mr. Bosseler with all in 
favor First Amendment to the Services Agreement with Merry & 
Bright, LLC. for Holiday Landscape Lighting was approved. 

 

D. Consideration of Fiscal Year 2025 Contract Renewals 
i. Aquatic Management Agreement 






Mr. Mills: Moving right along, we have the 2025 contract renewals. We have the Aquatic 
Management Agreement coming up for renewal, which is in your agenda package. 

Mr. LeBrun: I can go through those if you would like, Mr. Chairman. 

Mr. Mills: Go ahead. 

Mr. LeBrun: So, each year, we try to get ahead of our FY 2025 contracts that we do. The 
three main ones are our aquatic management. They do all the ponds. That's with ECOR. They do 
a great job and you guys have some of the best-looking lakes of any of my Districts. I'm sure 
Rob could chime in as well. So that's our first one. This is renewing for the 2025 year. The 
updated pricing was already included in the budget that was adopted. So, that's already been 
budgeted in, as part of the process of anticipating slight increases in costs. The amendment was 
drafted by District Counsel. If you look on page two of the actual agreement, you will see the 
change annually for the pond. There was a slight increase from the previous year. In talking with 
the leadership of ECOR, a lot of it deals with having to retain staff, wages and chemicals. They 
are increasing in costs, much like we are having the same issues around our District. You can see 
that the annual cost is $46,860. That's listed there in the agreement on Page 2. Pest control is for 
the guardhouses and the surrounding areas. They treat quarterly for pests as well. So, that's 
included. District Counsel drafted this amendment, updating the reflected costs for FY 2025. It 
already matches what's in the budget for 2025. If you have questions on it, we can answer them, 
but if not, we would just look for a motion to approve it. 

Mr. Mills: I would like to make a statement. There's a little drama behind this. I think 
next year we need to go out for Request for Proposals (RFPs). The reason being, is I was told 


that we were not to be treated as good as we have been in the past by Tropic-Care, in talking to 
ECOR. There's a relationship there and they said, “We do not want US Lawns to look better than 
we do.” So, I spoke with Josh before I got here and he told me that they raised his price on the 
Palm tree injections, which we did before, with fertilizer and insect control. They raised the price 
on that. 

Mr. Brown: ECOR did this? 

Mr. Mills: ECOR did it. 

Mr. Brown: Why don't we have a Come to Jesus meeting with ECOR. 

Mr. LeBrun: I don't mind reaching out to ECOR. You can maybe share more offline what 
happened. 

Mr. Mills: Okay, I will. But I think next year we really need to go out for an RFP. 

Mr. Pawelczyk: Mel, as you know, we have a 30-day cancellation. So, you can really do 
it any time. Even if you were to approve this today, you could still pursue that and make that 
change. 

Mr. Brown: You might want to make that part of your conversation when you tell ECOR 
about the rumors we're hearing about Tropic-Care. 

Mr. LeBrun: Yeah. I’m having a one on one with management, to discuss that. 

Mr. Mills: I just want to make the Board aware of it. 

Mr. LeBrun: Sure. 

Mr. Brown: That’s bogus. 

Mr. LeBrun: Is there any further discussion on that? If not, we need a motion to approve 
that. 

 

On MOTION by Ms. Hill seconded by Mr. Mills with all in favor 
the Aquatic Management Agreement with ECOR was approved. 

 

ii. Security Services Agreement 






Mr. Mills: Okay, Security Agreement. 

Mr. Brown: It's basically a $0.50 increase an hour for the guards and for Matt. 

Mr. LeBrun: Correct. Val is here from DSI, if the Board has any questions. If you look at 
the end of the agreement, you'll see the pricing sheet, with the current and the proposed price. It 
does contemplate a $0.50 raise for Matt, who is the Gate Supervisor and then the gate officers. I 


know the Board had previously discussed increasing wages, because I think we're happy with the 
staff that we have. 

Mr. Brown: Right. 

Mr. LeBrun: So that is the request. I’m happy to take any questions on that. It is very 
close to what we had budgeted already. 

Mr. Brown: I did have a conversation with Bill. DSI now has a security contract with not 
only Baytree, but Heritage Isles and another community and these guards talk to each other. So, 
if we're paying $0.50 an hour more than Heritage Isles and we have an opening, somebody from 
Heritage Isles is going to jump at it for $0.50. That's just what they do. So, we are fortunate, in 
the sense that we have had a security force that has been pretty much rock solid for the last three 
years. We had some bumps in the beginning, but we now have some real good guys that have 
been around and know the community. So, I want to make sure that we maintain that little edge. 
Okay? So that we don't have our guards going from here to Heritage Isles. Right now, according 
to Bill, this is right smack on it, but I also told him, if that changes, I need to know sooner rather 
than later. 

Mr. Mills: Val, I have a question. One of the concerns that I think any employee would 
have, is health insurance. Do you carry health insurance at all on any of your guards? 

Ms. Scott: It's a pretty industry standard practice. They are offered health maintenance, a 
medical plan, dental, vision, a 401k, but what it does not do, full disclosure, it does not handle 
the catastrophic medical event, health maintenance, etc. It's something that the officers have to 
pay for at a very nominal charge, but it is not a Blue Cross Blue Shield, major medical, 
catastrophic event coverage. 

Mr. Mills: Do your Executive Officers benefit from it? 

Ms. Scott: We certainly do have that and for certain national accounts, that will be built 
into an agreement. It can be built in, client-by-client and contract-by-contract. It is not built into 
this one. I will tell you, you would be talking and please do not quote me on this, I know this is 
being recorded, but in order to offer that, we are talking about going up in the middle rate, to the 
tune of a few dollars an hour. 

Mr. Mills: Could you get us a proposal on doing that, so the Board can just look at it? 
He's young, but I know he has some health issues. 

Ms. Smith: Are you talking about Matt? 


Mr. Mills: Just Matt. 

Ms. Scott. Okay. Yeah, that has been mentioned in the past. I can certainly look to doing 
that. Also to go back to the other question about staying a little bit ahead, we are fortunate 
enough that those three communities are all within just a few miles of one another. They are a 
big benefit to us. We are also looking at some other communities over here, in which to grow our 
footprint over here as well. To give you an idea, Wyndham at Duran is new. We only started that 
a few months ago, so there's a while before that one's going to be looking at an increase. We 
have just implemented our increase at Heritage Isles. So, if Bill told you what we're asking for 
right now, will still keep us a little bit above them, then that will be the case for a bit. 

Mr. Mills: Okay. but I would like to see if we could do something for Matt, especially 

Ms. Scott: Okay. 

Mr. Mills: Because he's very committed and very dedicated to his job. 

Ms. Scott: Yeah. 

Mr. Mills: I just would like to see what the numbers would be and whether we can afford 
to do it. 

Mr. Darby: You know, to that point, Mel, we're talking about a $0.50 increase or 2.5%, 
which in this day and age is not a lot of money. 

Mr. Mills: No. 

Mr. Darby: I'm wondering if we should reconsider something a little more generous to 
incentivize them or failing that, is there any opportunity for some type of one-time bonus? 

Ms. Scott: You can always do that. You can do a holiday bonus. Many of our clients do 
that, some in the way of a gift card, where we go out and purchase it and we bill you for the gift 
card plus the fee on the card. But you always have the ability to do that. 

Mr. Mills: Well, I know a lot of residents do that for the guards, but I think we need to 
take care of our own, if you know what I'm saying. 

Mr. Darby: Yeah. I mean we had, way back when, other Site Supervisors and it was a 
disaster. 

Mr. Mills: Right. 

Mr. Darby: The whole efficiency of the security system and the training is really on his 
shoulders. Honestly, $20.73, it not a lot of money. So, I think we should seriously consider 
approving. 


Ms. Scott: We were looking specifically at the request that you have in front of you, to 
keep it minimal, in trying to come close to the budget you established. So, if you wanted to pay 
more, we're certainly not going to tell you no. We’re going to be very appreciative of it. 

Mr. Mills: Do you get a percentage of the income that we give him, the billing rate? 

Ms. Scott: The market is attached to a variety of things. There are some things that are 
static, but there are also percentages, where the higher the wage, the higher the percentage of the 
cost associated to whether it would be training or payroll taxes and insurance, things like that. 

Mr. Mills: Okay. 

Ms. Scott: Again, our costs are all going up. 

Mr. Darby: Do we have a rough idea of what the minimum wage amount is? 

Ms. Scott: The minimum wage has been going up $1 a year, consistently, through 
September 26th. So, while we are certainly not paying minimum wage, what we have been trying 
to do, wherever we could, is look to increase at that dollar level, so that they are still staying as 
much above the minimum wage, as the minimum wage keeps going up. So, this does not 
accomplish that, as we proposed a $0.50 increase, but we are able to move forward with that. 

Mr. Brown: The thing to keep in mind is, our guards right now are receiving $17 an hour. 

Mr. Mills: The maximum is just under $21 

Mr. Brown: For every dollar that we increase, their compensation, it's basically 8,760 
hours a year of coverage; 365 days. So, $1 times 24 times 365, comes out to 8,760, plus a little 
bit more, because of administrative and handling fees. 

Ms. Scott: You’re probably talking in round numbers, around $4,300 to $4,400 

Mr. Brown: You’re right. We have a great group of people. 

Mr. Darby: I did a back of the envelope calculation. But if we were to take Matt up $2, 
from $20 to $22.73, based on your markup, of which I calculated to be around 26% to 27%, that 
would be additional $5,200 in security costs a year. 

Mr. Brown: Right. 

Mr. Darby: That's not a lot of money to retain somebody of that caliber, in my estimation, 
but it's a Board decision. Val, if you want to go back and take a look at raising it $1 or $2, what 
that means to us, that would be great. 

Ms. Scott: To raise that $2, would be right at $6,000 a year. 

Mr. Darby: Okay. 


Resident (Not Identified): People still have to pay for insurance. That's why employees 
don't take the insurance, because they don’t have enough money to compensate for that. 

Mr. Brown: But I think when we looked at it last year, about providing him with a family 
coverage, because he has a family, it was in the vicinity of over $8,000, just for the insurance. 

Mr. Mills: $8,000 a year? 

Mr. Brown: I think. 

Mr. Mills: That would be his cost. 

Mr. LeBrun: The Board could always approve this agreement as it is now and give 
Valerie some time to do some research and bring back some options. 

Mr. Mills: Yes. 

Mr. LeBrun: After talking to the employee, you might know what's best for them and 
then the Board can always do an amendment to the agreement. 

Ms. Scott: Do we have an established effective date on that, Jeremy? 

Mr. LeBrun: It's October 1st. 

Mr. Pawelczyk: Our next meeting is October 2nd. 

Mr. Darby: Actually, I am going to ask to change that. 

Mr. Mills: Could you get us something before our next meeting and we'll table this? 

Mr. Darby: No. We should approve it, subject to the clarification. 

Ms. Scott: We can always make a change through an amendment. 

Mr. LeBrun: Yeah, that’s easy to do. 

Mr. Mills: Look at $2 an hour, if you don't mind. Give us what our billing rate would be 
and then also insurance. 

Ms. Scott: You want to look at employee and family insurance. 

Mr. Mills: That’s correct. 

Ms. Scott: Okay. 

Ms. Hill: If I'm not mistaken, your company can do that pre-tax. 

Ms. Scott: Yeah. We just went through open enrollment and some things did change. 

Ms. Hill: So, you can get a benefit, but the employee does not receive a benefit. 

Mr. Mills: That's right. I think he would really appreciate, if we can afford to be able to 
do that for him. 

Ms. Scott: I can certainly get the numbers together for you. 


Mr. Mills: Okay. Thanks, Val. Appreciate it. 

Mr. LeBrun: I think if I'm hearing correctly, the Board can approve this with the intention 
of revisiting it with the data and then do an amendment if the Board so chooses? 

Mr. Mills: Yes. 

Mr. Darby: That is correct. 

 

On MOTION by Mr. Brown seconded by Mr. Darby with all in 
favor the Security Services Agreement with DSI was approved. 

 

Mr. Mills: Very good. Thanks Val. 

Mr. Darby: Thank you, Val. 

Ms. Hill: Thank you. 

 

iii. Janitorial Services Agreement 






Mr. LeBrun: That brings us down to our last contract renewal. This one is the good news. 
There is no change in costs for our janitorial services. I spoke to the owner and they are keeping 
the cost the same as FY 2024. 

 

On MOTION by Mr. Brown seconded by Mr. Darby with all in 
favor the Janitorial Services Agreement with Coverall was 
approved. 

 

E. Discussion of Interest-Bearing Account Options for Excess Pavement 
Management Funds 


Mr. Mills: Alright. You're up, Jan. 

Mr. LeBrun: Do you want me to start? 

Ms. Hill: You can. 

Mr. LeBrun: Supervisor Hill and I, have been working together. The Board has been 
looking at different investment options for their reserve accounts, operating surplus and payment 
funds, to find the best place to put those. So, Jan provided her expertise, to guide the 
conversation with our accounting team. Based on the last couple meetings with the Board, you 
guys wanted to stay under the FDIC amounts, for each of the investment accounts and having a 


different institution, so you have all of the money protected under the FDIC protection limits. 
Did you want me to give a kind of summary of where you think you fell? 

Ms. Hill: Yeah. 

Mr. LeBrun: Okay, so Jan and I wanted to kind of bring back to the Board and of course, 
discuss it. So, this would be all of the current assets that the District has; your Operating Fund, 
Capital Reserves, Pavement Management, Beautification, all of those funds. We decided to put 
$250,000 into two different CDs, with Seacoast Bank, with seven- and eleven-month terms. We 
would stagger those. Also, Jan recommended that we put another $250,000 into a CD with Bank 
United. That is who phoned into the meeting, one or two meetings ago. That one's at 4.5% 
interest. We are still waiting for a number from Seacoast Bank, but it would be similar. 

Ms. Hill: I received it. For seven-month CD, the rate is 4.65% with an annual percentage 
rate of 4.75%. An 11-month CD will get you a 4.5% annual percentage rate. 

Mr. LeBrun: So, that's for a CD. Each institution would receive $250,000, both under the 
FDIC amount, at the ladder intervals that the Board had discussed in January and provided 
feedback on. 

Mr. Darby: Jeremy, I'm sorry, let me interrupt. Are there two $250,000 CDs at Seacoast 
Bank? 

Mr. LeBrun: No. $250,000 total at Seacoast Bank. 

Mr. Darby: Oh, okay. 

Ms. Hill: $125,000 each. 

Mr. Darby: Fine. Okay. 

Ms. Hill: But our account will be under $250,000, so that it is secured by the FDIC 
insurance. 

Mr. LeBrun: It's similar at Bank United. 

Ms. Hill: We are doing the same thing with them at comparable rates. 

Mr. Darby: But that's just one $250,000. 

Ms. Hill: No. That's laddered as well. 

Mr. Darby: Are there two $125,000 CDs? 

Ms. Hill: Two $125,000 CDs. One would be a three-month CD. 

Mr. LeBrun: So, Bank United can do a six month and 12-month CD with government 
funds. At Seacoast, we would try to space those out. So, just to summarize, $250,000 would be 


placed into two different CDs with Seacoast Bank and another $250,000 would be placed into 
CDs at Bank United. Then for the Surplus Funds, which are funds that are used for the day-to-
day operating expenses, Bank United has a money market account at 5.15%. The surplus money 
would be put into that account and then a Bank United checking account, which is at 0.75. That's 
for your day to day paying your bills. The advantage using Bank United for both the money 
market and the checking, is you can transfer back and forth. So, if we have too much in 
checking, we can move it into that higher interest rate. They also anticipate lower banking fees. I 
think Jerry asked about how we can lower banking fees. If we consolidate into less accounts as 
possible, it should lower our banking fees from what is currently being utilized. The Board 
ultimately makes a decision. That's just the data we got back from Bank United and Jan working 
with Seacoast Bank to bring back to the Board. 

Mr. Darby: Jeremy, there's something you might want to check out, which is that the total 
amount at Bank United, will be in excess of $250,000. Correct? Including CDs, money market 
fund and checking account. 

Ms. Hill: We have it in different banks. 

Mr. Darby: But it has to do with one EIN number, per institution, per bank. 

Mr. LeBrun: The goal would be to keep those under that $250,000. I can double check on 
other ways that they can structure it. 

Mr. Darby: I didn't think it was by account. I think it was by institution. 

Ms. Hill: It goes by institution. This is going to be with Seacoast and under Bank United, 
they can do the $250,000. 

Mr. Mills: But my understanding with Bank United, is that they are basically 
guaranteeing us 100%, what the FDIC does at $250,000 and then they insure the rest. 

Ms. Hill: They insure the rest up to 65%. 

Mr. Darby: Yeah. 

Ms. Hill: They are ensuring it by capitalizing it. 

Mr. Mills: Right. 

Ms. Hill: That was the whole idea of putting some in CDs, because you want to reduce 
the exposure. But the other thing is, the Feds already said, that they are going to lower interest 
rates. So, what I'm trying to do, is capture the higher interest rate for us for as long as we can. 


Mr. Darby: Yeah, I totally understand that. I subscribe to that theory and that plan. My 
concern is there is confusion of the FDIC limits and how it covers those accounts. There is 
further confusion on Bank United, who said that they did collateralize another 25% over and 
above what's there. 

Mr. Mills: Yeah. 

Mr. Darby: But there was always that other 25% hanging out there. They said, “We 
guarantee it 100%,” but they were never clear on how they guaranteed it. 

Ms. Hill: Right. 

Mr. Darby: They only reserved, if you will. 

Mr. LeBrun: Another option is, Truist, which is where our money currently is, if you 
want to maintain that relationship, you can open up an account with them and you might still 
have some of those similar protections in another institution. So, that might be another option. 

Mr. Brown: Sure. 

Mr. Darby: Yeah, I mean, the more you spread your risk, the better off you are. That 
seems to make sense to me. 

Mr. Bosseler: Are they automatically renewed at whatever the interest rate is at that time? 

Ms. Hill: Well, we can dictate that. So, right now, yeah. Eventually, it will ladder and the 
idea is in three months, there will be a CD that will mature. But if we needed money sooner than 
that, than whatever we took out, we would be penalized by the amount that we lost. So, what 
we're doing is, just hedging our bets and laddering the CDs, so we always have money available 
in an emergency. But we're making more money than we consume. The money market that 
they've had us in, is making us nothing and it just seems silly to let that money sit there and not 
earn something. 

Mr. LeBrun: So, we're anticipating approximately $5,000 to $6,000 in interest alone, with 
these options. I would recommend that the Board take some sort of action, because I think we 
talked about that over several meetings. You had tasked Jan, with bringing back 
recommendations to the Board. Whatever the Board wants to do, I'm happy to make that happen. 

Mr. Mills: I would be interested to find out how and where, Bank United guarantees the 
100% and I would like to see it in writing. 

Mr. LeBrun: When the representative called in, I believed there was a lengthy discussion 
on that. 


Mr. Mills: Yep. 

Mr. LeBrun: I can look at the minutes and see exactly was said. 

Ms. Hill: It wasn't super clear. 

Mr. LeBrun: With the current setup that Jan and I were discussing, we would have 
$250,000 at Seacoast Bank, $250,000 at Bank United and if we wanted to keep an account with 
Truist, to keep our relationship, that could be a separate amount that's under that limit. 

Mr. Brown: Jan, what do you want to do? 

Ms. Hill: Well, first of all, I want to put money into Seacoast Bank right away. 

Mr. Brown: I approve. The more we talk about this, the more money we're losing. 

Mr. LeBrun: At the end of this, once the Board decides what they want to do, the bank 
does require proof of Board action to start this process. I want to make sure that we're extremely 
clear on the motion and the action, so the accountant knows exactly what to do and they have the 
sufficient proof. 

Mr. Mills: Okay. 

Ms. Hill: Yeah. We need the minutes that say that we voted to direct $250,000 to be 
moved from Bank United to Seacoast Bank. 

 

Ms. Hill MOVED to move $250,000 from Bank United into two 
CDs at Seacoast Bank and Mr. Darby seconded the motion. 

 

Mr. LeBrun: Do you want to do all of the action in one motion? 

Mr. Mills: Yes. Then we can go back and amend it if we have to. 

Mr. LeBrun: I heard moving $250,000 to Seacoast Bank, into the CDs that were 
discussed previously. 

Ms. Hill: Yes. 

Mr. LeBrun: Okay, I have that noted. 

Ms. Hill: $250,000 would be put into CDs at Bank United. 

Mr. Darby: And these are six and 12-months duration? 

Mr. LeBrun: Correct. 

Ms. Hill: You don't have any other options. That's all they have. 

Mr. LeBrun: Then the other part that we discussed, was putting the operating and surplus 
funds, into a money market account and checking account that can be used back and forth. 


Ms. Hill: Right. Then at some future time or the next meeting or whatever, we'll have 
done a little more homework and we may decide to use some of that money in a different bank. 

Mr. Darby: I would ask that we also require Ms. Rincon, to explain the comments that 
she made in last meeting, that 65% of her deposits, are fully collateralized, but somehow or 
another they are obligated to insure these public funds to 100%. In other words, we need to see 
exactly how that happens. 

Ms. Hill: Okay. 

Mr. Mills: And in writing. 

Ms. Hill: Because we're a municipality, in discussing these CD's with Seacoast Bank, 
they said that there is a certain amount of extra capitalization that is required, because we are a 
municipality. That may be what she's referring to, but I'm in your camp, I don't see that. 

Mr. Mills: Yeah. 

Ms. Hill: We know that interest rates are going down in September. So, before they go 
down, can we get at least $500,000 locked interest into some CDs? 

Mr. Mills: I think we already have a motion on the floor to do that. 

Mr. LeBrun: I'll read it so everybody's clear. What Jan is proposing is transferring 
$250,000 into Seacoast Bank, separated into two CDs of six and 12 months with the equivalent 
ladder and $250,000 into Bank United, separated into two different CDs, in a ladder scenario, 
placing surplus and operating money into a money market and checking account at Bank United, 
earning the appropriate interest asking Jackie at Bank United to provide some information about 
the collaterization. 

Mr. Brown: That's right. 

 

On VOICE VOTE with all in favor move $250,000 into two CDs 
at Seacoast Bank, $250,000 into two CDs at Bank United, 
operating and surplus in Bank United or a money market and/or 
checking as needed and the Bank United representative to send 
information on protection above FDIC amounts was approved. 

 

Mr. Brown: Now, the other thing we also talked about, was whether or not the HOA, who 
had excess money, could also approach the same institutions. 

Mr. LeBrun: They could do that on their own. 

Mr. Brown: Would that help them? I don't know. 


Mr. LeBrun: I could certainly contact them. 

Ms. Hill: Because we're municipality, not a normal business or anything, they had to 
jump through some extra hoops and now that's all been done, so it would be easy to add another 
account. 

Mr. Darby: So, you blazed the trail. 

Ms. Hill: Yes. The other thing that we need to do, is we'll have the Board meeting 
minutes, but we need to designate a signer. That doesn't mean that we're actually signing it. It 
means that at least one person on the Board, when we say vote to move money or to take money 
out and we show them our minutes, one of those people is the signer. 

Mr. Mills: Should it be one or two? 

Ms. Hill: Well, it should be one on our Board and GMS’ Treasurer. 

Mr. LeBrun: At GMS, our Treasurers are signers already, on other accounts. 

Mr. Mills: I think it should be you, Jan. 

Ms. Hill: That’s fine with me. 

 

On MOTION by Mr. Brown seconded by Mr. Bosseler with all in 
favor authorizing Ms. Janice Hill as a designated signatory was 
approved. 

 

Mr. LeBrun: Alright. So, I’ll get with our Accounting Department and get that going as 
soon as possible. They have already been doing some behind the scenes stuff to prep. They were 
just waiting for the final go ahead from the Board. 

 

F. Approval of Fiscal Year 2025 Meeting Schedule 


Mr. Mills: Alright, let’s move on to the FY 2025 meeting schedule. Were there any issues 
with any of those dates? 

Mr. Brown: No. 

Mr. Darby: Yes. On October 2nd, I am not going to be here. Can we do it possibly on the 
9th? 

Mr. Mills: I don't have a problem with the 9th. How are you, Mike? 

Mr. Pawelczyk: It looks okay right now. 

Mr. Darby: Okay. 


Mr. Brown: Sure. 

Mr. LeBrun: Do you want to change the October meeting date to October 9th? 

Mr. Darby: From October 2nd to October 9th, which is a week later. 

Mr. Mills: Alright. I have an issue with April 2nd, as I am going on a cruise 

Mr. Darby: What would you like to move it to? Do you want to move it to the 9th? 

Mr. Mills: The 9th is fine. 

Mr. LeBrun: Yes, we can do that. I have an afternoon meeting, but I can find something 
for both of those days. So, we are moving the October meeting to October 9th and the April 
meeting to April 9th. Are there any other changes? 

Mr. Darby: Yes, one more. June 4th I will not be here, but I am available on June 11th. 

Mr. Mills: June 11th should work for me. What about you, Mike? 

Mr. Pawelczyk: Right now, it looks okay. 

Mr. Darby: Other than that. 

Mr. Mills: Other than that, you're all good. Alright, we need a motion to approve the FY 
2025 Meeting Schedule, with the change in those dates. 

 

On MOTION by Mr. Darby seconded by Mr. Bosseler with all in 
favor the Fiscal Year 2025 meeting schedule as amended, changing 
the October meeting to October 9, 2024, the April meeting to April 
9, 2025 and the June meeting to June 11, 2025 was approved. 

 

Mr. LeBrun: So, we will update the Meeting Schedule, post to the website and advertise 
per State Statute. 

 

G. Appointment of Audit Committee and Chairman 

Mr. LeBrun: I can take this item. 

Mr. Mills: Perfect. 

Mr. LeBrun: Each year, the District is required to go out for an independent third-party 
audit. As part of that, the Board has to select an Audit Committee and Chairman of the 
Committee. I’m happy to answer any questions on that. This will come into play at the end of 
this meeting, as we will have a short Audit Committee meeting, but we need to appoint the Audit 
Committee and Chairman. 


 

On MOTION by Mr. Darby seconded by Mr. Bosseler with all in 
favor the Board serving as the Audit Committee and Mr. Mel Mills 
serving as Chairman was approved. 

 

SEVENTH ORDER OF BUSINESS CDD Action Items/Staff Reports 

A. CDD Action Items 


Mr. LeBrun: This brings us to our action items. Today, we just had the one item, the well 
replacement, which was a carryover. Josh gave the update that it was fully complete and 
functional. So, I will change that to completed status. That's all I have on the action items, Mr. 
Chair. 

 

B. Additional Staff Reports 
i. Attorney 
1. Memorandum Regarding 2024 Legislative Update 








Mr. Mills: Michael, you're up. 

Mr. Pawelczyk: It's probably the most boring report, which is the legislative update, but 
we already touched on the only one that really pertains to CDD's, which are the goals and 
objectives. It was part of the Statute that was amended. That's number one in my report, so I 
don't have to address that. Also, in that particular legislation, term limits are established that 
doesn't impact CDDs, but it does impact every other kind of Special District in the State, such as 
the Water Management District, Hospital Districts and Fire Control Districts. They all have term 
limits, but CDD's are exempt for now. There are a couple of other items of legislation, that we've 
included that are interesting. A second one dealt with, apparently there were some local 
Governments putting in standards in their vendor contracts, to deal with heat exposure to the 
employees of the vendor. So, the State said, “Hey wait, we've already got standards for this. 
We're not letting local Governments put these in agreements and making the taxpayers pay for 
them. We already have these standards and you can’t do that.” None of my CDD clients have it 
in there. I'm sure GMS didn't have it either. But it would impact us, if the Board were to consider 
those heat exposure provisions. There was legislation under the Consultants’ Competitive 
Negotiation Act (CCNA), which is the competitive bidding Statute that governs the selection of 
professional engineers and architects. The thresholds for project costs have increased 
substantially. It's never going to impact this District. It went from $4 million to $7.5 million. So, 


if you were thinking about doing a $5 million project, you could use the District Engineer, but if 
you were doing a $7.5 million or more project, you'd have to go through this CCNA process. The 
next two deal with legislation impacting Homeowner Associations (HOA). It is pretty significant 
legislation in the HOA fields. I'm not going to review it here, because I'm not association 
counsel, but I've included it. It's in the agenda package, if anyone wants to speak to their own 
counsel about that but it's significant, so we included it. Number 6 was included, because it's 
very interesting. I don't think you all have a problem with this, but in Miami Dade, some of our 
townhome communities, they deal with squatters. The State of Florida has actually made it easier 
to get squatters that have taken up a residence in a home. 

Mr. Mills: Yeah, I read that. 

Mr. Pawelczyk: Unlike some states which seem to let them live there forever. So, it does 
make it much easier, but it’s still not easy. There's a mechanism now to get people out of your 
home that have taken up residence. The 7th one really just brought some notice requirements, if 
you have to deliver or provide notice by registered mail. The last item, again doesn't really apply 
to Baytree, but deals with the release of balloons, amends Florida's litter laws to protect the 
environment. Some of my other Districts are going to include something to prohibit balloon 
releases, if people have kids parties and stuff like that. Otherwise, that's all that was really there. 
It's kind of quiet on the legislative front. 

Mr. Brown: Is there anything relative to the ARC Committees and trees? 

Mr. Pawelczyk: There is nothing about trees this year. 

Mr. Mills: Thanks, Mike. 

Mr. Pawelczyk: Everybody's done their ethics training. Right? 

Mr. Darby: Oh, yeah and Form 1. 

Mr. Pawelczyk: Fantastic. That's all I have. 

Mr. Mills: Alright. Thanks, Mike 

 

ii. District Manager 






Mr. Mills: District Manager. 

Mr. LeBrun: I don't have anything outside of the Action Items List and everything we've 
covered thus far. 

 


iii. Field Manager 






Mr. Mills: Rob, you’re next. 

Mr. Szozda: Okay. Just a general comment for US Lawns. I think they're doing a good 
job. I drive around every Monday and they seem like they're doing really well. Items that were 
completed recently, were the landscape lighting. We had Eau Gallie come out and do some 
troubleshooting. They found what the problem was on it. Unfortunately, we had to sacrifice two 
lights. If you want us to do further investigation or make a repair, I can, but right now I'm 
waiting for direction on what to do. 

Mr. Mills: Is that due to the sprinkler head? 

Mr. Szozda: No. This all happened upstream of that. When we had the light outage in 
mid-June or early July, they came in, and they basically just went down the line, separating wires 
on the front of the one that was tripping the breakers. It was tripping 230-amp breakers. It’s a 
pretty hefty issue. So basically, they came up and said, “Hey, everything is working, except for 
those two lights over there.” So, we left it like that, in order to talk to the Board to see if we 
wanted to bring an additional cost to try to investigate it. 

Mr. Mills: Get an estimate, please. 

Mr. Szozda: Okay. Recently, the back front gates, went out. Of course, they got repaired 
a couple of days later. I was trying to push them to an earlier timeframe, than when they were 
going forward. Sidewalk repairs were completed. The dog park sign is sitting in the back of my 
truck, because when it was installed, it was in the wrong place. There was a request to install 
other dog signs. I got the signs. I just need to get the poles. I'll get those installed as well. I have 
some items here that Josh already reported on. A light at the tennis court was out, the tall one, 
not the big lights. We got that replaced. There were a couple of LEDs on Baytree Drive were 
reported to me. One that wasn't working was replaced. Another one that looked like it was about 
to go out, was replaced. I bought a couple of spares. The one on old Kingsway was eroded. I set 
it on there. It sits on there for a couple of weeks and falls back over. I’m just going to go ahead 
and get that one replaced. There was a pool inspection. I talked to John on all of the actions that 
have been taken. We just need to verify those at this point. I guess everything had to be 
completed before the next inspection, but we're good for another year. One of the gate arms got 
knocked off. This time it was repairable, so we replaced it and made an insurance claim. 

Mr. Mills: Do we know who knocked it off? 


Mr. LeBrun: Yeah. We obtained their driver information and sent it to insurance, to get 
reimbursed. 

Mr. Mills: Very good. 

Mr. LeBrun: It's a lengthy process. 

Mr. Szozda: The last item that I have on here is we power washed the pavilion. ECOR 
did a fantastic job. I have three other Districts that have positive comments. 

*The remainder of Mr. Szozda’s comments could not be heard by the transcriber. 

Mr. Mills: Okay. Jackie, I have a question for you. When we have a mass issue with the 
gates, like we had with the back gates and the front gate, do you want Rob to call Paula and have 
that taken care of as quickly as possible or contact you? 

Ms. Curley: He could notify Paula and copy me to let me know. 

Mr. Mills: Would you give him Paula’s information? 

Mr. Szozda: I have it. 

Mr. Mills: Whenever we have an outage like we had, we need to get it out to all of the 
residents as quickly as we can. 

Mr. Szozda: Okay. 

Mr. Mills: Alright. Do you have anything else? 

Mr. Szozda: No. That’s it. 

 

EIGHTH ORDER OF BUSINESS Treasurer’s Report 

A. Consideration of Check Register 


Mr. Mills: Treasurer's Report. 

Mr. LeBrun: Sure. I'll go through the Check Register, which is from April 1st through 
June 30th. This is a pretty long stretch of time. From the General Fund, we have Checks #801 
through #875, in the total amount of $293,760.18, April and May Payroll for the Supervisors, 
Checks #50661 through #50669. The grand total of the Check Register is $295,422.48. It 
includes a line-by-line register. I’m happy to take any questions, but if there are none, I would 
look for a motion to approve the Check Register. 

Mr. Mills: Hear a motion? Second. All in favor? Aye. Opposed? So, carried. 

 


On MOTION by Mr. Bosseler seconded by Mr. Brown with all in 
favor the Check Register for April1, 2024 through June 20, 2024 in 
the amount of $295,422.48 was approved. 

 

B. Balance Sheet and Income Statement 


Mr. Mills: Moving along with the Balance Sheet and Income Statement. 

Mr. LeBrun: Sure. Those are your Unaudited Financials through June 30th. No action is 
required by the Board. We're nearing the end of fiscal year. That's all I have. 

 

NINTH ORDER OF BUSINESS Supervisor’s Requests 

Mr. Mills: Supervisor’s Requests. Richard? 

Mr. Bosseler: I don’t have any. 

Mr. Mills: How about you Rick? 

Mr. Brown: Is there any update on the audio-visual system between the guardhouse and 
the pool? 

Mr. Mills: No. 

Mr. Szozda: I called and texted Frank but could not get a hold of him. 

Mr. Mills: I will get ahold of Frank today. 

Mr. Szozda: Okay. 

Mr. Brown: Is anybody experiencing, when you come in the rear gate, that the gate 
doesn't come down after you go through or is it just me and my car? 

Mr. Mills: No, it does happen. 

Mr. Bosseler: Yeah, once in a while it goes down, but if not, call the vendor. 

Mr. Brown: Okay. It’s just me. 

Mr. Mills: No, it’s not you. It happened to me too. 

Mr. Bosseler: I did have one thing. How about that big hole, going out of Baytree Drive, 
when you make a right? When you hit it, you’ll know. 

Mr. Darby: Right on Wickham Road. Right? 

Mr. Bosseler: Who do we contact? 

Mr. Mills: That would be the county. I would imagine. 

Ms. Hill: It's right there. 

Mr. Mills: You might want to check on that, Jeremy. 


Mr. LeBrun: Where is it? 

Mr. Mills: There's a pothole, when you turn off of Baytree Drive onto Wickham Road. 
Could you check to see if that's a county maintained or State maintained road? 

Mr. LeBrun: Turning east or west? 

Mr. Mills: Turning east. Okay. Anything else, Rick? 

Mr. Brown: No. 

Mr. Mills: Jan? 

Ms. Hill: No. 

Mr. Mills: Jerry? 

Mr. Darby: Where are we on the replacing the stained signs, particularly at the back gate 
and those type of things? 

Mr. Szozda: It's on my list. I’m going to try to clean it. 

Mr. Darby: It looks terrible. There is a nice gate and then there is this stained sign. So, 
either it needs to be cleaned or replaced. 

Mr. Szozda: I'm going to try to clean it first. 

Mr. Darby: Okay. Thanks. 

Mr. Mills: Do you have anything else, Jerry? 

Mr. Darby: No. 

Mr. Mills: Alright. I have three things. We received a complaint from a resident that we 
were wasting water, sprinkling too much. Do you want the sod to live or the flowers? You made 
the decision. So, we are watering. I would like the Board to know that I called Darrin, who is one 
of the owners of GMS, to compliment Jeremy, on how well he is doing in facilitating the Board. 
I just wanted the Board to know that. 

Mr. Brown: Good. 

Mr. Mills. The other item that I was asked to bring up, is the weeds on the banks of the 
lakes on the golf course. I called and talked to Michael about this. We have not maintained 
weeds on the bank that are adjacent to the golf course, in the past. We have on ours, but we 
haven’t with the golf course. There is an Ordinance, that basically says weeds can be no higher 
than 10 inches. So, I talked to Mike and Mike had a great suggestion, that maybe GMS could 
generate a letter, stating that in the past, the golf course had always maintained the weeds on the 


bank adjacent to the golf course and are in violation of the County Ordinance and we would 
highly recommend that it be corrected as soon as possible. 

Mr. LeBrun: I'm just taking notes here. So, depending on the pond and which one it is, I 
pulled some up on the Property Appraiser's website. We just got to make sure that none of that is 
CDD land. We only maintain the pond. I think our aquatics provider, can treat stuff that's within 
the scope of the pond. But on that side of the golf course, it's their property and they have to own 
and maintain that. So, I don't mind sending them just a gentle reminder. 

Mr. Brown: I've lived here for 23 years and for 22 and a half years, they have maintained 
and trimmed all of the lakes that have a golf course. 

Mr. LeBrun: I noticed out here, it looks like recently there was some spraying or 
something done on that side. 

Mr. Brown: The only lake that they are trimming, is the main lake coming in off of 
Baytree Drive. 

Mr. Mills: And sparsely at that. 

Mr. Brown: And sparsely at that, but all the other lakes, are much higher than 10 inches. 

Mr. LeBrun: If someone could send me which lake it was. I don't know if it's every lake 
or a specific one that we really want to target. Just like, send me the closest address to that, so I 
can get a visual. 

Mr. Mills: I would address every lake that belongs to the CDD. 

Mr. Brown: All of the lakes are ours. 

Mr. Mills: That are ours, that are adjacent to the golf course. 

Mr. LeBrun: You got it. 

Mr. Mills: Okay? Is the Board okay with that? 

Mr. Brown: Absolutely. 

Mr. Darby: Yep. 

Mr. Mills: Alright. Very good. 

 

TENTH ORDER OF BUSINESS Public Comment Period 

Mr. Mills: We’ll open the floor to residence comments. 

Mr. Bosseler: The public left. 


Ms. Curley: I have a question. I tried to contact the landscapers for a week. The lawn 
trimmers and the tree trimmers were parking illegally on Kingswood Way. The other question 
that I have is, could they have parked it somewhere else? 

Mr. Mills: Is it still there? 

Ms. Curley: It’s on the grass. 

Mr. Mills: I told him to move it over on the grass. 

Ms. Curley: But it’s still getting ugly. 

Mr. Bosseler: Well, they're supposed to be done this week. 

Ms. Curley: I heard that, but in the future, would you please have them park their 
commercial vehicles, if possible, where it does not damage the grass? 

Mr. Mills: Oh, I don't disagree. I agree 100%. I think the only reason they did it, was 
because they were working there close at the beginning and they figured this is a good place to 
park. Rob, maybe in the future you can make sure that our contractors do not park their trucks in 
any of the villages. 

Mr. Brown: They can park on Compton Way? 

Mr. Mills: No. It's hard to describe where they could park. 

Mr. Brown: What about Balmoral Park. 

Mr. Mills: Balmoral Park is the only place. 

Ms. Curley: I suggested that they park in the cul-de-sac by the lake, but there is some big 
trailer already. That would be a good place. 

Mr. Mills: That's golf course property. 

Mr. Brown: It's too heavy to park it in the pavilion. 

Mr. Mills: I would suggest that you ride through and see where you might think it's 
appropriate and let Rob handle it. 

Mr. Szozda: I will tell them to park in the cul-de-sac. 

Mr. Mills: Yeah. 

Mr. Brown: It’s only going to bother one or two houses, because the rest is a cart path 
between them. 

Mr. Mills: I should have picked up on that. I'm sorry. Is there anything else? 


Mr. LeBrun: Mr. Chairman, before you adjourn, I just want to remind our Board 
Members to stick around for a quick Audit Committee meeting right after. It should take five 
minutes. 

Mr. Mills: Alright. 

 

ELEVENTH ORDER OF BUSINESS Adjournment 

 

On MOTION by Mr. Mills seconded by Mr. Darby with all in 
favor the meeting was adjourned. Signature - Jeremy LeBrun
Signature - Melvin Mills


 

 

 

 

________________________________ ________________________________ 

Secretary / Assistant Secretary Chairman / Vice Chairman